karad nagarparishad, karad. - e tenders neft/rtgs payment activity should be completed well before...

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Contractor No of Corrections Chief Officer (KNP)

For Authorized Use only

Karad Nagarparishad, Karad.

Tal: Karad Dist: Satara

B-2 TENDER

Name of work

Supply of Stationary Material as per Requirement of KMC for

the year 2015-16

(B-2/ for 2015-2016)

Chief Officer Karad Nagarparishad, Karad.

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KARAD NAGARPARISHAD, KARAD.

Name of work

Supply of Stationary Material as per Requirement of KMC for the

year 2015-16

- GENERAL INFORMATION -

Sr. No. Particulars Details

1 Qty Estimated to Supply As specified in tender

2 Earnest Money Rs. 5,000.00

3 Cost of Tender Form Rs. 500.00

4 Type of Tender B2- Item Rate

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PRESS TENDER NOTICE

Karad Nagarparishad, Karad. E-Tendering Tender Notice

Main Portal: https://udd.maharashtra.etenders.in”

Sealed Online Tenders (e –tender) in B-2 form Item rate basis for the following work are invited by the Chief Officer,

Karad Nagarparishad, Karad. Tal- Karad, Dist- Satara (Maharashtra), Tel Phone No. 02164 222237, 222224 on

Government of Maharashtra Electronic Tender Management System portal

(website https://udd.maharashtra.etenders.in) from the contractors enrolled with the in appropriate class mentioned

below.

Sr. No

Name of Work Qty Estimated

for Supply Time Limit for supply

(Months) Earnest Money

in (Rs.)

Cost of Blank tender

form(Rs.)

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Supply of Stationary Material as per

Requirement of KMC for the year 2015-

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As specified in Tender

12 Months (Including Monsoon)

Rs. 5,000/- Rs.

500/-

The details can be viewed and downloaded online directly from the Government of Maharashtra e-tender Portal https://udd.maharashtra.etenders.in NOTE: -

1. (All the payment towards EMD and cost of Tender forms will be done online only. Generally RTGS/NFT requires time to update, hence Time will 23.00 hrs. is given to bidder. Please note that you should complete activity at least one day before for safer side)

2. All eligible/interested contractors are requested to get enrolled on e-Tendering portal (https://udd.maharashtra.etenders.in)

3. Contractors can contact Help Desk for any clarification of their doubts regarding the process of Electronic Tendering System. Help Desk (9420337303). Or through Email ID [email protected] Phone No. 020-30187500

4. DETAILED TENDER SCHEDULE

No UDD Stage Vendor Stage Start Date & Time Expiry Date & Time

Envelops

1 Release Tender - 24-6-2015 09.00 24-6-2015 17.00

2 - Tender

Download 24-6-2015 17.00 16-7-2015 14.00

Commercial Envelop C1,

Technical Envelop T1

3 - Bid Preparation 24-6-2015 17.00

16-7-2015 14.00 Commercial Envelop C1,


4 Close for Technical Bid - 16-7-2015 14.01 16-7-2015 15.00 Technical Envelop T1

6 Close for Price Bid - 16-7-2015 14.01 16-7-2015 15.00 Commercial Envelop C1,

7 Bid Submission 16-7-2015 15.01 20-7-2015 14.00 Commercial Envelop C1,


8 Technical Bid Opening 21-7-2015 14.00 24-7-2015 18.30 Technical Envelop T1

9 Price Bid Opening 21-7-2015 14.00 24-7-2015 18.30 Commercial Envelop C1,

CHIEF OFFICER

Karad Nagarparishad, Karad.

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TENDER NOTICE

Karad Nagarparishad, Karad. Tal. Karad, Dist Satara

DETAIL TENDER NOTICE

Sealed Online Tenders (e –tender) item rate tenser in the B-2 form item rate basis (Two envelope system) are invited

for the following works from Registered Contractor. in appropriate class as per latest by laws addressed to The Chief Officer

Karad Nagarparishad, Karad, Tal. Karad, Dist. Satara on Government of Maharashtra Electronic Tender Management System

portal (https://udd.maharashtra.etenders.in) from the contractors enrolled with the in appropriate class mentioned below.

Sr. No.

Name of the work Qty Estimated for

Supply

E. M. D.

Security Deposits

Time Limit

including

Rainy

Season

Cost of Tender Form

1. Supply of Stationary

Material as per

Requirement of KMC

for the year 2015-16

As specified in Tender

Rs. 5,000/- 4% Deducted per bill

12 Months (Including Monsoon)

Rs. 500/-

DETAILED TENDER SCHEDULE

No UDD Stage Vendor Stage Start Date & Time Expiry Date & Time

Envelops

1 Release Tender - 24-6-2015 09.00 24-6-2015 17.00

2 - Tender Download 24-6-2015 17.00 16-7-2015 14.00 Commercial Envelop C1,


3 - Bid Preparation 24-6-2015 17.00

16-7-2015 14.00 Commercial Envelop C1,


4 Close for Technical Bid - 16-7-2015 14.01 16-7-2015 15.00 Technical Envelop T1

6 Close for Price Bid - 16-7-2015 14.01 16-7-2015 15.00 Commercial Envelop C1,

7 Bid Submission 16-7-2015 15.01 20-7-2015 14.00 Commercial Envelop C1,


8 Technical Bid Opening 21-7-2015 14.00 24-7-2015 18.30 Technical Envelop T1

9 Price Bid Opening 21-7-2015 14.00 24-7-2015 18.30 Commercial Envelop C1,

Terms & Condition:

1) Tender form, conditions of contract, specifications and contract drawings can be downloaded from the e-

Tendering portal of Urban Development Department, Government of Maharashtra i.e.

https://udd.maharashtra.etenders.in after entering the details, payment of Rs. 2,500/-(Rupees Two

Thousand Five Hundred only) should be paid online using payment gateway. The fees of tender

document will be non refundable. Further information regarding the work can be obtained from the above

office.

2) Bid preparation will start with the stage of EMD Payment which bidder has to pay online using any one

online pay mode as RTGS , NEFT or payment getaway .For EMD payment, If bidder use NEFT or RTGS

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then system will generate a challan (in two copies) with unique Challan No specific to the tender. Bidder

will use this challan in his bank to make NEFT/RTGS Payment via net banking facility provided by

bidder’s bank. Bidder will have to validate the EMD payment as a last stage of bid preparation. If the

payment is not realized with bank, in that case system will not be able to validate the payment and will not

allow the bidder to complete his Bid Preparation stage resulting in nonparticipation in the aforesaid

e_Tender.

Note: Realization of NEFT/RTGS payment normally takes 2 to 24 hours, so it is advised to make sure

that NEFT/RTGS payment activity should be completed well before time. NEFT/RTGS option will be

depend on the amount of EMD. Help File regarding use of e_Payment Gateway can be downloaded from

e_Tendering portal..

3) Terms and Conditions For Online-Payments

The Terms and Conditions contained herein shall apply to any person (“User”) using the services of

Karad Nagarparishad, Karad. hereinafter referred to as “Merchant”, for making Tender fee and Earnest

Money Deposit (EMD) payments through an online Payment Gateway Service (“Service”) offered by

ICICI Bank Ltd. in association with E Tendering Service provider and Payment Gateway Service provider

through website i.e. https://udd.maharashtra.etenders.in Each User is therefore deemed to have read

and accepted these Terms and Conditions.

Privacy Policy

4.1 The Merchant respects and protects the privacy of the individuals that access the information and

use the services provided through them. Individually identifiable information about the User is not

willfully disclosed to any third party without first receiving the User's permission, as covered in this

Privacy Policy.

4.2 This Privacy Policy describes Merchant’s treatment of personally identifiable information that

Merchant collects when the User is on the Merchant’s website. The Merchant does not collect any

unique information about the User (such as User's name, email address, age, gender etc.) except

when you specifically and knowingly provide such information on the Website. Like any business

interested in offering the highest quality of service to clients, Merchant may, from time to time, send

email to the User and other communication to tell the User about the various services, features,

functionality and content offered by Merchant's website or seek voluntary information from. The User

Please be aware, however, that Merchant will release specific personal information about the User if

required to do so in the following circumstances:

4.2.1 - in order to comply with any valid legal process such as each warrant, statute, or court order,

or available at time of opening the tender

4.2.2 if any of User’ sanctions on our website violate the Terms of Service or any of our guidelines

for specific services ,or

4.2.3 to protect or defend merchant’s legal rights or property ,the merchant’s site, or the users of

the site or;

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4.2.4 to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations

involving potential threats to the security, integrity of Merchant’s website/offerings.

General Terms and Conditions for E-Payment

1. Once a User has accepted these Terms and Conditions, he/she may register on Merchant’s website

and avail the Services.

2. Merchant's rights, obligations, undertakings shall be subject to the laws in force in India, as well as

any directives /procedures of Government of India, and nothing contained in these Terms and

Conditions shall be in derogation of Merchant’s right to comply with any law enforcement agencies

request or requirements relating to any User’s use of the web site or information provided to or

gathered by Merchant with respect to such use. Each User accepts and agrees that the provision of

details of his/ her use of the Website to regulators or police or to any other third party in order to

resolve disputes or complaints which relate to the Web site shall be at the absolute discretion of

Merchant.

3. If any part of these Terms and Conditions are determined o be invalid or unenforced able pursuant to

applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth

herein, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable

provision that most closely matches then tent of the original provision and the remainder of these

Terms and Conditions shall continue in effect.

4. These Terms and Conditions constitute the entire agreement between the User and Merchant. These

Terms and Conditions supersede all prior or contemporaneous communications and proposals,

whether electronic, oral, or written, between the User and Merchant. A printed version of these Terms

and Conditions and of any notice given in electronic form shall be admissible in judicial or

administrative proceedings based upon or relating to these Terms and Conditions to the same extent

and subject to the same conditions as other business documents and records originally generated

and maintained in printed form.

5. The entries in the books of Merchant and / or the Payment Gateway Service Providers kept in the

ordinary course of business of Merchant and / or the Payment Gateway Service Providers with regard

to transactions covered under these Terms and Conditions and matters there in appearing shall be

binding on the User and shall be conclusive proof of the genuineness and accuracy of the transaction.

6. Refund for Charge Back Transaction: In the event there is any claim for / of charge back by the User

for any reason whatsoever, such User shall immediately approach Merchant with his / her claim

details and claim refund from Merchant alone. Such refund (if any) shall be effected only by Merchant

via payment gateway or by means of adem and draft or such other means as Merchant deems

appropriate. No claims for refund / charge back shall be made by any User to the Payment Gateway

Service Provider(s) and in the event such claim is made it shall not be entertained.

7. In these Terms and Conditions, the term “Charge Back” shall mean, approved and settled credit card

or net banking purchase transaction(s) which are at any time refused, debited or charged back to

merchant account (and shall also include similar debits to Payment Gateway Service Provider's

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accounts, if any) by the acquiring bank or credit card company for any reason whatsoever, together

with the bank fees, penalties and other charges incidental thereto.

8. Refund for fraudulent / duplicate transaction(s): The User shall directly contact Merchant for any

fraudulent transaction(s) on account of misuse of Card/ Bank details by a fraudulent individual / party

and such issues shall be suitably addressed by Merchant alone in line with their policies and rules.

9. Server Slow Down / Session Timeout: Incase the Website or Payment Gateway Service Provider’s

web page, that is linked to the Website, is experiencing any server related issues like ‘slowdown’ or

‘failure’ or ‘session timeout’, he User shall, before initiating the second payment,, check whether his/

her Bank Account has been debited or not and accordingly resort to one of the following options:

i. Incase the Bank Account appears to be debited, ensure that he/ she does not make the payment

twice and immediately thereafter contact Merchant via e-mail or any other mode of contact as

provided by Merchant to confirm payment.

ii. Incase the Bank Account is not debited, the User may initiate a fresh transaction to make

payment. However, the User agrees that under no circumstances the Payment Gateway Service

Provider shall be held responsible for such fraudulent / duplicate transactions and hence no claims

should be raised to Payment Gateway Service Provider No communication received by the Payment

Gateway Service Provider(s) in this regard shall been tertained by the Payment Gateway Service

Provider.

4) Limitation of Liability

4.1. Merchant has made this Service available to the User as a matter of convenience. Merchant

expressly disclaims any claim or liability arising out of the provision of this Service. The User

agrees and acknowledges that he/ she shall be solely responsible for his / her conduct and that

Merchant reserves the right to terminate the rights to use of the Service immediately without giving

any prior notice thereof.

4.2 Merchant and/ or the Payment Gateway Service Providers shall not be liable for any in accuracy,

error or delay in, or omission of (a) any data, information or message, or (b) the transmission or

delivery of any such data information or message; or (c) any loss or damage arising from or

occasioned by any such in accuracy, error, delay or omission, non-performance or interruption in any

such data, information or message. Under no circumstances shall the Merchant and / or the

Payment Gateway Service Providers, its employees, directors, and its third party agents involved in

processing, delivering or managing the Services, be liable for any direct, indirect, incidental, special

or consequential damages, or any damages whatsoever, including punitive or exemplary arising out

of or in any way connected with the provision for any in adequacy or deficiency in the provision of the

Services or resulting from unauthorized access or alteration of transmissions of data or arising from

suspension or termination of the Services.

4.3 The Merchant and the Payment Gateway Service Provider(s) assume no liability whatsoever for any

monetary or other damage suffered by the User on account of:

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4.4 (I)the delay, failure, interruption, or corruption of any data or other information transmitted in

connection with use of the Payment Gateway or Services in connection there to; and/ or(ii) any

interruption or errors in the operation of the Payment Gateway.

4.5 The User shall indemnify and hold harmless the Payment Gateway Service Provider(s) and

Merchant and their respective officers, directors, agents, and employees, from any claim or demand,

or actions arising out o for in connection with the utilization of the Services.

4.6 The User agrees that Merchant or any of its employees will not be held liable by the User for any loss

or damages arising from your use of, or reliance upon the information contained on the Website, or

any failure to comply with these Terms and Conditions where such failure is due to circumstance

beyond Merchant’s reasonable control.

5) Miscellaneous Conditions:

5.1 Any waiver of any rights available to Merchant under these Terms and Conditions shall not mean

that those rights are automatically waived.

5.2 The User agrees, understands and confirms that his/ her personal data including without limitation

details relating to debit card / credit card transmitted over the Internet may be susceptible to misuse,

hacking, theft and / or fraud and that Merchant or the Payment Gateway Service Provider(s) have no

control over such matters.

5.3 Al though all reasonable care has been taken towards guarding against unauthorized use of any

information transmitted by the User, Merchant does not represent or guarantee that the use of the

Services provided by /through it will not result in theft and / or unauthorized use of data over the

Internet.

5.4 The Merchant, the Payment Gateway Service Provider(s)and its affiliates and associates shall not

be liable, at any time, for any failure of performance, error, omission, interruption, deletion, defect,

delay in operation or transmission, computer virus, communications line failure, theft or destruction or

unauthorized access to, alteration of, or use of information contained on the Website.

5.5 The User may be required to create his/ her own User ID and Password in order to register and / or

use the Services provided by Merchant on the Website. By accepting these Terms and Conditions

the User agrees that his / her User ID and Password are very important pieces of information and it

shall be the User’s own responsibility to keep them secure and confidential. In further ance here of,

the User agrees to;

i.) Choose a new password, whenever required for security reasons.

ii.)Keep his / her User ID & Password strictly confidential.

iii.)Be responsible for any transactions made by User under such User ID and Password.

5.6 The User is here by informed that Merchant will never ask him User for the User’s password in an

unsolicited phone call or in an unsolicited email. The User is hereby required to sign out of his / her

Merchant account on the Web site and close the web browser window when the transaction(s) have

been completed. This is to ensure that others cannot access the User’s personal information and

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correspondence when the User happens to share a computer with someone else or is using a

computer in a public place like a library or Internet café.

6) Debit / Credit Card, Bank Account Details

1. The User agrees that the debit / credit card details provided by him / her for use of the afore said

Service(s) must be correct and accurate and that the User shall not use a debit / credit ard that is not

lawfully owned by him / her or the use of which is not authorized by the lawful owner thereof. The

User further agrees and under takes to provide correct and valid debit / credit card details.

2. The User may make his/her payment (Tender Fee/ Earnest Money deposit) to Merchant by using a

debit/ credit card or through online banking account. The User warrants, agrees and confirms that

when he / she initiates a payment transaction and / or issues an online payment instruction and

provides his / her card / bank details:

i.)The User is fully and lawfully entitled to use such credit / debit card, bank account for such

transactions;

ii.)The User is responsible o ensure that the card / bank account details provided by him / her are

accurate;

iii.)The User is authorizing debit of the nominated card / bank account for the payment of Tender Fee

and Earnest Money Deposit

iv.)The User is responsible to ensure sufficient credit is available on the nominated card / bank

account at the time of making the payment to permit the payment of the dues payable or the bill(s)

selected by the User inclusive of the applicable Fee.

Personal Information

3. The User agrees that, to the extent required or permitted by law, Merchant and / or the Payment

Gateway Service Provider(s) may also collect, use and disclose personal information in connection

with security related or law enforcement investigations or in the course of co operating with

authorities or complying with legal requirements.

4. The User agrees that any communication sent by the User vide e-mail, shall imply release of

information there in / there with to Merchant. The User agrees to be contacted via e-mail on such

mails initiated by him / her.

5. In addition to the information already in the possession of Merchant and / or the Payment Gateway

Service Provider(s), Merchant may have collected similar information from the User in the past. By

entering the Web site the User consents to the terms of Merchant’s information privacy policy and to

our continued use of previously collected information. By submitting the User’s personal information to

us, the User will be treated as having given his / her permission for the processing of the User’s

personal data as set out here in.

6. The User acknowledges and agrees that his / her information will be managed in accordance with the

laws for the time in force.

7) Payment Gateway Disclaimer

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The Service is provided in order to facilitate payment of Tender Fees/ Earnest Money Deposit online. The

Merchant or the Payment Gateway Service Provider(s) do not make any representation of any kind,

express or implied, as to the operation of the Payment Gateway other than what is specified in the Web

site for this purpose. By accepting / agreeing to these Terms and Conditions, the User expressly agrees

that his/ her use of the afore said online payment service is entirely at own risk and responsibility of the

User.

8) Conditional tender will not be accepted in any case.

9) The Nagarparishad reserves the right to reject any or all tenders without assigning any reasons.

10) In the event of tender being submitted by a firm, it must be signed separately by each partner thereof, or

in the event of absence of any partner, it shall be signed on his behalf by a person holding of attorney,

authorizing him to do so.

11) All eligible/ interested contractors who want to participate in tendering process should compulsorily get

enrolled on e-tendering portal "https://udd.maharashtra.etenders.in" in the appropriate category

applicable to them.

12) The process of online tenders, difficulties in submission of online tenders, any queries and Digital

certificate, if any contact mentioned below address:- Sify technotigies Ltd. Nextenders (India) Pvt. Ltd.

Pune on 020-30187500, [email protected]

13) All the payment towards EMD and cost of Tender forms will be done online only. Generally RTGS/NFT

requires time to update, hence Time will 23.00 hrs. is given to bidder. Please note that you should

complete activity at least one day before for safer side

14) It is compulsory for all participants to submit all documents online. It is also compulsory to submit Tender

processing fee and Bid security Deposit in the form will be done online only.

15) Other terms and conditions displayed in online e-tender forms. Right to reject any or all online bid of work

without assigning any reasons thereof is reserved.

16) Above Tender Notice is displayed on https://udd.maharashtra.etenders.in”

The Tenders should be submitted to The Chief Officer, Karad Nagarparishad, Karad. Tal. Karad, Dist.

Satara in their office at Karad , Tal. Karad, Dist. Satara in two envelope system,

3.6.1 ONLINE ENVELOPE NO. 1 : (Documents)

The bidder must purchase the bidding documents via online mode by filling the cost of Tender. The First Enevlope " Envelpe No.1 " shall contain the following documents ( scanned

copies of original documents only) All scaned documents should be readable

3.6.2 I) The EMD if applicable will be paid via online of Rs. 5,000.00

II) Earnest money in the form of cheques or any other form except above will not be accepted.

3.6.3 Scanned copy of original Valid certificate as a Registered Contractor.

3.6.5 Details of Income Tax Circle or ward of the district in which the tenderer is assessed to Income Tax , Tenderer’s PAN No. and complete postal address with Pin Code and telephone Numbers.

3.6.9 Details of work done OR Works Experience Document (Information to be given in Form No. VI)

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3.6.10 Details of work of similar type carried out by the contractor. (in Form No. III)

3.6.11 Details of list of works in hand and works tendered for. (Information to be given in Performa of Form No. I )

3.6.14 Scanned copy of original Registered Partnership Deed, Memorandum of Articles of Association, if

the tenderer is a Partnership Firm , Joint Stock Company and Power of Attorney and Firm Registration Certificate if any.

3.6.15 Numbering should be done for all papers contained in Envelope No. 1 and indexed.

3.7 ONLINE ENVELOPE No.2 TENDER (FINANCIAL BID)

The second online envelope "Envelope No.2" shall contain only the main tender including the

Common Set of Conditions / Deviation issued by the Department after the pre-tender Conference.

A tender submitted without this would be considered as invalid.

The Tenderer should quote his offer duly signed in terms of Item rates at the appropriate place of

tender documents to be submitted only in Envelope No.2 He should not quote his offer any where

directly or indirectly in Envelope No. 1. The contractor shall quote for the work as per details

given in the main tender and also based on the detailed set of conditions issued /

Additional stipulations made by the

Department as informed to him by a letter from Chief Officer, Karad Municipal Council after Pre-

Tender Conference. His tender shall be unconditional.

25. SUBMISSION OF TENDER:-

Refer to Section 'Guidelines to Bidders on the operations of Electronic Tendering System of Govt. of

Maharashtra.

26. OPENING OF TENDERS: -

i) The authority competent to download the tenders will first open the sealed cover, in the present of

the tenderers or their authorized representatives as may be present on the date and time mentioned

in this notice. First of all Envelope No.1 of the tender will be opened online to verify its contents as

per requirements. If the various documents contained in this envelope do not meet the requirements

of the Department, a note will be recorded accordingly by the tender opening authority and the said

tenderers EnvelopeNo.2 will not be considered for further action and the same will be recorded.

The decision of the tender opening authority in this regard will be final and binding on the contractors.

ii) The second sealed cover containing the ‘Sealed Quotation’ will be download in the presence of

tenderers or his authorized representative only after the part of the tender referred to above has been

scrutinized and the conditions got clarified if necessary. This envelope shall be opened online

immediately after opening of EnvelopeNo.1, only if contents of Envelope No.1 are found to be

acceptable to the Department. The tendered rates in Schedule 'B' or percentage above / below the

estimated rates shall then be read out in the presence of bidders who remain present at the time of

opening of EnvelopeNo.2.

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27. EARNEST MONEY:

a) Earnest money of minimum Rs. 5,000/- shall be paid via online using NEFT / RTGS or payment

gateway mode. After Tender opening, the EMD of the unsuccessful bidder will be returned to account

provided by the bidder during the bid prepration as given in challan under Beneficiary Account

Number.

b) The amount will be refunded to the unsuccessful tenderers on deciding about the acceptance or

otherwise of the tender. In case of successful tenderer, it will be refunded on his paying initial Security

Deposit and completing the tender documents in form B

c) The amount of earnest money will be forfeited, in case successful contractor does not pay the

amount of initial security deposit within the time specified as stipulated by the Engineer-in charge and

complete the contract documents. In all other cases, earnest money will be refundable.

5.2 All compensation or other sums payable by the Contractor under the terms of this contract or any other contract or on any account may be deducted from his Security Deposit or from any sums which may be due to him or may become due to him by Karad Municipal Council on any account and in the event of the security being reduced by reason of any such above noted deductions, the Contractor shall within 10 days of receipt of notice of demand from the Engineer-in-charge make good the deficit.

5.3 There shall be no liability on the Karad Municipal Council to pay any interest on the Security Deposited by or recovered from the Contractor.

5.4 The Security Deposit shall be refunded after completion of defect liability period prescribed for this

contract in accordance with the provisions in Clause1 and

20 of the contract.

28. DOWNLOADING OF TENDER FORMS

Information regarding contract as well as blank tender forms can be downloaded from tendering

website upon providing the details of the payment of cost as detailed in the N.I.T.

The tenders who do not fulfill the condition of the notification and the general rules and directions for

the guidance of contract or in the agreement form or are incomplete in any respect are likely to be

rejected without assigning any reason therefore.

(a) The Tenderers shall be presumed to have carefully examined the drawings, conditions and

specifications of the work and have fully acquainted themselves with all details of the site, the

conditions of rock and its joints, pattern, river, weather characteristics, labour conditions and in

general with all the necessary information and data pertaining to the work, prior to tendering for the

work.

(b) The data whatsoever supplied by the Department along with the tender documents are meant to

serve only as guide for the tenderers while tendering and the Department accepts no responsibility

whatsoever either for the Accuracy of data or for their comprehensiveness.

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10.0 The quarries for extraction of metal, murum etc. provided in the sanctioned estimate are as per

survey conducted by the MNP. The Contractor should however examine these quarries and see

whether full quantity of materials required for execution of the work strictly as per specification are

available in theses source be for equating the rates. In case the materials are not available due to

reasons whatsoever, the contractor will have to bring the materials from any other source with no

extra cost to Government. The rates quoted, should therefore be for all leads and lifts from wherever

the materials are brought at site of work and inclusive of royalty to be paid to the Revenue

Department by the Contractor.

29. POWER OF ATTORNEY:

If the tenderers are a firm or company, they should in their forwarding letter mention the names of all

the partners together with the name of the person who holds the power of Attorney, authorizing him to

conduct all transactions on behalf of the body, along with the tender.

The contractor or the firms tendering for the work shall inform the Department if they appoint their

authorized Agent on the work.

No foreign exchange will be released by the Department for the purchase of plants and machinery for

the work by the Contractor.

Any dues arising out of contract will be recovered from the contractor as arrears of Land Revenue, if

not paid amicably. Moreover, recovery of Government dues from the Contractors will be affected from

the payment due to the Contractor from any other Government works under execution with them.

All pages of tender documents, conditions, specifications, correction slips etc. shall be initialed by the

tenderer. The tender should be ar full signature of the tenderer, or his authorized power of Attorney

holder in case of a firm.

The Income Tax at 2.00% including surcharge or percentage in force from time to time or at the rates

intimated by the competent Income Tax authority shall be deducted from bill amount whether

measured bill, advance payment or secured advance.

The successful tenderer will be required to produce, to the satisfaction of the specified concerned

authority a valid concurrent license issued in his favour under the provisions of the Contract Labour

(Regulation and Abolition) Act.

The successful tenderer fails to starting the work in time, the acceptance of the tender shall be liable

to be withdrawn and also liable for forfeiture of the earnest money.

The tenderer shall submit the list of apprentices engaged by the Contractor under Apprentice Act.

30. VALIDITY PERIOD

The offer shall remain open for acceptance for minimum period of 90 days from the Date of opening of

EnvelopeNo.2 (Financial Bid) and thereafter until it is withdrawn by the contractor by notice in writing

duly addressed to the authority opening the tender and sent by Registered Post Acknowledgment

due.

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After submission of the e-tender or upload, the bidder will have to submit the hard copy of uploaded

tender document and drawings duly signed on each page by the contractor or his authorized

signatory in next day. The tender should be are full signature of the tenderer, or his authorized power

of attorney holder in case of Firm. The bidder to fail to submit the hard copy of upload e-tender, who’s

online tender, will not be opened.

CHIEF OFFICER

Karad Nagarparishad, Karad. Tal. Karad , Dist. Satara

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FORM B – 2

ITEM RATE TENDER AND CONTRACT FOR WORKS

KARAD NAGARPARISHAD, KARAD. TAL. KARAD, DIST. SATARA

NAME OF WORK : Supply of Stationary Material as per Requirement of KMC for the year 2015-16

General Rules and Directions for the Guidance of Contractors. 1. All works proposed to be executed by contract shall be notified in a form of invitation to tender available in the

Office of the Engineer-in charge and signed by the Engineer-in charge.

This form will state the work to be carried out as well as the date for submitting and opening tenders, and the time allowed for carrying out the work, also the amount of earnest money to be deposited with the tender and the amount of security deposit to be deposited by the successful tenderer, and the percentage, if any, to the deducted from bills. It will also state whether a refund of quarry fees, royalties, dues and ground rents will be granted. Copies of the specifications, designs and drawings, estimated rates, scheduled rates and any other documents required in connection with the work shall be signed by the Engineer-in charge for the purpose of identification and shall also be open for inspection by contractors at the office of the Engineer-in charge during office hours.

2. In the event of the tender being submitted by a firm, it must be signed by each partner thereof, and in the event of the absence of any partner, it shall be signed on his behalf by a person holding a power of attorney authorizing him to do so.

2(A) i) The contractor shall pay along with the tender the sum as specified and by way of earnest money. Earnest

money shall be paid via online using NEFT / RTGS or payment gateway mode. The amount of earnest money will be in favor of the Chief Officer, Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara. The said amount of earnest money shall not carry any interest whatsoever. ii) In the event of his tender being accepted, subject to the provisions of sub-clause (iii) below, the said amount of earnest money shall be appropriated towards the amount of security deposit payable by him under conditions of General Conditions of Contract.

iii) If, after submitting the tender, the contractor withdraws his offer, or modifies the same if after the acceptance of his tender the contractor fails to furnish the balance of security deposit, without prejudice to any other rights and powers of the Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara hereunder, or in law, Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara shall be entitled to forfeit the full amount of the earnest money deposited by him.

iv) In the event of his tender not being accepted, the amount of earnest money deposited by the contractor shall, unless it is prior thereto forfeited under the provisions of sub-clause (iii) above, be refunded online to him on his passing receipt therefore.

3. Receipts for payments made on account of any work, when executed by a firm, should also be signed by all

the partners except where the contractors are described in their tender as a firm, in which case the receipt shall be signed in the name of the firm by one of the partners, or by some other person having authority to give effectual receipts for the firm.

4. Any person who submits a tender shall fill up the simple rate in fig & words as they are willing to undertake the

work. No printed form of tender shall include a tender for more than on works but if contractor who wishes to tender two or more works, they shall submit separate tender for each. Tenders shall have the name and number of the work to which they refer, written outside the envelope.

5. The duly authorized person from the Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara shall open tenders

in the presence of contractors who have submitted tenders or their representatives who may be present at the time, and he will enter the amounts of several tenders in a comparative statement in a suitable form. In the event of a tender being accepted, the contractor shall for the purpose of identification, sign copies of the specifications and other documents mentioned in Rule 1. In the event of tender being rejected the competent

16


officer shall authorize the Account Office concerned to refund the amount of earnest money deposited to the contractor making the tender, or his giving a receipt for the return of the money.

6. The officer competent to dispose of the tenders shall have the right of rejecting all or any of the tenders. 7. No receipt for any payment alleged to have been made by a contractor in regard to any matter relating to this

tender or the contract shall be valid and binding on Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara unless it is signed by the competent person duly authorized by the Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara to sign on its behalf.

8. The memorandum of work to be tendered for and the schedule of materials to be supplied by the Karad

Nagarparishad, Karad. Tal. Karad, Dist. Satara and their rates shall be filled in and completed by the Office of the Engineer-in charge before the tender form is issued. If a form issued to an intending tenderer has not been so filled in and completed he shall request the said office to have this done before the completes and delivers his tender.

9. All works shall be measured net by standard measure and according to the rules and customs of the Public

Works Department and without reference to any local custom. 10. Under no circumstances shall any contractor be entitled to claim enhanced rates for items in this contract. 11. All corrections and additions or pasted slips should be reason for reject the tender. 12. The measurements of work will be taken according to the usual methods in use in the Public Works

Department and no proposals to adopt alternative methods will be accepted. The Engineer-in charges decision as to what is the usual method in use in the Public Works Department will be final.

13. The tendering contractor shall furnish a declaration along with the tender showing all works for which he has

already entered into contract, and the value of work that remains to be executed in each case on the date of submitting the tender.

14. Every tenderer shall furnish along with the tender, information regarding the income – tax circle or ward of the

district in which he is assessed to income tax the reference to the number of assessment and the assessment year, and a valid Income Tax clearance certificate.

15. In view of the difficult position regarding the availability of foreign exchange no foreign exchange, would be

released by the Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara for the purchase of plant and machinery required for the execution of the work contracted for. ( GCB / PWD / CFM / 1058-62517 dt. 26.09.59 )

16. The contractor shall also give a list of machinery in their possession and which they propose to use on the

work 17. Every registered contractor should furnish along with tender a statement showing previous experience in the

form of Statement and technical staff employed by him 18. Successful tenderer will have to produce to the satisfaction of the accepting authority a valid and current

license issued in his favour under the provision of Contract Labour (Regulation and Abolition Act, 1973) before starting work, failing which acceptance of the tender will be liable for withdrawal and earnest money will be forfeited to Government.

19. The contractor shall comply with the provision of the Apprentices Act 1961 and the rules and orders issued

there under from time to time. If he fails to do so, his failure will be a breach of the contract and the Karad Nagarparishad, Karad. Tal. Karad, Dist. Satara may in his discretion cancel the contract. The contractor shall also be liable, for any pecuniary liability arising on account of any violation by him of the provisions of the Act.

17


GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT 1. APPLICATION:

The General Conditions shall apply in contracts made by the Purchaser for the procurement of Goods.

2. STANDARDS:

The Goods supplied under this contract shall conform to the standards prescribed in the Technical

Specifications mentioned in Annexure-I.

4. INSPECTION

4.1) The Purchaser or his representative shall have the right to inspect the goods as per prescribed schedules

for their conformity to the specifications.

4.2) Should any inspected goods fail to conform to the specifications the purchaser may reject them and the

supplier shall either replace the rejected goods or make all alterations necessary to meet Specification

requirements free of cost to the purchaser.

5. DELIVERY:

5.1) Delivery of the goods and documents shall be made by the Supplier in accordance with the terms

specified by the Purchaser in its Schedule of Requirements and special conditions of contract and the goods

shall remain at the risk of the Supplier until delivery has been completed. The delivery of the equipment shall

be to the ultimate consignee as given in the purchase order.

5.2) The delivery of goods shall commence within 3 days of the placement of order

6. PAYMENT TERMS:

6.1) 100% Payment shall be made on receipt of goods by consignee. For claiming this payment the following

documents are to be submitted to the paying authority.

(ii) Delivery Challan/ Bills in duplicate duly pre-ipted

(iii) Supplier certificate for dispatch

(iv) Excise gate pass / invoice or equivalent document in case of manufacturer.

(v) Consignee receipt

6.2 (ii) No payment will be made for goods rejected at the site on testing.

7. LIQUIDATED DAMAGES

7.1) The date of delivery of the stores stipulated in the acceptance of the tender should be deemed to be the

essence of the contract and delivery must be completed not later than the dates specified therein. Extension

will not be given except in exceptional circumstances. Should, however, deliveries be made after expiry of the

contracted delivery period, without prior concurrence of the purchaser and be accepted by the consignee,

such delivery will not deprive the purchaser of his right to recover liquidated

damage under clause 7.2 below.

7.2) Should the supplier fails to deliver the store or any consignment thereof within the period prescribed for

delivery, the purchaser shall be entitled to recover 0.5 % of the value of the delayed supply for each week of

delay or part thereof for a period up to 10 (TEN) weeks and thereafter at the rate of 0.7% of the value of the

delayed supply for each week of delay or part thereof for another TEN weeks of delay. In the case of package

supply where the delayed portion of the supply materially hampers installation and commissioning of the

systems, L/D charges shall be levied as above on the total value of the concerned package of the Purchase

Order. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not

challengeable by the supplier.

8. FORCE MAJEURE

8.1) If, at any time, during the continuance of this contract, the performance in whole or in part by either party

of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the

public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes,

lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such

eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither

18


party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim

for damages against other in respect of such non-performance or delay in performance, and deliveries under

the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist,

and the decision of the Purchasers to whether the deliveries have been so resumed or not shall be final and

conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented

or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option,

terminate the contract.

8.2) Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take

over from the Supplier at a price to be fixed by the purchaser, which shall be final, all unused, undamaged and

acceptable materials, bought out components and stores in course of manufacture which may be in

possession of the Supplier at the time of such termination or such portion thereof as the purchaser may deem

fit, except such materials, bought out components and stores as the Supplier may with the concurrence of the

purchaser elect to retain.

9. TERMINATION FOR DEFAULT

9.1) The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of

default, sent to the supplier, terminate this contract in whole or in parta) if the supplier fails to deliver any or all

of the goods within the time period(s) specified in the contract, or any extension thereof granted by the

purchaser pursuant to clause 10;b) if the supplier fails to perform any other obligation(s) under the Contract;

and c) if the supplier, in either of the above circumstances, does not remedy his failure within a period of 15

days (or such longer period as the purchaser may authorize in writing) after receipt of the default notice from

the purchaser.

10.2) In the event the purchaser terminates the contract in whole or in part pursuant to para 7.1 the purchaser

may procure, upon such terms and in such manner as it deems appropriate, goods similar to those

undelivered and the supplier shall be liable to the Purchaser for any excess cost for such similar goods.

However the supplier shall continue the performance of the contract to the extent not terminated.

10. TERMINATION FOR INSOLVENCY

The Purchaser may at any time terminate the Contract by giving written notice to the Supplier, without

compensation to the supplier. If the supplier becomes bankrupt or otherwise insolvent as declared by the

competent court provided that such termination will not prejudice or affect any right of action or remedy which

has accrued or will accrue thereafter to the purchaser.

11. ARBITRATION

No arbitration clause, the decision of Chief Officer is final and binding on contractor.

19


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Name of Work. : Supply of Stationary Material as per Requirement of KMC for the year 2015-16

________________________________________________________________

INFORMATION OF THE BIDDER.

1. Name of the Contractors Company : 2. Status of the Company. : Partnership Proprietary Joint Stock Private/public 3. Registered Address of the Company : Telephone numbers including the Same of the partners etc. 4. Company when established : 5. List of key personnel, their qualifications, : Designations and experience. 6. Works executed (completed) in last : three years. 7. Works in hand at present : 8. Machinery, equipment, shuttering etc. : owned by the company. 9. Enquiry about financial status can : be made with Bankers. 10. Enquiry about quality and speed : can be made with.

Note: Contractor should submit this information on his letterhead.tractor

21


KARAD NAGARPARISHAD, KARAD.

Tender- Supply of Stationary Material as per Requirement of KMC for the year 2015-16

ANNEXTURE OF RATES

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Witness- 1 Bidder Sign & Seal

23


KARAD NAGARPARISHAD, KARAD

NAME OF WORK : Supply of Stationary Material as per Requirement of KMC for the year 2015-16

“DECLERATION OF THE CONTRACTOR”

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding all materials and labour on which I / We have based my / our rates for this tender. The

specifications and leads on this work have been carefully studied and understood before submitting this tender. I/We

undertake to use only the best materials approved by Engineer-in charge or his duly authorized assistant during

execution of the work and to abide by their decisions.

CONTRACTOR

CHIEF OFFICER Karad Nagarparishad, Karad.

24


Signature of Contractor No. of Corrections Chief of f icer

25

FORM – I

FORM – III

Details of works Experience Documents & Details of similar type and magnitude carried out by the Contractor

Name of the tenderer :

Sr.No. Name of work Cost of work Date of

starting

Stipulated date of period of

completion

Actual date of

completion

Remarks

SPECIMEN FORM

Signature of Contractor No. of Corrections Chief of f icer

26

FORM NO.VI

STATEMENT SHOWING WORK DONE IN

LAST THREE YEARS

NAME OF CONTRACTOR :-

Amount of work done

during each of last

three years (Rs. in

lakhs)

Amount of

work still

remaining to

be executed

2014-2015

(Rs. In lakhs)

Remarks Sr.

No.

Name of work

Amount Put to

Tender/

Tendered cost

Agreement

No.

Date of

Commencement

2011-2012

2012-2013

2013-2014

1

2

3

4

5

6

7

8

9

10

Grand Total :-

Outward No. and Date of Certificate issuing authority

Sanitory Engineer