institute for chapter development presents: best practice sharing: transitioning your chapter’s...
TRANSCRIPT
Institute for Chapter Development Presents:
Best Practice Sharing:
Transitioning Your Chapter’s New Board
National Society of Black Engineers
Mikala Windham- National ICD Chair2008 NSBE National Convention Orlando, FL
Agenda
Transitioning What, When and Who? Preplanning and Preparation Meeting Agenda Flow of the Transition Key Points for Transitioning NSBE It’s your turn…..Share!
National Society of Black Engineers
Why transition?
To build effectiveness of the new CEB Minimize the effects of the learning curve Begin preparation for the upcoming year
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What, when, and who?
What? A transition meeting
When? Prior to end of spring semester and after officer elections
and appointments, if possible
Who? Outgoing CEB- Mandatory Incoming CEB- Mandatory Advisor- Optional
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Pre Planning Preparation
Send out transition report template Inform attendees to bring fall class schedules Book room and distribute when, where, and who
attends Make sure transition reports are completed prior to
transition meeting
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Transition Report Template
Your officer “survival guide” The crucial points to include
What is my zone Who is the zone leader Position description
Duties: Official and Unofficial Strategic plan for position
Time line for position Email and passwords Your reachable, contact info
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Agenda for Transition
What’s on it? Time When Where What Who
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Flow of the meeting
Begin with appointing someone to take action items Outgoing officer begins, incoming officer closes Expectations Transitioning Review, document, then distribute action items Motivate new CEB to prepare and be excited for
upcoming year
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Chapter Leader Expectations
Duties of an officer Commitment to NSBE
NSBE is NOT a 9 month organization!!!! Introduce and distribute officer contract
Importance of the officer contract Agreement of officer duties Communicates expectations Communicates consequences Establishes a commitment to NSBE
Signed by incoming officer and chapter advisor
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Transition Flow
The Transition Report The Transition Exchange
Go over prepared report Peer to Peer Communicate roles
Outgoing officer Incoming officer
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An active chapter is a must! NOL requirements
Chartered chapter At least 10 paid members Top five appointed in system Confirmed Dean Confirmed Advisor
Your University’s requirements Check with your student activities department
DEADLINES Create them and stick to them!!!!
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Meet the new NEB/REB
Who do you report to in your chapter? Your region? Your REB/NEB counterpart
Best method of communication Counterpart expectations Their contact info
Monthly reports Who do I turn them into? When are they due?
To chapter? To region?
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Know your NSBE A must to be a NSBE officer!
The Mission Founded at Purdue University in 1975
Chicago Six (John Logan, Edward Coleman, George Smith, Stan Kirtley, Brian Harris, Anthony Harris)
Meaning of the Torch symbol NSBE acronyms and history
Largest student run organization in the country! Covers 6 geographic regions More than 350 collegiate chapters, 75 PCI chapters, and 75 AE
chapters You do have an impact in your chapter, school, community
and NSBE!
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National Programs
Signature programs Umbrella and direct impact programs that align us with
the mission and directives of the organization (i.e. A Walk for Education, Special Interest Group.)
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National Programs
Staple programs Standard yearly provided programs that continue to
develop the competency and ability of our members (i.e. Academic Tech Bowl, Try-Math-A-Lon.)
National/Regional/Chapter programs steps Become Knowledgeable Register Participate Develop as a member
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Building the network Conducted by incoming chapter chair Review Action Items Collect signed contracts Collect dues Complete New/Old CEB contact list
Emails Checked at least 2 times per week
Phone numbers Reachable numbers
Make sure everyone is clear on their responsibility
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What’s next…..
For NSBE The new CEB is the lifeline for the chapter Strive to fulfill the NSBE Mission
For my chapter Prepare for a Chapter Planning Retreat Develop the future of NSBE members Actively develop and identify new leaders
For me Know your NSBE and do everything you can to fulfill the
NSBE mission!
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Motivation…..
Conducted by incoming chapter chair Chapter goals When is the next meeting
Should be chapter planning retreat and happen before the semester ends or during the break
Remember: You are the new CEB and the fuel for the life of your chapter! You must set an example and carry the NSBE TORCH
higher than ever! Chapters are the heart of NSBE! WELCOME TO THE FAMILY!
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NSBE it’s your turn…..Share As a leader do you wonder what you are supposed to be doing?
Did your chapter have a transition meeting?
How do you transition new leaders?
When do you transition?
What works or doesn’t work for your chapter?
Are you asking for a commitment from your officers?
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Questions, Comments, Concerns
Remember NSBE leaders it beings with you……
Mikala Windham
2007-2008 National ICD Chair
Cell: 580-606-2548
National Society of Black Engineers