life and workhacking with digital tools, 2014 edition. © jan-hendrik senf,
TRANSCRIPT
Life- and Workhacking with Digital Tools
@_SENF_
Jan-Hendrik Senf
• Strategies and Concepts
• Setup and Realization
• Coaching, Training, Seminars and Workshops
• Audits, Second Opinions, Optimization
• Websites: Concepts, Realization, Relaunches
• Social Media Monitoring and Dashboards
• Personal Branding and Reputation
• Employer Branding and Enterprise 2.0
• Issue- and Crisis Communication
Consultants for Digital Communication - Social Media Marketing -
www.senf-heinemann.com
The Problem
The solution (forget it ;)
• Effectivity: �To do the right things
• Efficiency:�To do things right�
THE classic read
http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People
THE classic system http://en.wikipedia.org/wiki/Getting_Things_Done
Enterprise 2.0: �Force self-control
http://www.gorowe.com/main/books-and-tools/ http://www.danpink.com/books/drive/ http://en.wikipedia.org/wiki/ROWE
• All ideas compete on an equal footing
• Contribution counts for more than credentials
• Hierarchies are natural, not prescribed
• Leaders serve rather than preside
• Tasks are chosen, not assigned
• Groups are self-defining and - organizing
• Ressources get attracted, not allocated
• Power comes from sharing information, not hording it
• Opinions compound and decisions are peer-reviewed
• Users can veto most policy decisions
• Intrinsic rewards matter most
• Hackers are heroes
Gen Y and the workplace
Understanding Gen Y http://marcprensky.com/ http://dontapscott.com/books/grown-up-digital/ www.borndigitalbook.com
Becoming a Social Business http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framework/
It‘s killing your productivity. Kill Email
Email is 40+ years old now
• Knowledge
• Tasks
• Files�
• Hierarchies, Secrets, Power etc.
„Trapped“ in Emails are
• Email is always intrusive, always „Push“ instead of „Pull“
• Email is used very wrong VERY often (Chat, cc: deleted etc.)
• Email is killing time
• Email is killing productivity
• Email is very often the wrong solution for the job to be done
• Email is generating silos of knowledge
• Email can easily lead to misunderstandings regarding tone
• Email is the opposite of transparency
• Email has no built-in fun feature (no gamification included)
Email is THE„killer“-app
Killerfeature: No mailclient ;)
Email is NOT the only choice
It’s possible. Let’s start today:) Foto: flickr user RayBanBro66 (undercc-Licence)
• Totally subjective
• Absolutely non-complete
• Inspiringly inspirational
• Hopefully helpful
• BIG TIME BORING �(at least when you know these tools)
Last warning: This is…
Get a better mail client
Use Activity Feeds instead of Emails for ALL internal communication
Don‘t mail documents!
Don’t mail files!
Track worktime
List tasks and share lists
Track and record progress
Structure complexity with mindmaps
Put ALL notes into the Cloud
Put ALL contacts to the Cloud
Move your Phones to the Cloud
Put offtimes into the Cloud
Manage projects
Be better at meetings
Move meetings to the Cloud
Simulate a CoWorking-Space in the Cloud
Centralize invoices
Rule your passwords (everywhere)
Cluster your workday
Boost your focus
Kill visual clutter
Read stuff later (everywhere)
Use a custom startpage in your browser
Centralize content sources
Use (realtime) Dashboards
Use (cloud-) aggregators
Use alerts
Buffer ALL tweets
Only tweet with maximum reach
Try instant time tracking
Block sites that kill time
Block the Social Web
Block the Internet
Downgrade your smartphone to a plain phone (from time to time)
• Institute „No-Meetings-Fridays“
• Institute the „Rule of 2“: No more than 2 team members at any meeting. Then brief others.
• Disable new Email-Notifications
• Turn off Voice Mail
• Batch process Emails 1 - 2 times a day
• Block time for key projects and deliverables
• Get off non-essential Email distribution lists
• Apply David Allens’ „2 minute rule“
• Limit the number of items on your daily To-Do-List
• Take Time-Outs to review goals and check process
• Work from home 1 - 2 days a week
• Color-code incoming Emails based on priorities to improve scan-ability
• Go digital with note-taking to make it easier to search and retrieve data from notes
• Slow down and reflect rather than just to react in the moment
• Delegate more
• Let others fix their own problems
Hack your workplace:
Be productive
Work in the Now, with Flow http://en.wikipedia.org/wiki/The_Power_of_Now http://en.wikipedia.org/wiki/Flow_(psychology)
Understand the social dimension of our race to maximize our productivity
Stream "Speed" (90 min.) in German on arte (free): http://future.arte.tv/de/warum-rennt-uns-die-zeit-davon Stream "Speed" (90 min.) in English on Vimeo (paid): vimeo.com/ondemand/speedthefilm
Discover natural Powerfoods For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.
Optimize your sleep Wake Up Light, Water Pillow, Fitbits Sleeptracking
Work hard
Play hard
Be happy:)
Sharing means caring: �What are YOUR tools and hacks?
Ressources:
• www.senf-heinemann.com
• facebook.com/SENF (page)
• twitter.com/_SENF_
• mail [ at ] senf-heinemann [dot] com
• +49 (0)30 - 86 08 537
• +41 (0)44 - 520 58 29
Let’s connect:
http://slideshare.net/janhendriksenf