Introducing Vulindlela

23%

18%

24%11%

24%

Interest Education Health & Welfare Security Rest

South African Situation

Estimated Expenditure 2001/02 – R258,3 BilEstimated Expenditure 2001/02 – R258,3 Bil

South African Situation

73%

3%

9%

15%

African Asian Coloured White

Personnel Distribution: 1,061,527Personnel Distribution: 1,061,527

National Government ( 33 Ministries/Departments)

Provicial Government ( 9 Provinces )

HEAL

AGRI

FIN

HEAL FINAGRI

- Departmental Structure -

HEAL

AGRI

FIN

HEAL

AGRI

FIN

South African Situation

South African Situation

Before

ProgrammeProgrammerr

A few days later...A few days later...

Pains

Pains

Too Too late!!late!!

Finance Personnel Stock control

OTHER SYSTEMSPERSAL

FMS / BAS

““VULINDLELA”VULINDLELA”

MINISTERMINISTER

NATIONAL TREASURYNATIONAL TREASURY

PROVINCES

DEPARTMENTS

10/8

7/8

10TH?

System PainsCannot Provide Consolidated ViewTrends – Comparisons - ExceptionsNot ReconciledNot Timeous - outdated SummarisationsNot FlexibleAbility to Drill DownDifferent Views not PossibleNo TransparencyNo Audit Trail

Business Pains

No TransparencyNo Audit TrailNo Standardisation (Chart of Accounts)Late Closure of Books

BASFMS WALKER NEWFINPOLFIN PARLMNTPASTEL SANDF

Db2IBM3290

Dms2BURROUGHS

ADABASIBM3290

DOSPC

ADABASUNIX

BTrievePC

ADABASIBM3290

IMSIBM3290

FINANCIALDifferent Accounting systems

Different Databases

Different Platforms

Different Bureaus

Different Operating Systems

PERSONNELDifferent systems

Different Bureaus

PERSOL

PERSAL

Same Code – Different meaningSame Code – Different meaning

CODE Description

001 Department of Agriculture

001 Correctional Services

001 Education

001 Tertiary Education

Different Code – Same meaningDifferent Code – Same meaning

CODE Description

003 Department of Agriculture

007 Dept of Agriculture

04501 Department of Agriculture

0091 Department of Agriculture

Lack of StandardisationLack of Standardisation

CODE Description

001 Department of Agriculture

001 Dept of Agriculture

001 Agriculture

001 Dept Landbou

001 Department of Agri

Obj 1

Obj2

Obj3

Obj4

Obj5

Obj6

Program

Sub-Program

Element

Activity

Dept.1

Program

Sub-Program

Element

Activity

Dept.2

Program

Sub-Program

Element

Activity

Dept.3

Mapping ProcessMapping Process

Obj1

Obj2

Obj3

Obj4

Obj5

Obj6

Program

Sub-Program

Element

Activity

Dept.1

Program

Sub-Program

Element

Activity

Dept.2

Program

Sub-Program

Element

Activity

Dept.3

Mapping ProcessMapping Process

Picking out the Odd PiecesPicking out the Odd Pieces

Voted FundsVoted Funds

GrantsGrants

Donor FundsDonor Funds

Trading AccountsTrading Accounts

Recoverable ExpensesRecoverable Expenses

Other FundsOther Funds

ProjectsProjects

South African Situation

After

Strong Identity

‘A FINANCIALLY INFORMED MANAGEMENT TEAM‘

VISION STATEMENT

‘We collect and manage data

to deliver useful, integrated information that

supports financial management

within government.’

THE MISSION OF ‘VULINDLELA’

PERSAL

FMS

BAS

LOGIS

EXTERNALSYSTEMS

“GRAP”; IT Strategy; Information

Requirements

TENDERTENDER

2001

2003

Decision on Decision on Standard Standard solutions solutions

EAS

Strategic Direction

Migration Plan

WEB

Call centre 012 672 1881

•Data warehousing environment.

•Multiplicity of leading edge technologies pushed to the limit.

•Highly responsive and business orientated

About VulindlelaAbout Vulindlela

Information Strategy Working Group(ISWG)

• Membership:– Accountant General– DPSA– SARB– Statistics SA– NT– Provincial Representation

• The Information Strategy Working Group represents the interests of all clients of the Vulindlela database.

•Project started 1997 with one Consultant

•Executive sponsor – Accountant General

•Project Manager - Deputy Director

•Current Team - 65 Consultants of differing Skills Base

•Target Client Base - Asst Director upwards (17 000)

•Annual Costs - R13 Mil

Project Team StatisticsProject Team Statistics

Small, highly focused implementation projects

• Each increment must be:

– Large enough to have an

identifiable business impact

– Small enough to be

manageable and delivered

quickly

Implementation Approach

Operational Systems

Operational

Tactical

Strategic

Management Information Needs

Public Finance Management Act• Let the managers manage, but hold them accountable

– Introduction of financial management• Consolidated financial statements required based on “GRAP”• The “government reporting entity” includes:

– Departments– Trading entities– Public entities in ownership control (excluding for example

higher education institutions)– Government business enterprises– Constitutional institutions

Reporting by Accounting Officers

• Annual financial statements– GRAP : Accounting Standards Board– Audit requirements– Timing requirements

• Annual report (including performance)

• Monthly reporting - “Early Warning System”

FinancePersonnel

Logistics

Configuration Management

Vulindlela - BenefitsVulindlela - Benefits

- Consolidated accounts

- Better Cash flow Management

- Reduction in Taxation

- Reduction in Loan Interest

- Facilitate Investigations (Micro Lenders, Ghosts, Forensic)

- GFS Compliant

- Tranparency and Trustworthy

- Current and Comprehensive Analysis

The Way ForwardThe Way Forward

The End The End

No, The Beginning !No, The Beginning !