inception note - lviv · lviv is a city in western ukraine with a population of about 750,000...

ERD / LOT 2 – Solid Waste Framework Services Support for Eastern Partnership countries Solid Waste projects –

Municipality of Lviv Ukraine

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INCEPTION NOTE

November 2015



ENVIROPLAN S.A. (Leader) and its Consortium Partners CDM SMITH Europe GmbH – ICP mbH – KOCKS Consult GmbH – LOUIS BERGER

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ENVIROPLAN S.A. (Leader), CDM SMITH Europe GmbH – ICP mbH –

KOCKS Consult GmbH – LOUIS BERGER 23 Perikleous str

15344 Gerakas/Athens ‐ GreeceTel: +30 210 6105127 / 8

Fax: +30 210 6105138Email: [email protected]

Project: Framework Services Support for Eastern Partnership countries Solid Waste projects – Municipality of Lviv Ukraine

Reference No: Framework Agreement Lot 2: Consultancy Company – Solid Waste ‐ Ref. VP‐1096 – 2013/S 58‐94089, corrig. 2013/S 83‐138535

Document title: Inception Note Final

Date: November 2015

Client: European Investment Bank (EIB)

Drafted by: George Tavoularis – Solid Waste Management Expert Christos Tsompanidis – Procurement Expert (Team Leader)

Checked and approved: Theofanis Lolos – Project Director

Disclaimer: The contents of this publication are the sole responsibility of ENVIROPLAN S.A. and its consortium partners, CDM SMITH Europe GmbH – ICP mbH – KOCKS Consult GmbH – LOUIS BERGER and in no way can be taken to reflect the views of EIB




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Table of Contents

1 INTRODUCTION ................................................................................................................................... 4 2 PROJECT BACKGROUND....................................................................................................................... 4 3 IMPLEMENTATION PLAN...................................................................................................................... 7 4 COORDINATION WITH OTHER PROJECTS ............................................................................................ 14 5 TIMETABLE ........................................................................................................................................ 14 ANNEXES

ΑΝΝΕΧ 1: Waste Questionnaire…………………………………………………………………………………………………………………16

List of Tables

Table 1: Morphological composition of solid domestic wastes (2013) ..................................................................9

List of Photos Photo 1: Map of Lviv showing the position of existing landfill in Grybovychi and proposed landfill in Verkhnya Bilka ........................................................................................................................................................................5 Photo 2: a) View of disposal plateau in Grybovychi landfill, b) entrance of the landfill with security house and weighbridge, c) leachate lagoon with landfill on the right side and d) acid tar lake in the background................6 Photo 3: a) View of available land in the Lviv Heat Power Plant for construction of future SWM facilities, b) aerial view from the top of the Plant’s building ...................................................................................................10 Photo 4: Panoramic view of proposed municipal landfill site in Verkhyna Bilka with village in the background 13

List of Acronyms UAH Ukrainian Hryvnia (currency of Ukraine)

EIA Environmental Impact Assessment

EIB European Investment Bank

MRF Materials Recovery Facility

SWM Solid Waste Management

PAYT Pay as you Trough

WEEE Waste Electrical and Electronic Equipment




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1 Introduction Following the Framework Agreement dated on 04/02/2014 (Lot 2: Consultancy Company – Solid Waste ‐ Ref. VP‐1096 – 2013/S 58‐94089, corrig. 2013/S 83‐138535), between EIB and ENVIROPLAN S.A. as a leader of an International Consortium, a Request for Proposal was sent on 29/05/2015 for providing the services defined in the assignment’s Terms of Reference, under the title: “Framework Services Support for Eastern Partnership countries Solid Waste projects”. ENVIROPLAN S.A. was awarded this assignment on 01/07/2015. The official commencement date of the project is 24th August 2015, whereas the total period of implementation is until 30/06/2016. The Project team has mobilised itself and commenced work; also it has familiarized with the available reports sent by EIB and in particular:

1. Pre‐Appraisal Report Lviv ‐Solid Waste , prepared by Aquapro for EIB, 2014

2. Pre‐Assessment of Candidate Sanitary Landfill Sites – Lviv, prepared by International Finance Corporation, 2013

3. Options for Private Sector Participation in Waste Management Solutions for the City of Lviv, prepared by International Finance Corporation, 2012

The kick‐off meeting has been held on 28th September in the premises of Municipality of Lviv with the attendance of the Mayor, the Deputy Mayors, the head of the Housing Office, the head of foreign economic relations and investment office, EIB and the Consultants. During the mission from 28th – 29th of September 2015, three (3) site visits to the existing landfill and two (2) new proposed sites (for landfill and MRF), as well as various technical meetings have taken place. The persons from Lviv authorities that participated are:

1. Andriy Sadovyy, City Mayor

2. Victor Pushkariov, First Deputy Mayor

3. Volodymyr Shevchuk, deputy mayor on questions of urban planning and infrastructure

4. Yurii Holets, the head of the Housing Office

5. Olha Syvak, head of foreign economic relations and investment office

6. Bohdan Horbal, the director of Lviv Municipal Enterprise “Zbyranka”

The present report regards the Inception Note and outlines the suggested implementation plan for the assignment, as well as the main findings from the meetings, the site visits and the previous studies analysed by the project team.

For the mission, the replacement of Mr Reynaldo Cruz‐Rivera Solid Waste Management Expert by Mr George Tavoularis has been agreed, as per email of 23.9.2015.

2 Project Background Lviv is a city in Western Ukraine with a population of about 750,000 inhabitants and a total municipal waste generation of ca. 260,000 tonners per year. Lviv is a progressive cultural and industrial center of the region, a major transportation hub, a scientific and educational center. The city is characterized by high density of buildings in a limited area. Tourism and industry are actively developing.

During the last years, works associated with solid wastes management began, accompanied by separate collection in certain areas, recycling and treatment. Collection and transportation of solid




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waste in the city is performed by 5 companies, each one operating in a certain district. The activities of the companies are described later in the report. However, waste management system in Lviv is still underdeveloped with many shortcomings.

Disposal of municipal waste takes place in an EU non‐compliant landfill, located in the village of Grybovychi (photos 1 and 2). The area of the landfill is 38,8 hectares, of which 26 ha are the disposal cells. It is operated since 1959. The amount of waste is estimated to 50 millions m3, with waste height 45‐60 m (according to report “Options for Private Sector Participation in Waste Management Solutions for the City of Lviv”, 2012). In 2014, 237.900 t municipal waste have been delivered for disposal.

In the past (1970 – 1990), industrial, mostly hazardous waste has been deposited, originating from the oil and galvanizing industry. In certain points, there are 3 acid tar ponds with high hydrocarbon content (a chemical analysis has been asked). The ponds are owned by the state oil company which is now bankrupt and not by the municipality. The produced leachate from the landfill are collected in a leachate pond of 60.000 m3 volume and afterwards are partially treated in a leachate pretreatment plant. Also a leachate transport pipeline to the closest sewer pipe is currently being constructed.

Although the site lacks sealing covers, its operation is controlled and there are in place the basic infrastructure works such as a weighbridge, a security house with entrance control, a radioactivity detector and a leachate treatment plant 15 m3/d. The site operates with 38 people personnel (plus around 40 scavengers), 3 bulldozers and 2 shifts, but occasionally also three. For 5 years, a biogas collection and combustion facility has been installed and registered under the Kyoto Protocol. The facility has stopped its operation two years ago. The biogas potential of the site is definitely an advantage that could bring revenues (through energy utilization), and therefore it should be included in the concept of future rehabilitation and partially finance the required investment.

Photo 1: Map of Lviv showing the position of existing landfill in Grybovychi and proposed landfill in Verkhnya Bilka




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Photo 2: a) View of disposal plateau in Grybovychi landfill, b) entrance of the landfill with security house and weighbridge, c) leachate lagoon with landfill on the right side and d) acid tar lake in the background

The site within the existing boundaries has reached it’s volume capacity, and needs either to be expanded or to be closed down and rehabilitated.

The expansion is not possible due to land availability and the close distance and optical vicinity of a neighbour settlement. Therefore the Municipality decided to close and rehabilitate the landfill site. The duration of landfill’s reclamation according to the prepared design will be 10 years which is rather long period and needs to be shorter, whereas the total construction cost amounts to 213.155.172 UAH (with VAT) in 2013 prices or 19.378.000 Euro, at an exchange rate of 11 as of 14.10.2013.

A site close to village Verkhnya Bilka in the east of Lviv has been selected for the new municipal landfill (photo 1).

To address the above shortcomings EIB is planning to support and finance an integrated solid waste project under “The Municipal Infrastructure Programme” (UMIP) in two phases: initially promote sustainable no‐regret, high impact/visibility solid waste measures for improving recycling and recovery in Lviv. At a later stage other components of an integrated solid waste management system




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will be prepared, including a new sanitary landfill and potentially closure of the existing landfill and residual waste treatment facilities.

3 Implementation Plan The Tasks to be implemented under this Assignment and the respective approach are outlined in the present section: Task 1: Review of the current waste collection system Objective According to the ToRs, the objective is to “review the current waste collection system with a view to: ‐ Identify ways and means to increase the separate collection of materials, ‐ Assess the potential for collection of food‐waste that could be co‐digested in the planned

anaerobic digestion plant, ‐ Assess the potential for increasing the efficiency of residual waste collection and thus free up

resources to cover the costs of the future upgraded waste treatment and disposal system”. The Team will review, verify and analyze the existing situation in the waste management sector. The assessment shall cover:

x Collect, review and assess the available waste related information and documentation regarding national and local level

x Review and assess the national waste management legislation

x Review and assess the waste management policy with objectives already set up in the national strategic and planning documents

x Review and assess the existing waste organizational structure

x Collect, review and assess all available waste related data from waste surveys, feasibility studies and relevant projects

During the first mission, the Consultant has been informed by the authorities on the organization of the waste collection system. In particular, Lviv city is separated into 5 territories, each of whom is served by one collection company (four private and one communal). The companies are i) Ltd. "ABE‐Lviv", ii) Ltd. "Spetsavtotrans Lions", iii) LCP "Transport firm" Lvivspetskomuntrans", iv) Ltd. "Sankoh" and v) LLC "DV‐Ekosvit". The contracts are for 3 years and now they are about to finish at the end of 2016. The service users are households, budget institutions and commercial enterprises. The tariffs set for example by the communal company Lvivspetskomuntrans is 382 UAH/tn, 389 UAH/tn and 416 UAH/tn respectively, whereas disposal costs are separate and range from 73 UAH/tn, 75 UAH/tn to 80 UAH/tn respectively. Coverage of institutions and commercial enterprises is close to 100%, whereas for blocks/houses is quite lower, approximately 70% due to unwillingness of private house’s residents.

Households are billed monthly by the Housing Associations based on waste produced and property size (sq.m.) and therefore the charging system has partly the characteristics of a PAYT system. The Housing Associations in respect pay the collection companies and the landfill operator. Charges are set only for mixed waste and not for recyclables. Bulky waste and WEEE can be collected by an on‐call service.

The Consultant has also undertaken interview with three of the five waste collection companies, namely ABE‐Lviv, Spetsavtotrans Lions and Lvivspetskomuntrans. The companies are operating mainly with new trucks and bins. Recyclable bins are provided for plastic, glass and paper with




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collection once per week, but no specific targets are set for separate collection. There are low revenues for recovered glass and paper. The participants expressed their belief that it is possible to increase the amounts diverted and that a clean MRF would support and enhance the recycling activity. It can be said that the Municipality handles sufficiently the collection service, at least for mixed waste whereas for recyclable system could be improved to increase the efficiency and can be expanded to include also other streams.

All stakeholders have agreed that public information and awareness is essential for the direction. The most common problems – deficiencies addressed by the waste collection companies are:

� Short period of contracts (3 years) don’t allow for long term planning

� Scavengers is a serious constrain for increase recycling level

� Public awareness is lacking and is considered essential.

The Consultant has further submitted a waste Questionnaire to the Lviv Municipality and all the collection companies, so as to assess in detail the current situation and incorporate all data into the review of the waste collection system and the current needs/ deficiencies. The Questionnaires have not yet been received.

Task 2. Identification and comparison from effectiveness, cost‐efficiency and environmental point of view of different waste diversion options ‐ discussion with the Municipality and funders different options to complement the current separate collection of recyclables and thereby increase diversion of waste from the landfill

According to the Sub‐Assignment ToRs, the objective of this Task is to “identify and compare from effectiveness, cost‐efficiency and environmental point of view, and discuss with the Municipality and funders, different options to complement the current separate collection of recyclables and thereby increase diversion of waste from the landfill. Such options could e.g. include: 1) Civic amenity sites/recycling centres where citizens can bring e.g. household hazardous waste,

construction and demolition waste, bulky waste, garden waste. 2) Complementary facilities for treating separately collected waste streams, such as a basic

material recovery facility (MRF) for refinement of recyclables, and a composting facility for bio‐waste, both on a scale that can be well justified. The scoping of waste diversion measures should consider the need to identify alternative livelihoods for waste pickers that today are active on the existing landfill that will be closed”.

The Consultant has reviewed and assessed the existing reports, listed above in Task 1. These reports do not handle waste diversion measures based on source separation; ore report proposes a large sorting facility from commingled waste to produce RDF for the cement industry. Following the first mission, the Consultant has identified the following key points:

1. The collection service is up to date and well covered, at least for mixed waste and can be expanded to increase its efficiency for recovery of recyclables and include other streams. Separate collection has been introduced to the Municipality (albeit with low quantities gathered) and the citizens are to a certain degree accustomed to the recycling practice and the associated benefits to the environment

2. The collection companies are aware that important market opportunities exist in the recycling sector. However, they have to overcome some barriers with quality, end‐users, long distances and market extortions and would welcome the construction of a clean MRF in the municipality




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3. In regard to the biowaste, no separate collection is practiced up to date

4. Lviv municipality is very keen to promote waste diversion measures that can act as demonstrating exemplar in Ukraine and inspire similar initiatives in other local authorities

5. In regard to waste composition, the following analysis has been given in the Pre‐Appraisal Report Lviv ‐Solid Waste (Aquapro, 2014), page 11:

Table 1: Morphological composition of solid domestic wastes (2013)

№ Wastes composition Component, % 1 Food wastes (vegetables, fruits, garden waste, etc.) 26 2 Paper and cardboard 15 3 Polymers (plastics, molded plastics) 22,7 4 Glass 4 5 Ferrous metals 1,5 6 Non‐ferrous metals 0,3 7 Textile 8 8 Wood 5,5 9 Household hazardous wastes 0,2 10 Bones, leather, rubber 1,8 11 Solid wastes residue after removing components

(small debris, rocks, street sweepings, etc.) 15

Total: 100

The rationale of this Task is to assist the Municipality towards a more sustainable waste management system. Based on the data gathered under Task 1, the short‐term, no regret, high impact/visibility solid waste measures of suitable capacity will be identified. These investments could be financed by EIB under the UMIP framework and will include indicatively a number of civic amenity centers, an MRF for clean recyclables and a composting plant for garden/park/market waste. As high impact measures, it is expected that they will find high public acceptance. The specific objective is to identify efficient waste diversion measures that would

i) move upwards the waste hierarchy

ii) sensitize and engage the public in active participation in source separation programs

iii) produce “high quality” recyclables and compost

iv) contribute to future compliance with the EU Acquis

v) avoid solutions entailing separation of mixed waste

In this respect, the measures must focus on effective separate collection and also not bear an excessive capital investment. The methodology that will be followed to propose waste diversion options, includes the following steps:

Step 1: Collection and elaboration of data for the current situation of waste management (Task 1)

Step 2: Forecast of Lviv’s future population and municipal waste production

Step 3: Selection of waste streams that will be collected separately (such as packaging, food, green, market, household hazardous, bulky, C&D, electronic waste, etc) and associated capture/diversion rates; search for a number of suitable available urban area for Civic amenity centres (CAC)




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Step 4: Analysis of scenarios for sorting/treatment waste streams and justification of the capacity of the required plants, including: Calculation of targets, mass balances, dimensioning, outputs, end‐users, investment costs and operational costs

Step 5: Involvement of the private sector and possible institutional re‐arrangements

Step 6: Procurement options, i.e. public financing via loan or PPP or combination, etc

Step 7: Proposals for future improvement via other tools, legislative, institutional, boosting markets/demand for recyclable materials/compost, etc

Other pilot activities (indicatively home composting), as well as suitable prevention measures (e.g. re‐use workshop in the CAC), will be also considered.

During the mission, a site visit was also made to the local Heat Power Plant. The visit confirmed that an available Municipal land of 1000 m x 150m (photo 3) can be allocated for the construction of the future MRF and Composting Plant.

Photo 3: a) View of available land in the Lviv Heat Power Plant for construction of future SWM facilities, b) aerial view from the top of the Plant’s building

The deliverable of this Task will be a Waste Diversion Concept Note with proposal for waste diversion components.




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Task 3. Prepare detailed designs and tender documents for agreed waste diversion measures According to the Sub‐Assignment ToRs, the objective of this Task is to “Prepare detailed designs and tender documents for agreed waste diversion measures including bill of quantities, cost estimates, technical specifications and full tender dossier for supplies, and works if applicable, according to a suitable procurement approach. The designs should comprise relevant design drawings, construction details and cross‐sections meeting both relevant Ukrainian guidelines and regulations and best industry practices. For tender purposes it can be assumed that the scope of the measures will be as described in the preceding Task. The consultant shall assist the Municipality in identifying suitable sites for any physical installations, and where applicable support the Municipality with obtaining required approvals and permits for designs prepared under this First Sub‐Assignment”. The Consultant shall prepare the Detailed Design for the selected solution, in accordance with the EU and local legislation, with BAT (best available technology) and with current best practice in the country. Special attention will be given during the design to allow for open technologies, in order to attract as many as possible candidate Contractors. As mentioned, a site in the local Heat Power Plant can be allocated for the construction of the future MRF and Composting Plant. The consultant shall assist the Municipality in evaluation other suitable sites for CACs proposed by the Municipality.

The technical documentation shall comprise explanatory notes and calculations for the following parts of design: technology, civil construction, water supply and sewerage, heating and ventilation, electricity supply, automation systems, and economics. Specifications for each of the proposed works shall be produced. The Specifications shall clearly specify the quality of materials to be used in all construction and equipment supplied.

Tender Dossier will be prepared both for Works as well as for Supply of equipment.

The Tender Dossier for Works will correspond to FIDIC Red Book and comprise the following main volumes:

Volume I

Volume I contains the invitation, the instruction to tenders and other forms to be submitted by the tenderers.

Volume II

Volume II contains the model contract, the General Conditions of Contract and guarantee Forms.

Volume III

Volume III of FIDIC Red Book regards the “Technical Specifications” for the construction (for earthworks, concrete works, buildings, roads, mechanical and electrical works, etc), which is in line with the detailed design study.

Volume IV

Volume IV regards the “Bill of Quantities”, containing an itemized breakdown of the works to be carried out in a unit price contract, indicating a quantity for each item and the corresponding unit price to be filled.

Volume V

Volume V, contains the “Tender drawings” and the full accompanying surveys, permits, decisions (in Annex form prepared for each respective facility).




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Special attention will be paid to testing and taking‐over of works and the Contractor post‐construction services.

In regard to the Supply of equipment, the Tender Dossier contains also certain template forms for invitation, instruction to tenders, model contract, General Conditions guarantee forms, etc. Additionally, the “Technical Specifications” of the equipment and the Financial Offer are included.

The deliverable of this Task will be Waste Diversion Design and Tender Documents, i.e. full detailed designs (including but not limited to drawings, BoQ, technical specifications, EIA) and tender documents for the agreed waste diversion measures.

Task 4. Support the Municipality of Lviv in the consecutive supply, and if applicable, works tender, responding to clarification requests, evaluation of proposals and conclusion of contract.

The objective of this task is to “support the Municipality of Lviv in the consecutive supply, and if applicable, works tender, responding to clarification requests, evaluation of proposals and conclusion of contract”.

There will be launched one tender for works separated into Lots (for example Lot 1: Composting Plant, Lot 2: MRF, Lot 3: CACs). Also, there will be launched one tender for the supply of equipment such as , skips, containers and trucks; alternatively the equipment can be incorporated in the works tender, if the budget is low.

Clarifications will be provided to questions of the candidate Bidders, if the case.

Upon receipt of tenders the Consultant will participate in the tender evaluation committee as an observer. The Consultant will in this process provide the Contracting Authority with all technical expertise and opinion required. The Consultant will for each tender received, assess the technical compliance with the requirements as included in the tender documents and the eligibility of the bidding company. The Consultant will check the scope of supply for conformity with the technical specifications. The Consultant may also be called upon to assist Municipality with the negotiations with the selected bidder.

Task 5. Clarify outstanding issues required for EIB to prepare ToR for the subsequent integrated solid waste management project preparation assignment, including assessing the appropriateness of the proposed site for a new landfill based on existing information / Assist the City of Lviv in awareness building for the neighboring village

The objective of this task is to “clarify outstanding issues required for EIB to prepare ToR for the subsequent integrated solid waste management project preparation assignment, including assessing the appropriateness of the proposed site for a new landfill based on existing information. Assist the City of Lviv in awareness building for the neighbouring village, e.g. through presentation of best practice sanitary landfills and suggestions for suitable study visits in neighbouring countries”.

According to the previous 2014 report “Pre‐Assessment of Candidate Sanitary Landfill Sites – Lviv”, two candidate sites are acceptable as sanitary landfill sites for Lviv City, namely Site 1 – Vysloboky and Site 2 – Verkhnya Bilka. Τhe Municipality is currently considering Site 2 as the preferable one. One of it’s main advantages is the fact that consists of a single property which belongs to neighbour Municipality, who have also agreed to offer the area for this development. In the report, it is quoted:




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“The size of the total site is about 100 ha. The village council has reserved a plot of around 35 ha for a cemetery. The remaining 65 ha is available for a landfill site. Thus the actual plot for the landfill is to be determined.”, and

“The plan of the village council to establish a cemetery next to the landfill is socially unfavourable.”

Contrary to the above, it has been clarified during the visit to the Verkhyna Bilka site (Photo 4) that i) the available land for landfill development is 30‐35 ha and not 70 ha, an area which may not be sufficient for its intended scope, ii) the cemetery is not intended for the village but for the entire city of Lviv. It was already argued that the proximity of the landfill with the cemetery is not compatible. Also, visual contact exists from the two neighboring villages, which is considered as a disadvantage.

Photo 4: Panoramic view of proposed municipal landfill site in Verkhyna Bilka with village in the background

With these concerns being raised, it was agreed that the Consultant must first further assess the suitability of the proposed site and related development plans with a view to conclude whether the site is suitable for the size of the landfill. In this respect, the Team has asked to receive the cadastral maps of the plot, in order to measure the exact site’ borders and design – calculate the anticipated capacity / lifetime, as elongated shape of proposed site elongation can decrease further it’s useful volume.

Although there are no changes expected in regard to the preliminary agreement with the village, who owns the plot, it was advised that the municipality continues to search for alternative sites and re‐approach local communities and/or reconsider the decision for sitting the main municipal cemetary.

Once the on‐going site selection is finalised, the consultants will also assist the city of Lviv in awareness building for the local communitites on the operation of sanitary landfills. A study tour can be organized, for example to Romania to visit similar facilities.

The output of this Task will be a brief Note with the input to the ToR for the integrated solid waste management project, including assessment of the site proposed for the new landfill and likelihood for acceptance from the neighbouring village.

Task 6. Review the key aspects of the approved landfill closure design for the existing landfill serving the city of Lviv with a view to assess its acceptability in relation to international standards and best practices

The objective of this task is to “review the key aspects of the approved landfill closure design for the existing landfill serving the city of Lviv with a view to assess its acceptability in relation to international standards and best practices”.




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It is clearly understood that the landfill is in urgent need of closing & rehabilitation, due to a long operation without undertaking the environmental protective measures and due to volume limitations. The Team has been informed that the landfill’s restoration design has been elaborated on a detail level and the respective expertise has been granted. Funding however is not yet available. Disposal and restoration in phases will be carried in parallel, therefore the duration ‐ 10 years – is rather long compared to similar projects. The consultant noted that some land exploitation that could achieve additional capacity within the existing boundaries is possible, by rehabilitating the leachate lagoon.

The Municipality has sent by email layouts of the site, contents of technical description and certain provisions of the design (for example top cover layers) ‐ but not full design volumes. The acid tar ponds are not responsibility of the city (but of the state’s oil company now under liquidation), however due to proximity they are also addressed in the plan.

Key aspects of the design will be reviewed and areas that could be improved or are not acceptable will be identified. Minor changes to the design and proposal can be done without the need for a new technical expertise review. Following this, a decision will be taken whether and under what conditions the closure can be included under EIB funding.

The output of this Task will be a common deliverable of Tasks 5 & 6, “ToR and Landfill Closure Note” that will include the acceptability of the existing landfill closure design.

4 Coordination with other Projects At present, there are no other TA projects running in parallel.

However, the Consultant is willing to participate and contribute in any meetings focusing on the transposition of EU waste legislation to Ukranian law.

5 Timetable According to the ToR, the Assignment is carried out in the period from 24th Aug 2015 to 30th Jun 2016, however initial planning is that deliverables have to be submitted within 4 months from contract signature. Due to the local elections on 25th October and the fact that the waste questionnaires have not yet been received, it would be necessary to reschedule the timing and duration of the previous Tasks and the respective deliverables as illustrated in the next Gant Chart.




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ANNEX 1: Waste Questionnaires

A. Data Gathering Questionnaires, to be completed by Municipality of Lviv and

B. Data Gathering Questionnaires, to be completed by Private Waste Collection Companies




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DATA GATHERING QUESTIONNAIRE

FOR

Solid Waste Management Lviv ‐ Ukraine

Assignment financed by European Investment Bank (EIB)

October 2015 Prepared by: ENVIROPLAN Consultants & Engineers S.A. 23 Perikleous & Iras Str., 15344 Gerakas‐Athens, GREECE Tel. +30 210 6105127/8, Fax. +30 210 6105138 Home: http://www.enviroplan.gr Email: [email protected]




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Introduction This data gathering questionnaire is designed to facilitate the assessment of the current situation of solid waste management service in Lviv Municipality. The questionnaire should be filled by the relevant Sanitary Service Department of the Municipality. Contact Details Please provide contact details for responsible person for Sanitary Service / Solid Waste Management in the Municipality: Name:........................................................ Position:.................................. Address:.....................................................Tel:...........................................Fax:............................ E‐mail: ....................................................... Please provide contact details for responsible person for completion of the questionnaire: Name:........................................................ Position:.................................. Address:.....................................................Tel:...........................................Fax:............................ E‐mail: .......................................................




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1. Collection

1.1 Collection service coverage (total) for domestic premises for the year ........ ..

No of inhabitants No of inhabitants not covered

Private Houses Blocks of Flats Collection service coverage (total) for commercial/institutional premises for the year ........... Number Number not covered Commercial premises, etc

Budget institutions 1.2 Total Amount of MSW waste collected last year …………. Waste Type Amount Collected– t/ y Amount Collected– m3/ y

1 Municipal and non hazardous institutional, commercial and trade waste

2 Street/park cleansing waste 3 Infectious medical waste 4 Bulky waste 5 Market waste 6 Industrial waste 7 Biowaste 8 Others Total 1.3 Total amount of recyclable fractions collected / diverted from waste stream last year 2014

Recyclable Fractions Amount collected– t/y Amount collected– m3/y

Paper/Cardboard Plastics Metals Glass Other Total




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1.4 Please provide your estimation for composition of MSW in for the following waste categories.

WASTE CATEGORIES % WASTE GATEGORY 1: biowaste

Kitchen waste Garden waste and waste from parks

WASTE CATEGORY 2: paper Paper Cardboard Tetrapak

WASTE CATEGORY 3: plastics Plastic packaging (PET, HDPE, PP, PVC, PS) Plastic bags – Films (PE) Rest plastics

WASTE CATEGORY 4: metals Fe metals Al metals

WASTE CATEGORY 5: glass Glass

WASTE CATEGORY 6: combustibles Wood Textiles Leather Rubber

WASTE CATEGORY 7 Diapers

WASTE CATEGORY 8 Inert waste

WASTE CATEGORY 9 Other




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2. Personnel

Personnel for solid waste management services.

Category Total Number of employees

Managerial Accountants Technical Staff Administrative Other (workers, etc) Total 3. Existing revenues and expenses of waste management system

3.1. Revenue (in local currency) of the authority for solid waste management

2014 2013 Revenue source Budgeted Actual Budgeted Actual

User charges Subsidies

Other (please specify)

Total

3.2. Expenditure for solid waste management service (in local currency)

2014 2013 Expenditure items

Total costs for waste management analyzed in: 1. Cost for collection of mixed waste

2. Cost for collection of recyclable waste

3. Cost for treatment of recyclables

4. Cost for disposal 1 5. Other (please specify) 2 TOTAL 1: Place separately cost for landfill tax, if the case 2: Such as insurances for personnel

3.3. Please provide a model copy of the contract with one private waste collection company




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4. Waste disposal

Items Disposal site Comments 1 Name of Site 2 Total area (ha) 3 Year when disposal started 4 Estimated life span remaining (year) 5 Amount of waste deposited daily (ton/day) 6 Number of Vehicles which deliver waste to landfill‐

per/day – week‐year

7 Distance from collection area to the site (km) 8 Existance of bottom lining 9 Disposal method (see notes below) Yes /No 10 Existence of waste pickers or scavengers on site, if yes,

please give estimated number Yes /No

11 Collection of leachate Yes /No 12 Treatment of leachate Yes /No 13 Collection of biogas Yes /No 14 Treatment of biogas Yes /No

Note: For disposal method, please specify as follow: O= Open dumping C= Controlled tipping (with occasional soil cover) S= Sanitary landfill (with daily cover)

Are technical drawings and topographic maps available?

..................................................................................................................................................................

..................................................................................................................................................................

..

Any studies available for the sites?

..................................................................................................................................................................

..................................................................................................................................................................

..

5. Awareness raising

Have any awareness raiging campaigns /events for solid waste management taken place?

Yes □ No □ If YES please provide the following information:

No. Thematic Area Target Group Period / Year 1




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2 3

6. Institutional Arrangements

Please provide details for any institutional arrangements already existing in the field of waste management, like private operators involved in the waste management sector and provide all relevant details as:

x Type of Contract (e.g. PPP, concession, etc.)

x Duration

x Scope (e.g. operation of landfill, collection of recyclables etc.)

x Value (total value per ton of waste or annual etc.)

x Other helpful information

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

7. Problems encountered ‐ Overall comments

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

…

8. Please provide your suggestions to improve the current situation

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

…




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DATA GATHERING QUESTIONNAIRE

by Private Waste Collection Companies

FOR

Solid Waste Management Lviv ‐ Ukraine

Assignment financed by European Investment Bank (EIB)

October 2015 Prepared by: ENVIROPLAN Consultants & Engineers S.A. 23 Perikleous & Iras Str., 15344 Gerakas‐Athens, GREECE Tel. +30 210 6105127/8, Fax. +30 210 6105138 Home: http://www.enviroplan.gr Email: [email protected]




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Introduction This data gathering questionnaire is designed to facilitate the assessment of the current situation of solid waste management service in Lviv Municipality. The questionnaire should be filled by the private waste collection company serving the Municipality. Contact Details Please provide contact details for responsible person for Sanitary Service: Name:........................................................ Position:.................................. Address:.....................................................Tel:...........................................Fax:............................ E‐mail: ....................................................... Please provide contact details for responsible person for completion of the questionnaire: Name:........................................................ Position:.................................. Address:.....................................................Tel:...........................................Fax:............................ E‐mail: .......................................................




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1. Temporary Storage

1.1 Does the Company have a storage bin standardization policy? If so, please briefly outline the policy: …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

1.2 Type and Number of storage bin used for mixed waste (please fill in the appropriate space and provide relevant figures).

Residential premises Commercial premises Type of containers 5 m3 1.1 m3 240 lt 120 lt Other

(specify) 5 m3 1.1 m3 240 lt 120 lt Other

(specify) Metal bin

Plastic bin

containers (Number)

Others (Specify)

Frequency of collection (No per wk)

1.3 Type and Number of storage bin used for packaging waste (please fill in the appropriate space and provide relevant figures).

Residential premises Commercial premises Type‐No. of Packaging waste bins

1.1 m3 240 lt 120 lt Other (i.e. platic bags)

1.1 m3 240 lt 120 lt Other (i.e. platic bags)

Glass Paper/Cardboard Plastic Metals Combined recyclables

1.4 Type and Number of storage bin used for other waste streams.

Residential premises Commercial premises Type‐No. of Packaging waste bins Type and number of bins

i.e. 120 lt, 240 lt, 1.1 m3, other types Type and number of bins i.e. 120 lt, 240 lt, 1.1 m3, other types

Biowaste

Bulky waste

Waste electrical and electronic equipment

Special waste

Construction and demolition

Other




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2. Collection

2.1 Collection service coverage for domestic premises for the year ........ ..

No of inhabitants No of inhabitants not covered

Frequency of Collection

Private Houses Blocks of Flats Collection service coverage for commercial/institutional premises for the year ........... Number Number not covered Frequency of

Collection Commercial premises, etc

Budget institutions 2.2 Amount of MSW waste collected last year …………. Waste Type Amount Collected– t/ y Amount Collected– m3/ y

1 Municipal and non hazardous institutional, commercial and trade waste

2 Street/park cleansing waste 3 Infectious medical waste 4 Bulky waste 5 Market waste 6 Industrial waste 7 Biowaste 8 Others Total 2.3 Estimated amount of recyclable fractions collected last year ...

Recyclable Fractions Amount collected– t/y Amount collected– m3/y

Paper/Cardboard Plastics Metals Glass Other Total




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2.4 Please provide your estimation for composition of MSW for the following waste categories.

WASTE CATEGORIES % WASTE GATEGORY 1: biowaste

Kitchen waste Garden waste and waste from parks

WASTE CATEGORY 2: paper Paper Cardboard Tetrapak

WASTE CATEGORY 3: plastics Plastic packaging (PET, HDPE, PP, PVC, PS) Plastic bags – Films (PE) Rest plastics

WASTE CATEGORY 4: metals Fe metals Al metals

WASTE CATEGORY 5: glass Glass

WASTE CATEGORY 6: combustibles Wood Textiles Leather Rubber

WASTE CATEGORY 7 Diapers

WASTE CATEGORY 8 Inert waste

WASTE CATEGORY 9 Other




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3. Collection and transport vehicles

Vehicle Type Capacity (m3) Ownership Age

(years) Type of collected waste

km per year

Compaction vehicles

Open trucks Other

4. Waste collection and transfer practices

4.1 Private contractor involvement Please provide the following information:

Mixed MSW □ Recyclables □ Biowaste □ Bulky □ Green □

Type of waste collected

Other................□ Name Collection areas (zones) covered Other services included (street cleaning, sewage collection, etc)?

Yes □ No □

4.2 Collection rounds and routes

Total number of collection rounds/day1) Collection vehicles follow predefined routes? Yes □ No □ Is there a weekly collection schedule? (if YES please attach)

Yes □ No □

Is commercial waste collected separately in different routes from mixed msw collection?

Yes □ No □

1)Collection Round: Round including collection and transportation to the disposal site. For example a vehicle may perform 2 or 3 collection rounds per day.




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4.3 Collection practices Please tick the right box and add also the type of waste which is collected under each option using the following symbols (M, R, B):

M= Mixed waste R= Recyclables B= Bulky waste

Urban Population Bring system Door to door On call service Block appartments □ □ □ Individual houses □ □ □ Commercial entitities □ □ □ Budget Institutions □ □ □ If many options apply please tick both boxes. Rural Population Bring system Door to door On call service Block appartments □ □ □ Individual houses □ □ □ Commercial entitities □ □ □ Budget Institutions □ □ □ 5. Personnel

Personnel for solid waste management services.

Category Total Number of employees

Managerial Engineers Technical Staff Drivers

for waste collection & transport for other activities (e.g. landfill)

Workers for waste collection & transport for street sweeping & cleaning for other activities (e.g. landfill)

Administrative Other




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Total 6. Existing tariff system, revenues and expenses of waste management

system

6.1. Please, if available, provide copy of the last three (3) years of balance sheets, profits and loss accounts and cash flows of communal company (ies) responsible for waste management ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. 6.2. Existing tariff system for households (in local currency) Please specify the fee for solid waste management which is paid by residents: ……………………………… (for example UAH/ person – month or UAH /household – year, etc) It includes VAT: YES / NO Is it based on:

waste quantity,

consumer income level,

property size (area m2)

or other (please specify)

Please circle the correct answer and provide your comments ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. 6.3. Existing tariff system for commercial and private entities (in local currency) Please specify the fee for solid waste management which is paid annually by commercial and private entities: ……………………………… It includes VAT: YES / NO Is it based on:

waste quantity,

income level,

property size

or other (please specify)

Please circle the correct answer and provide your comments ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….….. ……………………………………………………………………………………………………………………………………………………….…..




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……………………………………………………………………………………………………………………………………………………….….. 6.4. Revenue (in local currency) of the company for solid waste management

2014 2013 Revenue source Budgeted Actual Budgeted Actual

Residential user charges

Commercial user charges

Budget institutions

Other (please specify)

Total

6.5. Expenditure for solid waste management service (in local currency)

2014 2013 Expenditure items INVESTMENT OPERATIONAL TOTAL INVESTMENT OPERATIONAL TOTAL

Total costs for waste management analyze in: 1. Cost for collection of mixed waste

2. Cost for collection of recyclable waste

3. Cost for treatment of recyclables

4. Cost for disposal 1 5. Other (please specify) 2 TOTAL 1: Place separately cost for landfill tax, if the case 2: Such as insurances for personnel

7. Awareness raising

Have any awareness raiging campaigns /events for solid waste management taken place?

Yes □ No □




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If YES please provide the following information:

No. Thematic Area Target Group Period / Year 1 2 3

8. Problems encountered ‐ Overall comments

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

…

9. Please provide your suggestions to improve the current situation

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

…