kronos timekeeper
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KRONOS TimeKeeper. “ Best in Class ”. Agenda. Overview How it works Using KRONOS TimeKeeper. Overview. What is KRONOS TimeKeeper? - PowerPoint PPT PresentationTRANSCRIPT
KRONOS TimeKeeper KRONOS TimeKeeper
“Best in Class”
AgendaAgenda
Overview
How it works
Using KRONOS TimeKeeper
Overview Overview What is KRONOS TimeKeeper?
– KRONOS TimeKeeper System consists of the time clocks used at Central Freight Lines terminals and the programs that convert that information to usable payroll data.
– The clocks log the in and out punches made by each employee and allow the employee to review total time for the current pay period.
– Clock data is uploaded to the AS/400 computer system where it is used to generate payroll.
How It WorksHow It Works
All clocks are are polled continuously
Clock Polling Schedule
AS/400
Using KRONOS TimekeeperUsing KRONOS Timekeeper
Sign On screen for the AS/400
Type your User Id & Password
& press ENTER
Using KRONOS TimeKeeperUsing KRONOS TimeKeeper
Company Verification Screen.
Press ENTER to continue
Using KRONOS TimekeeperUsing KRONOS Timekeeper
Main Kronos menu. Select option 1 for Daily Processing
Type 1 &Press ENTER to continue
Using KRONOS TimekeeperUsing KRONOS Timekeeper
Daily Processing menu. Select Time Editor.
You will not see the other options on this
Menu. They are payrollManagement menu options.
Type 1 &Press ENTER
to open Time Editor
Selecting Records to ReviewSelecting Records to Review
Time Editor Menu.
Type the SupervisorCode & press ENTER.
CFL supervisor codes are 3character codes.
This test uses a numeric supervisor code.
ORTab to Supervisor
&Press F4 to display
all valid Supervisor Codes
Selecting Records to ReviewSelecting Records to Review
Time Editor Menu. We have pressed F4 for list of codes
Now we see all validSupervisor Codes.
Tab down to the code you have been assigned
ortype the first letter of the
supervisor code and it will position to that letter
Selecting Records to ReviewSelecting Records to Review
To Limit Time Records Displayed, enter Date & Time
A way to limit the numberof records that display onthe screen is the use of
date & time for thetime clock punches
Selecting Records to ReviewSelecting Records to Review
Time Editor listing of employees for supervisor.
Here we selectedSupervisor code - 002
Selecting Records to ReviewSelecting Records to Review
Display only selected date range
On the selection screen, we asked for 02/05/01
under supervisor code 002.Display shows only those
time punches.
Selecting an EmployeeSelecting an Employee
Time Editor listing of employees for supervisor.
To review an employee’s time clock punches
Type 1 & press ENTER
Employee Time Clock PunchesEmployee Time Clock Punches
All punches for current pay period are displayed
This employee has an automatic deductionfor lunch. Other punches are included for
department changes.
Function Key UsageFunction Key Usage
Employee Time Clock Punches
Function Key UsageFunction Key Usage
Employee Time Clock Punches
Edit Time Clock PunchesEdit Time Clock Punches
Employee Time Clock Punches
To edit a clock punch record, tab to the lineto be edited, type 1 & press Enter
Edit Time Clock PunchesEdit Time Clock Punches
Employee Time Clock Punches
Change the information as required.You should always enter comments
when editing time records.
Delete Time Clock PunchesDelete Time Clock Punches
Employee Time Clock Punches
To select record for deletion,type 4 & press Enter
Delete Time Clock PunchesDelete Time Clock Punches
Employee Time Clock Punches
To Delete the punch record, press EnterTo Cancel the Delete, press F12
Pay Code Breakdown Pay Code Breakdown
Employee Time Clock Punches
The B=Breakdown option from the Time Editor
–Employee Detail screen lets you view pay code totals for any time record.
Pay Code Breakdown Pay Code Breakdown
Employee Time Clock Punches
In this test, the breakdown of hours is by Pay Code REG. In the CFL production system,
CK (Clock) is utilized for regular time.
Confirming Clock Punch Record Confirming Clock Punch Record
Type A to Approve the Punch Record
Approving Punch Recordsindicates that the punch
has been checked bySupervisor
Confirming Clock Punch Record Confirming Clock Punch Record
9 in column AP means Approved.
After record has been Approved, a 9 will display.
Reviewing the next Employee Reviewing the next Employee
F9 for previous employee - F10 for next employee
Press F10 to reviewnext employee’spunch records
Reviewing the next Employee Reviewing the next Employee
After pressing F10, next employee is displayed
F10 moves to next employeeunder the currentsupervisor code
Display where hours are charged Display where hours are charged
Labor Levels is normally displayed when reviewing punches
To view other charges, press F11
The charge column defaults to Labor Levels
Display where hours are charged Display where hours are charged
After F11 is pressed, Site (Division) Code is displayed.
After pressing F11, Site(Division)
is now viewed.
Display where hours are charged Display where hours are charged
After F11 is pressed again, Department Code is displayed
Press F11 again, and view Department.
Display where hours are charged Display where hours are charged
After F11 is pressed again, Supervisor is displayed
Press F11 again
Display where hours are charged Display where hours are charged
After F11 is pressed again, SecureFld4 (Cost Center) is displayed
Press F11 again
Display where hours are charged Display where hours are charged
After F11 is pressed again, SecureFld5 (Region) is displayed
Press F11 again
Display where hours are charged Display where hours are charged
After F11 is pressed again, SecureFld6 (Report Location)
is displayed
Press F11 again
After F11 is pressed again, SecureFld7 is displayed
Press F11 again
Display where hours are chargedDisplay where hours are charged
After F11 is pressed, Shift is displayed
Press F11 again
Display where hours are chargedDisplay where hours are charged
Review Employee Defaults Review Employee Defaults
This displays the set up for the employee
Press F14 to viewEmployee Defaults
View Detail Punches View Detail Punches
Press F15 to see all In/Out punch records
View Detail Punches View Detail Punches
This displays punch records for the employee
This screen displays allIn/Out punches
Audit Punch Record Changes Audit Punch Record Changes
Press F16 to view allchanges to clock punch records
Audit Punch Record Changes Audit Punch Record Changes
The Audit Screen displaysany maintenance thathas taken place to the
Time Clock Punch records.
Inserting PunchesInserting Punches
Insert Employee Time Clock Punches with F19
If an employee forgets to punch the clock,the supervisor should use F19 (shift + F7) to
Insert Punches
Inserting PunchesInserting Punches
Enter Employee Time Info & Press ENTER
If an employee forgets to punch the clock,the supervisor should use F19 to
Insert Punches. Enter Date, Time, Pay Code, & Comments
Deleting Punch RecordsDeleting Punch Records
Select F20 to Delete a punch, and this window appears.
Use F20 (shift + F8) to delete a punch.
Time Tracker DisplayTime Tracker Display
This is an example of the F21-Tracker display.
The Tracker Screenallows viewing of time
worked in calendar format
Sample Maintenance SessionSample Maintenance Session
To Begin Reviewing Punches, Enter Supervisor & Date/Time
Enter the Supervisor CodeAnd Start Date & TimeAnd End Date & Time.
Press Enter
Sample Maintenance SessionSample Maintenance Session
Select Employee for Review of Punch Records
Enter 1 to select firstemployee to review
Sample Maintenance SessionSample Maintenance Session
Review punches for accuracy - time in/out, Labor Levels, etc.
These are the punches thatneed to be reviewead
for this date.
These are the punches thatneed to be reviewed
for this date.Be sure to verify In/Out times
& Labor Levels charged.
Sample Maintenance Session Sample Maintenance Session
F6 to add an entry for the selected employee
Time records should only be added manually for Vacation, Bereavement, Jury Duty, etc.
Press F4 to prompt for valid Pay Codes
Sample Maintenance SessionSample Maintenance Session
This displays all the valid Pay Codes.
To view valid Pay Codestab to Pay Code &
press PF4
Sample Maintenance SessionSample Maintenance Session
F19 is to be used if an employee misses a punch.
When inserting punches, always enter comments as to why the punch
is added.
Sample Maintenance Session Sample Maintenance Session
F9 for previous employee - F10 for next employee
Press F10 to reviewnext employee’spunch records
Sample Maintenance Session Sample Maintenance Session
After pressing F10, next employee is displayed
F10 moves to next employeeunder the currentsupervisor code
ReminderReminderWhen clocking in at the beginning of shift, the time
is automatically charged to the employee’s default department
When changing departments, use the Function Key + swipe to change
F3 + badge = BillingF4 + badge = P & DF5 + badge = Inbound DockF6 + badge = Outbound DockF7 + badge = LineF8 + badge = Terminal
Using KRONOS TimekeeperUsing KRONOS Timekeeper
All maintenance to time records must be completed at the end of each shift.
If there are questions, please contact your manager or the Payroll department.
This process will allow TODS reporting to be completed by 6:00am each day.