Local Finance Update

Spring Fiscal Workshops 2012

Paris Landing April 18 - 20

Fall Creek Falls April 25 - 27

Gatlinburg May 2 - 4

Pickwick Landing May 9 -11

From Here to June 30New Account Codes

◦School Climate Grant – Fund142 sub fund 420

“Safe and Supportive Schools”

◦College Access Grant – Fund142 sub fund 780 “College Access and Success

Network Grants”

◦Bonus Payments – object code 188

From Here to June 30Commodity Reporting –

Centralized Revenue – 47112 USDA - Commodities Expenditures – 73100-469 USDA –

Commodities Value of commodities received only –

processing and transportation expensed separately

Budget amendment and journal entries will be necessary to record commodities

No separate report in eReporting required

From Here to June 30Commodity Reporting – Non-

Centralized Reported on AFR Non-Centralized

Cafeteria Report Separate line item on report – 84100

Commodity Report will be eliminated from eReporting

From Here to June 301512 Reporting

◦Here to stay with Education Jobs, FTTT, College Access Grants, NCLB ARRA (extended)

◦Quarterly jobs and expenditure reports

◦Check 100% box ONLY when total allocation has been expended (funds spent and requested via FACTS)

From Here to June 301512 Reporting (continued)

◦Reminders when and to whom reports are due sent quarterly via list serve Ed Jobs – Brenda Pursley FTTT Scopes of Work – Cindy Robinson FTTT Competitive – Eve Carney NCLB – Eve Carney

From Here to June 30Education Jobs Funds

◦Salaries and benefits only◦Try to expend by June 30◦Drop dead date September 30, 2012

Growth Funds

Where did they go?

Growth Funds$31 million available for growth in FY12To fund 100% growth - $41 million.6% growth – magic numberStatewide growth averaged .73%TN Virtual Academy - Union County

◦Union County estimated growth of 52% (1,860)

◦33% of students formerly home-schooledWill be recalculated in June for final

payment

Year End InformationBEP Reserve

◦Equity account number – 34555 Restricted for Education with a cost center (e.g. BEP)

◦Should be amount from MOE test if actual local revenues are less than budgeted

◦May be cumulative◦Other reserves designated as BEP

should be reclassified (assigned, committed, etc.)

◦Send Trial Balance to Brenda Pursley with a comment re: adjustment

Year End InformationCareer Ladder Report

◦Affects Career Ladder payments◦On eReporting◦Be sure beginning reserve is properly

reflected◦Adjust beginning reserve in

eReporting AFR if necessary

Year End InformationCareer Ladder Reserve

◦34560 Restricted for Instruction◦34380 is no longer used – journal entry to

34560 if necessary◦Journal entry any other amounts that may

have been classified in 34560 by audit adjustment – reclassify to other accounts

◦Impacts Career Ladder payments for next year – be accurate

◦Reserve amount pulls into Career Ladder report in eReporting

Year End InformationReserve for Deferred

Compensation◦Use 34655 (Committed for

Education) with cost center (e.g. DEF)

◦Primarily for those with alternative pay plans

◦Requires Board action prior to June 30

Year End InformationReserve for Extended Contract

◦State funds in FY12◦Must track revenues and

expenditures◦Report due to Kimberly Jackson◦Use 34555 (Restricted for Education)

with cost center (e.g. EXT)

Year End InformationTextbook Reserves

◦Purchase of textbooks may be deferred until textbooks are aligned with Common Core Standards

◦Equity Account 34760 - Assigned for Instruction

◦Funds set aside for textbook purchase in future year

◦Board should authorize Director of Schools to make assignment prior to June 30

Year End InformationOld ARRA Accounts

◦Gone forever (or at least for now!)◦Coordinated School Health - ARRA 46591◦Internet Connectivity - ARRA 46592◦Professional Development - ARRA 46593◦Family Resource Center - ARRA

46594◦SSMS – ARRA 46595

All under 46590 in FY12 and beyond

Year End InformationPre-K Program

◦Paper expenditure report required◦Must go on FACTS to request funds◦Substantial funds unspent at year

end FY11

Year End InformationFederal Projects

◦Payout of accrued leave must be from General Purpose – NOT Federal Project

◦EDGAR requirement◦Talk with Federal Projects Directors to

plan◦May need to amend GP budget

Budget FY13 UpdateDOE Budget $5.2 billion (before

improvements)

◦$3.88 billion – BEP◦$1.32 billion – all other programs,

expenses◦$1 billion – federal funds◦96% - flow through to LEAs◦934 Pre-K classrooms – no increase

in number of classrooms

Budget FY13 UpdateNo major changes to BEP formula

◦Unit costs – no increase◦Capital outlay

TCA 49-3-351(a)(4) Eliminates inflationary growth from 2010 Cost to re-instate $34,427,000

◦Health Insurance Funded at 10 months Cost to fund additional 2 months $56,796,000

◦9% health insurance increase projected effective 1-1-13

Budget FY13 UpdateSalary Increase

◦2.5% proposed in governor’s budget◦BEP instructional salary component

adjusted◦Will be added to state minimum

salary schedule by State Board of Education if approved by Legislature

◦Must be passed along to all certified personnel pursuant to the LEA’s approved salary schedule

◦Applied to state portion of salary

Budget FY13 UpdateCore Services

◦$63.6 Million FY12 Non-recurring

◦$48.4 Million FY 13 $38 Million recurring $10.4 Million non-recurring

Budget FY13 UpdateFY12 FY13

Extended Contract $15,000,000 $ 7,500,000 R $ 2,500,000 N

Family Resource Centers

$ 3,050,000 $ 3,050,000 N

Connectivity $ 2,000,000 $ 2,000000 N

Growth Funding (BEP) $31,000,000 $27,500,000 R$ 3,500,000 N

Coordinated School Health

$15,000,000 $15,000,000 R

Safe Schools $ 4,841,200 $ 4,841,200 R

SSMS $ 2,700,000 $ 2,700,000 R

York Institute $ 2,294,400 $ 2,294,400 N

Science Alliance Museums

$ 750,000 $ 570,000 N

Professional Development

$ 582,000 $ 0

Budget FY13 UpdateFY12 FY13

Public Television $ 2,786,800 $ 2,786,800 N

Governor’s Books from Birth

$ 340,000 $ 340,000 N

Governor’s Schools $ 2,481,000 $ 1,900,000 N

TSD Transportation $ 800,000 $ 800,000 R

Holocaust Commission $ 128,300 $ 128,300 R

Little TN Valley Cooperative

$ 47,000 $ 0

Exemplary Educators $ 2,250,000 $ 0

Arts Academy $ 150,000 $ 0

K – 2 Assessment $ 1,300,000 $ 0

Other InformationAnnual Statistical Report

◦Website www.tn.gov/education/reports_data.shtml

◦51 tables Listing of all schools Salary data ADA, ADM Revenues Expenditures by function Per pupil expenditures

◦PDF and Excel formats

Other InformationPer Pupil Expenditures – Report

Card◦Includes:

ALL GP, Federal, School Nutrition expenditures from 71100 – 73100

Non-centralized cafeteria expenditures Payments by other agencies Commodities State administration (cost of DOE)

Per Pupil Calculation◦Subtract

Adult Education (71600 & 72260) Student Body Education (71400) Non-centralized payments to Central

Office (84000) Non-centralized Payments to Schools

(73100-342 through 73100-345)

◦Based on ADA !

Who do you call?

Executive Director◦Maryanne Durski◦615.532.9510

Director of Local Disbursements◦Spencer Yonce◦615.532.4718

LEA Support ServicesLocal Finance

◦Brenda Pursley 615.532.2838◦Karen Weidemann Justice

615.532.1662◦Kim Miller 615.741.8835

Local Disbursements◦Debbie Dungan, 615.532.1657

Fiscal Consultants

Ron Adelman 615.306.4062Jackie Broyles 615.306.7429 Brad Davis 615.308.3616Carol Newton 615.306.7974Bobby Palmer 615.308.1592Malinda White 615.969.9352

QUESTIONS?