lincolnshire event safety partnership (lesp) ian reed & vanessa mawer
TRANSCRIPT
Lincolnshire Event Safety Partnership (LESP)
Ian Reed & Vanessa Mawer
What is an event?
• “a publicised indoor or outdoor planned presentation consisting of public displays, exhibitions or entertainment, sporting or celebratory activities etc, involving spectators being invited or attending to gather either on public open space, public highways or in enclosed stadia, in numbers anticipated to require special arrangements for that venue being made by the Event Organiser, in collaboration with partner agencies, in order to ensure the safe conduct of that event.”
Is event planning necessary?
• We’ve always done it like that and nothing’s ever gone We’ve always done it like that and nothing’s ever gone wrong before!wrong before!
• Poor risk management.• Inadequate crowd management.• Unsafe structures.• Poor evacuation procedures.• Inadequate staff training.• Poor housekeeping.• Locked fire exits.• Unsuitable materials.
Largest Annual Events In Lincolnshire
Event Attendance
Lincoln Christmas Market 250,000RAF Waddington Air Show 130,000Lincolnshire Show 65,000Spalding Flower Parade 40,000British Superbikes (Cadwell Park)40,000
A Brief History
• Discussions at Lincoln Christmas Market SAG.• Formation of county wide multi agency group to advise on
Safety.• First LESAG meeting in December 2004, preceded by press
launch.• A Guide for Event Organisers in Lincolnshire booklet produced
in 2005.• First Crowd Dynamics course held in Lincolnshire under LESAG
banner.• Group now meets twice a year and reports to the L.R.F.• Sub groups used to continue refining / updating documents and
information.• Olympic Torch Relay sees LESP acting as a SAG in its own right
LESP Mission Statement
• Lincolnshire Event Safety Partnership exists to provide a Lincolnshire Event Safety Partnership exists to provide a strategic framework of consistent advice to local Events strategic framework of consistent advice to local Events Safety Advisory Groups across Lincolnshire to enable them to Safety Advisory Groups across Lincolnshire to enable them to provide proportionate, timely and accurate guidance to event provide proportionate, timely and accurate guidance to event organisers.organisers.
• Lincolnshire Event Safety Partnership seeks to facilitate a Lincolnshire Event Safety Partnership seeks to facilitate a thriving, safe and supportive environment through the local thriving, safe and supportive environment through the local Safety Advisory Groups across Lincolnshire. Safety Advisory Groups across Lincolnshire.
• All members of the Lincolnshire Event Safety Partnership will All members of the Lincolnshire Event Safety Partnership will play an involved and active role relating to their area of play an involved and active role relating to their area of expertise and are committed to positively impact events in expertise and are committed to positively impact events in Lincolnshire,Lincolnshire,
LESP Objectives
• In particular the Group will:In particular the Group will:• Provide a forum of strategic advice to relevant bodiesProvide a forum of strategic advice to relevant bodies• Gather intelligence and share best practiceGather intelligence and share best practice• Provide consistent and proportionate advice and guidance to interested Provide consistent and proportionate advice and guidance to interested
groups and agenciesgroups and agencies• Support local Safety Advisory Groups and encourage a positive culture of Support local Safety Advisory Groups and encourage a positive culture of
event safetyevent safety• Provide training for event organisers, safety advisory group members and Provide training for event organisers, safety advisory group members and
other bodiesother bodies• Positively engage with regulatory and enforcement bodiesPositively engage with regulatory and enforcement bodies• Consider and interpret relevant legislation and approved codes of practice Consider and interpret relevant legislation and approved codes of practice
applicable to the event industryapplicable to the event industry• Compile and maintain a database of events throughout LincolnshireCompile and maintain a database of events throughout Lincolnshire• Maintain and develop links with public and private bodies associated with Maintain and develop links with public and private bodies associated with
the event industrythe event industry
LESP Membership
Lincolnshire Police Lincolnshire Fire & Rescue
East Midlands Ambulance Service Lincolnshire Emergency Planning
Highways & Planning City of Lincoln Council
North Kesteven District Council South Kesteven District Council
West Lindsey District Council East Lindsey District Council
Boston Borough Council South Holland District Council
Local authority representatives include officers from licensing, health & safety, environmental health, food safety and event teams
The group has communication links with Health and Safety Executive, Security Industry Authority, Trading Standards
How does LESP work?
• Website – www.lincolnshireprepared.co.uk/lesp• Suite of documents on website for organisers to refer to
or download
• Single event and district SAGs with specific criteria
• Further training – courses / good practice
www.lincolnshireprepared.co.uk/lesp
• Attachments• The following files will open in their associated programs • To view PDF files on our website Adobe Acrobat Reader 5 or above is required. To upgrade for free visit
http://www.adobe.com/products/acrobat/readstep2.html
For help with reading pdf files please visit the Adobe Acrobat Access site http://access.adobe.com/
• Event Risk Matrix – Acrobat/PDF File (279k)
• Event Management Plan Guidance – Acrobat/PDF File (364k)
• Event Management Plan Template – Word Document (87k)
• Event Risk Assessment Template – Acrobat/PDF File (354k)
• LESP Handbook – PPS File (12Mb)
• Lost/found Children and Vulnerable Persons Procedure – Acrobat/PDF File (660k)
• Event Safety Calculator – Excel Spreadsheet (42k)
• Training, Exercising, Olympics Calendar Feb 2012 – Excel Spreadsheet (120k)
What does it include?
powerpoint format for ease of use
• Timelines for different parts to the event, specifically legal matters such as licensing and traffic management.
• Useful information to be considered when planning an event.• Impact of events taking place on the public highway including a
checklist.• Organising a public firework display.• Event safety plan checklist.• Event safety checklist.• Where to go for more detailed information and a list of documents for
further reading.• What to do if things go wrong.• References to further reading.
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MISSION STATEMENT 4
INTRODUCTION 5
TIMELINES 10
PLANNING PERMISSION 18
LICENSING 19
HIGHWAYS 22
RISK ASSESSMENT 28
INSURANCE 31
FIRST AID 32
CHILDREN AND VULNERABLE PERSONS 33
STEWARDS, SECURITY AND MARSHALS 34
TEMPORARY STRUCTURES 36
BARRIERS 38
EVACUATION 41
COMMUNICATIONS 43
Safety Advisory Groups
•Established using the following criteria
•For events attracting over 5,000 people•Events where there is a specific risk•Where there has been previous incident(s)•New organiser / venue who request help / support
•SAG can be called / requested by any of the agencies•Events usually brought to the district SAGs•Establish terms of reference•Consistent dealings with all organisers / events •No statutory powers, but unwise to ignore the advice•Minutes will be disclosed in any future inquiry
SAGs
District SAGs have specific meeting dates
North and South Kesteven – 1st Monday of month - amBoston and South Holland – 1st Tuesday of month - amEast Lindsey – 2nd Tuesday of month - pmCity of Lincoln – 3rd Tuesday of month - amShowground and West Lindsey – 2nd Thursday of month – pm
Single event SAGs
Waddington Air Show – 1st Mon of month – pmLincoln Christmas Market – 3rd Tues of month after City SAGLincs Show – 2nd Tues of month before Showground SAG
Protocol for calling SAG
• The agency who is first notified of the event advises the organiser to view the website
• The agency then contacts the chair of the SAG for that area, for a date / time to be allocated
OR• Decision made that specific SAG is required and date
arranged
Lincoln Christmas Market
Some fact and figures
• £10 million • 750 coaches• 12,000 park and ride
vehicles• 250,000 visitors• Over 4 days• Street event – free to
attend
• multi agency SAG• year round planning• multi agency control
facility with CCTV• Silver Commanders on
site• Crowded Places strategy
2010
Further Training
• Intro to Crowd & Public Safety Management.• Public Safety at Sports & Entertainment Venues.• Public Safety at Festivals & Mass Gatherings.• Public Safety in Complex & Built Environments.• Temporary Demountable Structures.• Crowd Dynamics.• IOSH Managing Safely in the Exhibition and Events
Industry.• Safety Passport Alliance• Working on SAGs
The Future
• Continue to promote safety at events in Lincolnshire.
• Encourage & work with new event organisers and promoters that want to stage events in the county.
• Annually revise the event safety booklet to reflect any changes in legislation or good practice.
• Stage IOSH and crowd dynamics courses in Lincolnshire.
• Stage training days for event organisers.• Prepare a toolkit for new event organisers.• Continue to support the many SAGs in the county.• Produce an accurate diary of events.
Questions?
Olympic Torch Relay spotter stakes place early!