jobs. web viewmain responsibilities % time per year. 1. assist in the initiation of the project by...
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THE UNIVERSITY OF NOTTINGHAMRECRUITMENT ROLE PROFILE FORM
Job Title: Research Secretary
School/Department: School of Health Sciences
Salary: £17,039 - £20,198 per annum pro rata, depending on skills and experience. Salary progression beyond this scale is subject to performance.
Job Family and Level: Administrative, Professional and Managerial, level 2
Contract Status: This post will be offered on a fixed-term contract for a period of 26 months from the 1st October 2015 until the 30th November 2017.
Hours of Work: 18.13 hours per week to be worked over a minimum of 4 days/week
Location: School of Health Sciences, Division of Midwifery Floor 12, Tower Block Park Campus, Nottingham University
Reporting to: Dr Denis Walsh & Professor Helen Spiby
Purpose of the New Role:To provide administrative support for the NIHR (HSDR) funded project ‘Factors influencing the utilisation of free-standing and alongside midwifery units in England: A Mixed Methods Research Study’, including the setting up of the Project, its ongoing activity and conclusion.The role holder will work closely with the Principal Investigator (Dr Denis Walsh), Co-Investigator (Profession Helen Spiby) and the two Research Fellows appointed to the Project.
Main Responsibilities % time per year
1. Assist in the initiation of the Project by providing administrative support in order to facilitate the accurate and timely organisation of preliminary meetings with the research team, the Advisory group and patient public involvement (PPI) and for the ongoing 3 stages of the research (mapping of midwifery units, undertaking 6 case studies, stakeholder event. This includes working closely with the Principal Investigator to oversee the monitoring of all project expenditure and ensuring effective financial and administrative systems that are in line with University policy and regulations and raise any required purchase orders, process invoices and expense claims made against the research code.
40%
2. Prepare meeting papers to a high standard and keep accurate minutes.Organise meetings, travel arrangements, refreshments as required. This will involve room and catering bookings, producing and disseminating posters, putting details on the website and other media and disseminating details to various audiences.Hold responsibility for the project’s webpage and twitter feed.
20%
3. Develop and maintain communication links for the core research team, co-investigators, advisory group, patient public involvement & stakeholders involved in the project.
15%
4. Monitor and maintain records of publications and other research-related outputs and activity related to the project in order to meet School, University and HEFCE requirements. Contribute to development of interim and final reports and research outputs.
10%
5. Support training (e.g. for service users) and seminar eventsMaintain personal development.Any other duties as required by the post.
5%
6. Transcribe interviews and focus groups 10%
Knowledge, Skills, Qualifications & Experience
Essential DesirableQualifications/ Education
Either NVQ 2-3, City & Guild or equivalent, plus experience in a relevant role(s).
Other relevant further/higher/vocational/ qualifications.
Skills/Training Expert in Microsoft Outlook and Word.Proficient in software packages (ie. Excel, Access, PowerPoint).Excellent written and oral communication and interpersonal skills; ability to communicate with health service staff , academics, collaborators, stakeholders and general publicProven planning and organisational skills.
Knowledge of University Business Systems, (ie. Agresso).Knowledge of using pFACT or other costing software.Conversant with or willing to be trained in the use of ENDNOTE.Good understanding of University policies and procedures.
Experience Significant experience in a relevant administrative role.Experience of managing a diverse workload, and switching between tasks and concepts quickly and easily.Experience of financial monitoring.Ability to produce high-quality work and to tight timescales.Experience of producing long documents to a high standardAbility to prioritise workload.Ability to work independently and use initiative, as well as being an excellent team player.Minuting complex meetings to a high standard.
Experience of supporting projects/research , preferably within the higher education sector.
Personal Attributes
Excellent personal and communication skills, particularly for arranging meetings.Positive attitude to team working.Flexibility and ability to work to deadlines and prioritise tasks.Willingness in being pro-active in developing and taking forward initiatives.Excellent organisational and time-management skills.Ability to work efficiently under pressure and to meet deadlines.Willing to learn specialist software.High level of accuracyFlexible approach
Interest in maternity services
Decision Making
i) taken independently by the role holderPreparation of correspondence to agreed School standards.Respond to queries from staff, research participants and external enquiries.Organise day-to-day activities and prioritise own workload.Demonstrate initiative and confidence.Ensure appropriate high quality and standards of work.
ii) taken in collaboration with othersIdentification and development of process improvements and/or changes to procedures.
iii) referred to the appropriate line manager (Director of Clinical Skills) by the role holderResolution of queries relating to issues outside of individual knowledge base.Cover arrangements for sickness/absence.Queries relating to financial or management issues.Team issues.Additional Information
Informal enquires may be addressed to Dr Denis Walsh, tel: +44 (0) 115 82300987 or Email: [email protected] or Professor Helen Spiby, tel: 0115 823 0820 or email: [email protected] Please note that applications sent directly to this Email address will not be accepted.