isu fica sap help

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SAP Utilities

Purpose

SAP Utilitiesis a process-oriented sales and information system that supports allservices provided by utility and waste disposal companies. You can use SAPUtilitiesto manage and bill residential, commercial and industrial, andprospective customers.

In times of deregulated markets and increasing competition, it is vital that youprovide the bet possible response to your customers requirements, useoperational information tailored to their specific requirements, and maximizerevenue potential. As an integrated component in SAP ERP, SAPUtilitiesprovides you with all the benefits of a comprehensive and effectiveEnterprise Resource Planning (ERP) System.

SAP Utilitieshelps you to keep you business processes as streamlined and as

efficient as possible. As a single software solution, SAP Utilitieseliminatesincompatible and isolated information in the back office. With SAP Utilities, youcan access data at any time from diverse business areas, providing you with theinformation you need to make the right decisions.

Integration

Solution Portfolio SAP for Utilities

SAP Utilitiesis part of the solution portfolio SAP for Utilitiesand includes the SAPUtilities (IS-U)industry-specific component.

SAP for Utilitiescan be integrated with the following applications:

Application Documentation

SAP Customer RelationshipManagement

SAP Help Portal(help.sap.com):

SAP Business SuiteSAP CustomerRelationship Mgmt.

SAP NetWeaver Business Intelligence SAP Help Portal(help.sap.com):

SAP NetWeaver (or other

release) GermanSAP NetWeaver

by Key Capability {BI

Content Industry Solutions

UtilitiesSAP NetWeaver Portal SAP Help Portal(help.sap.com):

SAP NetWeaverPortal Content

SAP Utilities Customer E-Services SAP Solution Manager

You can use the Plant Maintenance(PM), Customer Service(CS) and Salesand Distribution (SD) SAP ECC application components to bill service orders,
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Infrastructure for processing deregulated business processes

Unbundling

Data exchange processes

Change of supplier processes

Bill and payment processing in the deregulated environment

Work Managementcombines various SAP components and enhances

them to include industry-specific functions for planning, calculating,executing, and billing work orders.

SAP Waste and Recycling (IS-U-WA)is a comprehensive logistics,

billing, service, and customer service system that covers all the businessprocesses required by a waste disposal company.

here are 2 different types of master data: technical and business. These areshown in the graphic below:
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Contrac t A ccounts

Purpose

This component enables you to create and manage contract account masterdata. In Contract Accounts Receivable and Payable, each business partnerposting is assigned to one business partner and to one contract account. In the

contract account master record, you can define, for each business partner, theprocedures that apply when posting and processing the line items of a givencontract account. These include, for example, payment and dunning.

Integration

Master data can be changed automatically by certain business transactions. Inthis way, for example, a return can result in a processing lock being set.

Features

You can assign more than one contract account to a given business partner.Similarly, a single contract account can be assigned to more than one business

partner. Note however, that in the industry components listed below, differentrules apply. You can transfer data manually or automatically. Contract accounts

tend to be managed on an open item basis. See Open Item Management.Thesystem logs changes to master data. SeeLogging Changes.

Telecommunications(IS-T) com ponent

In this component, a contract account can be assigned to one business partneronly.

Utilities Industry (IS-U)Component

In Utilities,one contract account contains all those contracts belonging to onebusiness partner for which the same payment and dunning terms apply. You

assign your business partner contracts to the contract accounts. Although onecontract account can contain more than one contract, each individual contract isassigned to one contract account only. This does not apply to one-timeaccounts.For more information on contracts, see the Utility/Disposal Contractssection inthe Utilities Industrycomponent.

Insurance (FS-CD) Indus try Component

You assign contracts to the contract accounts for which there is a businesspartner. Each contract is only assigned to one contract account, however onecontract account may have several contracts assigned to it.Contract account master data is usually created and changed from theoperational system using an interface.

Indust ry Component Public Sector Contract Accounts Receivable andPayable(PSCD)

You set up the contract accounts of a business partner for the relevant taxes(property tax, income tax, and so on). You assign contract objects to a contractaccount for which relevant taxes are levied. If different taxes are levied for acontract object, you can make assignments to several contract accounts.
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For more information about the contract objects, see the documentation for theindustry-specific component Public SectorContract Accounts Receivable andPayableunder Contract Object.

Uti l i ty Contr act

Definition

Utility contracts are utility service agreements between the utility company and itsbusiness partners. The following contract categories exist:

Delivery contracts, for example for residential contracts, nonresidentialcontracts, cable television, telecommunications

Purchase contracts for small power producers, solar installations andother forms of energy transmission

Plant consumption contracts for generation and distribution installationsof the utility company

Company consumption contracts, for example for the electricityconsumption of offices at the utility company

Waste disposal contracts for the waste disposal industry.

For more information, seeWaste Disposal Contractin theWaste DisposalIndustry(IS-U-WA) component.

Service contracts (such as for maintenance and repair) are notmanaged in this component; the Customer Service component (CS) is

used instead. Service contracts are billed in the Sales andDistribution(SD) component.

Use

A contract is related to a division. It links one single contract account to one

installation(see graphic for the master data(ISU-BF) component). However,several contracts can be grouped together in one contract account.

A contract contains control data for contract billing and contract accountsreceivable and payable. This data includes:

General data (for example, contract account)

Move-in and move-out data

Schedule data (for example, start date and cancellation date)

Data relevant to billing

Account assignment data (for example, account determination ID)

Sales and distribution data

Deregulation data(for example service providers)

Data relevant to budget billing
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The Contract Model : What Data Comes From Where

With the exception of move-in and move-out data, you can change, display andcheck all data of multiplecontracts of a contract account simultaneously, if none

of these contracts have been terminated.You can change the screen layout by configuring the tabstrips. For more

information, see the move-in screen layout.

Contract Ac cts Receivable and Payable for the Uti l i t ies Indus try

Use

Contract Accounts Receivable and Payable is a subledger developed for

industries with a large customer base and a correspondingly high volume ofdocuments to post, such as utility companies.

Features

This component provides standard accounts receivable and accounts payablefunctions including dunning, posting documents, and making payments. Contractaccounts receivable and payable currently consists of the following detailedcomponents:
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Basic Functions

Business Transactions

Integration

Closing Operations

Information System Job Controls

European Monetary Union and Contract Accounts Receivable andPayable

Archiving

Interfaces

The EVENT Concept

Data Processing in Mass Runs

Enhanced Message Management

Organization al Units

Definition

Elements of the logical structure of the SAP System that you can use to portrayyour company-specific organizational structure in the SAP System. You useorganizational units to structure business functions.

Use

The organizational units of Financial Accounting, such as the company code,

chart of accounts, and fiscal year are used for external reporting purposes, forexample, for financial statements legally required of your company. For detailedinformation about the organizational units in Accounting, see the documentation

for Accounting under Financial AccountingFinancial Accounting - General

Topics Organizational Units and Basic Settings.

bas ic Funct ions

Purpose

You use this component to enter your basic settings for master data and to post and

process documents. It is also used to create and process master data, and to post andprocess documents manually.


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Implementation Considerations

You must implement all the components listed below.

Features

This component consists of the following detailed components:

SAP Business Partner (SAP BP)

Merging Business Partners (IS-U)

Contract Account

Postings and Documents

Tax Postings

Open Item Management

Account Balance Display

Print Workbench

Correspondence

Customer Contacts

Conditional Processing Locks

Requests

SAP Business Partner

DefinitionOrganization (firm, branch office), person or a group of persons or organizationsin which your company has a business interest.

Use

You can create and manage your business partners centrally for differentbusiness transactions.

This is of prime interest if a business partner plays different roles for a company,such as sold-to party and ship-to party.

You can create a business partner in different business partner roles. During thecourse of the business relationship, the business partner can assume other

business partner roles. You do not need to create the general data, which isindependent of a business partners function or of application-specific extensions,again in each case for this business partner. This prevents data being createdand stored redundantly.

Structure

You can use the following basic elements, which form part of the businesspartner data:
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Business Partner Concept

Concept Remark

Business PartnerCategory

The data that is available for your business transactionsdepends on thebusiness partner category.

Business Partner Role A business partner can take on different businesspartner roles, which allow different views of thebusiness partner data depending on the businessfunction.

Business PartnerRelationship

A relationshipconnects two business partners and ischaracterized by thebusiness partner relationshipcategory.

Business PartnerGroup Hierarchy

You can represent the structure of an organization

using the business partner group hierarchy

IntegrationFor more information on the functions for a business partner, see ProcessingBusiness Partner Data.

Merging Bu siness Partners (IS-U)

Use

You can use the business partner merging function in connection with the central

business partner (SAP application component CA-BP Contract Accounting Business Partner) and Contract Accounts Receivable and Payable (FI-CA Financial Accounting Contract Accounting).

Notes on Implementation

The following SAP notes contain further information on business partnermerging:

Title of SAP Note SAP Note Number

FAQs for Transferring Open Items (FP40) 616098

IS-U Transactions and Batch Input 432178

Merging Business Partners 624341

Move-In: No Meter Reading Results Proposed 503243

Integration

Part of the central business partner concept is that every natural or legal personas well as every group is only created once in a system. There are differentreasons why a business partner is created several times in one system. Business
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Integration

Master data can be changed automatically by certain business transactions. Inthis way, for example, a return can result in a processing lock being set.

Features

You can assign more than one contract account to a given business partner.Similarly, a single contract account can be assigned to more than one businesspartner. Note however, that in the industry components listed below, differentrules apply. You can transfer data manually or automatically. Contract accounts

tend to be managed on an open item basis. See Open Item Management.Thesystem logs changes to master data. SeeLogging Changes.

Telecommunications(IS-T) com ponent

In this component, a contract account can be assigned to one business partneronly.

Utilities Industry (IS-U)Component

In Utilities,one contract account contains all those contracts belonging to onebusiness partner for which the same payment and dunning terms apply. Youassign your business partner contracts to the contract accounts. Although onecontract account can contain more than one contract, each individual contract isassigned to one contract account only. This does not apply to one-timeaccounts.For more information on contracts, see the Utility/Disposal Contractssection inthe Utilities Industrycomponent.

Insurance (FS-CD) Indus try Component

You assign contracts to the contract accounts for which there is a businesspartner. Each contract is only assigned to one contract account, however onecontract account may have several contracts assigned to it.Contract account master data is usually created and changed from theoperational system using an interface.

Indust ry Component Public Sector Contract Accounts Receivable andPayable(PSCD)

You set up the contract accounts of a business partner for the relevant taxes(property tax, income tax, and so on). You assign contract objects to a contractaccount for which relevant taxes are levied. If different taxes are levied for acontract object, you can make assignments to several contract accounts.For more information about the contract objects, see the documentation for the

industry-specific component Public SectorContract Accounts Receivable andPayableunder Contract Object.
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Contract Accoun t Category

Definition

A contract account category defines certain attributes for a contract account.

Use

You have to assign a contract account category to each contract account whenyou create it. The fields that appear when you create a contract account areamong the things controlled by the contract account category.

Structure

The contract account category determines the following contract accountattributes:

Whether you are allowed to assign only one business partner or morethan one to a contract account

Whether you are allowed to assign only one contract or more than one Whether you are allowed to maintain a contract account online

The number range that is allowed for external or internal numberassignment

Whether it is a collective bill account (industry component Utilities)

Whether it is a one-time account

Whether it is a deposit account and the account contains depositcontracts (industry component Insurance)

The editing screens or data fields that you can use to edit the contractaccount

Contrac t A ccount

Definition

Structure used to bill the posting data for contracts or contract items for which thesame collection/disbursement agreements apply.

Contract accounts are managed on an open item basis within Contract Accounts

Receivable and Payable.

In the industry component Insurance, you can decide whetheraccounting is to be managed on an account or open item basis.


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Use

Alternative correspondence recipient

You can define an alternative correspondence recipient in the contract account

(see Recipient and Sender Determination).

Planned changes to the contract accountYou do not have to activate contract account changes to have immediate effect,but rather you can enter a date as from which the changes should becomeeffective. This data is not written to the database but recorded in changedocuments. The planned changes function only applies to changes to thecontract account. You cannot schedule the creation of a contract account.

To activate this data, you should run program BUSPCDACTon a daily basis. This

writes the scheduling to the database. You can use the application object FICAto

activate planned changes to the contract account.

When you are in display mode for change documents, you can delete

inconsistent data, for example, data that arises when planned changes arecancelled.

Check digits in the contract account

When you create a contract account, you can add a check digit to the contractaccount number. The prerequisites are as follows:

You add the check digit procedure using event 1051. (Sample functionmodule FKK_SAMPLE_1051_2_CHECKDIGITS for two check digits issupplied by SAP)

The contract account is created with internal number assignment.

Only procedures with one or two check digits are supported. The

number range is configured such that it begins with a leading zero (checkdigit procedure with one check digit) or with two leading zeros (procedurewith two check digits).

Contract account enhancements

You can make enhancements using the Business Data Toolset (BDT) in themenu for transaction CAWM.

Structure

Every contract account master record consists of general data that is the samefor all business partners assigned to the contract account and business partner-specific data that can be set differently for each business partner in the contract

account.

In the industry component Insurance, you can also define thisdata for the insurance relationship.

The master data is structured according to the processes that depend on thecontract account data, such as incoming and outgoing payments,correspondence, dunning.
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Integration

All transactions relating to contract accounts access data from the contractaccount master record (such as payments and dunning). Several transactionschange data in the contract account master record (such as payment locks forreturns).

Control l ing Speci f icat ions in Contract Accoun ts

Use

Using the contract account, you can enter general data as well as data relating topayment, tax, dunning, and correspondence.

Features

Frame on screen: You can define:

General data

Cross-partner data The key under which the contract account is managed inthe SAP system and under which it may have beenmanaged in an operational system.

Account managementdata

Whether this business partner is an associatedcompany, by specifying the unique key for thetrading partner

That the account is set for deletion. If there is nodependent data, the account is deleted when thearchiving program is executed.

Account relationship. If several business partnersare assigned to a contract account, you can definethe roles here that a business partner has for theaccount. You can only assign one business partneras the owner of the account.

The authorization group that a contract accountbelongs to, so that it can only be edited by peoplewith the corresponding authorization.

Posting lock at contract account level. You candefine here that no documents be entered, cleared,reversed, or reset. You can also choose between a

posting lock and a clearing lock. If you have set alock, during clearing processing in online mode theopen items of a locked contract account are givenan indicator and cannot be set to active.

That all items posted to the account receive aclearing restriction. This has the effect that this itemcan only be cleared by specific business


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transactions (for example, year-end settlement in autilities company).

The tolerance limits that apply to outstandingpayments.

The underlying clearing category for clearing

postings.

The planning group that the business partnerbelongs to and how many additional days are takeninto consideration before an open item is paid (cashmanagement).

That an interest key is defined at contract accountlevel. This is used in interest calculations todetermine interest frequency, amount limits andtransfer and tolerance days as long as no otherinterest key has been defined at a more specific

level.Invoice creation That invoices are sent to an alternative invoice

recipient.

Which collective invoice account is used by thiscontract account together with other contractaccounts.

The tax jurisdiction valid for calculation of tax(US/Canada)

That no invoice is created as a result of specifyinga lock reason for a master data record.

Payments/taxes

Incoming andoutgoing payments

That payments are processed by an alternativepayer or alternative payee

The payment method that is to apply

Which bank is used for incoming and outgoingpayments

Which card ID is valid for incoming and outgoingpayments

The reason for locking the contract account for

incoming or outgoing payments. Several limited-timelocks are possible.

Taxes That the withholding tax code is set for incomingand outgoing payments in the relevant country. Thatseveral characteristics are defined for each taxcode, the tax rate, for example.

The number and validity period of the certificate


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issued for exemption from withholding tax.

For which country an activity was carried out. Youonly have to change the default value here if itdiffers from the country key of the business partner'sstandard address.

The tax criteria for sorting companies.

The regional code for automatic addresspreparation.

The county code for classifying different areasfrom a tax point of view.

Dunning/correspondence

Dunning control That the dunning notice is sent to an alternativedunning recipient but that the actual business

partner can also receive the dunning notice The grouping category to which the contract

account's due items are assigned when executingthe dunning run.

The dunning procedure with which the businesspartner is dunned.

A dunning lock reason for open items. Severallimited-time locks are possible.

In addition, you also have the option of using additional industry-specific fields.

Important Informat ion in the Contract Ac coun t ( IS-T)

Use

There is a series of IS-T-specific attributes in the contract account. These attributes can

be split up into different areas.

General data such as:

Flag for additional bill

Transaction currency

Payment terms

Account category

Settlement category


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Account determination ID

Application form

Language

Dunning Control:

Flag for additional dunning notice

Payment control such as:

Automatic debit procedure

Number of automatic debits performed

Number of returned automatic debits

Flag for recurring entry

Flag for No payment document

Link Between Contract Accounts and Business Partners

Use

You must assign at least one business partner to each contract account.Depending on the industry, you may also be allowed to assign several businesspartners to a contract account.

Prerequisites

You can only assign additional business partners to a contract account if the

respective contract account category allows you to do this.

Features

The master data in a contract account can be divided into one part that is thesame for all business partners in the contract account (in other words, cross-business partner) and into another part that is business partner-specific. You canset the business partner-specific data differently for different business partners.


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Logging Changes

Use

The system logs changes to fields in the contract account. You can display thechanges when you maintain the account online. In addition, the system recordswho created a contract account and when, and who made the last change andwhen.

Features

Select (in the menu of thetransaction):

You see:

Extras Creation Data When a contract account was created or lastchanged and by whom. There is a difference herebetween general and business-partner-specificdata.

Extras AccountChanges

All the changes to an account. When you choosethis function, the system displays a selection list ofall the fields in the account that have previouslybeen changed. In addition, the system displayscross-business partner and business partner-specific details regarding the accounts creationdata and any business partners that have been

created.

By selecting individual fields, you can choose thechange data. After confirming the entries, a list of allthe changes appears, specifying the person whomade them and the date of the change.

Extras Field Changes Changes to the field on which the cursor ispositioned. After choosing this function, a list withthe changes made to this field appears, specifyingthe person who made them and the date of thechange.

The system does not create change documents for process locks. There is,however, a history function that you can call up from the dialog box for locks.


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Au tomatic Master Data Transfer

Use

You use this function to transfer the contract account master data from legacy oroperational systems.

FeaturesData is generally transferred in two steps:

1. ...

1. 1. The relevant data is read from the operational system and placed ina sequential file (operational system sender structure) by the data selectionprogram. This transaction takes place outside of the SAP system and is notsupported by SAP programs. Therefore the data selection program canmake changes to data at this point.

2. 2. The SAP transfer program reads the data from the sender structure,changes the data, and places the data in the receiver structure. Data can be

changed or converted in this last step.Activities

For more information, and the programs involved, see the Implementation Guidefor Contract Accounts Receivable and

Payable: BasicFunctionsContractAccountsDataTransfer.

Au tomatic Transf er of Master Data (IS-T)

Use

This function is used for the initial transfer of contract account data from a legacy systemin IS-T, and is a component in the IS-U Migration Workbench.

Integration

The IS-U Migration Workbench is required to prepare for and execute the data transfer.Choose the Settings for IS-U Migrationactivity in Customizing forUtilities.

Prerequisites

You must transfer the business partners in the IS-U Migration Workbench before you can

transfer the contract accounts.

Migration Customizing settings for the contract accounts must be complete.

Features

The contract accounts are generated from the data in the legacy system using the directinput method.


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Automatic Acc oun t Maintenance (IS-T)

A report is available to automatically clear contract accounts. The open items are

allocated in accordance with the rules defined in the Implementation Guide (seeCreating Automatic Clearing Proposals).

To start the report, select the following path in the telecommunications menuPeriodic

ProcessingFor Contract AccountsCorrespondenceAutomatic Clearing.

Creat ing, Changing , and Displaying Con tract Accou nts

Use

You can create or change contract accounts both online and from the operationalsystem (seeTransferring Master Data Automatically).

Only one business partners data is ever displayed. For information on editing ordisplaying another business partners data seeDisplaying or Editing OtherBusiness Partners.

Features

If you want to change or display a contract account, you can enter the contractaccount number or the business partner.

The business partner is determined automatically if only one business partnerhas been assigned to the contract account.

If more than one business partner has been assigned to the contract account,then a dialog box in which you can choose a partner to be edited appears.

If several contract accounts were assigned to a business partner, a dialog boxappears showing all the contract accounts assigned to that business partner. Youcan select a contract account from the dialog box and display it for processing.

Using authorization object F_KK_FCODE, you can issue authorizations formaster data dialogs. You can determine, for example, which user is no longerauthorized to assign partners to a contract account. See the authorizationdocumentation for further information.

You can make changes to a contract account and have them take effect from atime in the future. The changes are not saved directly to the database, they are

entered in change documents. To activate the data, you have to run reportBUSPCDACT for the aplication object FICA(see SAP menu Master

Data Contract Account). For more information, see the report documentation.
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Correspondenc e for Master Data Changes

Use

Using correspondence type 0030 (master data change), you can follow immediate and

planned changes to the master data of your business partners (business partner, contract

account, contract reference).

Prerequisites

In the Implementation Guide for Contract Accounts Receivable and Payable, underBasic

FunctionsCorrespondence Define Fields for Creating Master Data Changes, youhave entered the tables to be considered for the correspondence (for example, BUT000

general business partner data). You can only define tables that contain object classesdefined by SAP, since the key for selecting the change documents is different for each

object class and is created in module FKK_SAMPLE_1915. If you want other tables and

therefore object classes to be considered, a program enhancement is necessary. The

object classes defined by SAP are delivered in system table TFK070QC, which containsthe following entries: ADRESSE, ADRESSE2, BUPA_BUP, FMCA_PSOB,

FMCA_PSOBVKK, MKK_VKONT. When you enter a table in Customizing, the system

automatically checks whether your entry is valid. Use the input help to display the validentries.

Once you have entered the tables, in a second step, you define the fields to be monitored

for each table (for example, STREET in table ADRC). If the system writes a changedocument for a field that you have defined here in Customizing, this field is displayed in

the correspondence. To determine which tables and fields you have to enter in

Customizing, proceed as follows:

2. ...3. 1. In the menu, choose Display Business Partneror Change Business

Partner.

4. 2. Enter a business partner, specify the screen selection, andchoose Continue.

5. 3. In the menu on the detail screen, choose ExtrasPartnerChangesand select the required fields in the selection dialog box. If youchoose Technical Field Names On/Off, the system displays the table andfield names.

6. 4. Choose Continue.

A list of the change documents previously created appears.

The same procedure applies for the transactionsDisplay Contract Accountand Change

Contract Account.In the menu of the detail screen, chooseExtrasAccount Changes.


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Features

You have to trigger the creation of the correspondence manually. The program selects allchange documents created for the business partner on the same day and then creates an

individual correspondence. Only the change documents for the fields defined in

Customizing are considered in the correspondence. This means that the user can decidewhich master data changes he wants to follow and inform the customer about.

Only actual changes to existing data and changes made on the current date are

considered. This means that new master data, such as business partners and addresses, arenot taken into account in the correspondence.

You cannot list or individually select the selected changes for the correspondence before

the correspondence is created.

For correspondence type 0030 you can use events 1914 (print event) and 1915 (creationevent). Read the documentation for function modules FKK_SAMPLE_1914 and

FKK_SAMPLE_1915. You can determine industry-specific additional data for the

contract reference with a module for event 1916 (FKK_SAMPLE_1916). The module

FMCA_SAMPLE_1916 is defined for determining data for the contract object for theindustry solutionContract Accounts Receivable and Payable for Public Sector.

FI_CA_MASTERDATA is defined as the standard form class in Customizing. At the toplevel (document level), the form class contains a 1:1 level to the business partner. Thehierarchy below contains the level for the change documents, whereby the process logic

determines that first the change documents and then the planned change documents are

listed (see application form example FI_CA_MASTERDATA_SAMPLE). In theapplication form, you can display the old and the new value for a changed field. Note that

certain fields only contain IDs (table keys), that is, links to the actual data (for example,

bank details ID for incoming payments). The determination of details for these IDs and

other ID fields is not supported in the standard. However, you can implement this in thecustomer-specific application form.

Activities

3. ...

7. 1. In the menu of the transactions Change Business Partner, DisplayBusiness Partner, Change Contract Account, and Display Contract Account,

chooseExtrasAdditional Extras Correspondence.

8. 2. On the processing screen that appears, make selections for thebusiness partner, contract account, and contract reference and makespecifications for printing.You must specify a business partner. If you do not make any restrictions for

the contract account and/or contract reference, changes to all contractaccounts and contracts (contract references) of this business partner areconsidered, instead of only changes to the selected objects.

9. 3. Confirm your entries.

The correspondence is created.


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Example

Example 1

A customer informs you that she has recently married and informs you of her new last

name. She requests written confirmation that her data has been changed.Once the clerk has entered the new name in the fieldLast Name(BUT000-

NAME_LAST) in the transaction Change Business Partner, he creates a correspondence

that documents the change made and sends it to the customer.

Example 2

A tenant informs you that the bank details for the collection authorization that you have

will change in two months. The clerk enters the new bank details in the fieldBank

Details IDfor incoming payments (field FKKVKP-EBVTY) in the transaction ContractAccountand schedules the change for the date specified. Using the correspondence for

master data changes he informs the tenant about the change planned in the system.

Post ings and Documents

Purpose

This component enables you to post and process documents. These documentsare either automatically imported from an operational or non-SAP system, or youcan enter and post them manually. You use this component to enter your basicsettings for entering, posting, and processing documents both manually and

automatically.

Features

Postings are always stored as documents in the system (document principle);documents serve as proof of a business transaction (seeDocuments). Eachdocument is assigned a unique number (document number). You can have thesystem number documents automatically, or you can number them yourself. Thedocument type controls how numbers are assigned (seeDocument Type).
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An official document number can be assigned to a document as well as thedocument number. This is required for reports to the tax authorities in somecountries, such as Argentina and Brazil. For more information about theassignment of official document numbers, see SAP Note 211778:When you enter documents, you can also clear open items that have already

been posted.You can display documents and (provided certain prerequisites are met) change,reverse, and archive them. When you are entering and processing documents,you can hide fields that you do not require, or define your own screens that listthe document fields you do require. Individual industry solution components candisplay fields in shortened form or as display fields.In addition to line items that update transaction figures in the general ledger(such as those relating to invoices, payments, or credit memos), you can alsopost statistical line items. These line items are noted on the contract accounts butdo not need to be posted to the general ledger. They are processed both by thedunning program and the payment program. They are used, for example, to post

budget billing requests or charge receivables. Statistical line items are not takeninto account when checking the balance.Documents can be posted across more than one company code. The balance ofall the line items in a company code is always zero (seeCross-Company CodeDocuments).The system creates automatic postings for all business transactions. Thisincludes taxes, discounts, and exchange rate differences. In so doing, itcalculates the relevant amounts, and automatically determines the G/L accountsto which they are to be posted. In addition to G/L accounts for automaticpostings, you can define further account assignments depending on the businesstransaction. You do this in Customizing. This simplifies the task of entering andprocessing documents.

Indu stry-Speci f ic Compon ent Utilities (IS-U)

The system determines all accounts receivable, and accounts payable, and allrevenue and expense accounts automatically using the account assignmentsentered in the line item. When you post a document, the system automaticallydetermines the tax code according to the account to which the document isposted.You can post budget billings either as budget billing requests (statisticaldocuments) or as partial invoices. For more information, see the Invoicing,Invoice Processing,and Budget Billing Plansections of the UtilitiesIndustrycomponent.

You can settle documents on behalf of third parties using cross-company codeinvoice documents. For more information, see the Invoicingsection of the UtilitiesIndustrycomponent.

Indust ry Component Telecommunications(IS-T)

The system determines all accounts receivable, and accounts payable, and allrevenue and expense accounts automatically using the account assignmentsentered in the line item. When you post a document, the system automatically
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determines the tax code according to the account to which the document isposted.You can settle documents on behalf of third parties through the use of cross-company code billing documents. For more information, see the Invoicingsectionof the Telecommunicationscomponent.

Indu stry-Speci f ic Compon ent Insurance(FS-CD)

In this component, all accounts receivable and payable, and all revenue andexpense accounts are determined automatically by the system using the criteriaentered in the line item. You have to enter revenue and expense accounts if theyare not to be determined automatically. In addition to G/L accounts, the dunningprocedure and item category are also determined automatically.Tax calculation takes place in the operational system and is transferredto Contract Accounts Receivable and Payablewhen making the debit entry. Youhave to enter the tax manually when you are posting manually.

Indust ry Component Public Sector Contract Accounts Receivable and

Payable(PSCD)The system determines all accounts receivable, and accounts payable, and allrevenue and expense accounts automatically in accordance with the accountassignments entered in the line item, such as main and subtransactions.

Documents

Definition

Representation of business transactions in Contract Accounts Receivable andPayablewhich is changed as a result of the account balance in contract accounts

and/or G/L accounts.Use

Documents serve as proof of the account balances in Contract AccountsReceivable and Payableand indirectly also as proof of summary data in GeneralLedger Accounting, Controlling, and Cash Management.The open items contained in documents form the basis for subsequentprocessing, such as payments, dunning notices and interest calculations.

Structure

Documents consist of header data, items for contract accounts and items for G/Laccounts.

In addition to the unique document number, the header data also contains thedocument type as the classifying attribute, the currency key and various datespecifications.

All items contain the posting amount and the necessary information for GeneralLedger Accounting, Cash Managementand Controlling.The items in contract accounts also contain specifications regarding the duedate, cash discount, dunning, automatic payments/debit memos, interestcalculation and additional industry-specific processes. Items in contract accounts


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can be statistical. Statistical items do not update transaction figures in thegeneral ledger. The corresponding open items are only needed for creatingfollow-on postings. For example, when you clear a statistical charge receivable, ittriggers the creation of a non-statistical charge receivable, its clearing and theposting of the respective revenue. When you clear a budget billing request, it

triggers the creation of a budget billing posting.Documents can contain repetition specifications. In this case the documentrepresents a time-dependent sequence of transactions with the same structure.For example, you can post a budget billing request for which budget billingpayments are requested every month for twelve months as a document. In anadditional item category, known as repetition items, data that varies with time(such as the due date for cash discount, due date for net payment, or billingperiod) is recorded.Repetition specifications can only be made if the document just containsstatistical items.

Document type

Document types classify the documents in Contract Accounts Receivable andPayableand determine:

The number range from which the document number is assigned. The minimum retention periods that are to be kept to before archiving. How long after archiving you can still access the archive directly. Whether postings in which different trading partners are addressed are

allowed from a consolidation viewpoint.

Posting Dates and Posting Periods

To post a document in Contract Accounts Receivable and Payable, the relevantposting period must be open.

You define whether a posting period is open in Customizing (see IMG

structure: Financial Accounting Global Settings Document Posting

Periods Open and Close Posting Periods).

You can only carry out a posting in Contract Accounts Receivable and Payable ifthe period is allowed under account type Vfor contract accounts and under themasked entry '*'.

If a period is to be closed only for postings in Contract Accounts Receivable andPayable but not for other postings, close this period using the account typeentryV. In addition, the system also checks the entries with account type Sat G/L


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account level. Do not specify anyaccount numbers for the contract accountsentry, or for the entry * (all account types).

In order to be able to post in contract accounts receivable and payable aftera release change from Release 4.51 (or earlier) to Release 4.61, enter account

typeVfor all variants in the posting periods.

Screens and Navigat ion

You enter and process documents on the following processing screens:

Header screen

The header screen contains fields for entries that are the same for all line itemsor that control document entry, such as tax calculation.

List screens

To enable you to enter documents effectively, the system presents the inputfields required for each line item in the form of a list. In Customizing, you definescreen variants for the list screens (see the IMG structure for Contract AccountsReceivable and

PayableBasicFunctionsPostingsandDocumentsDocumentScreenPreparations). To get a different subview of the data you have entered, you canswitch between the variants using the function Screen Variants.List screens are available for business partner items and G/L items.You can make all user-specific settings (SPA/GPA parameters) forentering/changing documents via the button with the quick info

text Display/Change Settingson the initial screen. When you save your entries,the system updates the user master record. With the SPA/GPA parameters802TC and 803TC on the initial screen of the transaction Post Document, youcan enter both line layouts under Line Layout for List Entry. If you choose thefunction Display/Change Settings, a dialog box appears; here you can choosethe variants using input help and save them, whereby the variants are saved inthe user parameters.

Detai l screens

Detail screens contain all fields that are available for line items. In Customizing,you hide fields that are not required (see the IMG structure for Contract AccountsReceivable and

PayableBasicFunctionsPostingsandDocumentsDocumentScreenPreparations). Detail screens are available for business partner items and G/Litems.

Overview screen

On the overview screen you can display the line items entered in summarizedform. The overview screen is divided into the following parts:


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Summarized list of business partner itemsAll items with the same data in the following fields are summarized:

Company code

Business partner

Contract account

Contract

G/L account

Division

Due date for net payment

Due Date for Cash DiscountYou can choose between two predefined variants withthe LineLayoutfunction: Contract, Divisionor Due Net/Due with CashDiscount.

The overview screen for document display also contains the automatically

created postings that cannot be displayed when you enter a document. Thefollowing specifications also appear as part of the overview:

Compressed list of G/L account items per company code and G/Laccount.

Compressed display of the items cleared with this document (for clearingdocuments).

Tax screens

Tax screens are display screens for the tax items to be created or that havealready been created. The tax screens used depend on whether you haveselected the field for the jurisdiction code (USA or Canada) in the document

header.Screen for processing o pen i tems

If you want to clear open items straight away with the line items you enter, youcan process the open items on a separate screen for clearing. For moreinformation, seeProcessing Open Items.

Prerequisites

In Customizing, you define the fields that you do not require and screen variantsfor the list screens (see the IMG structure for Contract Accounts Receivable and

PayableBasicFunctionsPostingsandDocumentsDocumentScreenPreparations).

Activities

You can navigate between the processing screens. The following functions areavailable:

You want to: Choose the following function:

Enter a business partner item Detail screen: BP item

List screen: BP item
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Enter a G/L account item Detail screen: G/L item

List screen: G/L item

Display tax items Taxes

Select open items Select open items

Process open items Process open items

Display header data Header

Display document overview Overview

Automat ic Post ings

Use

Certain G/L items are created automatically. This reduces the manual entries required.

Features

During clearing, items for cash discount, payment differences, revenues from charges,

exchange rates differences, and any necessary tax adjustments are amended automatically

(see Automatic Postings During Clearing).With all business transactions containing cross-company code documents, offsetting

entries representing receivables and payables between the company codes involved are

amended automatically.When posting down payments, you may have to post the tax from a general ledger

viewpoint. No special line items for tax and tax clearing are generated for this in Contract

Accounts Receivable and Payable. Only the tax code, tax amount, and account numbersfor the tax account and tax clearing account are noted in the open item for the down

payment. This information is sufficient for updating the general ledger.

Prerequisites

The accounts to be posted to must be defined in Customizing for the line items to be

created automatically (see the IMG structure for Contract Accounts Receivable and

PayableBasicFunctionsPostingsandDocumentsDocumentDefine AccountAssignmentsforAutomaticPostings).
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Enter ing Taxes

Prerequisites

The system determines the tax accounts automatically. Define the corresponding account

numbers in Customizing (see the IMG structure for Contract Accounts Receivable and

PayableBasicFunctionsPostingsandDocumentsDocumentDefine AccountAssignmentsforAutomaticPostings).

Features

If taxes are to be taken into consideration during document entry, you have the followingoptions:

Manual entry

Automatic calculation of taxes from the business partner items

Automatic calculation of taxes from the G/L account items.

You can set the preferred entry type in the options. You can change this setting on theinitial screen and during document entry.

You can post documents with or withouttax jurisdiction code.You define this on the

initial screen by selecting theJurisdictioncodeindicator.The tax base amounts for line items that are the same with regard to their tax code,

company code, tax jurisdiction and tax date are added for tax calculation purposes. The

tax is first calculated on the totals.When you display the document, the tax items appear on the overview screen in the G/L

account item area. They form part of the document balance.

Here you distinguish between line items that result in tax and tax items:

Line items that result in taxYou enter the tax code, tax jurisdiction, and tax date. A line item thatinvolves tax may generate several tax items. You enter these itemsinvolving tax in the lower half of a list screen (for business partner items orG/L account items).

Tax itemsYou cannot actually enter tax items: You can, however, display them withthe Taxesfunction.

If you delete a line item that results in tax, all tax items generated from this item aredeleted.
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In the industry solutioncomponents Utilitiesand Telecommunications, the tax items arecreated automatically from the business partner item.

For more information, seeEntering Taxes.

Enter ing Docum ents

Purpose

You enter documents using thePostDocument function. The way you proceed dependson the document type.

Post ing witho ut clear ing open i tems

For example, if you post a payment on account or carry out a transfer posting or debitentry, you post the document without clearing any items. In this case you carry out the

following steps:

10. 1. Enter the document header.

11. 2. Enter the business partner items.

12. 3. The G/L account items are normally created automatically by theapplications (seeAutomatic Postings). You can also enter them manually ifnecessary.

13. 4. Post the document

Post ing and clear ing open i tems

You usually clear items with one of several specialized functions, which include paymentlot, payment program, account maintenance, or write-offs. You can also clear open itemsduring document entry. In this case you carry out the following steps:

4. ...

14. 1. Enter the document header.

15. 2. Enter the G/L account items where necessary (example: Incomingpayment in a bank clearing account).

16. 3. Enter business partner items where necessary (payments onaccount or transfer postings).

17. 4. Select and process the open items.

18. 5. Post the document.
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Prerequisites

You have made the settings in the Implementation Guide for Contract Accounts

Receivable and PayableunderBasic FunctionsPostings and Documents.If you frequently enter single postings of a specific category online, for example, in the

cash desk or in the cash journal, and usually always use the same document type, theresponse times may be slow because all users use the same number range for documentnumber assignment. To avoid slow response times, you can assign several number ranges

to a document type for single postings (see Implementation Guide for Contract Accounts

Receivable and PayableunderBasic FunctionsPostings and

Documents Document Maintain Document Account Assignments Document

Types Maintain Document Types and Assign Number Ranges (Additional Number

Ranges for Individual Processing)).

Result

Post ing witho ut clear ing open i tems

The system posts a document.

Post ing and clear ing open i tems

The clearing document created may contain business partner and G/L items as well as alist of the cleared items in the lower portion of the overview screen.

Posting the Document

You can post a document when it has a zero balance. During posting, the

summary records for the reconciliation keyspecified in the document headeras well as any balances in Cash Management are updated.

You can post the document under the following paths:

Roles

Manual Postings (SAP_FI_CA_MANUAL_POSTINGS) PostDocument

SAP Menu

DocumentPost
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Docum ent Changes

Use

You can change the field contents for a document.

Features

The changes are logged. You can display the document changes from thetransactions for displaying and changing documents by using

the EnvironmentDocument Changesfunction.You can lock field groups against document changes by means of theauthorization object F_KKKO_AEN. The modifiable fields are grouped into fieldgroups in the business partner items for a document, and you assign only certainusers change authorization for these field groups. This means that you canensure that certain fields can only be changed by selected users.

A field that is contained in at least one field group for which there is no changeauthorization cannot be changed by means of the change document transaction.If you have defined some modifiable additional fields in the business partner

item, the list of these non-modifiable fields is provided in the function moduleFKK_DOCT_AKTYP_GET.

Activities

You define the field groups in the Implementation Guide for Contract Accounts

Receivable and Payable: Basic FunctionsPostings and Documents Basic

Settings Define Authorizations for Field Changes.

Funct ions A vai lable for Displaying and Changing Docum ents

If you want to display or change a document, choose one of the following paths:

Roles

Manual Postings (SAP_FI_CA_MANUAL_POSTINGS) Display/ChangeDocument

SAP Menu

DocumentDisplay/Change

On the initial screen, you can specify either the document number or the referencedocument number. If you set the Compressedindicator, you can hide empty or empty,

non-modifiable fields.

You can also use the following functions on the initial screen:

Function Display

Goto Document Header Document header data

Goto First Item First document item


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Goto Overview Business partner items, G/L account items,

and clearing of receivables document

Goto Business Partner Item List Business partner items for the document

Goto G/L Item List Only the G/L items for the document

Settings Taxes Tax data for the document

Read from Archive(Pushbutton) Documents from the document archive(including archived SD documents).

However, you cannot display changedocuments for archived documents. You

cannot change documents read from the

archive or rewrite them to the database.

If you have selected the document for the Document Displayor Document Change, youhave the option of using additional views as well as the list of individual items:

Function Display

Goto Physical View Displays business partner items andrepetition specifications separately

Goto Logical View Displays integrated business partneritems and repetition specifications, withdue date, clearing numbers, and openresidual amounts

Goto Due Date View Displays due dates, deferral date,payment and dunning blocks in alogical view

Goto Payments/Returns Displays the payments, paymentreturns, and returns with returnreasons, bank data, and return texts forthe selected business partner item

Extras Interest Supplement Displays the interest data for an itemon which interest has been calculated

Extras Payment Card Supplement Displays the payment card data for aclearing document for whichreceivables were cleared by thepayment run or cash desk using the

payment card payment method.

Extras Profitability Analysis Displays the profitability analysisaccount assignment for the G/L item

Extras Deferred Revenues Displays the trigger for deferredrevenue postings for receivables forwhich a revenue deferral has beencarried out.


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Extras Corrections Displays the trigger records for doubtfulitems.

Environment Document Changes Displays document changes

Environment Master Data Displays the contract account,

business partner, and contract data forthe document

Environment Posting Totals Displays the posting totals for thereconciliation key used to post thedisplayed document.

By double-clicking on the business partner item, you can go to the detail display. You

can now use the following functions to display clearing documents:

Function Display

Environment Cleared Items Displays the items cleared with thisclearing document within the account

balance display

Environment Previously Cleared Items For a clearing document for which clearing

postings have been reset, this displays theitems that were cleared with this document.

Environment Payment Usage Displays the items cleared with thisclearing document in a dialog box.

Environment Bank Data from ReturnsDocument/Payment Lot/Payment Run

Displays the bank data from the sourcesmentioned

Environment Clearing Analysis For the clearing document, displays the

items that were cleared.For items that are still open, this function

displays the status of the item (open,cleared, partially cleared).

Extras Clearing History Displays clearing postings andresetting of clearing postings in achronological view

Environment Clearing Document Displays the clearing document for theopen business partner item

You can use the following functions for dunning/installment plan/collective bills:

Function Display

Environment Source Receivables For an installment plan document, this

function displays all the items that went

into this installment plan and were replacedby it.


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Environment Line Items: Collective Bill Displays the individual invoices that make

up a collective bill

Environment Installment Plan Displays the installment plan for the

installment plan document

Goto Dunning History Displays the dunning history for the

dunned items

When you display a business transactionthat consists of several documents, you canuse the following functions:

Function Display

Document Business

Transaction Individual DocumentDisplay

Displays the individual document of abusiness transaction

Document Business

Transaction Total DisplayAllows you to switch from the individual

document to the overall businesstransaction

You can use the following functions in connection with the changeover to the Euro:

Function Display

Goto Document Prior to Conversion Displays the document data before the Euro

conversion

Euro Simulation On(Pushbutton) Displays the amounts in Euro

In the detail display for the business partner and G/L item, the data is organized on tab

pages. By pressing theFirst Offsetting Postingbutton in the navigation area for the detailscreens, you can switch between the detail screen for the business partner item and the

detail screen for the general ledger item.

Navigation in Documents

Use

When you are displaying or changing documents, in addition to switchingbetween the different document views and displaying additional information forthe document as described in the sectionFunctions Available When Displayingand Changing Documents,you also have the following options: You can navigate
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between the items, the repetition items, the partial payment items, and thebusiness partner items of a document.

Features

On the detail screen for displaying business partner items, inthe Navigationarea, you can use an item counter, repetition counter, or asubitem counter.You can use the buttons next to the item counters to navigate between theindividual items. The data appears in the Business Partner Itemsarea.

Integration

By double-clicking on the output fields, you can display the detailed informationabout the objects displayed in the business partner item (for example, businesspartner, contract, installment plan).

Mass Changes to Documents

Use

You can use the transaction Mass Changes to Documentsto change several lineitems at once.

Integration

If you want to define alternative business partners (for payment) that have not yetbeen created, you can create them from the mass changes transaction.

Prerequisites

In the system settings, you can determine the layout of the list of businesspartner items to be changed by defining line layout variants for mass changes todocuments. In Customizing for Contract Accounts Receivable and Payable,

choose Basic FunctionsPostings and DocumentsDocumentScreen

PreparationsDefine Line Layout for Mass Change.You can define an initial sorting for processing open items. To do this, enter afunction module for event 0103; this defines the fields that you want to use forsorting.You can also include any customer field that is in the structure FKKOP in a line

layout variant.Activities

5. ...

19. 1. Choose one of the following paths:

Role

Manual Postings(SAP_FI_CA_MANUAL_POSTINGS) MassChanges to Documents


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SAP menu

DocumentMass Change

20. 2. You select the line items to be changed in the same way as youselect open items, by entering the business partner, contract account,contract, or document number.

21. 3. Choose Continue.The selected open business partner items appear in a list. You an changethe following data:

Payment data

Dunning data

Due date data

Locks

Payment data (alternative payer, alternative payee)

Select individual items and enter the required changes individually or selectall items to be changed and enter the changes that apply to all items in theupper part of the screen.

By choosing the pushbutton (Select Additional Items), you can addadditional items to the selection. The additional items are added at thebottom of the list; already selected items remain selected.

If you choose the For Deletionpushbutton, on the upper part of thescreen, you can select the fields you want to delete in all selected items.You can also delete all locks with a specific lock reason, or all locks

regardless of the lock reason, add new locks, and change existing locks.You can display simultaneous locks by including the fields SPZAH_LST,MANSP_LST, SPERZ_LST, and CLRLO_LST in Customizing for the linelayout variant with the texts Payment Locks, Dunning Locks, Interest Locks,Clearing Locks. Double click on these fields or the lock fields to display alllocks. You can then make changes to locks in the dialog box that appears.

22. 4. Using the Transfer New Valuespushbutton, you can transfer thechanges to all items selected.

23. 5. Choose Saveto save the changes on the database. Changedocuments are updated in the same way as for changes to individualdocuments.

As well as making changes to individual fields, you can split document itemswhen carrying out mass changes. You can change the subitems that arise in thesame way as the original item. This means that as in the original item, you canenter different alternative payees, payment methods, or locks. To split a line item,choose the Copypushbutton in the list . The original item is copied and theamounts are ready for input. You can either enter the amounts manually or youcan change the original item automatically by double clicking on the amount field


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such that the total of the subitems corresponds once again to the originalamount. You can also enter percentages according to which the amounts aredistributed. If you choose the Deletepushbutton in the list, the subitems createdas a result of the split are deleted. You can also define a distribution rule forseveral selected items. To do this, select the relevant items and choose

the Distributepushbutton.Example

DocumentNumber

Amount BusinessPartner

PaymentLock

Alternative Payee

4711 100 1002 A

4733 200 1002 A

If you select both documents, there is a total amount to be split of EUR 300. Thisshould be split as follows:

20%, alternative payee G1, no payment lock

30%, alternative payee G2, no payment lock50%, payment lock AThis results in:

DocumentNumber

SubitemAmount

BusinessPartner

Alternative Payee PaymentLock

4711 20 1002 G1

4711 30 1002 G2

4711 50 1002 A

4733 40 1002 G1

4733 60 1002 G2

4733 100 1002 A

This means that EUR 20 + EUR 40 = EUR 60 can be paid to alternative payeeG1, and EUR 30 + EUR 60 = EUR 90 to G2.You can only use one distribution rule for each mass change.

Public Sector-Specific Mass Changes to Documents

The Mass Change to Master Datafunction allows you to perform mass changesfor fields of facts, contract objects and contract accounts.

Features

You can update locks on contract accounts and contract objects, that is you canset, delete or replace locks for the selected master data objects. To update locks


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on contract accounts, select object type contract account and

table FKKVKLOCK(Locks for Contract Account). To update locks on contract

objects, select object type contract object and

table SPSOB_BP_ACC_LOCKS(Locks for Contract Object).

Facts can be used on the contract object. It is possible to update this fact data

through the mass maintenance as well. To do so select object type contractobject and table SPSOB_FACTS(Data Facts for Contract Object). For generalinformation on facts, seeFacts.

More Information

For more information, seeMaking Mass Changes.

Cross-Company Code DocumentsPoints to note when enter ing documents

You can post documents across more than one company code. The companycode is not recorded in the document header, but separately for each line item.You can enter items for several company codes in one document.If you enter a cross-company code document or one is created by a program,you can only post it if all of the non-statistical items balance out to zero indocument currency.The following applies for the local currency and any simultaneously managedcurrencies: If the corresponding values have been specified and the localcurrency (or parallel currencies) for all company codes affected are the same,

then all of the non-statistical items must also balance out to zero in thesecurrencies.From a financial accounting viewpoint, the balance in each company codeinvolved has to be zero in addition to the total balance in a document being zero.This is achieved by offsetting items that are automatically added to thedocument. These offsetting items reflect the receivables and payables betweenthe company codes that result from the cross-company code transaction.The offsetting entries are generated so that receivables and payables are alwayscreated for the first company code mentioned in the document for all othercompany codes. An offsetting entry is generated in each case in each of theother company codes.

Points to no te when enter ing taxes

When you enter documents relevant to tax you can have the system calculate taxamounts and add information to tax items or you can enter tax data manually.For more information, seeEntering Taxes.If these are cross-company codedocuments, tax postings for multiple company codes will be createdautomatically if postings must be made with tax.

The following applies to cross-company code documen