infor myday metrics and reports userguide

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User Guide

Infor MyDay Metrics and Reports


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Contents

Contacting Infor................................................................................................................................13

Finance..............................................................................................................................................15

Metrics.............................................................................................................................................15

Average Amount of Payments Processed....................................................................................15

Average Collection per Day..........................................................................................................15

Bad Debts Written Off by Business Unit......................................................................................16

Bad Debts Written Off by Reason Code......................................................................................16

Bad Debts Written Off by Period..................................................................................................16

Collection Time Average..............................................................................................................17Discounts after Due Date.............................................................................................................17

Invoices Processed Amount.........................................................................................................18

Invoices Processed Count...........................................................................................................18

Invoice Variances.........................................................................................................................18

Late Payments by Period.............................................................................................................19

Late Payments Percentage..........................................................................................................19

Net Amount Paid per Week..........................................................................................................20

Net Amount to be Paid.................................................................................................................20

Open AR Credit Notes.................................................................................................................21

Open Invoices Amount by Week Ending......................................................................................21

Open Invoices Count by Week Ending.........................................................................................21

Overdue Payments.......................................................................................................................22

Overdue Receivables...................................................................................................................22

Payment Count by Week Ending..................................................................................................23

Payments by Payment Methods...................................................................................................23

Receipts by Payment Method......................................................................................................24

Receivable Forecast....................................................................................................................24

Top Five Open Receivables.........................................................................................................25

Uncollected AR............................................................................................................................25

Reports............................................................................................................................................25

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Accounts Payable Aging Analysis Report....................................................................................25

Aging Report................................................................................................................................26

Average Days Payable Outstanding Report.................................................................................26

Bad Debts Written Off Report......................................................................................................27

Credit Comparison Report...........................................................................................................27

Customer Payment Summary Report..........................................................................................28

Discounts by Supplier Report......................................................................................................28

Disputed Invoices Report.............................................................................................................29

Dunning Letters Report................................................................................................................29

Invoices Paid After Discount Due Date Report............................................................................30

Payment Forecast Report............................................................................................................30

Supplier Payment Summary Report............................................................................................30

Supplier Performance Report......................................................................................................31

Top Five Open Receivables Report.............................................................................................31

Tasks...............................................................................................................................................32

Changing settings for Average Amount of Payments Processed.................................................32

Changing settings for Average Collection per Day.......................................................................32

Changing settings for Bad Debts Written Off by Business Unit...................................................33

Changing settings for Bad Debts Written Off by Reason Code...................................................33

Changing settings for Bad Debts Written Off by Period...............................................................34

Changing settings for Collection Time Average...........................................................................34

Changing settings for Discounts after Due Date..........................................................................35

Changing settings for Invoices Processed Amount......................................................................35

Changing settings for Invoices Processed Count........................................................................36

Changing settings for Invoice Variances......................................................................................36

Changing settings for Late Payments by Period..........................................................................37

Changing settings for Late Payments Percentage.......................................................................38

Changing settings for Net Amount Paid per Week.......................................................................38

Changing settings for Net Amount to be Paid..............................................................................39

Changing settings for Open AR Credit Notes..............................................................................39

Changing settings for Open Invoices Amount by Week Ending...................................................40

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Contents


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Changing settings for Open Invoices Count by Week Ending......................................................40

Changing settings for Overdue Payments....................................................................................41

Changing settings for Overdue Receivables................................................................................41

Changing settings for Payment Count by Week Ending...............................................................42

Changing settings for Payments by Payment Methods................................................................42

Changing settings for Receipts by Payment Method...................................................................43

Changing settings for Receivable Forecast..................................................................................43

Changing settings for Top Five Open Receivables.......................................................................44

Changing settings for Uncollected AR.........................................................................................45

Changing settings for Accounts Payable Aging Analysis Report.................................................45

Changing settings for Aging Report.............................................................................................46

Changing settings for Bad Debts Written Off Report...................................................................46

Changing settings for Credit Comparison Report........................................................................46

Changing settings for Customer Payment Summary Report.......................................................47

Changing settings for Discounts by Supplier Report...................................................................47

Changing settings for Disputed Invoices Report..........................................................................47

Changing settings for Dunning Letters Report.............................................................................48

Changing settings for Invoices Paid After Discount Due Date Report.........................................48

Changing settings for Payment Forecast Report.........................................................................49

Changing settings for Supplier Payment Summary Report..........................................................49

Changing settings for Supplier Performance Report....................................................................49

Changing settings for Top Five Open Receivables Report...........................................................50

Purchasing........................................................................................................................................51

Metrics.............................................................................................................................................51

Amount Purchased from Supplier................................................................................................51

Average Purchase Price of Item..................................................................................................51

Contract Spent.............................................................................................................................52

Contract Utilization.......................................................................................................................52

Invoice Variances.........................................................................................................................53

Late Receipts...............................................................................................................................53

Open Purchase Order Amount....................................................................................................54


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Overdue Receipts........................................................................................................................54

Processed Purchase Orders........................................................................................................54

Processed Purchase Order Lines................................................................................................55

Processed Requisitions...............................................................................................................55

Purchase Order Process Time.....................................................................................................56

Receipt Performance Count.........................................................................................................57

Requisition Approval Time...........................................................................................................57

RFQ Line Results.........................................................................................................................58

Top Five Items..............................................................................................................................58

Top Five Suppliers by Amount.....................................................................................................58

Reports............................................................................................................................................59

Compared Quotations Report......................................................................................................59

Converted Requisitions Report....................................................................................................59

Evaluate Purchase Contracts Report...........................................................................................59

Open Purchase Order Receipts Report.......................................................................................60

Open Purchase Orders Report....................................................................................................60

PO Inbound Scheduling Report...................................................................................................61

Receipts Not Yet Invoiced Report.................................................................................................61

Tasks...............................................................................................................................................61

Changing settings for Amount Purchased from Supplier.............................................................61

Changing settings for Average Purchase Price of Item................................................................62

Changing settings for Contract Spent..........................................................................................62

Changing settings for Contract Utilization....................................................................................63

Changing settings for Invoice Variances......................................................................................63

Changing settings for Late Receipts............................................................................................64

Changing settings for Open Purchase Order Amount..................................................................65

Changing settings for Overdue Receipts.....................................................................................65

Changing settings for Processed Purchase Orders.....................................................................66

Changing settings for Processed Purchase Order Lines.............................................................66

Changing settings for Processed Requisitions.............................................................................67

Changing settings for Purchase Order Process Time..................................................................67


Contents


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Changing settings for Receipt Performance Count......................................................................68

Changing settings for Requisition Approval Time........................................................................68

Changing settings for RFQ Line Results......................................................................................69

Changing settings for Top Five Items...........................................................................................69

Changing settings for Top Five Suppliers by Amount...................................................................70

Changing settings for Compared Quotations Report...................................................................70

Changing settings for Converted Requisitions Report.................................................................71

Changing settings for Evaluate Purchase Contracts Report........................................................71

Changing settings for Open Purchase Order Receipts Report....................................................72

Changing settings for Open Purchase Orders Report.................................................................72

Changing settings for Purchase Order Inbound Scheduling Report............................................73

Changing settings for Receipts Not Yet Invoiced Report..............................................................73

Sales..................................................................................................................................................75

Metrics.............................................................................................................................................75

Average Revenue by Sales Representative.................................................................................75

Gross Sales Profit........................................................................................................................75

Lead Generation..........................................................................................................................76

Lost Sales....................................................................................................................................76

Opportunity Forecast...................................................................................................................77

Opportunity to Close....................................................................................................................77

Pipeline by Stage.........................................................................................................................78

Pipeline Probability by Stage.......................................................................................................78

Sales Order Bookings..................................................................................................................79

Sales Order Line Processed........................................................................................................79

Top Customers by Revenue.........................................................................................................80

Top Grossing Customers.............................................................................................................80

Top Grossing Products.................................................................................................................80

Top Products by Revenue............................................................................................................81

Top Sales Executives by Revenue...............................................................................................81

Reports............................................................................................................................................82

Invoiced by Salesperson Report..................................................................................................82


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Lead Management Report...........................................................................................................82

Monthly Sales Details Report......................................................................................................82

Number of Sales Order Lines Report..........................................................................................83

Opportunity by Territory Report....................................................................................................83

Opportunity Won vs. Lost Report.................................................................................................83

Pipeline by Month Report.............................................................................................................84

Pipeline by Probability by Sales Executive Report.......................................................................84

Pipeline by Product Group Report...............................................................................................84

Pipeline by Stage Report.............................................................................................................85

Service Level Report....................................................................................................................85

Short Shipments Percentage Report...........................................................................................85

Tasks...............................................................................................................................................86

Changing settings for Average Revenue by Sales Representative..............................................86

Changing settings for Gross Sales Profit.....................................................................................86

Changing settings for Lead Generation.......................................................................................87

Changing settings for Lost Sales.................................................................................................87

Changing settings for Opportunity Forecast................................................................................88

Changing settings for Opportunity to Close.................................................................................88

Changing settings for Pipeline by Stage......................................................................................89

Changing settings for Pipeline Probability by Stage....................................................................89

Changing settings for Sales Order Bookings...............................................................................90

Changing settings for Sales Order Line Processed.....................................................................90

Changing settings for Top Customers by Revenue......................................................................91

Changing settings for Top Grossing Customers...........................................................................91

Changing settings for Top Grossing Products..............................................................................92

Changing settings for Top Products by Revenue.........................................................................92

Changing settings for Top Sales Executives by Revenue............................................................93

Changing settings for Invoiced by Salesperson Report...............................................................93

Changing settings for Lead Management Report........................................................................94

Changing settings for Monthly Sales Details Report....................................................................94

Changing settings for Number of Sales Order Lines Report........................................................94


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Changing settings for Opportunity by Territory Report.................................................................95

Changing settings for Opportunity Won vs. Lost Report..............................................................95

Changing settings for Pipeline by Month Report..........................................................................95

Changing settings for Pipeline by Probability by Sales Executive Report....................................96

Changing settings for Pipeline by Product Group Report............................................................96

Changing settings for Pipeline by Stage Report..........................................................................96

Changing settings for Service Level.............................................................................................97

Changing settings for Short Shipments Percentage Report........................................................97

Reference..........................................................................................................................................99

Date Shortcuts................................................................................................................................99


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Copyright 2009 Infor

All rights reserved. The word and design marks set forth herein are trademarks and/or registeredtrademarks of Infor and/or its affiliates and subsidiaries. All rights reserved. All other trademarks listedherein are the property of their respective owners.

Important NoticesThe material contained in this publication (including any supplementary information) constitutes andcontains confidential and proprietary information of Infor.

By gaining access to the attached, you acknowledge and agree that the material (including any

modification, translation or adaptation of the material) and all copyright, trade secrets and all otherright, title and interest therein, are the sole property of Infor and that you shall not gain right, title orinterest in the material (including any modification, translation or adaptation of the material) by virtueof your review thereof other than the non-exclusive right to use the material solely in connection withand the furtherance of your license and use of software made available to your company from Inforpursuant to a separate agreement (Purpose).

In addition, by accessing the enclosed material, you acknowledge and agree that you are required tomaintain such material in strict confidence and that your use of such material is limited to the Purposedescribed above.

Although Infor has taken due care to ensure that the material included in this publication is accurateand complete, Infor cannot warrant that the information contained in this publication is complete, doesnot contain typographical or other errors, or will meet your specific requirements. As such, Infor doesnot assume and hereby disclaims all liability, consequential or otherwise, for any loss or damage toany person or entity which is caused by or relates to errors or omissions in this publication (includingany supplementary information), whether such errors or omissions result from negligence, accident orany other cause.

Trademark AcknowledgementsAll other company, product, trade or service names referenced may be registered trademarks ortrademarks of their respective owners.



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Copyright 2009 Infor


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Contacting Infor

If you have questions about Infor products, go to Infor365 Online Support at http://www.infor365.com.If you do not have an Infor365 account, click Register now, and complete the registration. You willreceive a log-on ID and password within 24 hours.

When you access Infor365, you have these options:

To access Infor knowledge bases, incidents, documentation, software downloads, and communitydiscussion forums, click one of the links on the top menu of the home page.

To add an incident, select one of these options from the Incidents menu:

Add Product Incident

Specify your product, version, and other details, to send your reportdirectly to the support group.

Add General Information RequestUse this option for all other requests.

To find the Customer Support telephone number for your region, click Contact Infor in the top rightcorner of the home page, specify a product name, and click Search.

If we update this document after the product release, we will post the new version on Infor365. Werecommend that you check this Web site periodically for updated documentation.

If you have comments about Infor documentation, contact [email protected].

http://www.infor365.com/mailto:[email protected]:[email protected]://www.infor365.com/


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Contacting Infor


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Finance

Metrics

Average Amount of Payments Processed

This metric plots the average amount of payments processed per period on a column graph.The X-Axisshows the period. The Y-Axis is the amount.

CalculationAverage amount of payment in a period = total amount in base currency processed in a specificperiod/total number of payments in a specific period.

Business eventThis metric changes whenever an amount is paid for the payable.

Task

To customize this metric, refer to:"Changing settings for Average Amount of Payments Processed" on page 32

Average Collection per Day

This metric plots the average collection per day on column graph. The X-Axis shows the last 5 daysof collection. The Y-Axis shows the received amount. Average collection per day is the averagereceived amount collected for the last five days.

CalculationAverage collection per day = total received amount base currency/total number of receipts.

Business eventThis metric changes whenever one of the following happens:

A new receivable is created.

An amount is paid or partially paid for a receivable.



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TaskTo customize this metric, refer to:"Changing settings for Average Collection per Day" on page 32

Bad Debts Written Off by Business Unit

This metric represents bad debts written off by business unit and per period of time. Bad debts definesaccounts receivable that are most likely to remain uncollectible and are therefore written off. Bad debtsshow as an expense on the company's income statement and therefore reduce net income.The X-Axisshows the business unit and period. The Y-Axis is the written off amount.

Business eventThis metric changes whenever a receivable is written off.

TaskTo customize this metric, refer to:"Changing settings for Bad Debts Written Off by Business Unit" on page 33

Bad Debts Written Off by Reason Code

This metric represents bad debts written off by reason code for a given period of time. Bad debtsdefines accounts receivable that are most likely to remain uncollectible and are therefore written off.Bad debts show as an expense on the company's income statement and therefore reduce net income.


TaskTo customize this metric, refer to:"Changing settings for Bad Debts Written Off by Reason Code" on page 33

Bad Debts Written Off by Period

This metric represents bad debts written off for a specified period of time. Bad debts defines accountsreceivable that are most likely to remain uncollectible and are therefore written off. Bad debts show asan expense on the company's income statement and therefore reduce net income.


TaskTo customize this metric, refer to:


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"Changing settings for Bad Debts Written Off by Period" on page 34

Collection Time AverageThis metric plots the average time (in days) for collections grouped by period.

The days-to-collect for a single invoice is the number of days between the document creation date(invoice date) and the date on which the last payment was made.

The collection time average is the average number of days for collecting a receivable in each financialperiod.

CalculationReceivable document date is the document creation date.Last payment date is the date on which the last payment was received.

Number of days is the last payment date - document date.

Business eventThis metric changes whenever an amount is paid for a receivable.

TaskTo customize this metric, refer to:"Changing settings for Collection Time Average" on page 34

Discounts after Due Date

This metric plots late discounts by sales location.When a discount is given after the discount date, thediscount is considered late. If a discount is given after the discount date, the discount is consideredlate.

CalculationExample: a receivable has an amount of $1000. The due date of the receivable is July 30, 2009. If thereceivable is paid before July 18, 2009, there is a discount of two percent on the receivable. If a paymentis received from the customer on July 20, 2009 - which is after the given discount date - and a discountof two percent is still given to the customer, it is considered as a late discount.

Business event

Payment received for a receivable with a late discount.

TaskTo customize this metric, refer to:"Changing settings for Discounts after Due Date" on page 35


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Invoices Processed Amount

This metric represents the sum of approved invoices vs. sum of unapproved invoices for a range ofperiods. The X-Axis is the time in months.The Y-Axis is the invoice amount.

CalculationSum of approved invoices = total amount where status of invoice is approved.Sum of unapproved invoices = total amount where status of invoice is unapproved.

Business eventThis metric changes whenever a supplier invoice is fully or partially paid.


"Changing settings for Invoices Processed Amount" on page 35

Invoices Processed Count

This metric represents the number of approved invoices versus the number of unapproved invoicesfor a range of periods. The X-Axis is the times in months. The Y-Axis is the number of months.

CalculationCount of approved invoices = count of invoices whose invoice status is approved.Count of unapproved invoices = count of invoices whose invoice status is unapproved.

Business eventThis metric changes whenever a supplier invoice is created.

TaskTo customize this metric, refer to:"Changing settings for Invoices Processed Count" on page 36

Invoice Variances

This metric plots the invoice variances for a period on a column graph.The X-Axis is the time in months.The Y-Axis is the amount. Price variance of the invoice receipt value is the difference between theinvoiced amount and the purchase order value. The difference is caused by a price variance, that is,the vendor charged you less (positive value) or more (negative value) for the material, as against theprices stipulated in the purchase order.

CalculationInvoice amount = line extended amount.


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Receipt amount = invoiced quantity * line unit price.

Variance amount = receipt amount - invoice amount.

Business event

This metric changes whenever there is a difference between the price of the purchase order and aninvoice received.

TaskTo customize this metric, refer to:"Changing settings for Invoice Variances" on page 63

Late Payments by Period

This metric provides information about payments that are made after the payment date over a period

in form of a column graph. Invoices paid after the payment due date are treated as late payments. Themetric considers the invoice statuses paid or partial paid. The X-Axis shows the period. The Y-Axis isthe paid amount in base currency.

CalculationSum of all paid amounts paid after the payment date are taken as input to the graph.

Business eventThis metric changes whenever a payment is made after the due date.


"Changing settings for Late Payments by Period" on page 37

Late Payments Percentage

This metric provides information about payments that are made after the payment date, over a period,in the form of a gauge graph. Invoices paid after the payment due date are treated as late payments.The metric considers the invoice statuses paid or partial paid.

CalculationLate payments (in percentage) = sum (paid amount paid after payment date in base currency)/sum(all paid amounts in base currency) * 100The numerator shows only late payments.

The denominator shows all the paid invoices.

Business eventThis metric changes whenever a payment is made after the due date.


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TaskTo customize this metric, refer to:"Changing settings for Late Payments Percentage" on page 38

Net Amount Paid per Week

This metric represents the net amount paid per week for a location on a column graph.The X-Axisshows the weeks. The Y-Axis is the net amount paid. Net amount is the resultant amount paid afterthe deductions from the gross qualified amount of invoices; the amount paid to the supplier by takingdiscounts or other deductions into account.

CalculationNet amount paid = the sum of all net paid amounts in a week.


TaskTo customize this metric, refer to:"Changing settings for Net Amount Paid per Week" on page 38

Net Amount to be Paid

This metric shows the open, disputed, and hold invoices that are not yet paid, for a period of time

plotted on a bar chart. The X-Axis shows the time in weeks.The Y-Axis is the amount.

CalculationOpen Invoices are invoices with a status other than closed, paid, unapproved and disputed.Disputed invoices are invoices with a status of disputed.

Hold invoices are invoices with a status of hold.

Business eventThis metric changes whenever a payable is recorded.

TaskTo customize this metric, refer to:"Changing settings for Net Amount to be Paid" on page 39


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Open AR Credit Notes

This metric shows the open credit notes amounts for the current quarter. A credit note or credit memois a document used to adjust or rectify errors made in a sales invoice that has already been processedand sent to a customer. A credit note can be thought of as a negative invoice.

Business eventThis metric changes whenever a credit note is raised or linked to an invoice.

TaskTo customize this metric, refer to:"Changing settings for Open AR Credit Notes" on page 39

Open Invoices Amount by Week Ending

This metric represents outstanding invoices amount by type (open, hold and disputed) for a week, fora period of time. The metric highlights trends of the supplier performance. For example, a growingtrend in disputed or on hold invoices reflects problems in invoicing, products, or shipments.Open invoice is the outstanding (unpaid) accounts payable invoices not in a disputed or hold status.

Disputed invoice is the outstanding (unpaid) accounts payable invoices where the invoice amount isdisputed with the supplier.

Hold invoice indicates that the invoice is not addressed for unknown reasons.

CalculationOpen invoices = sum of invoice amounts with a status other than closed, paid, unapproved, disputed,and hold.Disputed invoices = sum of invoice amounts with the status disputed.

Hold invoices = sum of invoice amounts with the status hold.

Business eventThis metric changes whenever a new supplier invoice is processed or a supplier invoice is fully orpartially paid.

TaskTo customize this metric, refer to:"Changing settings for Open Invoices Amount by Week Ending" on page 40

Open Invoices Count by Week Ending

This metric represents open, hold and disputed invoices count for a period.

The metric is plotted on a bar graph.


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An open invoice is an outstanding (unpaid) accounts payable invoice not in a disputed or hold status.

A disputed invoice is an outstanding (unpaid) accounts payable invoice where the invoice amount isdisputed with the supplier.

A hold invoice indicates that the invoice is not addressed for unknown reasons.

CalculationOpen invoices = count of invoices with status other than closed, paid, unapproved.Disputed invoices = count of invoice amounts with the status disputed.

Hold invoices = count of invoice amounts with status hold.

Business eventThis metric changes whenever a new supplier invoice is processed or a supplier invoice is fully orpartially paid.


"Changing settings for Open Invoices Count by Week Ending" on page 40

Overdue Payments

This metric represents the payments that are overdue for a week for a period of time.The X-Axis showsspecified weeks. The Y-Axis shows the amount in overdue payments.Overdue payment is the invoicefor which the payment date has lapsed.

CalculationThe graph is generated based on the following formula:Sum of payable amount = total payable amount of the invoices that are approved, open, partial paid,or vouchered.

Business eventThis metric changes whenever a supplier invoice becomes overdue.

TaskTo customize this metric, refer to:"Changing settings for Overdue Payments" on page 41

Overdue Receivables

This metric shows information about the overdue receivable amounts and disputed amounts on astacked column graph.

CalculationDisputed amount = receivable amount when receivable status is disputed.Overdue amount = sum of (receivable amount) when the current date > the due date.


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A receivable (which falls in the given selection range) status is changed to disputed.

A receivable (which falls in the given selection range) is paid /partially paid.

TaskTo customize this metric, refer to:"Changing settings for Overdue Receivables" on page 41

Payment Count by Week Ending

This metric represents the number of payments made by week, for a given a period of time.The metricallows the accounts payable manager to evaluate the workload for a period. The X-Axis shows specifiedweeks.The Y-Axis shows the number of payments.

CalculationNumber of payments = total number of payments in a week.


TaskTo customize this metric, refer to:"Changing settings for Payment Count by Week Ending" on page 42

Payments by Payment Methods

This metric shows the total amount of payments grouped by mode of payment.The different modes of payment are:

Electronic fund transfer is a form of payment made through the internet that performs the samefunction as a conventional paper check.

Check is a written, dated, and signed instrument that contains an unconditional order from the drawerthat directs a bank to pay a definite sum of money to a payee.

Bank draft is a type of check where the payment is guaranteed to be available by the issuing bank.

Cash is legal tender or coins that can be used in exchange of goods, debt, or services.

Credit card is a card that allows someone to make a purchase on credit.

Debit card is an electronic card issued by a bank that gives bank clients access to their accounts towithdraw cash or pay for goods and services.

Procurement card is a card used for purchases, usually for a company, government, or otherorganization .

CalculationPayments = sum of all payments group by payment method.


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Business eventThis metric changes whenever a supplier invoice is fully paid or partially paid.

TaskTo customize this metric, refer to:"Changing settings for Payments by Payment Methods" on page 42

Receipts by Payment Method

This metric plots the total amount received by the payment method in the form of a pie chart. Thepayment method indicates the mode used to make a payment.

CalculationCash is the percentage of all the receipts received in the form of direct cash.

Check is the percentage of all the receipts received in the form of a check.Credit card is the percentage of all the receipts received by credit card.

Debit card is the percentage of all the receipts received by debit card.

Draft is the percentage of all the receipts received by draft.

Electronic funds transfer is the percentage of all the receipts received online.

Business eventWhen a payment is made against a receivable, the metric changes.


"Changing settings for Receipts by Payment Method" on page 43

Receivable Forecast

This metric plots data about the receivable forecast amounts of the next four weeks in a column graph.The X-Axis shows the due date. The Y-Axis is the receivable forecast amount.

CalculationReceivable Forecast Amount = sum of (receivable amount) when the current date < due date andthe total amount is not equal to the received amount.

Business eventThis metric changes whenever a new receivable (with a due date in the given selection range) iscreated, or a receivable (with a due date in the given selection range) is paid/partially paid.

TaskTo customize this metric, refer to:"Changing settings for Receivable Forecast" on page 43


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Top Five Open Receivables

This metric shows the top five customers that have the maximum open receivables (invoice balances).


When a new invoice is created for a particular customer, the open receivable amounts for thecustomer increases by the open amount of the new invoice.

When a payment is made toward an invoice, the open receivables amounts for the customerdecreases by the amount of payment made.

TaskTo customize this metric, refer to:"Changing settings for Top Five Open Receivables" on page 44

Uncollected AR

This metric plots the information of the uncollected accounts receivable of different regions for a periodin the form of a column graph. The open amount of the receivable is shown.


A new receivable is created.

An amount is paid for the receivable.

TaskTo customize this metric, refer to:"Changing settings for Uncollected AR" on page 45

Reports

Accounts Payable Aging Analysis Report

This report displays the aging analysis of the cumulative open amount of invoices for a supplier. Aginganalysis is calculated by comparing a user's input date with the payment due date of the supplierinvoice.


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CalculationCurrent is if the payment due date is later than the input date; the total gross invoice amount of all theinvoices against the supplier are accumulated.0-30 days is if the payable invoice is overdue by 0-30 days with respect to the user input date, the totalgross invoice amount of all the invoices against the supplier are accumulated.

31-60 days is if the payable invoice is overdue by 31-60 days with respect to the user input date, thetotal gross invoice amount of all the invoices against the supplier are accumulated.

61-90 days is if the payable invoice is overdue by 61-90 days with respect to the user input date, thetotal gross invoice amount of all the invoices against the supplier are accumulated.

Over 90 days is if the payable invoice is overdue by more than 90 days with respect to the user inputdate, the total gross invoice amount of all the invoices against the supplier are accumulated.

TaskTo customize this report, refer to:"Changing settings for Accounts Payable Aging Analysis Report" on page 45

Aging Report

This report shows the aging analysis of the cumulative open amount of invoices for a customer. Aginganalysis is calculated with respect to user input date and compares the payment due date of the invoiceagainst the supplier.This report shows the cumulative receivable amount of customer invoices. Thereceivable amount is grouped in different aging buckets as per invoice's age.The age of an invoice iscalculated by due date.The report is sorted by customer name.

CalculationThis report is generated with respect to users input date or current date.

Not Yet due means the receivable is not yet due.1-30 days means the receivable is overdue by 1-30 days with regard to the user input date.

31-60 days means the receivable is overdue by 31-60 days.

61-90 days means the receivable is overdue by 61-90 days.

Over 90 days: means the receivable is due for over 90 days

Business eventThis report changes whenever an invoice has a receivable amount; the cumulative sum of receivablesof invoices for a customer is shown in its corresponding age bucket.

Task

To customize this report, refer to:"Changing settings for Aging Report" on page 46

Average Days Payable Outstanding Report

This report shows the days payable outstanding for the company in the time period specified by theuser.


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CalculationOpen invoice amount = the sum total of the payable amount for all Invoices that in the time periodspecified by the user.Total invoice amount = the sum total of the total invoice amount for all invoices in the time periodspecified by the user.

DPO = open invoice amount/total invoice amount * 365

Business EventThis report changes whenever one of the following occurs:

A new payable is created.

An amount is paid for the payable.

TaskTo customize this report, refer to:Changing Settings for Days Payable Outstanding Report

Bad Debts Written Off Report

This report shows the sum of the amount written off, the sum of the invoice amount, the sum of thebalance remaining by the customer, and the total account receivable written off.

Business eventThis report changes whenever a receivable is written off.

Task

To customize this report, refer to:"Changing settings for Bad Debts Written Off Report" on page 46

Credit Comparison Report

The report shows the average days overdue, allowed credit limit, receivable amount, overdue amount,and maximum aging duration.

CalculationAmount due = the sum of receivable amount.

Amount over due = sum of (receivable amount) where the due date


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The due date has passed

The customer's credit limit has been modified

Task

To customize this report, refer to:"Changing settings for Credit Comparison Report" on page 46

Customer Payment Summary Report

This report shows the average day's payment, average day's outstanding, average day's overdue,open amount, paid amount, and overdue amount per customer.

CalculationDSO = (open amount/total amount) * 365.

Open amount = the sum of receivable amount.Average days outstanding = sum of (current date - invoice date)/number of invoices outstanding.

Amount paid = sum of (received amount + discount given).

Average days for payment = sum of (last payment date - invoice date)/ number of invoices paid.

Overdue amount = sum of (receivable amount) where due date


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Discount lost = discount allowed for already paid amount - total discount taken where total paid amount= (total amount - payable amount).

Discount allowed for already paid amount = total paid amount * discount allowed/total amount.

Days past discount date = number of days passed after the allowed discount date and current date.

Days discount available = number of days still available to avail the discount from the current dateto the given discount date.

TaskTo customize this report, refer to:"Changing settings for Discounts by Supplier Report" on page 47

Disputed Invoices Report

This report shows the accounts of all the disputed invoices. The invoices are shown per customer, per

period. The total disputed amount per customer and per period is shown.

Business eventThis report changes whenever an invoice status is changed to disputed.

Task"Changing settings for Disputed Invoices Report" on page 47

Dunning Letters Report

This report prints the reminder letter which includes the particulars of all the payments that are due bya specific customer that are past the payment due date.

CalculationDays past due = current date - document due date.

Business eventAn invoice is displayed on the dunning letter whenever that invoice has an open balance and is pastthe due date.

Task

To customize this report, refer to:"Changing settings for Dunning Letters Report" on page 48


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Invoices Paid After Discount Due Date Report

This report displays the invoices paid after the discount due date.The report enables the A/P Managerto identify the number of invoices not paid in time, and as a result, not eligible for the discount.

CalculationThe subtotal of a supplier is the sum of discount lost, discount taken, and discount allowed.

TaskTo customize this report, refer to:"Changing settings for Invoices Paid After Discount Due Date Report" on page 48

Payment Forecast ReportThis report displays the information about the cash outflow at periodic future intervals.The reportenables the AP Manager to calculate the amount payable to suppliers. It helps the AP Manager tomeet the payment schedules on time and helps to maintain credibility with the suppliers.

CalculationThis report displays the payment forecast analysis by considering the discount due date as input date.Net amount payable = invoice gross amount - discount amount.

TaskTo customize this report, refer to:

"Changing settings for Payment Forecast Report" on page 49

Supplier Payment Summary Report

This report shows how the supplier is being paid by the organization and gives summary informationabout the supplier payments.

CalculationThe report is generated based on the following formulas:Open amount = sum (payable amount) for a supplier where the status is not equal to closed or paid.

Amount paid = sum (total amount - payable amount) for a supplier where the status is equal to paid,partial paid or closed.

Overdue amount = sum (payable amount) for a supplier where status is not equal to closed or paid,and due date is earlier than today's date.

Average days outstanding = (sum (document creation date - today's date)/number of invoicesoutstanding) where the status is not equal to closed or paid.

Average days overdue = (sum (due date - today's date)/number of invoices overdue) where the statusis not equal to closed or paid, and due date is less than today's date.


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Average days for payment = (sum (document date - status date)/number of paid invoices) where thestatus is equal to paid, partial paid or closed.

Days payable outstanding = (sum (payable amount in base currency)/sum (total amount basecurrency))* 365.

Business EventThis report changes whenever a payable is recorded.

TaskTo customize this report, refer to:"Changing settings for Supplier Payment Summary Report" on page 49

Supplier Performance Report

This report ranks the suppliers by the total amount paid along with the discounts earned and discountslost for a range of payment dates provided by the user. The report is sorted by paid (base) currency

CalculationTotal amount of the payable = total amount.Balance remaining on the payable = payable amount.

Total discount allowed = discount allowed.

Total discount taken = discount taken.

Discount lost = (discount allowed for already paid amount) - total discount taken where total paidamount = (total amount - payable amount).

Discount allowed for paid amount = total paid amount * discount allowed/total amount.

Paid amount = paid amount.

TaskTo customize this report, refer to:"Changing settings for Supplier Performance Report" on page 49

Top Five Open Receivables Report

This report shows the top five open receivables amount of a customer for each document and thedocument due date. Documents with a status of open and partially paid are eligible for amount receivable.

The report is sorted by sub total of receivable amount.

Business eventWhen a new invoice is created for a particular customer, the open receivable amounts for the customerincreases by the open amount of the new invoice.When a payment is completed for an invoice, the open receivables amounts for the customer decreaseby the amount of payments made.


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TaskTo customize this report, refer to:"Changing settings for Top Five Open Receivables Report" on page 50

Tasks

Changing settings for Average Amount of Payments Processed

1. From the Home page, click the down arrow in the top right corner of the specified metric module.

2. Select Settings.

3. Specify the information as required:The module name for the metric defaults here.You can change thisname to anything you like, and it becomes the title of the metric page.

Module Name

It is a good idea to keep the title short enough so that it easily fits inthe title area of the page. This field is not case sensitive; the systemdisplays the metric name in capital letters.

Specify the accounting entity.Accounting Entity

Specify a date range or select a date range from the list of values.Between - Inclusive includes the dates you specify and all the dates

Last Payment Date(Between-Inclusive)

in between. For example, if the date range you specify is 01/01/2008to 01/31/2008, the system retrieves data for all dates between thosetwo dates including those two dates.

Specify the purchase location.Purchase Location ID

Specify the supplier.Supplier ID

4. Click Save to save your changes and return to the metric.

Changing settings for Average Collection per Day


2. Select Settings.3. Specify the information as required:

The module name for the metric defaults here.You can change this nameto anything you like, and it becomes the title of the metric page. It is a good

Module Name

idea to keep the title short enough so that it easily fits in the title area ofthe page. This field is not case sensitive; the system displays the metricname in capital letters.



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Specify the customer.Customer ID

Specify the sales location.Sales Location ID


Changing settings for Bad Debts Written Off by Business Unit


2. Select Settings.

3. Specify the information as required:

The module name for the metric defaults here. You can change thisname to anything you like, and it becomes the title of the metric page.

Module Name

It is a good idea to keep the title short enough so that it easily fits in thetitle area of the page. This field is not case sensitive; the system displaysthe metric name in capital letters.




Written Off Date(Between-Inclusive)




Changing settings for Bad Debts Written Off by Reason Code


2. Select Settings.


The module name for the metric defaults here. You can change this

name to anything you like, and it becomes the title of the metric page.

Module Name





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Written Off (Between -Inclusive)


Specify the reason.Reason



Changing settings for Bad Debts Written Off by Period


2. Select Settings.3. Specify the information as required:


Module Name





Specify a date range or select a date range from the list of values.Between - Inclusive includes the dates you specify and all the dates in

Written Off Date(Between-Inclusive)

between. For example, if the date range you specify is 01/01/2008 to01/31/2008, the system retrieves data for all dates between those twodates including those two dates.


Changing settings for Collection Time Average


2. Select Settings.



Module Name

It is a good idea to keep the title short enough so that it easily fits in the


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title area of the page. This field is not case sensitive; the system displaysthe metric name in capital letters.




Last Payment Date(Between - Inclusive):




Changing settings for Discounts after Due Date


2. Select Settings.


The module name for the metric defaults here.You can change thisname to anything you like, and it becomes the title of the metric page.

Module Name


Specify the account entity.Accounting EntitySpecify the customer.Customer ID


Document Date(Between-Inclusive)




Changing settings for Invoices Processed Amount


2. Select Settings.



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Module Name The module name for the metric defaults here.You can change thisname to anything you like, and it becomes the title of the metric page.It is a good idea to keep the title short enough so that it easily fits inthe title area of the page. This field is not case sensitive; the systemdisplays the metric name in capital letters.




Status Effective Date(Between-Inclusive)




Changing settings for Invoices Processed Count


2. Select Settings.



Module Name

It is a good idea to keep the title short enough so that it easily fits in

the title area of the page. This field is not case sensitive; the systemdisplays the metric name in capital letters.




Status Effective Date(Between-Inclusive)




Changing settings for Invoice Variances



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2. Select Settings.



Module Name



Specify the buyer.Buyer ID


Invoice Date(Between-Inclusive)





Changing settings for Late Payments by Period


2. Select Settings.


The module name for the metric defaults here.You can change this nameto anything you like, and it becomes the title of the metric page. It is a

Module Name

good idea to keep the title short enough so that it easily fits in the titlearea of the page. This field is not case sensitive; the system displays themetric name in capital letters.


Payment Due Date(Between-Inclusive)






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Changing settings for Late Payments Percentage

1. From the Home page, click the down arrow in the top right corner of the specified metric module.2. Select Settings.



Module Name

It is a good idea to keep the title short enough so that it easily fits in thetitle area of the page.This field is not case sensitive; the system displaysthe metric name in capital letters.



Due Date(Between-Inclusive)





Changing settings for Net Amount Paid per Week


2. Select Settings.



Module Name









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Changing settings for Net Amount to be Paid1. From the Home page, click the down arrow in the top right corner of the specified metric module.

2. Select Settings.



Module Name









Changing settings for Open AR Credit Notes


2. Select Settings.



Module Name





Document Date(Between-Inclusive)

between. For example, if the date range you specify is 01/01/2008 to


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01/31/2008, the system retrieves data for all dates between those twodates including those two dates.



Changing settings for Open Invoices Amount by Week Ending


2. Select Settings.



Module Name




Specify a date range or select a date range from the list of values. Between- Inclusive includes the dates you specify and all the dates in between.

Status Date(Between-Inclusive)

For example, if the date range you specify is 01/01/2008 to 01/31/2008,the system retrieves data for all dates between those two dates includingthose two dates.



Changing settings for Open Invoices Count by Week Ending


2. Select Settings.



Module Name



Specify the location.Purchase Location ID


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Specify a date range or select a date range from the list of values. Between- Inclusive includes the dates you specify and all the dates in between.

Status Date(Between-Inclusive)

For example, if the date range you specify is 01/01/2008 to 01/31/2008,the system retrieves data for all dates between those two dates includingthose two dates.



Changing settings for Overdue Payments


2. Select Settings.



Module Name





between. For example, if the date range you specify is 01/01/2008 to01/31/2008, the system retrieves data for all dates between those two

dates including those two dates.




Changing settings for Overdue Receivables

1. From the Home page, click the down arrow in the top right corner of the specified metric module.2. Select Settings.



Module Name



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Specify a date range or select a date range from the list of values. Between

- Inclusive includes the dates you specify and all the dates in between.

Due Date

(Between-Inclusive) For example, if the date range you specify is 01/01/2008 to 01/31/2008,the system retrieves data for all dates between those two dates includingthose two dates.



Changing settings for Payment Count by Week Ending


2. Select Settings.



Module Name




Payment Date(Between-Inclusive)




Changing settings for Payments by Payment Methods


2. Select Settings.



Module Name

idea to keep the title short enough so that it easily fits in the title area of


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the page. This field is not case sensitive; the system displays the metricname in capital letters.


Specify a date range or select a date range from the list of values.

Between - Inclusive includes the dates you specify and all the dates

Payment Date

(Between-Inclusive)in between. For example, if the date range you specify is 01/01/2008to 01/31/2008, the system retrieves data for all dates between thosetwo dates including those two dates.

Specify the payment type.Payment Type




Changing settings for Receipts by Payment Method


2. Select Settings.



Module Name

It is a good idea to keep the title short enough so that it easily fits in thetitle area of the page. This field is not case sensitive; the system displays

the metric name in capital letters.Specify the accounting entity.Accounting Entity






Specify the payment method.Payment Method


Changing settings for Receivable Forecast



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2. Select Settings.



Module Name

It is a good idea to keep the title short enough so that it easily fits in thetitle area of the page.This field is not case sensitive; the system displaysthe metric name in capital letters.

Specify the accou