introduction to report painter
Post on 21-Oct-2014
205 views
DESCRIPTION
Watch and learn as FI/CO consultant Wessel Viljoen introduces the main functions and features of the SAP Report Painter application. You will learn: - Basic Overview of Report Painter - How to use Report Groups, Tables & Libraries - How to use General Selections, Drilldowns, Report Assignments & Columns & Rows - How to Copy a Report in Report Painter - How to Modify a Copied ReportTRANSCRIPT
![Page 1: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/1.jpg)
Introduction to SAP
Report Painter
Wessel ViljoenSenior FI / CO Consultant
![Page 2: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/2.jpg)
Copyright © Michael Management Corporation - All rights reserved www.michaelmanagement.com
Meet Your Host
Erin Lett
• Operations Manager
• Joined MMC in 2010
• BA in Communications from Stetson
![Page 3: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/3.jpg)
Copyright © Michael Management Corporation - All rights reserved
Meet Your Speaker
Wessel Viljoen
• Certified FI/CO Consultant
• 14 Years SAP Experience
• Post Graduate Degree in Accounting
• “Everything is possible if you put in the effort”
www.michaelmanagement.com
![Page 4: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/4.jpg)
Copyright © Michael Management Corporation - All rights reserved
Agenda
• Overview of Report Painter
• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A
www.michaelmanagement.com
![Page 5: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/5.jpg)
Copyright © Michael Management Corporation - All rights reserved
Overview
www.michaelmanagement.com
• What Report Painter Is
• Transaction Code
• Elements of Report Painter
• How to Copy Existing Report
![Page 6: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/6.jpg)
Copyright © Michael Management Corporation - All rights reserved
Overview - Definition of Report Painter
• Report painter is a tool provided by SAP that
enables users to create financial reports.
• It is a user-friendly tool with pre-defined elements
that assists users in defining reports.
• Advantages of the Report Painter include:
– Easy and flexible report definition
– Report definition without using sets
– Direct layout control
![Page 7: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/7.jpg)
Copyright © Michael Management Corporation - All rights reserved
Overview - Where Do I Find Report Painter?
SAP transaction code GRR1
Or
• Menu Path:
– Information Systems
• Ad-Hoc Reports
� Report Painter
� Report
�Create
![Page 8: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/8.jpg)
Copyright © Michael Management Corporation - All rights reserved
Agenda
• Overview of Report Painter
• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A
www.michaelmanagement.com
![Page 9: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/9.jpg)
Copyright © Michael Management Corporation - All rights reserved
Elements of Report Painter
• The following elements are crucial to
developing your report:
– Report Group
– Tables / Libraries for Reports
– Report Elements
• General Selections
• Columns
• Rows
– Variables
– DrillDown – Assign Reports
![Page 10: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/10.jpg)
Copyright © Michael Management Corporation - All rights reserved
Elements of Report Painter – Report Group
Report Group: Transaction GR55
![Page 11: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/11.jpg)
Copyright © Michael Management Corporation - All rights reserved
Elements of Report Painter – Report Group
• Report Group HeaderHeader Info:
- Library
- Table
- DrillDown Reports
![Page 12: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/12.jpg)
Copyright © Michael Management Corporation - All rights reserved
Elements of Report Painter – Report Group
• You can assign one report or multiple
reports to a Report Group.
![Page 13: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/13.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements
• Important Elements in a Report Painter Report:
– General Selections
– Rows
– Columns
– Report Text
![Page 14: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/14.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements - General Data Selections
• Selection Parameters
![Page 15: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/15.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements - General Data Selections
Variables:
- CO Area
- Cost Center
- Fiscal Year
- Period
![Page 16: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/16.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements - Rows
Report rows are valid for all columns in the report
![Page 17: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/17.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements - Row Variables
Row
Variables
work
exactly the
same as
the General
Selections
Variables.
![Page 18: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/18.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements - Columns
Columns allow
your values to
be displayed.
![Page 19: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/19.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Elements – Report Texts
Report Painter has limited ability to maintain text on the report.
![Page 20: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/20.jpg)
Copyright © Michael Management Corporation - All rights reserved
Agenda
• Overview of Report Painter
• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A
www.michaelmanagement.com
![Page 21: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/21.jpg)
Copyright © Michael Management Corporation - All rights reserved
Copy Existing Report
• Select current SAP report
• How to copy report
• Naming conventions for copied reports
• Create new Report Group
• Assign report to a new group
• Change Report
• Generate report and execute
![Page 22: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/22.jpg)
Copyright © Michael Management Corporation - All rights reserved
What Can You Change On A Report?
• Change Variables
• Move General Selection Fields to Columns/Rows
• Debit and Credit Indicator
• Totals
• Formatting and Header
![Page 23: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/23.jpg)
Copyright © Michael Management Corporation - All rights reserved
Copy a Report / Report Group
• First step is to create a report group:
• Tcode- GR55
• Goto � Report Group � Create
![Page 24: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/24.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Group – Header Change
To change the Report Header: go to Report group
> Change and select the header.
![Page 25: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/25.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Group – Header Change
Description
Auth Group
Report Interface
Library Reports
![Page 26: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/26.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Group - Reports Assigned
![Page 27: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/27.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report Group – Reports Assigned
All Reports from the copied Report Group will
be assigned in the new Report Group.
![Page 28: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/28.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report – Copy Report
Copy Standard SAP report, Rename the report
starting with Z. SAP Transaction GRR1.
![Page 29: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/29.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report – Copy Report
• How to copy an existing SAP report:
- Goto � Report Writer �Report Painter �
Create report
![Page 30: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/30.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report – Copy Report
• Report is now copied:
![Page 31: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/31.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report – Test Run
• How to test run the report?
![Page 32: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/32.jpg)
Copyright © Michael Management Corporation - All rights reserved
Report – Test Run
Test run report
Input selection criteria
![Page 33: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/33.jpg)
Copyright © Michael Management Corporation - All rights reserved
Reports in SAP – Technical Detail
• How do you find out which Report belongs to
what Report Group?
![Page 34: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/34.jpg)
Copyright © Michael Management Corporation - All rights reserved
Agenda
• Overview of Report Painter
• Elements of Report Painter
• How to Copy Existing Report
• Summary
• Q&A
www.michaelmanagement.com
![Page 35: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/35.jpg)
Copyright © Michael Management Corporation - All rights reserved www.michaelmanagement.com
Summary
• Report Painter - Pros
– Standard tool to build custom Reports
– Easy to understand and manage
– Quicker to build than ABAP Reports
• Report Painter – Cons
– Limited to what characteristics are in SAP
– Not able to do cross-functional Reports
– Does not always fit Business Requirements
![Page 36: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/36.jpg)
Copyright © Michael Management Corporation - All rights reserved
Agenda
• Overview of Report Painter.
• How to Copy Existing Report?
• Summary
• Q&A
www.michaelmanagement.com
![Page 37: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/37.jpg)
Copyright © Michael Management Corporation - All rights reserved www.michaelmanagement.com
Q&A
• Comments & Questions
To Learn More About Our Upcoming Live Training Sessions Please Visit:
http://www.michaelmanagement.com/sap-training-live.asp
![Page 38: Introduction To Report Painter](https://reader033.vdocument.in/reader033/viewer/2022052201/5446cbedafaf9f59178b4783/html5/thumbnails/38.jpg)
Copyright © Michael Management Corporation - All rights reserved www.michaelmanagement.com
Questions & Answers
Have additional questions?
Contact us at (800) 608-0490