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Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham- National ICD Chair 2008 NSBE National Convention Orlando, FL

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Page 1: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Institute for Chapter Development Presents:

Best Practice Sharing:

Transitioning Your Chapter’s New Board

National Society of Black Engineers

Mikala Windham- National ICD Chair2008 NSBE National Convention Orlando, FL

Page 2: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Agenda

Transitioning What, When and Who? Preplanning and Preparation Meeting Agenda Flow of the Transition Key Points for Transitioning NSBE It’s your turn…..Share!

National Society of Black Engineers

Page 3: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Why transition?

To build effectiveness of the new CEB Minimize the effects of the learning curve Begin preparation for the upcoming year

National Society of Black Engineers

Page 4: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

What, when, and who?

What? A transition meeting

When? Prior to end of spring semester and after officer elections

and appointments, if possible

Who? Outgoing CEB- Mandatory Incoming CEB- Mandatory Advisor- Optional

National Society of Black Engineers

Page 5: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Pre Planning Preparation

Send out transition report template Inform attendees to bring fall class schedules Book room and distribute when, where, and who

attends Make sure transition reports are completed prior to

transition meeting

National Society of Black Engineers

Page 6: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Transition Report Template

Your officer “survival guide” The crucial points to include

What is my zone Who is the zone leader Position description

Duties: Official and Unofficial Strategic plan for position

Time line for position Email and passwords Your reachable, contact info

National Society of Black Engineers

Page 7: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Agenda for Transition

What’s on it? Time When Where What Who

National Society of Black Engineers

Page 8: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Flow of the meeting

Begin with appointing someone to take action items Outgoing officer begins, incoming officer closes Expectations Transitioning Review, document, then distribute action items Motivate new CEB to prepare and be excited for

upcoming year

National Society of Black Engineers

Page 9: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Chapter Leader Expectations

Duties of an officer Commitment to NSBE

NSBE is NOT a 9 month organization!!!! Introduce and distribute officer contract

Importance of the officer contract Agreement of officer duties Communicates expectations Communicates consequences Establishes a commitment to NSBE

Signed by incoming officer and chapter advisor

National Society of Black Engineers

Page 10: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Transition Flow

The Transition Report The Transition Exchange

Go over prepared report Peer to Peer Communicate roles

Outgoing officer Incoming officer

National Society of Black Engineers

Page 11: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

An active chapter is a must! NOL requirements

Chartered chapter At least 10 paid members Top five appointed in system Confirmed Dean Confirmed Advisor

Your University’s requirements Check with your student activities department

DEADLINES Create them and stick to them!!!!

National Society of Black Engineers

Page 12: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Meet the new NEB/REB

Who do you report to in your chapter? Your region? Your REB/NEB counterpart

Best method of communication Counterpart expectations Their contact info

Monthly reports Who do I turn them into? When are they due?

To chapter? To region?

National Society of Black Engineers

Page 13: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Know your NSBE A must to be a NSBE officer!

The Mission Founded at Purdue University in 1975

Chicago Six (John Logan, Edward Coleman, George Smith, Stan Kirtley, Brian Harris, Anthony Harris)

Meaning of the Torch symbol NSBE acronyms and history

Largest student run organization in the country! Covers 6 geographic regions More than 350 collegiate chapters, 75 PCI chapters, and 75 AE

chapters You do have an impact in your chapter, school, community

and NSBE!

National Society of Black Engineers

Page 14: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

National Programs

Signature programs Umbrella and direct impact programs that align us with

the mission and directives of the organization (i.e. A Walk for Education, Special Interest Group.)

National Society of Black Engineers

Page 15: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

National Programs

Staple programs Standard yearly provided programs that continue to

develop the competency and ability of our members (i.e. Academic Tech Bowl, Try-Math-A-Lon.)

National/Regional/Chapter programs steps Become Knowledgeable Register Participate Develop as a member

National Society of Black Engineers

Page 16: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Building the network Conducted by incoming chapter chair Review Action Items Collect signed contracts Collect dues Complete New/Old CEB contact list

Emails Checked at least 2 times per week

Phone numbers Reachable numbers

Make sure everyone is clear on their responsibility

National Society of Black Engineers

Page 17: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

What’s next…..

For NSBE The new CEB is the lifeline for the chapter Strive to fulfill the NSBE Mission

For my chapter Prepare for a Chapter Planning Retreat Develop the future of NSBE members Actively develop and identify new leaders

For me Know your NSBE and do everything you can to fulfill the

NSBE mission!

National Society of Black Engineers

Page 18: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Motivation…..

Conducted by incoming chapter chair Chapter goals When is the next meeting

Should be chapter planning retreat and happen before the semester ends or during the break

Remember: You are the new CEB and the fuel for the life of your chapter! You must set an example and carry the NSBE TORCH

higher than ever! Chapters are the heart of NSBE! WELCOME TO THE FAMILY!

National Society of Black Engineers

Page 19: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

NSBE it’s your turn…..Share As a leader do you wonder what you are supposed to be doing?

Did your chapter have a transition meeting?

How do you transition new leaders?

When do you transition?

What works or doesn’t work for your chapter?

Are you asking for a commitment from your officers?

National Society of Black Engineers

Page 20: Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham-

Questions, Comments, Concerns

Remember NSBE leaders it beings with you……

Mikala Windham

2007-2008 National ICD Chair

[email protected]

Cell: 580-606-2548

National Society of Black Engineers