INFORMATION PACK Assistant Director, Philanthropy – Executive Level 1

National Library of Australia Closes 9 August 2020

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ABOUT US

The National Library of Australia is the custodian of a rich collection reflecting the people and culture that shape Australia and Australians.

The Library collects a wide range of physical and digital materials and includes more than 10 million items ranging from books and journals to more than 40,000 paintings, drawings and prints, more than 9,000 metres of manuscripts, 550,000 photographs, hundreds of thousands of maps, more than 50,000 oral history recordings and millions of archived websites.

The Library has four strategic priorities: 1. We collect today what will be important tomorrow2. We connect with communities, and connect communities with their national collections3. We collaborate with others to maximise the national impact of cultural collections4. We build capability to maximise return on the nation’s investment in the Library.

The role of the National Library of Australia (NLA), as defined by the National Library Act 1960, is to ensure that documentary resources of national significance relating to Australia and the Australian people, as well as significant non-Australian library materials, are collected, preserved and made accessible either through the Library itself or through collaborative arrangements with other libraries and information providers. The Library’s key challenge over the next decade is to harness the benefits of new technologies to provide the Australian community with greater access to our own extraordinary collection and other relevant information resources. Through its award-winning digital platforms, and the sheer scale of content it offers online, the Library is well placed to unlock its collection, and the opportunity for new knowledge it brings, into the next 50 years.

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EXCITING FUTURE

The Library has recently undertaken a significant internal review to build a modern, sustainable and high functioning organisation, enabling efficient and integrated workflows, and the capacity to respond flexibly to short-term initiatives. Optimising the structure and embedding continuous improvement processes ensures our staff can continue to respond to future changes in the workplace and the broader cultural sector and community.

This has created a diverse range of unique and exciting opportunities to join the Library to support, deliver and take strategic and tactical responsibility of a range of business areas.

Under the Office of The Director-General there are five core streams within the Library’s structure.

The Collection Branch collects today what will be important tomorrow. The Branch builds the collection in an efficient and automated way to enable the community to discover, learn, enjoy and create new knowledge.

The Engagement Branch enables the NLA to engage and connect with communities and their national collections. It supports NLA to extend its national reach and engagement with Australian stories through onsite and digital experiences.

The Collaboration Branch oversees the Trove platform, the NLA’s digitisation programs and collaborative digital services to the Galleries, Libraries, Archives and Museums community.

The Corporate Branch provides corporate strategy and support services to underpin the ongoing viability of NLA. The Branch provides high quality planning, forecasting, analysis and operational services to the Director-General, the executive group, and managers and staff of the Library.

The Digital Branch is responsible for aligning technology and Library strategy and all aspects of technology planning, operations and service delivery. This includes designing, developing and operating online services, innovation, cybersecurity and enterprise architecture; and building digital capability to ensure the workplace and infrastructure can meet future challenges.

The Library is looking for people who bring external ideas, diverse experience, and global perspectives, and are willing to explore innovative ways of working. They will display leadership at all levels, apply information effectively in order to solve problems, and work collaboratively with internal and external partners to achieve our strategic priorities and outcomes. It’s an opportunity to make a difference.

Office of the Director-General

Collection Engagement Collaboration Corporate Digital

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ASSISTANT DIRECTOR, PHILANTHROPY EXECUTIVE LEVEL 1 OPPORTUNITY

The Library is seeking to fill the role of Assistant Director (Executive Level 1), Philanthropy. The role sits in the Office of the Director-General and reports to Director, Philanthropy.

The current vacancy will be filled immediately, and a merit pool may also be established and used to fill similar vacancies during the subsequent 12 month period from the date of advertising.

Working collaboratively with the Directors and senior leadership team of the Library, you may be asked to help establish a new service or function, or you may support an existing function leading innovation and practice improvement.

OUR IDEAL CANDIDATE

The Assistant Director, Philanthropy works with a considerable degree of independence may undertake a wide variety of activities. The Assistant Director, Philanthropy has people, program and stakeholder management responsibilities. Examples include:

Secure key philanthropic gifts by manage the relationship existing and prospective donors. Soliciting meaningful philanthropic contributions.

Create and implement individual engagement plans for existing prospective donors and bequestors. Cultivate events designed to deepen the engagement of potential donors. Develop, maintain and manage a range of internal and external stakeholders.

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We are looking for as Assistant Director, Philanthropy who will demonstrate our Business and Leadership Functions outlined below, uphold the APS and Library Values, and have extensive functional leadership experience. Adaptability, strategic thinking and high level leadership skills will be key to your success.

It is desirable that the successful candidate has experience in major gift fundraising in the arts, culture, higher education or non-profit organisations.

The successful candidate will be able to demonstrate how they meet the Library’s Business and Leadership functions for an EL1 through their speciality or professional lenses.

ARE YOU ELIGIBLE TO APPLY?

Applicants should be Australian citizens to be eligible for employment.

The preferred applicants will be required to successfully undergo a police record check and may need to be able to obtain and maintain a security clearance at a specified clearance level. The preferred applicants must be willing to disclose all relevant and required information.

Applicants engaged into the APS may be subject to a probation period.

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NLA EL1 Business & Leadership Functions Business Leadership

1. Promote and effectively manage strategicrelationships with internal and externalcustomers, stakeholders and serviceproviders, promoting the Library’s businessobjectives through key strategicrelationships.

2. Manage, support, coordinate, implementand/or review a function, program, policy,project or initiative and drive continuousimprovement and change.

3. Provide expert advice and support onprograms, policy, legislation, systems and/orprocesses.

4. Research, analyse and develop a range ofcomplex documents, and develop, review,evaluate and implement policies,procedures, processes and tools.

5. Plan and monitor work processes, direct andcoordinate quality assurance practices andset performance indicators.

6. Provide strategic advice, contributing to andsupporting the strategic direction of theLibrary in areas of specialisation.

1. Lead, monitor, review, and evaluate teaman individual performance and provideregular feedback to team members.

2. Provide leadership including developing,coaching and mentoring staff and buildingcommitment to shared goals.

3. Lead the decision making and strategicplanning with the allocated work area,fostering and supporting Section /Branch / Library goals and objectives tomeet assigned outcomes.

4. Lead the implementation of change andpromote continuous improvement.

5. Lead and exemplify a health and safeworking environment, modelling andpromoting ethical behaviour and practisesconsistent with the APS Code of Conduct.

Successful candidates will also be able to demonstrate skills and work related qualities that align with and support the Library’s Values. The Library is:

• respectful and inclusive,

• responsive to individual and community needs,

• ambitious, and internationally recognised for our digital innovation,

• tenacious, pursuing priorities over the very long term, and

• accountable for the community’s investment in our work.

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HOW WILL YOU BE ASSESSED?

The Library’s selection processes are designed to uphold the Merit Principle and to select the best available person for each role.

1. Submit Complete the application form and provide your statement of claims (600 words), your résumé (up to two pages), and referees.

2. Shortlist A panel will assess your written application including your statement of claims against the Library’s EL1 Business and Leadership Functions (above) and your specialist/technical experience.

3. Assess If selected for further assessment, you may be invited for an interview or to participate in some other form of assessment such as a work based test or written activity.

4. Referees At least one of your referees may be contacted to help us determine if you are suitable for the work undertaken by an EL1 and to validate your skills and experience.

5. Process complete

You will be notified when the processes has concluded by email. A merit pool may be created and used to fill similar vacancies during the subsequent 12 months from the date of advertising.

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HOW TO PREPARE YOUR WRITTEN APPLICATION

Your statement should be succinct and demonstrate your skills, knowledge, experience and qualifications in your professional or specialist areas, for example digital development and operations, facilities and security, or collections management. We want examples that align with our Business and Leadership Functions and that demonstrate how your personal attributes can add value to a role within the Library.

When you include an example, you should clearly explain:

• the situation or problem

• your personal role in the task

• the methods you used

• any barriers you were able to overcome, and

• the outcome.

Other tips include:

• ensure your examples relate to the Library’s Business and Leadership functions

• use active language such as ‘I lead…’ or ‘I developed…’ rather than ‘my team…’

• back up your claims; for example, instead of writing ‘ I have excellent negotiation skills’,write ‘I demonstrated excellent negotiation skills when I …’.

HOW TO PREPARE YOUR RÉSUMÉ

You will need to attach a résumé to your application prior to submitting.

• Your résumé should not be more than two pages

• Be accurate and complete

• Includes your name at the top and on all subsequent pages

• Should focus on relevant experience and highlights from your work history, volunteer workand specific skills and attributes

• Include any qualifications and education

• DOES NOT include personal information such as marital status, age, height, your photo etc.

Applications must be received via the Library's online recruitment system by 11.30pm (AEST) Sunday 9 August 2020.

Further information about the National Library of Australia can be obtained at www.nla.gov.au or by emailing recruitment@nla.gov.au with specific questions, noting the EL1 Assistant Director, Philanthropy recruitment process. Queries may take up to three (3) business days for a reply, but will be answered earlier where possible.

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CONTACT OFFICER

The initial contact for any queries about this role is Conor McCarthy, Director of Philanthropy on 02 6262 1098 or by email cmccarthy@nla.gov.au .