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Include GIS in your Strategic Planning How GIS “RoadMapping” helped Virginia DEQ

Presented by:

Andrew Fox, PhD, PMP

Senior Consultant, Timmons Group

For:

The 25th National Tanks Conference and Expo

September 14, 2015

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Agenda

• Introductions

• What is a GIS RoadMap?

• Why should my organization do one?

• What was the outcome for VA DEQ?

• Mobilizing UST Inspections

• Summary of Benefits

• Group Discussion and Planning

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Timmons Group Overview

Technology & Engineering Consulting

Serving government and private

Industry

62 Years of Service

350+ Full-time staff

95+ GIS Technology staff

20+ Years ENR “Top 500 Design Firms”

(291 in 2012)

National presence and experience

Award Winning Esri Business Partner

Foundation Partner / Partner of the

Year

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Why Include GIS in Strategic Planning?

No matter what you do, most of

the key information you manage

has a geographic location directly

(or indirectly) associated with it.

Therefore, it makes sense to

leverage GIS tools and best

practices to optimize its value.

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What is a GIS RoadMap?

A strategic implementation plan

that focuses on the identification,

prioritization, cost and scheduling

of GIS-based projects that (when

implemented) will help your

organization meet its functional

goals.

Enterprise GIS

Data

Policy

Standards

Software Hardware

Procedures

People

Enterprise GIS

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The Two Phases of a GIS RoadMap

1. Diagnostics

2. Tune-up

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GIS RoadMap Phase 1

Deliverables:

• Kick Off Presentation

• Survey Results

• Educational Presentations

• Infrastructure & Document

Review Analysis

• Assessment Summary

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GIS RoadMap Phase 2

Deliverables:

• Recommendations Document

• Implementation Budget

• Implementation Schedule

• Final RoadMap Plan

• Executive RoadMap Presentation

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Why Do a GIS RoadMap?

Benefits:

• Leverage external expertise and experience

(Don’t reinvent the wheel)

• Do things better (enhance current services)

• Do things faster (increase work efficiency)

• Do things cheaper (reduce costs)

• Do more things (add/ expand services)

• Increase return-on-investment (add value)!

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Future

GoalCritical Tasks

Current Status

The Bottom Line:

Identify, prioritize

and implement

RoadMap plan

recommendations

that achieve an

organization’s

goals.

Why Do a GIS RoadMap?

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Clean House

Mobilize Governance

Constituent

Discovery

Push

What was the outcome for VA DEQ?

The highest priority RoadMap projects were:

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RoadMap Project “Mobilize” UST Inspections

This project was

designed to define

and test how DEQ

should create and

implement

efficiencies through

workforce

mobilization.

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RoadMap Project “Mobilize”

Benefits to VA DEQ

1. Defined and implemented a standardized UST inspection workflow.

2. Inspectors have access to all of the information they need on their mobile

device (self-contained).

3. Automated and streamlined procedures for inspections, correspondence

and reporting increased staff efficiency.

4. Ability to locate and re-locate tanks and other assets using GPS.

5. Leverage enterprise data – integrate information across programs.

6. Improved communication with external constituents and partners.

7. Better customer service – more time in field helping tank owners.

8. Smaller learning curve – new inspectors get up to speed faster.

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Questions and Open Discussion

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