kaba clock time collection device update · proposed kaba clock location, or wherever you feel is...
TRANSCRIPT
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Kaba ClockTime Collection Device
Update
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Agenda
1. Site Surveys
2. Clock Awareness
3. Installation Update
4. Device Groups
5. Kaba Clock Training
6. Questions/Concerns?
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Site Surveys- Complete!
• Thank you everyone for your participation!
• If you have any concerns about the location of the future clock that was determined during the survey, let me or Amanda Ganger know ASAP so we can pass the info on to EITS before they drop the new line.
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Clock Awareness
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• Units will soon receive awareness flyers to post near the proposed Kaba Clock location, or wherever you feel is the most appropriate to begin educating employees about the upcoming change.
• The flyer does not include any training; flyers including detailed instructions to assist employees clocking in and out will be distributed later.
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Installation Update
• EITS is currently working to drop the new line for each clock location.
• IP Address firewall exception requests are being submitted• If you haven’t yet sent me IP Addresses for your department’s clocks,
try and send those ASAP.
• Reminder- IP’s need to be public
• Clocks have been delivered to Sandersville and are being configured.• We expect to have them at UGA by early August!
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Installation Process and Costs• Reminder- In order to streamline the process and to avoid
installation errors, we are requiring the Kaba Clocks to be co-located and to be installed by FMD.
• Minimum cost of installation is ~$300/Clock• Cost for EITS to drop a new network line ~$200
• May vary depending on the distance and the complexity of the installation
• Cost for FMD to mount the Clock ~$100• May vary depending on the material of the wall and how long it takes FMD to
finish mounting
• Installation costs will be FY19 funds• Work is charged in the fiscal year it is performed
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Device Groups
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• 13 Device Groups have been identified…
• 180ATHREC • 180DINING• 180FMD• 180VET• 180PHARM• 180MARKET• 180GACTR
• 180HOUSING• 180UHC• 180PAYROLL• 180OVPR• 180TRANSIT• 180REMOTE
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Enrollment Training!
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• We’ll go over how to enroll an employee into the clock, as well as review clocking in and out.
• Units involved in the Pilot, feel free to add any feedback/insight from your experience!
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Employee Registration Process
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Employee Registration Process
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To begin the Registration (enrolling employee into the KABA clock), press the Option button on the front of the clock
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Employee Registration Process
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Next, select the Local Enrollment option from the screen
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Employee Registration Process
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Type the password “5679” at the Authentication screen using the on-screen keyboard and then press OK
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Employee Registration Process
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The next screen is the Enrollment screen. Before continuing, be sure it indicates FTCS Connection Established in the lower, left corner
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Employee Registration Process
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After verifying FTCS Connection Established is indicated, press the Enroll button on the screen
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Employee Registration Process
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On the Enrollment – Enroll screen, enter the employee’s UGA 81X # number using the on screen keys. This will be the 9 digit number without the last digit (the issue #).
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Employee Registration Process
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Press the OK button on the lower, right of the screen after you have keyed in the employee’s UGA 81X # number. Be sure the number is correct.
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Employee Registration Process
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At this point, you will be ready to have the employee’s fingers scanned and stored. Two fingers need to be scanned three times each to record the necessary data.
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Employee Registration Process
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Have the employee place a finger on the scanner until the unit records the data. This will need to be done three times per finger. The clock will indicate the quality of the scan.
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Employee Registration Process
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If it can’t properly scan the finger, the screen will give direction on the proper placement of the finger on the scanner. This example show the person needs to move their finger further onto the reader.
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Employee Registration Process
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After the employee has scanned both fingers, select “Yes” the save the data or “Retry” to repeat the process.
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Verification Process
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Verification Process
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It is a good idea to verify the enrollment to ensure the 81X # was entered correctly.
On the main enrollment screen, select “Identify”
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Verification Process
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Have the employee place their enrolled finger on the scanner until the unit retrieves the employee’s information.
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Verification Process
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The employee’s 81X # will show on the screen. Look over the number to verify that the information is correct. If the information is incorrect, simply un-enroll the employee and re-enroll them.
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Verification Process
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To un-enroll an employee, press the on-screen Back Button to return to the Enrollment screen if you are not already there.
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Verification Process
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Press the Unenroll button to begin the process to remove the incorrect UGA 81X #.
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Verification Process
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Select the Reader option on the screen to use the scanner to read the employee's finger.
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Verification Process
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Have the employee place their enrolled finger on the scanner until the unit retrieves the employee’s information. This will complete the unenroll process. Start again to enroll the employee using the correct UGA 81X #.
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Punch In Process
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Punch In Process
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To begin, ensure the clock is on the Home screen
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Punch In Process
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Next, place either of the two pre-scanned fingers onto the reader.
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Punch In Process
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If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.
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Punch In Process
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The screen will display options once the finger is scanned. Press the button on the screen to Clock In.
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Punch In Process
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A message will be displayed to indicate a successful punch.
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Punch Out for Lunch Process
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Punch Out for Lunch Process
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To begin, ensure the clock is on the Home screen
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Punch Out for Lunch Process
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Next, place either of the two pre-scanned fingers onto the reader.
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Punch Out for Lunch Process
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If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.
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Punch Out for Lunch Process
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The screen will display options once the finger is scanned. Press the Meal button on the screen to Clock Out.
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Punch Out for Lunch Process
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A message will be displayed to indicate a successful punch.
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Punch In from Lunch Process
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Punch In from Lunch Process
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To begin, ensure the clock is on the Home screen
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Punch In from Lunch Process
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Next, place either of the two pre-scanned fingers onto the reader.
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Punch In from Lunch Process
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If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.
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Punch In from Lunch Process
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The screen will display options once the finger is scanned. Press the button on the screen to Clock In.
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Punch In from Lunch Process
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A message will be displayed to indicate a successful punch.
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Punch Out Process
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Punch Out Process
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To begin, ensure the clock is on the Home screen
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Punch Out Process
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Next, place either of the two pre-scanned fingers onto the reader.
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Punch Out Process
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If the reader can’t read the finger, the screen will give direction on the proper placement of the finger on the scanner.
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Punch Out Process
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The screen will display options once the finger is scanned. Press the button on the screen to Clock Out.
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Punch Out Process
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A message will be displayed to indicate a successful punch.
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Office Hours
• Reach out to us, and we will set up a time to meet!
• [email protected] or [email protected]
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Questions
Project Feedback
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