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Living Learning and Theme Community Information Guide

May 2

2013Central Washington University University Housing and

New Student Programs

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Table of Contents

Living Learning Community Description 2Theme Community Description 2Frequently Asked Questions 3-4Current Living Learning Communities 4-10Current Theme Communities 10-12Living Learning and Theme Community Responsibilities 12-15General time frame for creating a new Living Learning or Theme Community 15-17Procedure for creating a new Living Learning or Theme Community 17-19

Ian Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]

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Central Washington UniversityUniversity Housing and New Student Programs

Living Learning and Theme CommunityInformation Guide

Assistant Director of Residence Life Ian Miller

Living Learning CommunitiesWhat is a Living Learning Community?

Here at Central Washington University being part of a community is about making connections with others who have common interests. Community is about getting involved and contributing to something larger than yourself. Living Learning Communities (LLCs) at Central Washington University bridge students' academic interests and goals with their residence hall living experience.

Students with common academic interests live together in the same residence hall and develop personal and academic relationships with other students and faculty from a field of study. Students participate in out of the classroom enrichment activities that support their academic pursuits. As noted below, some LLCs are connected to specific courses that students take together.

Why do students get involved?

First-Year and Returning students enjoy living in an LLC because they live with students with similar interests and common academic pursuits. It provides them with opportunities to live, learn, and grow together in an environment where faculty and residence hall staff collaborates to create an environment supportive of students' academic pursuits.

Living Learning Community MissionLiving Learning Communities (LLCs) provide opportunities for students to develop relationships with faculty from a respective discipline in a residence hall setting.

LLCs complement students' classroom experience by providing enriched lifelong learning opportunities. Through formal and informal activities, students' connection with faculty results in greater understanding of their academic pursuit, affirmation of career choice, and enhanced preparedness for a career path.

Theme CommunitiesTheme Communities are not connected to a specific academic discipline, but allow students the opportunity to live and learn with students who share common interests. As with LLCs, Theme Communities allow students to build relationships with other students and faculty and staff who share their interests.

Theme Community MissionTheme communities in the residence halls connect students to enrichment beyond the academic and traditional social settings. Theme communities differ from learning communities in that theme communities are primarily focused on common interest(s) rather than a specific area of academic study. Active participation is required to live in a theme community.


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Frequently Asked QuestionsHow do LLCs differ from other residence hall living environments?While all residence halls offer educational and social activities, LLC students with common academic interests reside in a specific residence hall and agree to participate in out of classroom enrichment activities that focus on an academic discipline. LLC students have greater opportunities to develop personal relationships with the faculty from the LLC's field of study. Faculty volunteers their time to collaborate with the residence hall staff to coordinate enrichment activities. All of the residence halls housing LLCs have professional residence hall staff and/or scholars in residence who assist with the daily operation of the LLC.

What are the benefits of living in an LLC?

Research has shown that students living in an LLC have better academic performance, greater sense of collegiality, enhanced personal development, increased intercultural experiences, and greater exposure to positive social environments. Some LLCs have a dedicated University 101 course which allows students to engage with faculty and students specific to the LLC. The following LLCs have a dedicated University 101 course: Science Talent Expansion Program (S.T.E.P), Douglas Honors College (DHC), Education, Aviation, Casa Latina, and Students for the Dream

Do I have to be sure of my major in order to live in an LLC?

With few exceptions as noted below, students do not need to have declared a major in the LLC academic discipline to be admitted or participate in the LLC. Especially for First-Year Students, living in an LLC will assist students in exploring their academic interests and in deciding a major to pursue. Students appreciate the academic environment and mutual support the LLC offers within the residence hall. Students enjoy the out of the classroom enrichment activities and the camaraderie among students and faculty with similar interests.

What LLC activities are offered to students?

The possibilities are endless! Faculty and residence hall staff collaborates to create both educational and social out of the classroom enrichment activities. They use the LLC Mission Statement as a guide to meet students’ needs; however, student input is necessary to ensure the activities are of interest and value to students. Activities occur in the residence hall, the surrounding community, and the region. Activities vary within each LLC. Some examples include day hikes, rock climbing, regional symphonies, lecture series, movie nights, theme dinners, guest speakers, museum visits, and community service projects. Students are encouraged to get involved in leadership roles to assist with the activities offered.

Is it possible to participate in a LLC but live in a different residence hall?

No. It is difficult for an LLC to develop when students do not live together. Logistically, it is hard to maintain communication among students, which makes it difficult for students to get to know other LLC students and stay involved. STEP and DHC are exceptions. Students can be a member of these programs and not a member of the STEP or DHC LLC. However, faculty in these programs strongly encourages students to live in the LLC. Students not participating in these LLCs will not live in Kamola, Sue, or Barto Halls but reside in one of the other first-year residence halls.

If I live in a LLC, will I be too busy to focus on my academic or other interests?

No! Being involved in an LLC has shown that it can enhance your academic performance. Activities are planned monthly and vary in length depending on the activity. Activities are designed to fit into students' evening or weekend availability. The ability to balance academics and extra-curricular interests varies among students, so you are the best judge of how involved you can become in other campus activities and succeed


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academically. It is encouraged student attend at least one activity a month and also attend the monthly advisory board meetings.

How do I Apply?Through an application process. Complete the LLC section of the University Housing Room and Board Contract and indicate the LL/Theme Community for which you are applying.

2012-2013 Living Learning CommunitiesThe following information was taken from the University Housing website to illustrate the current living learning and theme communities offered at Central Washington University. As we update and continue to develop our living learning and theme communities it will be important to evaluate the information which is on the University Housing website.

Asian Pacific Islander American House - Kamola Hall

Average number of Students: 6

Central Washington University is proud to announce the creation of our newest Living Learning Community, the Asian Pacific Islander American House. Members of Asia Pacific Islander American (APIA) House have an academic and personal interest in Asian Pacific American history, culture, and contemporary issues. Through organized academic and social activities such as student-led lectures, group discussions, cultural events, and community service, residents become part of a unique environment for interaction and learning. APIA House supports a close-knit community and is comparable to a home away from home.

Mission StatementThe Asian Pacific Islander American (APIA) House Living Learning Community (LLC) is a diverse, academically stimulating community open to all who have an interest in Asian and Pacific Island culture. APIA House LLC members have and create opportunities to engage in cultural experiences and learning; have fun while socializing in and outside of their communities; connect with other organizations on and off campus; participate in academically stimulating programs and experiences; and educate other communities about APIA House and culture.

Learning Outcomes Gain a better understanding of different Asian & Pacific Island cultures Teach others about Asian & Pacific Island cultures Interact with groups outside of campus through performances, shared experiences, and outreach to high

school students Take at least one cultural trip to Seattle Work on expanding the presence and influence of APIA in the Residence Hall, and help with marketing

design for APIA

Faculty:Yukari AmosBlack Hall 204-10Ian Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]

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(509) [email protected]

Aviation - Wendell Hill Hall

Average number of students: 30

Students involved with this program must be accepted into the Aviation program. Students take a series of classes together including University 101. Some examples of the programs students have been involved with include visiting the Museum of flight, FAA review study sessions, and community service projects with children at the local airport.

Mission StatementTo help develop and enhance a sense of fraternity and support for those students involved in the major. Quiet study settings, mentoring between upperclassmen, and tutoring amongst residents are all aspects of this academically based living learning environment. Students will also be able to further their career ambitions by connecting with industry partners. In addition, students will develop close connections with faculty, flight instructors, and peers through experiential learning and social events.

Learning OutcomesFirst Year

Develop good study habits and time management skills necessary for a career in aviation. Explore opportunities for interacting and mentoring with upper class students in the aviation program. Explore career opportunities in the aviation industry.

Upper Class Develop skills to mentor first year students. In the mentoring process, increase the student’s knowledge in aviation-related subjects. Continue to explore career opportunities in aviation.

Faculty:Teresa SloanBlack Hall 225-5(509) [email protected]

Casa Latina - Meisner Hall


Casa Latina is a multicultural LLC open to all students who share an interest in Latina/o heritage and culture. Casa Latina offers a common academic experience through a variety of social and cultural events, mentoring and support programs, and community outreach activities.

Mission StatementCasa Latina, an interdivisional collaboration uniting students, faculty, and staff, is a multicultural Living Learning Community (LLC) that welcomes all students who share an interest in Latina/o heritage and culture.Learning Outcomes

Provide a common academic experience through the Latino and Latin American studies program.Ian Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]

mailto:[email protected]


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Create formal and informal activities that enrich students' academics and the University community. Promote students' engagement with Latina/o populations and surrounding communities. Transform Central Washington University into a culturally rich and receptive environment. Your future is Central. Tu futuro es Central.

Faculty:Stella Moreno – LLAS Co-DirectorL&L [email protected]

For more information about the Latino & Latin American Studies program, please visit http://www.cwu.edu/latino-latin-american/.

Education - Kamola and Sue Lombard Halls


Students anticipating a career in education or in a field working with children or youth are eligible. Students will be enrolled in a common University 101 class which will help students transition into the Education program. Education LLC residents participate in teacher-led discussions, teacher education preparation sessions, and volunteer in local schools.

Mission Statement“…opportunity to interact with faculty in an out-of-classroom environment to enhance students’ interests and studies in an education career.”

Exploration Affirmation Confirmation

Learning OutcomesStudents will…

Build a community Connect classroom and living experiences Engage with faculty

Faculty:Catherine BertelsonBlack Hall 214-17(509) [email protected]

Leadership House - Kamola Hall


Students interested in connecting with University leadership positions and learning about academic opportunities surrounding leadership is encouraged to participate. The Center for Leadership and Civic Engagement provides students with the opportunities to further their leadership skills and positively impact their campus, local, and global communities. Students involved in this program can participate in monthly leadership Ian Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]


http://www.cwu.edu/latino-latin-american

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workshops and have the opportunity to participate in the Emerging Leaders class, leadership retreats, and the Cross-cultural Leadership Program. Participation in the Leadership House can be recorded on a student's Leadership Transcript.

Mission StatementTo foster a community of adaptive 21st century leaders who are continuously cultivating self-knowledge and competencies that poise them to creatively respond to complex, multi-faceted professional and community-based challenges. This is accomplished by:

Purposeful and continual development of knowledge, skills and abilities Exploration of critical issues through meaningful conversations with others Collaboration with a broad base of academic scholars and community partners Engagement in community-based settings focused on contemporary and enduring real-world issues Participation in structured opportunities for critical reflection

Learning Outcomes: Students will create and maintain a socially supportive environment through their interactions both in

the LLC and during organized activities. Students will develop an increase in personal awareness. Students will work collaboratively and across disciplines on projects that will benefit their

academic/professional portfolio while simultaneously supporting positive change in their communities. Students will establish an LLC environment where commonalities and differences among people are

recognized and honored. Students will understand the importance of working in teams with individuals who have viewpoints that

differ from their own.

Faculty:Joanne PerezSURC 260(509) [email protected]

Music - Alford-Montgomery and Wendell Hill Halls


Students with declared or anticipated major/minor in music or have in an interest in music enrichment are eligible. Programs in past years have included visiting the Spokane Symphony, attending the musical Rent in Seattle, taking special lessons in Taiko (Japanese drumming), and participating in vocal performances on campus.

Mission StatementThe Music LLC provides residence hall students an opportunity to interact with faculty outside of the classroom. Formal and informal activities are designed to enrich each student's musical/academic learning opportunity. An emphasis will be placed on fostering a supportive atmosphere that is sympathetic to the rigors of the musical curriculum.

Learning OutcomesFreshman Year - Fundamentals



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Goal 1: develop fundamentals in the area of music theory. Goal 2: establish strong practice habits. Goal 3: explore a wide variety of musical styles.

Sophomore Year – Growth and Refinement Goal 1: refine and perfect practice and study habits. Goal 2: explore musical career paths and networking/promotional skills. Goal 3: sharing: bringing music to the community.

Junior/Senior Year – Leadership Goal 1: facilitate quality programs that encourage faculty involvement and promote positive academic

growth. Goal 2: highlighting strengths and successes of the LLC to promote active future membership and

greater community awareness. Goal 3: maintain consistent communication to evaluate and assess the goals of the program toward

positive outcomes.

Faculty:Mark GoodenbergerMusic 167(509) [email protected]

Todd ShiverMusic 144D(509) [email protected]

Science Talent Expansion Program (S.T.E.P.) - Kamola and Sue Lombard Halls


Students involved with this program must be accepted into the Science Talent Expansion Program (STEP). Students participating with STEP explore theme-based scientific issues, gain hands-on experience in modern scientific research, and develop a mentoring relationship with CWU Science faculty. Students accepted into STEP will take a sequence of three general education classes in a small classroom setting. Student programs in this area have included hikes on Mount Rainier, river-rafting trips, visits to the Seattle Zoo, and presentations on Mount St. Helens. For more information about STEP please visit their website at: www.cwu.edu/step

Mission StatementThe STEP LLC seeks to involve all students who have an appreciation for the sciences. Those students who desire to major in science related fields will become familiar with the possibilities available for career development and networking opportunities. A strong component of the program is to increase the awareness of the state of Washington and surrounding areas.

Learning Outcomes Students will build a community through their interactions with their peers in the hall and in the

classroom Students will be able to connect their classroom experience with their living experience Students will engage with faculty on a regular basis in order to become comfortable working with them

and to build relationships with potential mentors

If interested in the S.T.E.P. program, contact Jessica Nye, Department of Geological Sciences at Lind Hall 108, (509)-963-3002 or [email protected] Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]


http://www.cwu.edu/step%20



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Students for the Dream - Meisner Hall


The Students for the Dream Living Learning Community is a diverse and inclusive community based on the core values of Dr. Martin Luther King Jr.'s philosophy of the essential dignity and advancement of all human beings. The Students for the Dream Living Learning Community is open to students from all cultural and ethnic backgrounds.

Students explore their own cultures and identities, deepen their understanding of other cultures, and enhance their cross-cultural communication skills and cultural competencies through an organized series of intellectual, cultural and social programs. Students develop a sense of community and develop critical leadership skills as they collaboratively plan and implement campus programs, such as the annual MLK Candlelight Vigil, Mardi Gras Celebration, Bring Your Culture to the Table, Spring Fling, Movie Nights, and the Final Exam Brunch.

During fall quarter, Students for the Dream enroll in University 101, which is taught by faculty and staff advisors and designed to ensure the academic and personal success of first-year students in a supportive and nurturing campus environment. Students residing in this Living Learning Community are assigned peer mentors and receive mentoring, academic advising, financial aid counseling, and leadership development and training workshops throughout the academic year. Upon successful completion of their first year with the Students for the Dream Living Learning Community, many of our students assume prestigious student leadership positions in university centers and departments while others serve in leadership positions in various student organizations.

Mission StatementA Center for the Dream predicated on Martin Luther King’s philosophy of the essential dignity and advancement of all human begins. The Center includes:1. African and Black Diaspora Studies (ABS) (Minor)2. Scholars for the Dream Living Learning Community3. Outreach for the Dream, a Community development program

Learning OutcomesABS faculty and Student Affairs, committed to the well-being of students are creating inclusive Scholars for the Dream LLC whose core values and practices exemplify Dr. King’s philosophy. Scholars for the Dream will:

1. Explore their own cultures2. Learn to find themselves in others3. Acquire new ways of connecting with people across ethnic, gender, religious, and national boundaries.4. Develop 21st Century Leadership skills in a diverse and global world

Faculty:Keith Champagne Bouillon 204(509) [email protected]

Bobby CummingsMichaelson 133.104(509) [email protected]

William O. Douglas Honors College (DHC) - Barto Hall




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Students admitted into the Douglas Honors College are eligible to live in this LLC. Faculty and students collaborate in creating opportunities of broad exposure in the areas of liberal arts and the natural and social sciences. Students engage in a number of different activities that enhance their work in the classroom, such as informal discussions with DHC professors and guest lectures, but they also explore extracurricular interests with games and cultural events. For more information about DHC please visit their website at: http://www.cwu.edu/douglas-honors/

Mission StatementThe William O. Douglas Honors College Living Learning Community will promote a spirit of discovery and open exchange of ideas in all disciplines to encourage students to develop their potential for leadership roles.

Learning Outcomes Students will build a nurturing community through their interactions with their peers in the hall. Students will be able to connect their classroom experiences with their living experience. Students will engage with faculty on a regular basis in order to become comfortable working with them

and to build relationships with potential mentors.

Interested students should contact Dr. Matthew Altman, Director, at Language and Literature building - DHC Office, 509-963-1440 or [email protected]

2012-2013 Theme CommunitiesWomen's Experience - Sparks Hall

Average number of students:

This Theme Community will work with multiple areas on campus including The Center for Diversity and Social Justice. The purpose of this program is to promote awareness of women's issues including leadership, gender, equity, and prevention of violence against women. There will be civil contexts for discussing emotional issues, thus helping students to increase their critical thinking skills and to work for a just nonviolent society.

Mission StatementWomen’s Experience is a theme community housed in Meisner Hall with the purpose to create an environment that celebrates and examines Women’s Experience on CWU's Campus and beyond. The community provides a unique opportunity to examine gender issues and create a fun and supportive residential experience.

Learning Outcomes Create formal and informal learning opportunities and programs that explore issues women encounter Empower residents Provide opportunities to explore gender identity

Faculty:Mal StewmanSURC Room 250



http://www.cwu.edu/douglas-honors/%20

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(509) [email protected]

Outdoor Recreation & Sustainability - Beck Hall


This program offers residents the opportunity to be involved in outdoor recreation and sustainability activities while connecting with other students who share their interests. The purpose of the program is to engage students in outdoor activities while developing a greater understanding of the importance of sustainable activities in the environment. In partnership with Outdoor Pursuits and Rentals, students will explore the areas many outdoor recreational opportunities, lead adventures, and create sustainable living practices.

Mission StatementTo connect students with common interests in healthy recreational activities and healthy environments; to cultivate lifestyle choices that enhance environmental sustainability; and to develop a cohort that promotes academic achievement and a positive ongoing connection with the University.Faculty:Dr. Ken CohenMichaelson 136(509) [email protected]

International House


International House (I-House) is designed for students interested in becoming more involved with world issues and participating in activities surrounding our global society. There are many opportunities for students to interact with others from around the world. Students involved in this program will have the opportunity to learn more about studying abroad and different cultural perspectives, and will gain cross-cultural living experience. Previous programs have included trips to the Seattle International District, classic film series, and cultural meal programs.

Mission StatementWe, the residents in the International Theme House (I-House), want to spread cultural awareness within our hall and throughout campus by creating programs for residents to participate in. Our programs will educate people about countries around the world and hopefully get others interested in them; as well as encourage a more culturally diverse/aware campus. With the help of the International Office and students on campus we will work toward this goal.

Learning Outcomes Have fun Learn about different cultures Interaction:

o Hang-outo Attend programso Large gatherings




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o Cooking Keeping an open mind Sharing music Academic success Study groups Weekly culture nights International programming

Faculty:Roz MoesInternational Center 106(509) [email protected]

Living Learning and Theme Community

ResponsibilitiesThe following is a basic outline of general responsibilities to show what and how each LLC and TC Faculty/Staff work in conjunction with the University Housing Professional Staff (ACC/RHCs) and University Housing Student Staff (RAs and CPs).

Living learning and Theme Community Professional Housing Staff (ACC/RHC) Responsibilities:

• Supervise CPs and/or RAs• Work with LLC/TC Faculty/Staff and CP/RA to ensure monthly advisory board meetings are scheduled; attend

and actively engage. If you are working with a Theme Community you will take the lead in scheduling these meetings with the TC Faculty/Staff.

• Ensure an informative and attractive monthly newsletter is produced and distributed to students, LLC/TC Faculty/Staff, and Residence Life Leadership Team. If you work with a Theme Community you and/or the RA will need to produce the newsletter.

• Develop positive relationships with LLC/TC Faculty/Staff – stay in weekly contact with them. • Attend LLC/TC programs• Support the LLC/TC Faculty/Staff and Advisory Boards to develop mission statements and learning outcomes

involving students from the community.• Work with LLC/TC Faculty/Staff to determine ways to assess if the mission and learning outcomes of the

community are being met• Review MAP-Works to assess and determine appropriate programs and events based on student’s needs. Support

CP and LLC/TC Faculty/Staff in creating programs and events. Ensure intentional programming is happening.

The following LLCs have a Community Programmer: Aviation Casa Latina Education Leadership Music Students for the Dream Science Talent Expansion Program (S.T.E.P.) William O. Douglas Honors College (DHC)



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Additional responsibilities may be developed and implemented at a later date.

LLC Community Programmer (CP) Responsibilities:

• Develop positive relationships with LLC/TC Faculty/Staff – stay in weekly contact with them. Provide opportunities for LLC/Theme Faculty/Staff to interact casually with students in the halls and elsewhere.

• Assess students needs and interests; actively encourage involvement in Advisory Board meetings• Support the mission of the community through programming and academic enrichment.• Assist with assessment processes to ensure that community learning outcomes are being achieved.• Serve as an academic role model and mentor to students.• Develop and facilitate 3 programs per month and 1 community developer per week• Ensure that an informative and attractive monthly newsletter is produced and distributed to students. This

involves communication with the LLC/TC Faculty/Staff and Housing Professional Staff on a regular basis to get information to put in the monthly newsletters. Due and posted in hall(s) by 1 of each month.

• Coordinate the scheduling of monthly advisory board meetings by working closely with LLC Faculty/Staff, Housing Professional Staff, RAs, and students to ensure that is occurs at a mutually agreeable time.

• Help develop a shared sense of identity and a positive community atmosphere.• Review MAP-Works to assess and determine appropriate programs and events based on student’s needs. Support

RHC and LLC/TC Faculty/Staff in creating programs and events. Ensure intentional programming is happening.


Resident Assistant (RA) Responsibilities:

• Successfully complete regular RA responsibilities.• Some programming initiatives should be LLC/TC focused, roughly equivalent to the percentage of their

residents who are in the LLC/TC• Develop a positive relationship and coordinate programming efforts with CP (if applicable)

• Facilitate the development of positive community of the LLC/TC based on the mission and vision statement and learning outcomes.

• Help integrate LLC/TC with larger community in the building.• Work collaboratively and assist CP with community development within LLC/TC (if applicable)• Attend and actively participate in Advisory Board meetings• Provide ideas for items to be included in monthly newsletter – distribute newsletter (if applicable)• Review MAP-Works to assess and determine appropriate programs and events based on student’s needs. Support

CP and LLC/TC Faculty/Staff in creating programs and events. Ensure intentional programming is happening.


LLC Faculty/Staff Responsibilities:

• Provide foundation for LLC/TC including Mission, Vision, Goals, and Learning Outcomes• Assist with the development of marketing and recruitment material to be sent out to new incoming students• Attend monthly Advisory Board Meetings• Provide guidance and overall direction to help create a co-curriculum that supports the mission, vision, and

learning outcomes of the community.• Attend Discover Orientation LLC breakfast, if possible• Attend LLC/TC Luncheon in early September during Fall Student Staff Training• Attend LLC session during WWW (LLC only)• Attend and prepare for LLC/TC Summit in late April or early May• Participate/attend at least one program per month within the LLC or Theme Community• Provide information in a timely manner for the monthly newsletters


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• Assist with LLC/TC recruitment efforts which encourage students to stay and participate in the LLC/TC• Stay in regular contact with the Housing Professional Staff (RHC/ACC) and Student Staff (CP/RA). They are

expected to stay in touch and keep you informed on a weekly basis.• Attend LLC Faculty Orientation & Training*• Review and assessment of LLC/TC program• Review MAP-Works to assess and determine appropriate programs and events based on needs. Support CP and

RHC in creating programs and events. Ensure intentional programming is happening.


Stakeholders Meetings (Formally known as Advisory Boards):

• Should be scheduled according to CP (or RHC/ACC) and LLC/TC faculty schedules—keep in mind LLC faculty/staff will probably need to meet during the day. Meal times may work well for meetings.

• Members include: LLC/TC Faculty and Staff, Residence Hall Coordinator (RHC), Community Programmer (CP), and students.

• Topics to discuss:• LLC/Theme mission and learning outcomes (revisions)• Assessment - What are the needs of the students?• How can the LLC support academic needs of the students?• Development & direction of the LLC/theme community• Upcoming programs/events; future programs/events• LLC/Theme recruitment plan• Evaluation – are we meeting our learning outcomes? How do we know?


Newsletters:

• Need to be done monthly by the last work day of the previous month • If you have a CP it is her/his responsibility to complete newsletter• If you do not have a CP it is the responsibility of the RHC/ACC to ensure the newsletter is completed• Need to go to: LLC/Theme students, LLC faculty/staff, RHCs/ACC, Jenna, Richard, Ian & John• Topics for newsletters should include but not limited to:

• Programs/Events• Date/Time/Location for Advisory Board meetings• Contact information for LLC/Theme Community staff• LLC/Theme Community Mission Statement and Learning Outcomes• Department/Office information that applies to the LLC/Theme


Supervision:

• Community Programmers and Theme Community RAs are supervised by the Housing Professional Staff (RHC). In some instances there is also an RHM that has some day to day management responsibilities. If there is feedback or issues regarding the performance of a CP or RA who is working with the LLC/TC, it is important for the LLC/TC Faculty/Staff to contact the RHC as soon as possible to help resolve and document the situation.

1-on-1 Meetings:Ian Miller, Assistant Director of Residence Life Phone: 509-963-1704 Email: [email protected]

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• The ACC/RHC would schedule regular 1-on-1 meetings to discuss LLC/TC development and programmatic initiatives. This should also include the LLC/TC Faculty/Staff whenever possible.

• Be prepared to discuss the following information:• What programs have been completed and are planned?• What faculty have been in the building?• What have your staff done to contribute to the Learning Outcomes for your LLC(s) and/or Theme

Communities?• What have you done to contribute to the Learning Outcomes for your LLC(s) and/or Theme

Communities?• Are your students satisfied with their LLC/Theme experience? How do you know?• What do you need from me?

LLC/Theme University Housing Funding:

• Each residence hall with Living Learning Communities and/or Theme Communities will received $200 per LLC and/or $100 per Theme Community into the hall account.

• There are other limited discretionary funds available through the Assistant Director of Residence Life. To access these funds the RHC/ACC should contact through e-mail or with a Memo (so there is a written record of the request).

• Student staff should first go through their LLC/TC when requesting funds.• If LLC/TC Faculty/staff want to request funds they should first talk with the Housing Professional Staff

(ACC/RHC). If additional funds need to be requested a request will need to be submitted to the Assistant Director of Residence Life. (Refer to University Housing and New Student Programs LLC/TC Funding Request Form, pg. 15)

General Time Frame for Creating New Living-Learning Communities or Theme Communities

Process Month Procedures to be completedStep 1 The overall process could

require up to 2 to 3 years pre-planning and setup.

Sponsoring Academic Department meets with University Housing for initial informational meeting and feasibility of new LLC/TC. Included in this discussion will be regarding financial commitment, department and faculty commitment and involvement, and staffing needs.

There must be a 3 to 5 year commitment by the proposing academic department to the LLC/TC being proposed.

Step 2a All proposals are due June 1 Sponsoring academic department completes the initial proposal for creating the new Living-Learning or Theme Community.

Review of draft proposal will be done by University Housing and New Student Programs. Revisions and negotiations will take place between University Housing and New Student Programs and the Sponsoring Department.


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Step 2b To be completed by August 1 University Housing in conjunction with the Proposing Academic Department will plan and determine marketing plan for Acceptance Booklet and other Recruiting Material.

Information on the new Living-Learning community will be added to Housing Publications and Acceptance Material. – University Housing Office in collaboration with Sponsoring department and Admissions.

Step 2c To be completed by November 1

Discuss space location. This will impact Housing Re-Application and Marketing material.

Step 2d Final marketing plan will be put into effect and will be in place prior to printing deadlines.

Step 2e Final draft of proposal including marketing plan to be agreed upon by sponsoring Academic Department and University Housing.

Step 2f Housing applications mailed to all new incoming students with acceptance book.

Step 2g Sponsoring Academic Department meets with University Housing Office to go over procedures and get estimated numbers for the new Living-Learning community. (Space impacts Housing Re-Application)

Step 2h Housing Re-Application Process and Marketing Material created and printed in November and December

Rolled out January-February

Step 2i Beginning June 1 University Housing Office confirms housing assignments.

Students receive Housing Assignments during Summer Discover Orientation.

*additional steps may be added

Step 3 September (Fall Quarter) All participants move into the new Living-Learning community.

Additional Residence Life Information:


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1. September – May: Students may apply and accept housing.2. December – January: Recruitment for student staff positions for next academic year begins.3. January – February: Housing Re-Application begins for current on-campus students. Process continues through

the remaining academic year.4. February: Potential student staff participate in selection process & student staff selected5. June: Deadline to make changes to hall and/or roommate preferences.6. July: New first year students attend Discover Orientation and transfer students may attend Transfer Orientation7. Mid-July: Hall, room and roommate assignments mailed to students and students billed for room rent.8. July-August: Full-time professional staff training9. August-September: Residence Hall Manager and Student Staff training

Procedures for Developing New Living-Learning Communities at Central Washington University

(All new Living-Learning communities will be initiated at the start of the fall academic year.)

PHASE I: INITIATING PROCEDURES1. Become familiar with current Central Washington University Living-Learning and Theme Communities.

Contact Assistant Director of Residence Life Ian Miller at 509.963.1704 or [email protected]. Additional information may be found at http://www.cwu.edu/housing/LLC.

2. The Proposing Academic Department should begin the planning for the proposal of the Living-Learning or Theme Community. Note: It is expected that the proposing academic department would invest in at least a 3-5 year commitment to the proposed LLC/TC. Please refer to the General Time-Line for creating Living Learning and Theme Communities.

3. Complete the Living Learning and Theme Community Proposal document. Due June 1. Submit to Ian Miller, Assistant Director of Residence Life.

PHASE II: APPROVAL PROCEDURES 1. The draft “Living Learning and Theme Community Proposal” should be submitted by June 1, to the

department of University Housing and New Student Programs Assistant Director of Residence Life Ian Miller, email: [email protected]. The Assistant Director of Residence Life will set up a meeting to review the information, investigate the applicability, and feasibility.

2. After review, discussion, and finalization, the final proposal will be forwarded, to be approved by the Assistant Director of Residence Life, Director of University Housing and New Student Programs, and Associate Dean of Student Living. Each request for special consideration must be made in writing. The final draft should contain any necessary recurrences based on the preliminary meeting.

3. The Assistant Director of Residence Life will make a decision on the proposal and proceed with the proper approval process. The Department of University Housing and New Student Programs will contact the originator of the proposal as to the status of their proposal and discussion of further setup.

PHASE III: RECRUITING PROCEDURES1. University Housing and New Student Programs prepares materials for Department publication. Timeline for

publications will be coordinated by University Housing and New Student Programs with the proposing



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Academic Department. The proposing Academic Department will develop and coordinate a press release of the new LLC/TC. The timeline will be based on pre-established marketing deadlines.

2. After the proposal gets approved, the Academic Department’s LLC and/or Theme Community Faculty/Staff may begin recruiting participants for the housing component of the program. Information will be provided to the Academic Department regarding the Housing application process for new and current students including priority deadlines.

PHASE IV: ASSIGNMENT PROCEDURES1. The Office of Admissions verifies that the students have been admitted to the university. Since students

cannot be entered in the housing database until they have been admitted, housing requests need to be held until the Admissions Office verifies that the student has been admitted to the university and has an admit date from the Admissions Office.

2. The first list of prospective participants for the Living Learning or Theme Community should be submitted to the Housing Office. Only students in the requested Living Learning or Theme Community will be assigned as per approved proposal. *(This may be subject to change based on occupancy)

3. Referring offices must assure that students follow the regular housing process before requesting special assignment status and wait until they receive a space offer letter or a waiting list letter.

4. The appropriate Academic Department(s) will receive a list from the Housing Assignments Office with pertinent information on each student referred by that office. The referring office will verify this information for accuracy.

5. Discrepancies in the listing of hall preferences between a student’s housing application or space offer form and the request form from the referring office will be returned to the referring office for clarification with the student.

6. The Living Learning or Theme Community Academic Faculty/Staff confirms and finalizes the list of the students in their program (DHC, STEP, and Aviation) with the Housing Assignment Office and releases any unused bed spaces that were allocated to the Living Learning community.

7. When the room and hall assignment process begins, the students who applied for the Living Learning or Theme Community will be assigned before the regular students. Specific roommate requests cannot be accommodated through this process. Students should request these preferences on their housing application. If the student wishes to request a specific roommate, the second student will also need to be submitted by the referring office as a special request to insure both students receive housing. Discrepancies in roommate requests will be referred to the referring office to be clarified with both students.

8. The Housing Assignment Office will finish the room assignment process. All students from this program will be clustered together as roommates whenever possible.

PHASE V: STAFFING PROCEDURES1. Beginning in November through January student staff (Community Programmers and Resident Assistants)

recruitment and selection for the following academic year takes place. There is a required GPA of 2.3 cumulative and quarterly for the CP and RA positions.

2. The Living Learning and Theme Community Faculty/Staff are expected to participate in the hiring process in conjunction with University Housing Professional Staff. Final hiring decisions will be based on the needs of University Housing.


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3. By April 1, the department of University Housing will hire the Community Programmers and Resident Assistants (RAs) for the residence halls. As part of the interview process, CPs and RAs will be asked about their interest and experience in the Living Learning and Theme Community program and their leadership qualities.

PHASE VI: Memorandum of UnderstandingA memorandum of understanding (MOU) will be created to articulate and capture where expectations lie between the proposing Academic Department and University Housing and New Student Programs. This document will be updated annually by staff in sponsoring Academic Departments and the Assistant Director of Residence Life.

PHASE VII: ASSESSMENT PROCEDURESAn ongoing assessment should be part of the Living Learning and Theme Community program, to evaluate the effectiveness of the program. Recommendations based on the assessment should be provided for future academic learning community expansion and needed support services.


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