ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

Karadeniz Technical UniversitySchool of Engineering

Department of Mechanical Engineering

ME 2004 Business English

2016 Spring Semester

Lecturer:

Ömer Necati Cora (Ph.D, Assist. Prof. )Department of Mechanical EngineeringRoom #: 320 E-mail: oncora@ktu.edu.tr

EFFECTIVE PRESENTATION

ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

This lecture note is based on

1) Prof. Dr. Tayfun AKIN’s seminar titled as "Oral Presentation ofEngineering Topics" held in METU Mechanical EngineeringDepartment in April 2004.

2) Klara Nahrstedt’s presentation titled as "Excellence in OralPresentation for Technical Speakers"

3) Other sources wherever quoted.

Acknowledgment

ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

“One of the most important aspects to besuccessful in your research, your job and yourcareer is

Excellent Oral and Written Communication

Prof. Sherman Frankel

Quote

ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

An oral presentation does not need to be deadly dull

Markel M. , ‘Technical Communication’, Chapter 21, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.

Myths and Mistakes of TechnicalPresentations

Popular Myth: A technical audience requires a lot of technicaldetails in order to evaluate the speaker’s ideas

In 1989 HP conducted a survey to determine what technical presenterswant to hear from other technical presenters.

Result: Listeners want talks- easy to follow and well organized;- they want simplified message “less is more”

Studies showed that simplifying and repeating the mainidea will result in increased attentiveness and retention

Pros & Cons of Oral Presentation

AdvantagesInteractiveBody language, vocaltone, eye contactAbility to see reactionsAbility to answerquestions immediately

DisadvantagesOn the spotNerves often causepeople to present poorly

John M. Lannon, Laura J. Gurak, Technical Communication:International Edition, 12/E, Pearson, 2011.

Informative Training/Instructional Persuasive Action Plan Sales

Types of Presentations

Introduction

Giving a presentation isscary for most people

Audience wants yousucceed

Preparation in advance isimportant Figure quote: John M. Lannon, Laura J. Gurak,

Technical Communication: International Edition,12/E, Pearson, 2011.

Organization of the Presentation

A. Organizing an oral presentation

B. Delivering an oral presentation

A. Organizing an Oral Presentation

Make it short

Make the organization obvious

Make the ideas simple and vivid

Summarize an be prepared for questions

1. Make it short

It takes twice as long to listen as to read

Stick to a few main points

Write it out; but do not memorize it

Practice it aloud

Time it one minute short

2. Make the organization obvious

Acknowledge the introduction and the audience

Tell them what you are going to tell them

Tell them

Tell them what you told them

3. Make the Ideas Simple and Vivid

Put your ideas in verbal pictures make it clear, no going back use illustrative examples

Explain your strategy where you are trying to go, before your tactics

Explain scientific ideas in physical terms

Illustrate the application

Explain ideas in English before mathematics C=A/d

Use Rhetorical Questions to keep attention

Glass Substrate

P++

Si

Cx

Capacitive Pressure Sensor

8.6 mm

11.7 mm

Glass Substrate

P++

Si

Cx

4. Summarize and Be Prepared for Questions

Repeat the main points in conclusion

Repeat each question for the benefit of the audience

Reword clumsy questions

Wait until after the speech to pass things out

In Summarywhen you prepare an oral presentation

Make it short

Make the organization obvious

Make the ideas simple and vivid

Summarize and be prepared for questions

B.Delivering an Oral Presentation

Set the stage and the audience

Have an insurance policy instead of a manuscript

Use graphic aids

Talk loudly, slowly, and vigorously

1. Set the Stage and the Audience

Inspect the room ahead of time Choose a room that is a little too small Choose a room with the entrance in the rear Remove distractions if you can Cool off the audience Appoint a volume indicator

2. Have an Insurance Policy Instead of aManuscript

Talk from your graphic aids

Put notes on cards

Type the main points to prevent finger smudges

Type on one side only

Keep the cards in the pocket of your jacket

3. Use Graphic Aids

Slides and acetates order properly do not block the audiences’ view use large fonts NEVER ever put paragraphs or long sentences Overlays (no need with powerpoint) Use the chalkboard backhand

Do not exaggerate the powerpoint functions

An Example to a Bad Presentation

Visuals

Plan Decide which visuals will work best where Decide how many visuals are appropriate Create a storyboard Decide which visuals are achievable Select appropriate media

Prepare Be selective Make visuals easy to read and understand Look for alternatives to word-filled visuals

Silicon Substrate

SiO2

Photoresist

UVDiffusion

N+ N+

Example Presentation: Photolithography

Silicon Substrate

N+ N+

Metal-Oxide-Silicon Transistor

NN

SiO2

Polysilicon

Source Gate Drain

ME 2004 BUSINESS ENGLISHKARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

SimplicityInjection

Efficiency Pixel Area

ChargeStorageCapacity

ZeroDetector

Bias

SI & SDFDI

BDICTIASCI

CMDICMI*

Infrared Detector Readout Structures

*Developed by METU-MEMS/VLSI Group

4. Talk Loudly, Slowly, and Vigorously

Talk loudly Talk slowly Talk vigorously Eyes on noses Hands at your sides Move on transitions Rehearse

In Summarywhen delivering an oral presentation

Set the stage and the audience

Have an insurance policy instead of a manuscript

Use graphic aids

Talk loudly, slowly, and vigorously

Conclusion

Organizing an oral presentation

Delivering an oral presentation