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Pre-Qualification Questionnaire (PQQ) for Gas OdorantDate Issued: 26 November 2019Closing Date: 12 Noon, 3 January 2020Late responses will not be acceptedProcurement Contact: [email protected]

Contents

1 Introduction...........................................................................................................................................4

1.1 SGN Overview.............................................................................................................................................41.2 Our Values..................................................................................................................................................4

2 Project Overview / Instructions..............................................................................................................5

2.1 EU Procurement Directives.........................................................................................................................52.2 Definitions..................................................................................................................................................52.3 Scope..........................................................................................................................................................52.4 Framework overview..................................................................................................................................52.5 Timetable....................................................................................................................................................62.6 PQQ / ITT....................................................................................................................................................62.7 How to Complete and Respond to this PQQ...............................................................................................62.8 Queries.......................................................................................................................................................62.9 Invitation to Tender....................................................................................................................................62.10 Confidentiality and Intellectual Property Rights.......................................................................................7

3 Selection Criteria....................................................................................................................................8

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Guidance Notes

1. This Pre-Qualification Questionnaire (PQQ) is designed to provide SGN with the information required to assess your organisation’s economic and financial standing and technical and professional ability to be shortlisted for the Invitation to Tender (ITT) for the framework.

2. All submissions must be made by email to [email protected]

3. You must pass all mandatory questions set out in the PQQ which are detailed within Section 3.

4. Applicants should note that to be evaluated they must answer each question in the requested format and adhere to any word count limits that have been set. Answers must be in English, stating nil or not applicable where appropriate. Information must be accurate and current. SGN may refuse to consider your organisation if the PQQ is not fully completed or is found to be inaccurate.

5. If any error, omission, false statement or misrepresentation is discovered, SGN may disqualify your organisation, without regard to what stage the selection process has reached when the error, omission, false statement or misrepresentation is discovered.

6. Applicants must only provide information requested for in this PQQ. Applicants are not to include non-requested information.

7. Information submitted in response to this PQQ must relate solely to the organisation that will enter into a formal contractual agreement with SGN. If completing on behalf of a consortium, or if work is to be subcontracted, relevant information about partners, subcontractors and their experience should be given.

8. No payment will be made for completing this PQQ. Suppliers shall bear all costs and expenses incurred by them in the preparation and submission of their PQQ response.

9. SGN does not bind itself to invite tenders.

10. No information contained in this PQQ or in any communication made between SGN and any applicant in connection with this PQQ shall be relied upon as constituting a contract, agreement or representation that any contract shall be offered in accordance with this PQQ.

11. SGN reserves the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, the competitive tendering process or to terminate the process at any time. Under no circumstances shall SGN incur any liability in respect of this PQQ or any supporting documentation.

12. In the event that none of the PQQ responses are deemed satisfactory, the Authority reserves the right to discontinue the process.

13. All applicants will subsequently be advised of their status and those short-listed will be advised of the timescales and requirements of further stages.

14. SGN reserve the right to hold a second round at ITT stage

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mailto:[email protected]

Classification: Highly confidential/Confidential 26 November 2019

1 Introduction1.1 SGN OverviewSGN is one of the UK’s largest and most innovative gas distribution network companies, operating across Scotland, southern England and in Northern Ireland.

Our Scotland network distributes gas across all of Scotland to 75% of households, including remote areas through the Scottish Independent Undertakings (SIUs) at Stornoway, Wick, Thurso, Oban and Campbeltown.

Our Southern network stretches from Milton Keynes in the north, to Dover in the east and Lyme Regis in the west, including London boroughs to the south of the River Thames, distributing gas to around 90% of households.

1.2 Our ValuesSafety firstWe take responsibility for our own safety and the safety of those around us

Driving performanceEfficiency, innovation and continuous improvement will help us deliver excellence and achieve commercial success

Putting people at the heartWe always work together, talk honestly and treat people with respect

Looking after customersBy listening to our customers, understanding their needs and keeping our promises we can deliver an excellent service that people trust

Sustaining our worldWe maximise our effect on local communities and minimise our impact on the world

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2 Project Overview / Instructions2.1 EU Procurement DirectivesThis procurement is being conducted in accordance with the Negotiated Procedure under the Utilities Contracts (Scotland) Regulations 2016.

2.2 DefinitionsIn this PQQ, ‘Authority’, “SGN” or 'we' means Scotland Gas Networks Plc and Southern Gas Networks Plc, or anyone acting on its behalf, that is seeking to invite suitable Suppliers to participate in this procurement process. ‘Supplier’ or 'you' means the organisation that is completing this PQQ.

2.3 ScopeSGN intends to award a framework agreement with a single supplier for the supply and delivery of various odorants for natural gas.

The general scope of the framework agreement will be:

Supply of odorant blends based on tertiary butyl mercaptan (TBM) Delivery of offload of the odorants to SGN locations across the UK Manage odorant delivery schedules required to meet the odorant demand at each site Storage of an emergency stock of gas odorant

The odorant requirements will include Odorant:

Tertiary Butyl Mercaptan (TBM) 80% w/w (+/- 2%), Dimethyl Sulphide (DMS) 20% w/w (+/- 2%) Diluted odorant (for use in low throughput plants)

Hexane 66% w/w (+/- 2%), Odorant 34% w/w (+/- 2%) Hexane 92 (+/- 2%), Odorant 8% (+/-2%)

Standby odorant (for use in exceptional circumstances) TBM based two component blend containing 80% (weight) TBM and a second component to be

proposed by Supplier, and agreed by Buyer. Bio methane cannister deliveries

Diluted odorant 34% in Hexane Odorant NB

Any other required odorants.

There will be no guaranteed levels of spend under this framework.

A further scope of requirements will be provided at ITT stage

2.4 Framework overviewThe framework will be in place for an initial period of 3 years with additional extension options up to a further 3 years.

It is intended that one supplier will be awarded the framework agreement.

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2.5 Timetable The provisional procurement timetable is set out below.

Event Estimated Date or Date Range

PQQ Issued 26 November 2019

Deadline for PQQ submission 12 Noon, 3 January 2020

Invitation to Tender (ITT) Issued 15 January 2020

Deadline for ITT Submission 12 Noon, 29 January 2020

Tender Evaluation February 2020

Standstill Period February 2020

Contract award February/March 2020

2.6 PQQ / ITTThis Pre-Qualification Questionnaire (PQQ) is designed to provide the Authority with the information required to assess your organisation’s suitability to be included in the list of tenderers for the project.

Once the evaluation of the submissions has been completed all applicants will be advised of their status and those short-listed will be advised of the timescales and requirements of further stages.

The ITT stage will be carried out using the Emptoris e-procurement platform.

2.7 How to Complete and Respond to this PQQThe PQQ response sheet is contained alongside this document on SGN’s website, and embedded within Appendix A. Suppliers are invited to complete the Questionnaire and Declaration and submit it to the Authority, via email to [email protected] , by the Deadline for PQQ submission as specified in the Timetable. Late submissions will not be accepted.

2.8 Queries Any queries and/or requests for clarification in respect of this PQQ should be sent to [email protected].

Queries must be received no later than 4pm (GMT) on 20 December 2019. Answers to substantial queries will be circulated to all applicants. No indication will be made regarding the source of the query.

2.9 Invitation to TenderSuppliers who pass the minimum criteria detailed within Section 3 – Selection Criteria, will be invited to tender for the requirements.

The ITT stage will be carried out using the Emptoris e-procurement platform.

To take part in the ITT shortlisted Suppliers will be required to register on Achilles Supplier Registration System prior to the tender being issued.

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https://one.achilles.com/Registration/Index?CID=ta425IgngsYhAN29SYLB4w%3D%3D




2.10 Confidentiality and Intellectual Property RightsSuppliers shall not disclose any information in relation to either this PQQ, their PQQ response or subsequent queries and correspondence in whole or in part to any third party prior to either the award of a resultant Contract by the Authority or if permission is received in writing from a duly authorised representative. Suppliers are responsible for identifying any information of a proprietary or confidential nature within their response in order that it may be handled properly.

Suppliers are to restrict circulation and distribution of this PQQ to their suppliers and subcontractors on a "need to know" basis and then only for the purposes for which it has been supplied and when the supplier and/or subcontractor are bound by the same terms of confidentiality stated herein.

If you, as representative of your company, are not in agreement with this 'Confidentiality Notice' or you elect not to respond to this PQQ, please inform the Authority and delete all associated documents and correspondence, at all times treating the information contained herein as confidential. Otherwise, these confidentiality provisions are deemed accepted.

This PQQ and all associated documentation remain the property of the Authority. The Authority provides a license to the Supplier to use the information for the sole purpose of responding to this PQQ.

The Supplier grants the Authority a non exclusive, irrevocable and perpetual licence to copy, reproduce and use any intellectual property contained within its PQQ response for the purposes of carrying out the evaluation of the PQQ response and for entering into any resultant Contract (where applicable).

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3 Selection CriteriaSGN will use the information provided in response to this PQQ to assess the Supplier’s economic and financial standing and technical and professional ability in order to decide who will be invited to tender for the framework agreement. All Suppliers who pass the minimum criteria as detailed within this Section will be invited to tender for the framework agreement.

This section will be evaluated on a pass/fail basis according to the stated criteria.

Any applicant who do not pass all elements of the qualification stage will not be considered further.

Selection Criteria Minimum Standards / Criteria to be Evidenced

Grounds for Mandatory Exclusions

This section is composed of mandatory exclusion questions. If ANY of the mandatory grounds for exclusion apply, a Supplier will fail the Selection Criteria and its offer will not be considered further.

Grounds for Discretionary Exclusions

This section is composed of discretionary exclusion questions. If any of the discretionary grounds for exclusion apply, Supplier’s must provide evidence that remedial action has been undertaken. If, in the professional judgement of the Authority, the evidence (or proof) supplied is not sufficient in remedying the discretionary exclusion then the Supplier will fail.

Economic and Financial Standing

Suppliers must evidence that they have sufficient financial standing to be taken forward to ITT. If SGN believe that any Suppliers pose a significant or unmanageable risk due to their financial standing, they will fail.

Insurance Suppliers must confirm that they have in place insurance cover for the following:

Public Liability Professional Indemnity Product Liability

The above list is the minimum policies that will be required, at the tender stage the insurance requirements may be supplemented further. Suppliers will be asked to provide copies of their current insurance certificates as part of their tender submission.

We will review these polices and further correspondence may be required between the Parties to reach agreement on the suitable insurance policy coverage.

Health and Safety Management

Suppliers must evidence robust Health and Safety policies and procedures in their organisations. Suppliers should provide details of their H&S policy, management procedures and any ISO certificates they have. If a Supplier cannot provide an adequate response/evidence they will fail this section.

Environmental Management

Suppliers must evidence robust Environment Management within their organisation to the satisfaction of SGN. Suppliers should provide details of their Environmental policies, management procedures and any ISO certificates they have. SGN will evaluate the response and documents, to ensure we are suitably confident in the Suppliers procedures. If a Supplier cannot provide an adequate response/evidence then they will fail this section.

Conflict of Interest In this section, failure to disclose information relevant to this question or serious misrepresentation in relation to the information disclosed may result in

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your exclusion from this tender or the termination of any subsequent contract that may be awarded.

Technical and Professional Ability

Suppliers should evidence up to 3 previous examples of supplies or services carried out in the past five years to demonstrate that they have the relevant experience to deliver the scope of this contract.

Quality Policies, Systems & Practices

Suppliers must provide evidence of robust quality policies and systems / practices in operation. Suppliers will also be required to provide details of their Quality Assurance accreditation or their up to date Quality Policy.

It is at the Authorities sole discretion whether these minimum standards have been met and whether you will proceed to Invitation to Tender.

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4 Appendix A – PQQ Questionnaire

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