integrate, consolidate, disseminate. agenda 1.best practices framework 2.illinois spotlights...

Integrate, Consolidate, Disseminate


Agenda1. Best Practices Framework2. Illinois Spotlights3. Certification, SIF 2.04. Budgeting and Planning5. District-to-District

Applications of SIF

6. Calculating ROI7. Evaluating Your Readiness8. Questions and Answers


Before Getting Started…Review the Applications of SIF• Intra District / “Horizontal” – what people generally

associate with SIF; scope is inside a single district• District to State / “Vertical” – being mandated in

some states• District to District / “E-Transcript” – new application for

SIF with 2.0 specification


SIF Overview

DirXML Network Account

H.R. &Finance

Data Analysis

& Reporting Instructional

Services

Library Automation

Student Information

Services

GradeBook

FoodServices

– Zone Integration Server (ZIS)

– SIF Agents

– Applications

– SIF Data Objects

Required Software

The SIF Language


Best Practices Framework• Pre-Planning

– Evaluate• How will your district benefit from SIF?• Who are your SIF constituents (people)?• What will your return on investment look like?

– Plan• How will you go about implementing SIF?• What processes must change to make SIF effective?

– Purchase SIF Compliant Software• RFP language

• Implementing– Integrate Systems Using SIF– Related Initiatives


Best Practices Framework• Integrate

– Prioritize your systems– Begin with SIS as first system (Power School, etc.)– Select a ZIS vendor that aligns to your infrastructure platform

and needs (Edustructures, CPSI)– Other key systems

• Transportation (Versatrans, EduLog)• Food Service (WinSnap/WebSmart, Nutrikids)• Library (Destiny, Alexandria, Sagebrush)• Directory (Active Directory, eDirectory)


Best Practices Framework• Other Related Initiatives

– Data warehouse (“Consolidate” data)– Reporting and analytics (“Disseminate” data)


SIF in Illinois

Spotlight #1: Huntley/Algonquin School District #158

Spotlight #2: Naperville School District #203

Others:

Addison District 4

Harlem Consolidated District 122 (Rockford area)

McLean County Unit 5 (Normal)


SIF Spotlight #1: Algonquin Community Unit School District 158 (Huntley/Algonquin, IL)• District profile

– 6,000+ Students– 200+ Teachers– Nearly 1000 New Students per year– Fast Growth grant recipient


SIF Spotlight #1: Algonquin Community Unit School District 158 (Huntley/Algonquin, IL)• Systems

– SIS• NCS Pearson CenterPoint

– Transportation• Versatrans RP

– Identity• SchoolLink My Card• Microsoft Active Directory

– Food Services• SchoolLink WinSNAP

– Library• Follett Destiny


SIF Spotlight #1: Algonquin Community Unit School District 158 (Huntley/Algonquin, IL)• SIF Components

– Single zone– CenterPoint: CPSI Universal Agent– Versatrans: Versatrans native agent– WinSNAP: WinSNAP native agent– MyCard: WinSNAP native agent– Active Directory (in process): CPSI VisualCASEL Agent for Active

Directory/Exchange– Destiny: Destiny native agent


SIF Spotlight #1: Algonquin Community Unit School District 158 (Huntley/Algonquin, IL)• SIF Status

– SIS, Transportation, Identity, Food Services, Library up and running

– Directory is last system to be integrated


Zone 1Zone Name = d158

SIF Version = 1.5r1Server = CPSI SIF Connect Server

Destiny Agent

Target System = Follett Destiny v5.5

Universal Agent

Target System = CenterPoint v5.0

Primary Publisher

SNAP Agent

Target System = SNAP v2.16

VersaTrans Agent

Target System = VersaTrans v9.3

RoomInfoSchoolInfoStaffPersonalStaffAssignmentStudentContactStudentPersonalStudentPictureStudentSchoolEnrollment

SchoolInfoStudentContactStudentPersonalStudentSchoolEnrollment

SchoolInfoStaffPersonalStaffAssignmentStudentPersonalStudentPictureStudentSchoolEnrollment

SchoolInfoStaffPersonalStaffAssignmentStudentPersonalStudentPictureStudentSchoolEnrollment

RoomInfo contains information about a specific

room; includes room number, assigned staff,

description, building, homeroom number, size, capacity, phone number,

type of room

SchoolInfo contains information about a specific school; includes local id or

number, state assigned identifier, name, district,

type, focus, principal information, address,

session type, low grade, high grade

StaffPersonal contains information about a staff

member (teacher or other type of employee); includes local

identifier, state identifier, barcode or other electronic ID,

name, title, e-mail, demographics, address, phone

number, URL

StaffAssignment contains information about a staff member’s assignment; includes school year,

description, job start date, job end date, FTE ratio,

job function

StudentContact Contains information about a parent, guardian, or other contact

related to a student; includes type of contact (e.g. disciplinary, legal

responsibility, etc.), name, phone number, e-mail, address, relationship,

pickup rightsStudentPersonal contains

information about a student; includes alert

message, local identifier, state identifier, bar code or other electronic identifier, name, e-mail, graduation

year, demographics, address, phone

StudentPicture contains an encoded picture or link to a

picture

StudentSchoolEnrollment contains information about a student’s enrollment in a specific school or schools; includes school identifier,

membership type (e.g. home, concurrent), time

frame, school year, enrollment status, entry date, entry type, grade level, home room, staff assigned, exit date, exit

status, exit type, FTE ratio, residency status


SIF Spotlight #2: Naperville Community Unit District 203• District profile

– 18,000+ Students– 1,000+ Teachers

• Systems– SIS

• Maximus SchoolMAX

– Parental Communications• Parlant Technologies; ParentLink Software

– Human Resources• Carter-Pertain

– Data Warehouse• SPSS


SIF Spotlight #2: Naperville Community Unit District 203• SIF Components

– Multi-zone (per building)– SchoolMAX: CPSI Universal Agent– ParentLink: ParentLink native agent– Carter-Pertain: SQL Server DTS Based Process

• SIF Status– Integration of SchoolMAX, ParentLink, and Carter-Pertain complete– Data Warehouse currently being integrated


SIF Spotlight #2: Naperville Community Unit District 203

SIF

Consolidation Store

Data Warehouse

OLAPReports &Analytics

Supplementary Store

SIF Agent

SIS StoreSIS

Gather Supplementary

Data

SIS SIF Agent

File-Based Assessment

Data(PSAE, ISAT)

SIF Data Warehouse Model


Certification, SIF 2.0


A non-profit membership organization comprised of:-pK-12 Educational Technology Companies

-Regional Service Agencies-Schools & Districts-U.S. and State Departments of Education-Other educational organizations

Jointly building XML Specifications to enable pK-12 software applications to share data quickly, dynamically and securely. “Platform Independent / Vendor Neutral”

About SIF


Certification• Do the homework on your

apps to see if they are SIF certified @ www.sifinfo.org

• What if you have applications that are not certified?

1. Publish or subscribe scenario? Universal Agent is a good choice when you need a Publisher that is not certified (e.g. CenterPoint)

2. Talk to the vendor. Preferably a technical contact responsible for SIF. Generally, the help desk is not good a source of information.

3. Talk to Integrity. We develop agents and can work with you and the vendor to create a solution that meets your needs and their needs.


SIF Specification

• 1.0• 1.1• 1.5R1 (current)• 2.0 (summer/fall 2006)


SIF Specification 2.0

• Profiles

• New Objects

• Other Improvements


Budgeting and Planning• Resources

– Hardware• Zone Integration Server• Database Server• Agent Server

– Software• Application Upgrades (to SIF compliant versions)• Zone Integration Server• SIF Agents• Universal Agent• Custom Agent


Budgeting and Planning• Resources

– Staff• Network Administrator• Database Administrator• Subject Matter Expert for Each System to be Integrated• Users of Each System to be Integrated

– External• Consultant


Budgeting and Planning• Low/High Depends on Size• Hardware

– $5,000 to $15,000• Software

– $5,000 to $50,000• Time

– 10’s to 100’s of hours


Applications of SIF

• Intra-district• District to State• District to Federal• District to District


Current Process for Communicating Student Information

• For each associate elementary district– Electronic

• Extract data from Student Management System• Modify data• Write data to media• Convey media to HS• Work with HS to revise data as needed

– Manual• Gather paperwork• Assemble paperwork• Deliver paperwork


• For the high school district– For each elementary electronic data set

• Massage data• Verify data• Work with elementary district to revise data• Import data into student management system• Import data into ancillary systems

– For each elementary manual data set• Enter data into student management system• Enter data into ancillary systems• File paperwork

Current Process for Communicating Student Information


High School District

Agent

ZIS

K - 8District

#3Agent

K - 8 District

#1 Agent

K – 8 District

#2Agent

LegendEventRequestResponse

AssociationZone

eTranscript Choreography

K -8 District

#4Agent

SIF _Request:“Please send the transcripts”

SIF _Response:“Here are the transcripts”

SIF _Event:“Time for matriculation”


Benefits of eTranscript

• Reduce cost of moving student information among districts

• Empower collaboration among associated districts• Encourage innovation • Allow individual district systems to remain heterogeneous• Maintain “local control” of information systems• Provide individual districts with a level of technical

capability that can be applied in other applications of SIF • Take advantage of economies of scale


SIF Benefits/ROI• Data is entered only once and is shared seamlessly and almost immediately with other applications.

• Allows applications to exchange data more effectively without time-consuming imports or expensive custom import programs.

• Enables powerful report creation by accessing data from diverse applications.

• No need to manage multiple data sources

• Real-time access to important information and opportunities for better data analysis.

•Ease the burden of vertical reporting


SIF Benefits/ROI

Teachers– Real-time access to critical information

– Better data analysis

– Teachers time better spent

Students & Parents– Personalized Student Content

– Improved timeliness of service

– Accurate School Data

– Increased Efficiency

IT Departments– Reduced support costs

– Reduced time needed to manage multiple data sources

– Save money using existing systems and infrastructure

Administrators– Increased Efficiency

– Reduced redundancy and errors

– Reduced compatibility issues

Integrate, Consolidate, DisseminateDistrict Return On

InvestmentNew Student Registering for Enrollment into: *Student Information System *Directory Service Application *ID Card System *Library Automation System *Cafeteria Management System

Typical School SIF School- 49 minute task - 4 minute task- 10 times data entered - 1 time data entry

45 minutes/student X 18,000 students=

6 FTE’s!1/10th the Time – 1/10th the Risk


Additional ROI Examples• Library

– SIF capability• Near real time data exchange

– Example• SIF is used to send the school media services specialist an e-mail

when a student is leaving the district– Benefit

• The media specialist can coordinate the return of all materials prior to the student’s departure

• Additional interaction with the student prior to departure. Potential opportunity to help student transition.


Additional ROI Examples• Food Services

– SIF capability• Data accuracy

– Example• SIF is used to update the student management system with meal

status information that is stored in the food services system– Benefit

• District administrators have the most accurate free/reduced lunch count possible

• Potential source of additional funding


Additional ROI Examples• Assessment Reporting

– SIF capability• Data integrity and accuracy

– Example• SIF is used to intersect demographic data stored in the student

management system with ISAT results– Benefit

• Administrators, principals and teachers can run reports that utilize the most accurate set of demographics for students


Tools for Evaluating Your Readiness

• SIF Website– Information– Implementation Readiness Tool

• Online tool to help you determine your readiness for SIF• http://docgen.espsg.com/toolkit/register.form?sid=9

– Implementation Toolkit• Planning Questions• Proposed RFP Language


Questions & Answers


Thank You!

For Your Time and Interest in SIF

Visit our K-12 Website at: http://k12.integrityts.com

Jason Wrage

[email protected]

Dave Moravec

[email protected]

integrate, consolidate, disseminate. agenda 1.best practices framework 2.illinois spotlights...

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