JOB DESCRIPTION – EXECUTIVE ASSISTANT

Purpose of the job

To provide secretarial support/assistance to 2/3 members of the management group and others as assigned; to interact with teams; to handle special projects.

Key tasks and responsibilities

¶ Planning, organizing and monitoring work with assigned principals

Manage, plan and organize the agenda, including: coordinating the logistics including travel and accommodation arrangements, setting up conference calls, internal meetings and meetings with clients

Follow up on timesheet/expenses and invoices for bosses

¶ Correspondence and filing

Initiate and respond to correspondence such as emails, faxes and letters, handle telephone calls.

Take notes and prepare information from dictation. Read, follow-up and act pro-actively on emails and mail. Dispatch incoming calls to appropriate persons and handle independently when possible to lighten workload of management member.

¶ Working relationship

Create, develop and maintain effective working relationships with colleagues and external contacts.

¶ Office organization

Maintain an established storage system.

Develop procedures to meet specified needs.

Implement and maintain procedures to ensure the office is well organized at all times.

¶ Personal assistance

Assist the principals proactively in carrying out their assigned administrative and office management responsibilities.

¶ Performance improvement

Develop self to enhance performance.

Improve the performance of colleagues.

Working conditions

Hours of work: 40h/week (12 days recuperated)- job occasionally demands overtime and requires some flexibility.

Plentiful, up-to-date office technology and access to administrative support such as: reception, print and visual aid production, travel and catering.

Social environment

Open plan office.

Friendly, busy and exciting working atmosphere. Colleagues working with high profile international clients.

Plentiful internal and (external) contact.

Prospects and career development

Opportunity to develop and hone superior secretarial skills leading to marketability and employability in all business fields.

Skills and attributes

¶ Excellent customer service attitude

¶ Professional communication skills

¶ Strong interpersonal skills and proactive approach

¶ Ability to prioritize and manage multiple tasks

¶ Strong organisational ability

¶ Flexibility and willingness to work overtime

¶ Stress-resistance

¶ Discrete

¶ Proper handling of confidential information

¶ Able to work independently as well as in a team

¶ Teamplayer

Recommended Experience/Qualifications

¶ Minimum level A1 or equivalent by experience

¶ Mother tongue Dutch or French with outstanding English language skills

¶ Solid PC skills (e.g., Lotus Notes, MS-Office)

¶ 3-5 years of experience in a similar function

Salary

To be negociated according age and experience

Extra benefits

¶ Group insurance package

¶ Bonus (14th month)

¶ Pension funds

¶ Overtime recuperation

¶ Restaurant

¶ Parking

Availability

As soon as possible

http://entreprises.monster.be/selecthrbe

PART TIME RECEPTIONIST

Our client is the n° 1 worldwide real estate service provider.

They partner with their clients to offer the most extensive range of services helping them benefit from greater real estate opportunities.

Active in the Brussels market and its periphery as well as the Luxembourg market, this company is one of the market leaders offering a broad range of services.

For the office located in the green area of Brussels, they are looking for a :

PART TIME RECEPTIONIST (pm : 13.30-18).

You will be responsible for :

- Answering the incoming calls ;

- Welcoming the visitors ;

- Ordering the furnitures and the meals ;

- Organising the meeting rooms ;

- Translating from English to French or Dutch ;

- Helping in different administrative tasks as : mailings, presentations, typing, ...

Profile :

 

- Available from Monday to Friday, 1.30-6 pm ;

- Good trilingual : French or Dutch mother tongue and English ;

- Excellent presentation ;

- Experience as receptionist is a plus

A permanent contract in an international company with a familial atmosphere.

 

ADDITIONAL INFORMATIONPosition Type: Temps partiel, CDI

CONTACT INFORMATIONCharle Antoine Calicismailto:charles-antoine.calicis@selecthr.be?subject=PART TIME RECEPTIONISTSelect Human ResourcesBld de la Woluwe 621200 BruxellesPh: 02/231.03.33

Personal Assistant

With 130 lawyers, our client is one of the largest law firms in Belgium. As part of the international it's network, our client in belgium combines in-depth knowledge of the local Belgian market with global reach and expertise.

Working in specialist teams, we offer a full legal service to businesses, financiers and governments.

For our client we are looking for a Personal Assistant in Brussels.

Description:

As a personal assistant you provide secretarial support to 3 lawyers. The secretarial support consists of: • typing letters, correspondence and legal documents; • managing incoming communication; • maintaining the lawyers' diaries, making appointments, arranging meeting rooms and organising travel arrangements; and filing documents correctly.

Votre profil:

You have a secretarial or translation degree. Ideal applicants will have a few years of experience. You are French speaking and you are fluent in English and Dutch. You have excellent interpersonal and communication skills. You have excellent keyboard skills and are software literate. As you will be working for a number of lawyers, you are able to demonstrate a flexible approach to work and possess excellent organisational skills. You are able to produce work quickly and accurately, often working to tight deadlines. Ce que nous vous offrons:

A competitive remuneration commensurate with your qualifications and experienceA dynamic and challenging environment with an international dimension.

TITLE: Programme Coordinator

GROUP: Brussels

SUMMARYThis position manages the coordination of all materials preparation and logistical matters for on-site and off-site programmes (both open enrollment and custom) for the Center to assure programme quality and completion. Because of the high responsibility and the nature of this job, this position is considered a management and trust position.

PRINCIPAL DUTIES AND RESPONSIBILITIES REQUIREDGeneral:

Takes the final responsibility for the administration of programmes and appears as such towards the outside.

Ensures the proper and timely preparation, delivery, and necessary follow-up of and for appropriate programme materials and supplies; including assembly for one-on-one feedback.

Coordinates all public and custom programme logistics on and off-site; to include hotel arrangements and meals, set-up and break-down of meeting rooms, scheduling of special events and client activities and coaching sessions and final evaluation.

Assists participants with any special needs before, during and after the programme. Is the principal day-to-day contact to meet the individual needs of programme participants.

Manages all personnel involved in the programme to ensure cohesive coming together of the team to deliver a quality programme.

Group Specific: Serves as principal contact for programme participants. Works with testing coordinator to ensure all test packets are complete for programmes. Communicates with coaching consultant staff relating to programmes, which includes highly

confidential information. Makes peer and staff feedback assignments for programmes using discretion and professional

judgment.

EDUCATIONAL REQUIREMENTS Education: High school graduate with advanced administrative, management or other relevant training, or Bachelor’s degree. Two or more years of management experience with client relationships. conference organization. SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED1. Excellent Typing skills.2. Effective interpersonal skills for group and multi-level organizational interaction.3. Ability to use professional judgment during decision-making circumstances.4. Strong skills in dealing with discretionary and confidential information.5. Strong communication skills, both telephone and face-to-face.6. Working knowledge of computer; Windows, Excel, PowerPoint preferred.7. Excellent grammar, vocabulary and proofreading skills.8. Good management and organizational skills, with the ability to work independently and set priorities9. Flexibility to adjust work style and change direction rapidly in a fast-paced environment.10. Ability to deal with participant emergencies and work with off-site hotel contacts.

SURVEY ACCOUNT MANAGER

One of our clients in Sint-Stevens-Woluwe, , a global professional services firm that helps organisations around the world optimize performance through effective people, risk and financial management, is urgently looking for a :

 

SURVEY ACCOUNT MANAGER ;

 

Practice : Consulting practitioners in our Executive Compensation & Rewards Practice assist our clients in Belgium and Europe with a variety of pay related matters such as executive compensation strategy and program design, directors compensation and plan design, broad-based reward strategy and program design, total rewards optimisation, performance management, job evaluation and compensation administration. Our consulting work is fundamentally supported by extensive compensation databases which are annually updated on the basis of a variety of surveys which we conduct for executive and non-executive positions.

Position Responsibilities :

The position incumbent will assume overall responsibility with regard to several of our pay surveys; the actual underlying tasks include the following :

         Maintaining and nurturing relationships with companies which participate in our compensation surveys; and developing relationships with potential new participants;

         Preparing and organising marketing campaigns;

         Collecting compensation data and assessing quality of received data;

         Analysing compensation data inclusive of comparative (statistical) analysis;

         Preparing survey reports;

         Following up with survey participants;

In addition, the Survey Account Manager will support our Compensation Consultants with the analysis they need to conduct for their recommendations.

 

REQUIREMENTS/QUALIFICATIONS

         Commercial drive, service orientation and ability to build and nurture business relationships;

         Excellent analytical and numerical skills with high attention for detail;

         Good communication skills;

         Ability to work both as part of a team and independently;

         “Hogeschool/Ecole Supérieure” degree;

         Advanced Excel skills and a sound knowledge of other Microsoft Office packages;

         Proficient in English with a good command of Dutch/French;

         Professional experience is not a requirement.

 

 

ADDITIONAL INFORMATIONPosition Type: Temps plein, CDI

CONTACT INFORMATIONCharles Antoine Calicismailto:charles-antoine.calicis@selecthr.be?subject=SURVEY ACCOUNT MANAGERSelect Human ResourcesWoluwedal 621200 BruxellesPh: 02/231.03.33

PRICING ANALYST

Job description

- Analysis of bid request to make pricing recommendation

- Propose price request to higher management

- Interaction with Strategic account manager, district pricing groups and other functions

to define special requirements, associated costs and validate operational assumptions

- Define operating ratio (profitability)

- Conduct post cost analysis

- Timely pre-alert of contract renegotiation

Requirements

- University degree in Marketing/Finance/Business Studies

- Computer literacy: in depth knowledge of Excel and Access

- 1 to 2 years work experience in similar role

- Language skills: excellent English plus one other language would be appreciated

- Good communication, negotiation and presentation skills

- Strong analytical skills

- Ability to perform as part of a team

Business Analyst for Sales Forces FR/ENGL

Position Summary

 

The Business Analyst is responsible to develop, provide and drive the adoption of new Sales tools and systems allowing Sales teams across SBUs to execute more effectively.

Key Responsibilities

 

Business owner for new SFA (Sales Force Automation) platform implementation (Siebel-on-demand) – drive IT for integrated business solutions

Create a platform for the integration of equipment, services & media sales- Sales portal development and maintenance- Design, development and maintenance of Executive metrics Dashboard

Provide a common sales opportunity database- Develop common SFA foundation on which all sales transactions are based- Provide input to the forecasting process- Equipment & Consumables Units and volumes (booking)- Rolling Services & Media new bookings and full portfolio revenue projections

Work in partnership with Marketing & Operations- Be a sales focal point for Lead Generation (link with Marketing)

Input to Marketing for Price List management Co-ordinate sales opportunity management with Order Management Ownership of Sales Force Training programs (road shows, sales meetings…) :

- Sales Force Automation- Bundling & Financial Selling

 

 

Profile

 

Personal Characteristics

Analytical skills Systems oriented Familiar with numbers Ability to drive changes Project Management skills Understanding of databases Strong team player Self-managed Communication skills

Qualifications/ Experience Minimum 3-5 years experience in Business Analysis, preferably within a

Capital Equipment environment Experience with systems related to Services & Media businesses Strong knowledge of MS Office (Excel, Access, Word) Fluent in English – other languages as an asset Knowledge of Siebel a plus but not a requirement

ADDITIONAL INFORMATIONPosition Type: Temps plein, CDI

CONTACT INFORMATIONSelect HR Louvain-La-Neuvemailto:adrienne.legrand@selecthr.be?subject=Business Analyst for Sales Forces FR/ENGLSelect Human ResourcesRue du Bosquet 71348 Louvain-la-Neuve BelgiquePh: 010/48.63.13

Credit Controller or Customer Service FR/ENGLISH for a 6 months contract (URGENT)

CREDIT CONTROLLER or CUSTOMER SUPPORT WITH PAYMENT TERMS EXPERIENCE FR/ENGLISH for 6 months

Introduction:

 

For one of our clients, we are urgently looking for a CREDIT CONTROLLER FRENCH/ENGLISH for a 6 months contract.

Please note following updates on required competencies for the role:Minimum cash collection experience is not required. A candidate with Sales

administration/Customer Support could definitely be a fit and would be trained in cash collections

Description:

 

• Responsible for collection of accounts receivables for the region:o Prompt collection of due/overdue accounts to pre-determined targetso Call customers regularly to enforce compliance with payment terms

o Send written reminders prior to transfer to Default Managemento Identify internal reasons for non-payment (R&D, technical, commercial,

plate issues, BOI problems, COI problems, invoicing issues…); escalate and follow-up/find solutions with relevant people

o Negotiate payment schedule with customers admitting cash flow problems

? Exhaustive contact with Local Sales and Service Organizations• Liaise with financing companies in order to ensure financing is in place for

new customers• Maintain and control Credit/Financial Master File data on systems

• Prompt posting and allocation of cash receipts and agreeing Direct Debits• Responsibility for all administrative paperwork required to obtain payment from the financing companies (including coordination with Local Installation

Manager in order to obtain duly signed Certificate of Acceptance)• Identify structural problems within the organization through inability to

collect, escalate appropriately so as to ensure corrective action• Responsibility, in coordination with Credit Manager, to obtain additional

guarantees when required

• Effective communication, liaison and escalation with Sales and Service Divisions

Votre profil:

• Excellent telephone communication and negotiation skills• Objective and open-minded• Assertive but not aggressive• Flexible and stress-resistant• Consistent and autonomous

• Organised and analytical• Affinity with figures

Ce que nous vous offrons:

6 months contractAttractive salary

Urgent assignment

ADDITIONAL INFORMATIONPosition Type: Temps plein, Intérim/CDD/Mission

CONTACT INFORMATIONSelect HR Louvain-La-Neuvemailto:adrienne.legrand@selecthr.be?subject=Credit Controller or Customer Service FR/ENGLISH for a 6 months contract (URGENT)Select Human ResourcesPh: 010/48.63.13

COMPENSATION/REWARDS ANALYST

Located in Sint-Stevens-Woluwe, our client, is a global professional services firm that helps organisations around the world optimize performance through effective people, risk and financial management.

 

The firm provides worldwide innovative solutions to client issues in the areas of human resource strategy, design and management, actuarial and management consulting to the financial services industry and reinsurance intermediary services.

 

For their Brussels offices, they are urgently looking for a :

 

COMPENSATION/REWARDS ANALYST ;

 

 

Practice : Consulting practitioners in our Executive Compensation & Rewards Practice assist our clients in Belgium and Europe with a variety of pay related matters such as executive compensation strategy and program design, directors compensation and plan design, broad-based reward strategy and program design, total rewards optimisation, performance management, job evaluation and compensation administration. Our consulting work is fundamentally supported by extensive compensation databases which are annually updated on the basis of a variety of surveys which we conduct for executive and non-executive positions.

Position Responsibilities:

         Initially and for a period of about 2 years, assuming responsibilities with regard to one or several of our pay surveys, and more in particular:

-          Maintaining and nurturing marketing campaigns;

-          Collecting compensation data and assessing quality of received data;

-          Analysing compensation data, inclusive of comparative (statistical) analysis;

-          Preparing survey reports;

-          Following up with survey participants

         Collating and analysing (pay) data and other (financial) information required to conduct client assignments through market research and on the basis of internal survey databases;

         Assisting senior consultants with more complex consulting assignments, inclusive of attendance of client meetings and the preparation of proposals, reports and presentations;

         Contributing to the maintenance and extension of our in-house databases;

         Developing consulting skills, business acumen, and technical rewards related know-how through “on-the-job” activities and company initiated training initiatives.

 

 

REQUIREMENTS/QUALIFICATIONS

As a result of our successful business we are looking for talented analysts to expand our practice. The following qualifications should apply to candidates:

         University degree, or equivalent;

         Commercial drive and service orientation; demonstrable experience of building and maintaining relationships is a plus;

         Excellent analytical and numerical skills with a high attention to detail;

         Good communication and influencing skills;

         Ability to work both as part of a team and independently, and to tight deadlines;

         Advanced Excel skills and a sound knowledge of other Microsoft Office packages;

         Proficient in English with a good command of Dutch and/or French.

         First professional experience is considered a plus, but is not a requirement.

 

 

ADDITIONAL INFORMATIONPosition Type: Temps plein, CDI

CONTACT INFORMATIONCharles Antoine Calicismailto:charles-antoine.calicis@selecthr.be?subject=COMPENSATION/REWARDS ANALYSTSelect Human ResourcesWoluwedal 621200 BruxellesPh: 02/231.03.33

Key Account

Key AccountNombre de postes

vacants: 1Région: Zaventem

Introduction:

For an international client located in Zaventem (direct sales and marketing of cosmetics produts), SelectHR is urgently looking for a KEY ACCOUNT

Manager.

Description:

Major Tasks and assignments:Support and Monitor Executive Leaders:

1. Manage 100+ Executive accounts including but not limited toa. Pulling and analyzing reports to ensure active business builders are

receiving appropriate support.b. Identify business builders and act as a liaison to their organization to

provide appropriate training, support, & opportunities to succeed.c. Set goals as appropriate with active executives to help them build

successful businesses by increasing sponsoring, sales, and organizational growth.

d. Proactively monitor organization each month to decrease need for exceptions (including backdating orders, reinstating grace periods, re-

promoting executives, etc)e. Responsible for making high level and responsible decisions regarding

legal issues, commissions adjustments, policy inquiries, etc.f. Research and resolve all concerns and complaints in an efficient and

timely manner.g. Monitor monthly pin level requirements of Executives.

2. Maintain constant communication and build strong relationships with Executives

3. Create, maintain and track active database of Executive information and

goals.4. Participate regularly in productivity discussions with each Executive. These include review of past performance and goal setting activities, including daily activities goals. Hold Executives accountable for goals, giving proper encouragement and constructive feedback as needed to

increase sales and retention5. Analyze trends within assigned regions to determine what areas of

training are necessary and determine what strategies successful groups are using.

6. Be able to identify potential areas of concern and positive trends develop solutions based on feedback and interaction with Execs and

discuss with appropriate internal departments/managers.7. Meet with other departments following through on distributor

suggestions and requests.8. Coordinate as needed with the Distributor Conduct Committee to

discuss and resolve legal issues, following up with any that pertain to assigned executive accounts.

9. Participate in, and help expedite the Sales Aid Review Process so that Executives can make the best use of their time.

10. Ensure that all Executives receive excellent customer service in the areas of accurate and efficient resolutions of inquiries regarding product information, compensation plan rules, various programs and procedures,

shipments, returns, refunds, order processing, and exceptions.11. Help ensure compliance of NSE Policies and Procedures.

12. Professionally interact with other NSE employees in a way that fosters long-term successful relationships. Build and maintain internal

relationships and improve communication by acting as a liaison by gathering pertinent information and passing it to upper management.

13. Understand and be able to teach the strengths of network marketing and MLM in general.

14. Train Executive on all new and existing marketing/sales initiatives15. Assist management and other departments in organizing and

facilitating meetings by (ex. meeting agendas, speakers, and presentations).

16. Understand NSE products and the design and reasoning behind all business building programs

17. Evaluate exception requests and follow acceptable parameters for authorizing exceptions.

18. Work with local recognition manager to ensure monthly recognition items are sent or given out and that recognition materials are updated.19. Work with local Market Scan Coordinator to ensure Executives with scanners are meeting requirements and maximizing bonuses, recruiting

and leadership development through using the scanner.

20. Distribute leads21. Coordinate trade show requests

Votre profil:

- A fiirst experience in a similar role. Customer service, client management, key account, team leader,...

- Excellent communication skills, especially on the phone. - Good Command of English. Any other EU language is an asset.

- Ability to deal with numerous tasks and projects at the same time. - Positive and strong personality.

- Intiative and commercial feeling. Ce que nous vous offrons:

International contactsThe opportunity to grow with a interesting function.

A permanent contract with a extended salary package, meal vouchers, transportation fees, yearly bonus, insurance...

For more information, feel free ask by mail, see address above.

ADDITIONAL INFORMATIONPosition Type: Temps plein, CDI

CONTACT INFORMATIONWoluwe Select HRSelect Human Resources

Market Scanner Coordinator

Market Scanner CoordinatorIntroduction:

For an international client located in Zaventem (Cosmetic products and related products) SelectHR is urgently looking for a Market

Scanner Coordinator.

When Europe launched the Pharmanex BioPhotonic Scanner, each sub-region in Europe (NE, WE, EE and RU) has nominated a Market

Scan Coordinator (MSC) to take ownership of and act as the primary contact point, knowledge source, coordinator, and local facilitator for Scanner Lease Holders on the Biophotonic Scanner Programme and

its accompanying initiatives. When Europe launched Nu Skin Proderm, the MSC additionally became responsible for performing first tier

technical support to ProDerm owners in his/her market(s). Historically, an MSC has a dual role of being primarily an AM and an MSC or vice-

versa. As part of the restructuring in Account Management, it has been identified that the position of the MSC is primarily a technical

support function that should clearly be separated from AM. To better use the economy of scales and knowledge based in the European Headquarter, the position of the MSC (to be renamed Scanner & Proderm Technical Support) for Western Europe will be reporting

directly under the Marketing Special Projects Manager.Description:

Essential Job Functions:

Reports to: Marketing Special Projects Manager

1. Provide first tier technical support for both Proderm and Scanner in the assigned sub-region and co-operate with the technical support in the US and the Programme Manager/Special Projects Co-ordinator on

problem solving.. 2. Take ownership of and act as the primary resource for all issues

pertaining to the Scanner and Proderm Programmes in the assigned sub-region.

3. Work closely with the Special Projects Manager and Special Projects Co-ordinator to ensure that regionally developed programmes and

initiatives are functioning optimally in the sub-region. 4. Daily Distributor contact is an essential part of the technical

support role as the primary contact person for all technical issues or any challenges linked to the Programmes of both tools. Clear

escalation processes within Europe and HQ are in place to ensure that the centre of knowledge lies in the hands of the Programme Manager,

with regular meetings/conference calls to ensure sharing of best practices.

5. Work closely with the Account Managers of his/her sub-region to ensure a continuous and free flow of information regarding the

Scanner Lease Holders and ProDerm owners so as to act as a critical support for the

Account Managers.6. Assist the Scanner Programme Manager with miscellaneous

assignments and in developing regional and local programmes and initiatives.

7. Review on a monthly basis and act upon local programme and scanner performance indicators:

-Manage Scanner administration for new Scanner Lease Holders; set up the Scanner Lease contract, the

monthly lease fee, arrange the down payment,- Arrange shipment of Scanners and Proderms, Optimise allocation

process.- Manage the monthly lease fee payments in his/her markets and

minimize defaulted lease payments- Co-operate with the Special Projects Co-ordinator and the Account

Managers in management of underperforming Scanners. Pull back unproductive Scanner units in

cooperation with AM.- Participate in weekly European conference calls with the Special Projects Manager and Special Projects Co-ordinator to report on

Scanner issues in local market, discuss pull back situation and learn on new Programme initiatives.

- Perform first tier technical support for the Scanner Lease holders and co-operate with the technical

support in the US and the Special Projects Co-ordinator on problem solving.

- Provide AM and Programme Manager monthly performance data on Scanner and Proderm in the assigned sub-region.

8. Regularly hold meetings with Service Centre employees/others to ensure transfer of knowledge for first tier issues that can be easily

solved.9. Work daily with US-based technical support to improve efficiency

and speedness of information. Votre profil:

1. Combine a strong interest in technical issues with a clear commercial drive

2. solution minded and analytical 3. autonomous with excellent communication skills

4. Respectful of deadlines – result oriented5. precise and persistent

6. Very good command of English, French and Dutch, both written and spoken

7. other language(s) a bonus8. Excellent knowledge of MS Office with an emphasis on Excell9. Willing to make a difference and to grow in a dynamic pan-

European environment Ce que nous vous offrons:

A permanent contract within an international company. Many interestings contacts.

A package including salary, bonus, Meal vouchers, transportation fees, insurance.

AANVULLENDE INFORMATIEType: Temps plein, CDI

CONTACT INFORMATIEWoluwe Select HRSelect Human Resources