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Iowa

Title Reference Guide

The IAA Vehicle Alternate Method of Disposal Guide is a proprietary document prepared solely for internal use by

Insurance Auto Auctions, Inc., its subsidiaries and affiliated entities (“IAA”). No part of this document is to be photocopied,

reproduced, stored in a retrieval system, transmitted electronically, or disclosed to a third party without prior written

consent of Diversified Services Administration or IAA Executive Management.

© 2013. Insurance Auto Auctions, Inc.

I N S U R A N C E A U T O A U C T I O N S

Last Updated 07/2013

Please direct any questions, comments or corrections to IAA’s Title Solutions team.

[email protected] Toll Free - 888-MY-TITLE (888-698-4853)


Table of Contents

Contact Information ................................................................................................................................................ 3

Title and Disposal Information ............................................................................................................................... 4

Standard Title Processing ................................................................................................................................... 4

DMV Title Fees .................................................................................................................................................. 4

Duplicate Title .................................................................................................................................................... 4

Other Information ................................................................................................................................................... 5

Deceased Owner Requirements .......................................................................................................................... 5

Name Changes .................................................................................................................................................... 5

Owner Retained .................................................................................................................................................. 5

Un-Recovered Theft............................................................................................................................................ 5

Alternate Disposal ............................................................................................................................................... 5

State Guidelines ...................................................................................................................................................... 6

Title Requirements by Vehicle Type .................................................................................................................. 6

Title Branding Guidelines ................................................................................................................................... 7

Determining the Correct Title Type .................................................................................................................... 8

Frequently Asked Questions ................................................................................................................................... 9

Is a copy of the written estimate needed to process the title? ............................................................................. 9

What type of PoA is required if the title is not signed? ...................................................................................... 9

What is required to correct a mistake that is made by the owner on the back of the title? ................................. 9

Is a Damage Disclosure Statement needed to process the title? ......................................................................... 9

What paperwork is required when an owner is deceased? ................................................................................. 9

What do I do if the insured cannot locate the title? ............................................................................................ 9

What if my insured’s name is different than on the face of the title? ................................................................. 9

Example Documents ............................................................................................................................................. 10

Iowa Title (Front) .............................................................................................................................................. 10

Iowa Title (Back) .............................................................................................................................................. 11

Iowa Secure Power of Attorney ........................................................................................................................ 12

Glossary ................................................................................................................................................................ 13

Index ..................................................................................................................................................................... 15

Please note - This document is intended to cover most requirements for obtaining a negotiable, lien-free title. It

is not intended to replace motor vehicle department regulations or rulings. If you have title questions please

contact IAA’s Title Solutions Department ([email protected]).

mailto:[email protected]






Contact Information

IAA Website: http://www.iaai.com

Title Questions: IAA – Title Solutions

7835 Woodland DriveSuite 200Indianapolis, IN 46278Toll Free: 888-698-4853

FAX: 855-584-5198

[email protected]

IAA Locations in Iowa:

Des Moines Davenport

3277 Ute Avenue 5403 Rockingham Road

Waukee, IA 50263 Davenport, IA 52802

Phone: 515-978-1700 Phone: 563.322.8562

Fax: 515-987-6160 Fax: 563.322.8896

Auction: Tuesdays 10AM CT Auction: Bi-Weekly Monday

Motor Vehicle Department:

Office of Vehicle Services

Po Box 9278

Des Moines, IA 50306

Phone: 1-800-532-1121

www.iowadot.gov/mvd/ovs/index.htm

http://www.iaai.com/

mailto:[email protected]






Title mistakes can be costly and can significantly delay the sale of salvage vehicles. Catching these potential

errors before the title paperwork goes to the auction can prevent title problems that will delay a vehicle’s sale by

weeks or even months.

Title and Disposal Information

Standard Title Processing

IAA will apply for the appropriate title in the insurance company’s name. In order to initiate this process the

vehicle provider must provide the following documentation:

Properly Executed Title – If the owner held the title at the time of the loss then the provider must send a

title that has been properly executed by the owner. If the lienholder held the title at the time of the loss then

the provider must send an unsigned title with a lien release (if applicable) and a Secure Power of Attorney

form as well as a Damage Disclosure Statement.

Damage Disclosure Statement– Damage disclosure is required for vehicles less than 7 model years. This

can be accomplished on a separate statement, signed by the owner.

Lien Release (if applicable) – Lien must be signed and released by lienholder on face of title, unless it is a

repossessed vehicle.

* For Out of State Titles a separate notarized lien termination statement on lienholder letterhead, with a

vehicle description and owner’s name(s) will be accepted.

If IAA is not processing the title, please attach the properly executed sale document and any additional

required forms as outlined above to your coversheet, with your selling instructions noted, and forward to

the appropriate IAA Branch.

DMV Title Fees

Salvage title fee: $15.00

Duplicate title fee: $25.00

Duplicate Title

With the insured’s cooperation, IAA can apply for a duplicate title. IAA will need:

Two (2) Non-Secured signed and notarized Powers of Attorney Form 411021.

A lien release. (if applicable)






Other Information

Deceased Owner Requirements

Titles with "OR" only require one signature.

When the estate requires probate, an assignment may be made by the Executor or Administrator with

court documents.

When the will is not probated, an Affidavit of Death Testate (Form 411083) must be filed by the

person(s) entitled to ownership under provisions of the will with a copy of the Death Certificate.

If no will, an Affidavit of Death Intestate (Form 411088) must be filed by the person(s) entitled to

ownership under law of decent & distribution or the next of kin.

*All scenarios need a signed title or a PoA by the appointee, as well as a certified copy of the Death

Certificate.

Name Changes

If your insured’s name is different than it appears on the title (i.e. different last name or nickname

instead of first name), a copy of the marriage license or court document stating legal name has changed

may be required in addition to the signed title. Please contact an Iowa branch if questions arise.

If the name is completely different then this could be a situation where the owner purchased the vehicle

from someone and didn’t title it properly. In most cases the owner will be required to pay sales taxes

and have the vehicle titled properly before it can be sold. Contact your local IAA auction or Title

Solutions for assistance in resolving these situations.

Owner Retained

If the vehicle has been declared a total loss by the Provider, and has been deemed repairable, the owner

can retain the vehicle but must obtain a salvage title.

The Provider is required to notify the county of residence of the total loss owner retention and provide a

copy of the title from the vehicle owner.

Un-Recovered Theft

The provider is required to obtain a Salvage title in their name because the provider will need proof of

ownership if the vehicle is recovered.

Alternate Disposal

90 Day Junk Title:

If we are unable to obtain the necessary paperwork from the Insured, we can obtain a Junking Certificate

to sell for parts. This takes 90 days to process without a signed title.






State Guidelines

Title Requirements by Vehicle Type

Vehicle Type Titled Note

Passenger vehicles Yes

ATVs Yes After 1/1/2000

Boats Yes If over 17 feet long or has a lien

Commercial trucks (i.e. tractor trailers) Yes

Farm Equipment No Sell on bill of sale

Manufactured and mobile homes No Sell on bill of sale

Mopeds No Sell on bill of sale

Motor Homes and RV’s Yes

Motorcycles Yes

Off-road vehicles No Sell on bill of sale

Snowmobiles Yes After 1/1/1998

Trailers with GVRW greater than 2000

lbs

Yes

Trailers with GVWR 2000 lbs or less No Sell on bill of sale






Title Branding Guidelines

Salvage Title

Salvage titles are required for all vehicles that are stolen or have been deemed

uneconomical to repair by the insurance company.

Salvage Repairable – A Salvage-Repairable title is for vehicles that have been declared

a total loss but are repairable. This type of title requires at least one sub-brand.

Collision

Theft

Fire

Vandalism

Salt

Flood

Other

Clear Title

If the vehicle’s ACV is less than $500 it can remain a clear title.

Trailers are exempt from title branding and can be sold with a clear title or bill of

sale if they are less than 2000 lbs unladen weight.






Determining the Correct Title Type

IOWA FLOW CHART

DETERMINING THE CORRECT TITLE TYPE

Vehicle declared a

total loss

Is vehicle a trailer or

semi-trailer with unladen

weight less than 2000

lbs?

Vehicle not titled in

Iowa

Is vehicle a boat 17ft or

under and w/o a lien?

Is vehicle a snowmobile

purchased on 1/1/98 or

before?

Is vehicle an ATV

purchased on 1/1/2000

or before?

Is vehicle ACV less than

$500?

Title can remain

Clear

Apply for Salvage

Title

Y

N

Y

N

Y

N

Y

N

Y

N






Frequently Asked Questions

Is a copy of the written estimate needed to process the title?

No. We do not require a damage appraisal to process the title.

What type of PoA is required if the title is not signed?

The state of Iowa has a Secure Power of Attorney form (IADA-SPoA) but this form is only used if there is a

lien and the lienholder if physically holding the title or when a title has been lost.

Or

A signed and Notarized Iowa Non Secure PoA form can be used but it must appoint IAA.

What is required to correct a mistake that is made by the owner on the back of the title?

If there is an error on the title please contact the branch to determine if an affidavit of correction will suffice or

if a duplicate title is required. Please contact the branch for more specific situations.

Is a Damage Disclosure Statement needed to process the title?

A Damage Disclosure Statement is required for all vehicles that are seven (7) years or newer.

What paperwork is required when an owner is deceased?

Please refer to the section entitled Other Information.

What do I do if the insured cannot locate the title?


What if my insured’s name is different than on the face of the title?







Example Documents

Iowa Title (Front)






Iowa Title (Back)






Iowa Secure Power of Attorney






Glossary

Affidavit of Correction A notarized form that can correct certain errors made by an owner on title.

Appraisal Written estimate detailing damage and replacement costs for a vehicle. Also

known as an Estimate of Repair.

Date of Loss Date accident occurred or vehicle was stolen.

Duplicate Title A duplicate title is a replacement title obtained through the state DMV. When a

duplicate title is issued the original title becomes void.

Electronic Title Some states are now using E-Titles especially when there’s a Lienholder listed.

An E –Title is held in the DMV system until the Lienholder releases the lien and

then the title is printed and mailed out to the specified party.

Exceeds Mechanical

Limits (EML)

Exceeds Mechanical Limits is an option on most titles that is selected when the

vehicle has travelled more miles than the odometer can register. Many older

vehicles were limited to 99,999.9 miles so if the vehicle had exceeded the

odometers mechanical limits when it had travelled 100,000.0 miles. This option

is rarely selected on newer vehicles since most odometers now register up to

999,999 miles.

Lien Release When a lien has been perfected on a vehicle the state requires the lienholder to

release the lien indicating that the lien has been satisfied before ownership of the

vehicle can be transferred. Lien releases are typically executed by having the

lienholder sign and date the face of the title or by providing a separate notarized

lien termination statement on lienholder letterhead. If a separate statement is

used the statement should include a description of the vehicle (including VIN,

year, make and model) and the owner’s name(s).

Not Actual Mileage

(NAM)

Not Actual Mileage is an option on most titles that allows the owner to indicate

that the mileage shown on the odometer is not a true representation of the

mileage of the vehicle. This can happen on some vehicles when the odometer or

the vehicles engine control unit (ECU) is replaced or when the odometer or its

related systems are damaged.

Odometer Disclosure Odometer disclosure is required for vehicles less than 10 model years. This can

be accomplished on the title or with a separate odometer statement, signed by the

owner. Mileage should be stated with a verified reading and should not be an

estimate or guess.

Owner The name listed on the front of the title. It usually states Owner or Legal Owner.






Glossary

Owner Retained An owner retained vehicle is any vehicle deemed a total loss by the provider that

the owner elects to maintain ownership of. Most states will require that the title

is converted into some form of salvage title. The rules regarding who is

responsible for transferring the title vary by state.

Parts Only Title A Title issued with the sole intent of allowing the vehicle to be sold for parts.

Vehicles with parts only titles are typically not allowed to be titled again or

driven on public roads.

Power of Attorney (PoA) PoA allows the appointed person/Provider to sign Title, application or any other

documents related to the vehicle listed on the form on behalf of the owner.

Properly Executed Title Title that is properly signed by owner and LH has released lien if applicable.

Provider Insurance company, charity, or individual selling the vehicle through IAA.

Repair Estimate Written appraisal detailing damage and replacement costs for a vehicle. Also

known as a Damage Appraisal.

Sale Document Document that was used to sell the vehicle at an IAA auction. (bill of sale,

MV907A, clear title, salvage title, certificate of destruction, junk title, scrap title

etc.)

Salvage Title Titles are branded Salvage on vehicles 10 model years of age or newer that are

stolen or have been deemed uneconomical to repair by the insurance company.

These vehicles are issued a salvage title and may be subject to repair and re-

inspection.

Title Problems Title paperwork received by IAA that is not correct or incomplete and requires

additional documents or information before the title can be processed and vehicle

can be sold.

Title Solutions Innovative service provided by IAA that offers prompt solutions for your

toughest title problems.

Total Loss Any vehicle that has been deemed uneconomical to repair by the insurance

company.

Un-Recovered Theft Any vehicle that has been stolen and not recovered.






Index

A

Affidavit of Correction .......................................................... 13

Appraisal .......................................................................... 13, 14

B

Boats ........................................................................................ 6

C

Commercial truck .................................................................... 6

D

Deceased Owner ...................................................................... 5

Duplicate Title ................................................................... 4, 13

E

EML ....................................................................................... 13

F

Farm Equipment ...................................................................... 6

L

Lien release ........................................................................ 4, 13

M

Manufactured and mobile homes ............................................. 6

Mopeds .................................................................................... 6

Motorcycles ............................................................................. 6

N

NAM ...................................................................................... 13

Name changes .......................................................................... 5

O

Odometer disclosure ................................................................ 4

Owner Retained ................................................................. 5, 14

P

PoA .................................................................................... 9, 14

T

Trailers ................................................................................. 6, 7

U

Un-recovered Theft ............................................................ 5, 14