information on acrp
TRANSCRIPT
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Information on ACRP • www.TRB.org/ACRP • Regular news and updates
on: o Upcoming and ongoing
research projects o New publications o Success stories o Announcements o Webinars
• Find ACRP on Facebook and LinkedIn
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Upcoming ACRP Webinars
• April 25 – Guidance for General Aviation Facility Planning
• May 24 – Legal Aspects of Airport Programs
• June 9 – Transporting Passengers to, and Through, Airport Facilities
You can register for and learn more about upcoming 2016 webinars by visiting:
http://www.trb.org/ACRP/ACRPwebinars.aspx
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Opportunities to Get Involved! • ACRP’s Champion program is a new
initiative! • Designed to help early- to mid-
career, young professionals grow and excel within the airport industry.
• Airport industry executives sponsor promising young professionals within their organizations to become ACRP Champions.
• Visit ACRP’s website to learn more.
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Additional ACRP Publications Available on this Topic
ACRP Report 12: An Airport Guide for Regional Emergency Planning for CBRNE Events
ACRP Report 88: Guidebook on Integrating GIS in Emergency
Management at Airports
ACRP Report 94: Integrating Web-Based Emergency Management Collaboration Software into Airport Operations--A Primer
ACRP Report 95: Integrating Community Emergency Response
Teams at Airports (A-CERTs) ACRP Synthesis 60: Airport Emergency Post-Event Recovery
Practices
You can learn more about these publications by visiting www.trb.org/publications
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Today’s Speakers
Moderated by Meaghan Smalley, Jacksonville Aviation Authority
1) Report 103: Integrating NIMS (National Incident
Management System) for Personnel and Resources at Airports • Heidi Benaman, Faith Group, LLC
2) Report 112: A Tool for Developing Airport Terminal Incident Response Plans • Don Griffith and Aaron Moore, IEM
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ACRP Report 103: Integrating NIMS (National Incident
Management System) for Personnel and Resources at Airports
Heidi Ann Benaman
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Goals and Objectives • Presenter (Heidi) experience • Report 103 overview “Integrating NIMS for
Personnel and Resources at Airports” • Challenges for airports • Steps to overcome and incorporate NIMS/ICS
• Training • EOC utilization
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Heidi Ann Benaman, Project Manager, Subject Matter Expert
• 22 years airport operations and emergency management
• Pittsburgh International Airport (PIT) • Portland International Airport (PDX)
• 9 ½ years consulting • NIMS ICS for airports trainer
• Airport-wide ICS for PDX • ICS trainer Freeport Bahamas post Floyd • ICS trainer AAAE PIT workshop
• More than 30 AEPs – 150/5200-31C • Concept of Operations (ConOps)
planning for airport EOCs
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ACRP Report 103 Overview • Research problem:
• Some airports lacked knowledge of tools, resources, training and best practices to integrate NIMS/ICS into emergency preparedness
• Objective: • Guidance for all size airports to incorporate NIMS/ICS
• Findings • Researched training programs • Researched best practices at airports • Case studies
• Large hub (MSP) • Medium hub (MKE) • Small hub (CYS/JAN) • General Aviation (SUS)
• Training matrix for personnel • Integrating ICS structures/tools
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Challenges for Airports • Federal Emergency Management Administration (FEMA)
training programs are very broad • Airport emergencies are different from FEMA events
• Shorter duration • Usually use local resources/mutual aid • Mutual aid resources usually not reimbursed • Don’t build base camps • Need to continue aircraft operations as soon as practical
• FAA AC 150/5200-31C lacks pure ICS guidance • Coordinating the field command with the EOC • Time for training • Budgets for training
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Steps to Overcome • Must be supported at the top • Establish a position either FTE or collateral duty • Design a training matrix specific to your airport • Consider developing airport specific ICS training
• Train all airport personnel • Train with airlines, ground handlers and other stakeholders • Train with mutual aid • Train to your specific responses as outlined in the AEP
• Practice utilizing ICS tools and nomenclature regularly • Fuel spills • Air shows • IROPS • Utilize the EOC
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Training Matrix Example
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Localized Training Options • FEMA on-line courses • Local emergency management agencies • State emergency management agencies • Local colleges and universities • Hire a third party expert to conduct training
• Share the costs with other mutual aid agencies • Share the costs with other critical infrastructure
organizations (oil, power, dam or port) • Invest in a train the trainer program • Develop ICS training specific to your airport
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Train with Stakeholders
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Train Frequently – Fuel Spill
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Train Frequently – Air Show
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Utilize the EOC • Some airports only activate for annual table top and
triennial • Staff don’t become comfortable with:
• Roles in the EOC • Technology • Especially so for relief staff shift B
• Coordination with the field staff needs to be practiced
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ICS Chart Without EOC
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ICS Chart With EOC
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For Additional Information: ACRP Report 103: A
Guidebook for Integrating NIMS for Personnel and Resources at Airports
http://onlinepubs.trb.org/onlinepubs/acrp/acrp_rpt_103.pdf
Heidi Ann Benaman [email protected]
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ACRP Report 112: Airport Terminal Incident
Response Plans
Don Griffith, IEM Aaron Moore, IEM
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Don Griffith, Presenter
Manager, IEM • Air Operations Program Manager • Principal Investigator – ACRP Report 112 • Principal Investigator – ACRP Report 95
Principal Investigator – ACRP Report 94 • Project Manager – ACRP Report 73
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Aaron Moore, Co-Presenter
Senior Air Operations Planner, IEM • Project Coordinator – ACRP Report 112
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Research Team • Don Griffith and Aaron Moore, IEM • Gloria Bender and Karthik Ayodhiramanujan,
TransSolutions, LLC • Dr. James Fielding Smith, Smith-Woolwine
Associates Inc. • Kim Kenville, Kim Kenville Consulting, LLC • Alvy Dodson, Dodson Aviation Security Consulting,
LLC • Julie Quinn and Kathy Williams, QuinnWilliams, LLC • Carol White, Carol White Consulting, LLC
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ACRP Report 112 Oversight Panel
• Sean Brosnan, Chair, Detroit Metropolitan Airport • Herby Duverne, Taino Consulting Group • Job D. Kunkel, The Louis Berger Group • William J. Liese, Corgan Associates Architects PC • Michael Pape, Idaho Division of Aeronautics • Connie M. Proctor, Salt Lake City Department of
Airports • Thomas R. Rossbach, HNTB Corporation • Roman Pinon, FAA Liaison • Bernardo Kleinger, TRB Liaison
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Introduction to the Research Problem
• Recent natural and manmade events at airport terminals demonstrate the need for a more comprehensive approach to protecting the public
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Introduction to the Research Problem (cont.)
• Improvements needed in the following areas:
– Shelter-in-place (SIP), evacuation, and repopulation/recovery plans
– Training, drilling, exercising, and mutual aid agreements – Incident response for travelers with mobility and cognitive
impairments – Coordination and response between airport and
stakeholders
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Introduction to the Research Problem (cont.)
• A planning tool was needed that combined:
– Efficiency – Ease of use and scalability – Robust software design interface (i.e., not requiring support)
• Tool needed to account for all stakeholders’ needs
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The TIRP Tool • The Terminal Incident Response Planning (TIRP) tool is a
scalable tool that airport operators, terminal managers, emergency managers, and planners can use to create and maintain airport terminal incident response plans
• Assists in developing response plans that mitigate impacts of incidents on airport terminal users
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The TIRP Tool (cont.) • Focuses on incidents that cause or generate
response actions at airport terminals such as:
– Shelter-in-place (SIP) – Evacuation – Repopulation/Recovery
• Covers natural and human-caused incidents
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TIRP Development Step 1: Risk Analysis
• Risk Analysis: Identified nine highest priority incident types affecting airport terminals
– Active shooter – Security breaches – Bomb threats – Electrical outages – Snow storms – Tornadoes – Structural fires – Earthquakes – Hurricanes
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TIRP Development Step 2: Literature Review
• Literature Review: Examined risk analysis
• Examined airport terminal incident responses within the last decade
• Researched mass transit, sports venues, medical institutions, public schools, universities, and railroads to determine incident activities
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TIRP Development Step 3: Data Collection
• Data collection from 50 airports conducted
– 15 large hub, 11 medium hub, 12 small hub, and 12 non-hub primary airports canvassed
– 32 of the primary commercial airports canvassed provided plans, checklists, and other related data for analysis of recurring patterns of response and industry best practices
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TIRP Development Step 4: Tool Design and Beta Testing
• Research team performed beta testing and user guide development at RDU, PHX, FLG, IWA, DAL, DFW, and ROA
– Captured beta test results and user critique – Refined tool and user guide for ease of use
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TIRP Development Step 5: TIRP Tool Development
• Software development process
• Final user guide developed after TIRP tool development to ensure clear and concise instruction
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Benefits of TIRP Tool • Incorporates industry best practices
• Does not require high level of technical expertise
• Can be scaled up or down for any airport category
• Minimal amount of input yields substantial practical
output
• Addresses three major terminal response activities:
– Evacuation – Shelter-in-place – Repopulation
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How Can TIRP Help You? • Tool accounts for personnel, coordinating entities,
equipment, and other considerations for response activities during the nine major incident types
• Planners can expand beyond the nine major incident types
• TIRP tool outputs a comprehensive baseline TIRP and associated checklists for each incident type
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How Can TIRP Help You? (cont.)
• TIRP tool combines multiple airport stakeholders to effectively coordinate appropriate incident response activities
• Embedded checklists provide quick reference for responders during high-stress incident response activities
• TIRP tool is a great reference for developing comprehensive training and exercise programs for terminal incident response actions
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Let’s Try the Tool! • Download tool and user guide
• Following tool prompts, enter information that is
unique to your airport, including incident type
• Tool automatically creates a plan that adheres to specific:
– Airport terminal configurations – Airport terminal policies – Airport terminal standard operating procedures
• The more information you feed the tool, the more
comprehensive your plan becomes
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Step 1: Airport Details Tab • Input detailed airport information
– Airport name – Responsible department for plan – Plan date and revision history – Airport sponsor/owner
• Input stakeholder information
– Medical facilities and POCs – Tenants (airlines and concessionaires) and POCs – List all utilities and POCs
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Step 1: Airport Details Tab (Airport Information)
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Step 1: Airport Details Tab (Medical and Tenants)
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Step 1: Airport Details Tab (Concessionaires)
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Step 1: Airport Details Tab (Utilities)
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Step 2: Plan Profile Tab • Continue to Plan Profile tab
– Select size of airport – Add incidents affecting airport terminal based on:
• Hazard risk analysis • Incident history
• Important: At the bottom of the plan profile tab, add
all pertinent reference material (rules, regulations, guidelines for your plan)
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Step 2: Plan Profile Tab (Initial Incident Selection)
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Step 2: Plan Profile Tab (Reference Material)
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Step 3: Populate the Excel Tabs
• Once you complete Plan Profile tab, TIRP tool will automatically load selected incident tabs for your airport’s profile
• Note: All airports will have Shelter-In-Place, Evacuation, and Repopulation tabs
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Step 3: Populate the Excel Tabs (cont.)
• Depending on your unique incident profile, your airport may have one or more of the nine incident tabs
• All tabs have a checklist section
– Checklists are at the end of each incident section created in your plan
– Use checklists as critical action reminders – Checklists help ensure performance – Checklists can be customized based on incident and unique
characteristics of your airport terminal
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Step 3: Populate the Excel Tabs (Checklist Example)
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Step 4: Generate the TIRP • Once tabs are complete, select “Use Control Form to
Print Draft Plan” button
– This button launches the control form, and from there you can print out your unique plan
• Your comprehensive draft plan will be developed in 1–3 minutes
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Step 4: Control Form Example
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Plan Example
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Plan Example (cont.)
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Plan Example (cont.)
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Step 5: Put Your Plan in Action
• You will now have a great baseline TIRP and associated checklists for each incident
• The plan, being MS Word based, is completely editable
• Users can update the plan in two ways: – By adding new data to the TIRP tool Excel program and then
generating an updated TIRP – By updating the existing MS Word version of TIRP
• For incidents not covered by the tool, users can
develop their own section of the plan in the MS Word version and update the TIRP in that manner
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For additional information:
ACRP Report 112: Airport Terminal Incident Response Plans http://www.trb.org/main/blurbs/171121.aspx Don Griffith [email protected] Aaron Moore [email protected]