jefferson pk-8 cluster community enrollment balancing meeting school date
TRANSCRIPT
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Jefferson PK-8 ClusterCommunity Enrollment
Balancing Meeting
SchoolDate
Jefferson PK-8 ClusterEnrollment Balancing
SchoolDate
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DRAFT 2
Tonight’s meeting
• Learning:• What enrollment challenges are across
Jefferson PK-8 cluster schools?• What options could be used to balance
enrollment at these schools?• What is the process for making changes?
• Sharing:• Priorities for (school name) • Thoughts on potential options
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DRAFT 3
We ask that you
• Give others an opportunity to discover what you may already know
• Keep the focus on kids and learning• Use Courageous Conversations
protocols
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DRAFT 4
Four Agreements:
Stay ENGAGED
Experience DISCOMFORT
Speak your TRUTH
Expect/Accept NON-CLOSURE
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DRAFT 5
What is Enrollment balancing?
• A process of moving students from one school to another in order to address overcrowding or low enrollment.
• Goal: All schools have appropriate populations sizes and all students have access to a robust academic program
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DRAFT 6
Why is there a need to balance enrollment?
• PPS District Goal:
By the end of elementary, middle and high school, every student by name
will meet or exceed academic standards and will be fully prepared to
make productive life decisions.
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DRAFT 7
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DRAFT 8
Why is there a need to balance enrollment?
• By itself, student enrollment does not have a direct impact on academic success
• Enrollment does affect how efficiently a school operates, and the breadth of program available to students:– Low enrollment limits resources and staffing levels:
schools are too small to provide robust academic and support programs without supplemental funding
– Large enrollment causes overcrowded buildings and inadequate space for learning and growth
These factors are all present in the Jefferson
PK-8 Cluster
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DRAFT 9
What is the Jefferson PK-8 Cluster?
• All schools whose students have a guaranteed assignment to Jefferson Middle College for Advanced StudiesBeach PK-8 Boise-Eliot/Humboldt PK-8Chief Joseph K-5 Faubion PK-8King PK-8 Ockley Green PK-8Vernon K-8 Woodlawn PK-8
• Includes Humboldt and Tubman buildings• Other programs/schools may be folded
into this process, as well
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DRAFT 10
Brief history of Jefferson PK-8 Cluster enrollment
• Most schools constructed early in 20th century and operated as K-8s until 70s-80s– Area served mostly immigrant and African-
American families who were excluded from living in other areas
– Applegate, Chief Joseph, Humboldt and Meek schools were added to meet Baby Boomer growth in 40s-50s
• Desegregation plans brought PK programs, middle schools, magnet programs and busing
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DRAFT 11
Brief history of Jefferson PK-8 Cluster enrollment• Demographic changes, transfer options since
the 1990s resulted in closures, consolidations and grade reconfigurations through the 2000s
• In 2012:– Enrollment has stabilized, transfers now limited,
but growth is slower than in other parts of the district
– Budget shortfalls led to immediate closure decisions for Young Women’s Leadership Academy, consolidation of Boise-Eliot and Humboldt schools
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DRAFT 12
Boise-Eliot/Humboldt consolidation
Boise-Eliot 2011-12
Humboldt 2011-12 Boise-Eliot/Humboldt 2012-13
20 PK students289 K-5 students 80 6-8 students 389 total students
1-2 sections per grade
18 PK students150 K-5 students 51 6-8 students219 total students
1 section per grade
20 PK Students 1 section399 K-5 students 2-4 sections114 6-8 students 1-2 sections533 total students
2-4 sections per grade level
Enrichments/Supports:Music, PE (.5), Spanish (itin) Asst. Principal, Counselor (.5), Media spec.
Enrichments/Supports:Art, Extreme Read, PE, Media spec .5, (.5) Counselor (.5)
1.5 staff funded outside of budget formulas
Enrichments/Supports: Music, PE, Art (.5), STEM, Spanish (Itin.) Asst.Principal, Counselor, PBS, Media spec, Lit Instruct, Read Support (.5)5 enrichments per wk for K-8Embedded PD for all grade level teams
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DRAFT 13
Enrollment in the Jefferson PK-8 cluster
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DRAFT 14
Enrollment at this school
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DRAFT 15
Enrollment balancing challenge
What changes can we make so that all schools in the cluster are at or near enrollment targets
within three years?
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DRAFT 16
Enrollment targets
• Fiscal realities and core program requirements determine target numbers of students– Core program requirements include:
• Math, science, language arts and social studies• Enrichment opportunities that may include art, music,
P.E., foreign language, academic support coaches, administrative, counseling and media center staff
• Student enrollment determines staff allocation• Schools with enrollment near targets are more
likely to be able to offer a full program
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DRAFT 17
Enrollment targets
Below target:A serious concern if too small to offer core program without supplemental funding
K-5 Target = 450 students, or 2-3 sections per grade
level
K-8 Target = 500 students, or 2-3 sections per grade
level
MS Target = 600 students
Above target: A concern only when students exceed building capacity
• Targets set for planning purposes and may change each year• Schools with enrollment persistently below targets or above
capacity are prioritized for enrollment changes
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Hold for priority map1/3 operating outside of target ranges
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DRAFT 19
Recent enrollment changes
• Significant high school changes in 2010• In 2011-12 enrollment changes were decided for
eight schools in Grant, Madison and Lincoln clusters – In late spring, decisions were made for
Boise-Eliot/Humboldt and Young Women’s Leadership Academy, as well.
• This year, priorities are Jefferson PK-8 cluster and two schools in the Cleveland cluster
• Changes will continue each year until all schools are operating close to enrollment targets
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DRAFT 20
Enrollment balancing options:Boundary change
• A “neighborhood” school has a geographic area, or boundary, assigned to it.– Children who live in the boundary have a
guaranteed right to attend that school
• The size of a school’s boundary can be made bigger or smaller to draw more or less students to a school– Formula for planning purposes:Neighborhood students x 80% = Enrollment target
• Policy 4.10.45-P guides boundary changes
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DRAFT 21
Enrollment balancing options:Program changes
• Most schools have some students in their school due to a special program– Focus option, dual language immersion, special education
• Special programs can be moved in or out of a school to make enrollment bigger or smaller– Special education classroom are for fragile populations:
moved only if no other changes are feasible– School Board has directed expansion of dual language
immersion programs – Access alternative program needs to be relocated in 2013
• District-wide program for 200-250 highly gifted students in grades 1-8 who have not been successful in other schools
• Not in the Jefferson cluster now
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DRAFT 22
Enrollment balancing options:PK Program changes
• Pre-kindergarten classrooms are currently located at five Jefferson PK-8 cluster schools
• Classrooms could be consolidated onto a single campus– Creates spaces at overcrowded schools– Increases access to student and family
supports when co-located with other early education partners
– Humboldt building a consideration for a cluster-wide early learning center
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DRAFT 23
Enrollment balancing options:Capacity changes
• School buildings can be enlarged or remodeled to add classrooms
• Overcrowded schools can be moved to other buildings with more space
• PPS has no general funds set aside for capacity changes
• A facilities bond will be voted on in November– Replace Faubion School, renovate three high
schools– Upgrade—but not increase space—50+ schools
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DRAFT 24
Enrollment balancing options:Change transfer options
• Neighborhood transfer slots have decreased at most schools—but could be reduced further
• Focus option changes will have an impact on number of transfer students in a school
• Students who move out of a neighborhood now have the right to stay at their current school– Should this rule change?
• Superintendent’s Advisory Committee on Enrollment & Transfer provides recommendations about transfer changes
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DRAFT 25
Enrollment balancing options:Consolidate two schools onto one campus
• Example: Boise-Eliot/Humboldt• Two boundary areas are merged
together• Requires adequate space at one of
the buildings
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DRAFT 26
Enrollment balancing options:Change the grade structure of a school
• Convert a current K-8 school to a K-5 or a 6-8 school
• Opening a middle school requires grade structure changes at four or more schools– One middle school campus– Three K-5 “feeder” schools
• Students in both K-8 and MS structures have shown student achievement gains– Size makes a big program difference for 6-8
students
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DRAFT 27
Enrollment balancing options:Open or close a school
• The most intensive degree of change• Considered only as a last resort• Neighborhood school opening/closure
causes ripple affects at numerous other nearby schools
• Opening/closing a focus option impacts students from a wider area
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DRAFT 28
What changes are most likely at each school?
Our best thinking right now—not a guarantee
• In general, the further away a school is from an enrollment target, the better the chance that all options are possible
• Transfer changes are a real potential everywhere
• (Insert school specific information as needed)
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DRAFT 29
How will decisions be made?
• Stakeholder process in October-November–Meetings at each school throughout October– Cross-cluster forum November 13– Process advice from a group of 30+
community member planning team
• Staff proposals for comment – Aiming for week of parent-teacher conferences– Timing depends on success of stakeholder
process
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DRAFT 30
How will decisions be made?
• Superintendent recommends a single plan to the School Board in winter
• School Board makes the final decision
• Implementation begins in September 2013– Full impact of change may take several
years
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DRAFT 31
Does PPS already have a plan?
NO!• We are committed to including
stakeholder viewpoints into our work• Community understanding and support
is essential to successful implementation
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DRAFT 32
But I heard a rumor that…
A lie is halfway round the world beforethe truth has got its boots on
-Ancient proverb
• Most rumors are not intentional lies, but they can be damaging
• Take the time to fact-check a rumor before you choose to pass it on
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DRAFT 33
How can you be involved?
• Share your ideas and concerns• Pass the facts (not the rumors) onto
others• Stay engaged• Help keep teachers and students
focused on teaching and learning
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DRAFT 34
It’s your turn
• Clarifying questions about information presented?
• Group discussion:– Talk in small groups about what you’ve
heard– Respond to four questions– Take notes and plan to report out at the
end– Submit your own feedback if you would
like
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DRAFT 35
How we will use your feedback
• Meeting summary posted online– Access through your school webpage or go to
www.pps.net and click on enrollment balancing
• Suggestions and priorities will be added to those we receive from other schools
• As many community priorities as possible will be incorporated into cluster-wide enrollment scenarios
• Ideas about teaching, learning and school culture will be shared with school leaders– RA, principal, PTA, site council
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DRAFT 36
Productive feedback…
• Stays focused on issues that directly affect student learning and safety– Not personal real estate matters
• Is mindful of the needs of ALL students–We have high expectations for every
students– Each student deserve our best effort
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DRAFT 37
Questions for discussion
• What is working here now that should be preserved?
• What challenges would you like to see overcome?
• What enrollment option make the most/least sense for this school? Why
• What other ideas/questions do you have?
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DRAFT 38
Next steps
• Events continue at schools across the cluster
• Look for enrollment balancing scenarios around Thanksgiving (tentative timeline)
Thank you for participating!
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DRAFT 39
SCHOOLCommunity Enrollment Balancing Meeting
DATETIME
LOCATION
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DRAFT 40
Enrollment Balancing Meeting Agenda
• Welcome & IntroductionsPrincipal & Antonio Lopez
• Enrollment Balancing Information Presentation
Antonio Lopez, Harriet Adair, Judy Brennan
• Group DiscussionEveryone
• Next Steps and ClosurePrincipal & Antonio Lopez