longview isd safety & security audit recommendationsw3.lisd.org/assets/lisd/pdfs/05112020-safety...

Prepare for the Worst Hope for the Best

Longview ISD Safety & Security Audit Recommendations 2019 – 2020 School Year

Safety Audit

PAGE 2

District Safety Team Members Dennis Williams Ava Welge Virginia Northcutt Michael Tubb

James Mathis Mike Gipson Sargent Alford Robert Brain (SRO) Adam Martin (SRO) Jose Montalvo (SRO) Isiah Gates Danny Stanley Dr. Donald Stewart Joe McLane (Fire) Kevin May (Fire) Johnny Brown Health Department Bramlette Lawrence Hines Joe Brashear

Ned Steve Hambrick J. L. Everhart Traci Neil Brian Kasper Johnston-McQueen Joaquin Guerrero Chief Anthony Boone Kristi Means Dr. James Wilcox

Consultants – Tom Kelly (TxSSC) – Melanie Moss (TASB) – Curtis Clay – (R-TxSSC)

Safety Walk Checklist

Campus _______________________ Date of Audit ____________ Person Conducting Audit _________________

Exterior Documentation Interior Notes/Room Exterior Doors Yes Locked No

Safety Notebook Yes No

Ceiling Tile Yes Painted/Missing No

Gates Closed Yes & Locked No

Drill Documents Yes No

1” Wall Outlet Yes Clearance No

Fire Lanes Clear Yes Pick Up/Drop Off No

Multi-EOP Yes No

Refrigerators Yes Microwaves No

Door Signage Yes Not an Entrance No

Emergency Plans Yes No

Coffee Pots Yes Toasters No

Door Signage Yes 30.06/30.07 No

Floor Plan Yes No

Extension Cords Yes Permanent Use No

Door Signage Yes Not an Entrance No

Site Plan Yes No

Tripping Hazards Yes Rugs/Cords No

Physical Address Yes Of Campus No

Evacuation Site Yes & Contact # No

Power Strips Yes Properly Used No

Playground Equip. Yes Good Working Order No

Student Code Yes Of Conduct No

Ceiling Lighting Yes Christmas Lights No

Playground Yes Fencing No

Visitor Yes Procedures No

Hall Walls Yes 20% or Less No

Assigned Staff Yes Parking Signs No

Safety Team Yes Members No

Class Walls Yes 50% or Less No

Walking Major Hwy. Yes Crossing Danger No

Campus Safety Team Yes Meeting Notes No

Overhead Yes Clearance 18”/24” No

Cross Walks Yes Painted No

Nurse Yes Surveys No

Heaters Fans Yes Plugged in Wall No

Outdoor Speakers Yes Working Order No

Counselor Yes Interviews No

Candles Present Yes No

Outdoor Cameras Yes Working No

Office Staff Yes Interviews No

Sprinkler Yes Obstruction No

Exterior Lighting Yes Adequate No

Elementary Stud. Yes Interviews No

Exit Signs Clear Yes & Not Obstructed No

Intruder Assessment Yes Met Standard No

Secondary Stud. Yes Interviews No

Fire Alarms Yes Area Clear No

Teacher Yes Interviews No

Fire Extinguishers Yes Mounted No

Campus Safety Yes Recommendations No

Doors Clear 36” Yes Combustible No

Red folders Yes Class Rosters No

Kilns & Eye Yes Washing Clear No

Evacuation Yes Routes No

Vandalism Yes Present No

SRP Posters Yes Present No

Scentsy Yes No

Train Derailment Yes Plan No

Empty Classrooms Yes Neat & Orderly No

Memorandum of Yes Understanding No

Custodial Closets Yes Clean & Orderly No

96” Clearance in Yes All Hallways No

Safety Audit

PAGE 7

Campus by Campus Safety Improvement Recommendations & Training

Date Campus Name Safety Improvements Training Needed

2/20/2020 Playing for Keeps

• Establish a safer way for parents to drop off and pick up students without allowing them to enter the building daily.

• Develop a better plan of evacuating students in case of an emergency.

• Bottle warmers should not be placed on towels and/or paper towels.

• Storage problems due to lack of storage space so the campus has several issues with storing things within the 18” from the ceiling.

• More Standard Response Protocol posters and signage is needed on entire campus.

• All classrooms should have a “Go-kit/bag” in case of evacuation.

• Mr. Coffee hotplate was being used as a candle warmer. Fire hazard.

• Perform bus evacuation (never done) • New business building next door that

has the possibilities of employing sex offenders.

• Possible fencing on north side of property.

• Ensure compliance with Early Childhood protocols as well as with Longview ISD.

• Evacuation plans should be on the inside of each classroom. This was inconsistent across the campus.

• Ensure that all classrooms have Red Folders, evacuation map, updated rosters and SRP posters.

• Standard Response Protocol • Avoid, Deny & Defend Training • Stop the Bleed Training • Review safety plan in three phases:

beginning of the year, middle of the year and again after spring break to ensure that everyone knows exactly what to do.

• Specialized plan to aid very young students during safety crisis.

• Office staff: how to handle hostile parents.

• Bomb threat protocols • Campus evacuation training • Mutual Aide & Memorandum of

Understanding Agreements signed and functional with a plan to house students and staff in case of evacuation.

• Transportation plan for evacuation. • Reunification Plan worked out in detail

such as Wi-Fi available, computers, process for reunifying students with parents etc.

• NIMS training requirements: faculty & staff – IS 100 Introduction to the Incident Command System & IS 700 National Incident Management System Introduction.

• Campus Safety Team Members should be trained in IS 100, IS 200 &IS 700.

• Understanding where the “Safe Rooms” are located on each campus.

• Threat Assessment Training • Mental Health Training

Safety Audit

PAGE 12



2/28/2020 ETMPA

Grades EE – K

Enrollment 1126

• More Standard Response Protocol posters are needed in the halls and office area.

• Each classroom should have the SRP posters on the wall near the door along with evacuation maps and red folders.

• Parent parking in the fire lanes out front is still a problem that requires adjustments.

• Storage space seems to be a problem. Some of the teachers are storing things in the restroom. Food such as snacks should never be stored in restrooms.

• Red folders should have updated student information in it.

• Teachers should place small items such as tacks, staples etc. cabinets where it can be monitored better.

• Improve student early check out procedures. Devise a system to eliminate parents parking in fire lanes out front of the school.

• Better system for students coming into the school for after-school programs other than propping the doors open.

• Teachers should store instructional materials neatly in classrooms.

• Scentsy devices need to be appropriate. • Doors should not have tape on the locks

to avoid them being locked. • There were several doors unlocked such

as storage rooms etc. Small kids can walk into these and we would not know where they are located.

• Train Derailment Plan • Standard Response Protocol • Avoid, Deny & Defend Training • Stop the Bleed Training • Review safety plan: beginning of the

year, middle of the year and again after spring break.

• Specialized plan to aid handicapped students during safety crisis.


• Bomb threat protocols reviewed. • Updated Site Plan • Update student rosters with a picture

of each student, so that visitors like substitutes can identify.

• Training on what is needed in “Go Kits” in case campus is on Lockdown for quite some time or loss of power.

• Campus evacuation training • Mutual Aide & Memorandum of


• Transportation plan for evacuation. • Reunification Plan worked out in

detail such as Wi-Fi available, computers, process for reunifying students with parents etc.

• Training on how to keep doors locked during instructional time.



• Car Rider Pro system (beginning of the year).


Safety Audit

PAGE 10



2/26/2020 Bramlette

Grades 1st – 5th

Enrollment 462

• Designated parking spaces should be removed for the safety of the staff and administration.

• Paper trees and vines are not allowed because they are a fire hazard.

• Nothing flammable should be within 18” of the ceiling.

• Objects should not be hung from ceiling vents.

• Curtains are not allowed in the classrooms.

• Cords should be removed from walkways.

• Coffee pots should be in the lounge areas in the main office area or lounge areas.

• Paper vines hanging from the ceiling are fire hazards and are not allowed period.

• Heaters and fans should be plugged directly into wall plug.

• No more than 20% of the walls in the halls should be covered with flammable materials.

• No more than 50% of the walls in the classrooms should be covered with combustible materials.

• Knives were stored in a red cup in the classroom. This is a hazard.

• No more than 1 object per 100 square feet.

• Lava lamps are not allowed in classrooms.

• Ceiling lights should not be covered with combustible materials.

• All classrooms should have the following items: red folders with updated student information, evacuation maps and Standard Response Protocol posters.

• Storage areas were violating 18” rule. • Maintenance report should be filled out

to fix broken water fountain with electrical wires hanging out.

• Doors should be clear of flammable materials as well as 36” of the door frame.










Understanding Agreements. • Transportation plan for evacuation. • Reunification Plan worked out in

detail. • Training on how to keep doors locked

during instructional time. • NIMS training requirements: faculty

& staff – IS 100 Introduction to the Incident Command System & IS 700 National Incident Management System Introduction.



Safety Audit

PAGE 16



3/5/2020 Hudson Pep

Grades 1st – 5th

Enrollment 591

• 30.06 & 30.07 signs need to be replaced. • Christmas type lights are not allowed in

classrooms. • Several classrooms are missing

appropriate documents such as red folders, evacuation maps and updated class rosters.

• Gym doors were propped open. • Classroom decorations should not be

within the 18” as allowed by fire inspector.

• More than 50% of some classroom walls are covered with combustible materials.

• Electrical cords should not be in common walkways in the classrooms.


beginning of the year, middle of the year and again after spring break.













• Train Derailment Plan • Campus Safety Team Members

should be trained in IS 100, IS 200 & IS 700.


Safety Audit

PAGE 11



2/27/2020 J. L. Everhart

Grades 1st – 5th

Enrollment 512

• Decorations in some of the classrooms are prohibited because they are 18” from the ceiling.

• Microwaves should be plugged directly into the wall and not into power strips.

• Classrooms did not have updated red folders.

• Red folders did not have updated student roster information.

• Not all classrooms had evacuation maps. • This campus is behind in the required

monthly documentation. • Lava lamps are not allowed. • Teachers are allowed to cover no more

than 50% of the walls in the classroom with combustible materials.

• No more than 20% of the hall walls can be covered with combustible materials.

• Christmas lights are not allowed for decorations in the classroom.

• Classrooms are allowed 1 object per 100 square feet.

• Classroom doors should not have any combustible materials on it or within 36” of the door frame.

• Signage in needed on the outside doors directing people to the front office.

• Custodial supplies are blocking fire pull station.

• 30.06 & 30.07 signage is needed on the front doors.

• Campus Safety Team roles and responsibilities should be defined.

• All lamps must be plugged directly into the wall and not power-strips.

• Better functioning campus safety team. • Designate a staff member to be part of

the district safety team to bring updated information back to the campus.

• Standard Response Protocol • Avoid, Deny & Defend Training • Stop the Bleed Training • Review safety plan: beginning of the

year, middle of the year and again after spring break.













• Campus Safety Team Members should be trained in IS 100, IS 200 & IS 700.


Safety Audit

PAGE 5



2/18/2020 Johnston-McQueen

Grades 1st – 5th

Enrollment 521

• Improve entry procedures. • Storage areas must comply with the 18"

or 24” clearance as required by the fire department.

• Classrooms and hallways must be clear of combustible materials such as paper trees and vines.


• No more than 20% of the hall walls should be covered with combustible materials.

• No more than 50% of classroom walls can be covered with combustible materials.

• Christmas lights are not allowed for classroom decorations.

• Refrigerators and microwaves are only allowed in classrooms where administration has deemed appropriate.

• Fire extinguishers should be mounted on the walls and not sitting on the floor.


• Monthly documentation must be improved.

• Standard Response Protocol posters should be in every classroom and in hallways.

• Red Folders should be undated with student information.

• Flip Charts are outdated and should be removed.

• Electrical cords should not be in walkways.

• Paper cutting machine secured out of the reach of children.

• Missing ceiling tiles should be replaced. These are fire barriers.

• Curtains should be removed from classrooms.

• Only 1 item per 100 square feet is allowable per classroom.

• Fire sprinkler heads are covered up in some cases.

• All classroom door should be locked during instruction.





• Bomb threat protocols reviewed. • Updated Site Plan • Update student rosters with a picture of

each student, so that visitors like substitutes can identify.






such as Wi-Fi available, computers, process for reunifying students with parents, etc.




• Campus Safety Team Training in roles and responsibilities.


Safety Audit

PAGE 17



3/6/2020 Ned Williams

Grades 1st – 5th

Enrollment 413

• Speed bumps are needed in front of the school.

• Lane separator markings are needed in front of the school.

• Need 30.06 & 30.07 needed in the front windows.

• All classrooms should have red folders, Standard Response Protocol posters and evacuation maps.

• Classrooms are limited to 1 item per 100 square feet.

• Outside door by music room does not lock.

• Hallways should be free of trash and not used as a storage area.

• Doors should not have combustible materials on it or within 36” of the door frame.

• All classroom doors should be locked or fixed where it can be locked quickly.

• Classroom walls cannot have more than 50% covered in combustible materials.

• Curtains and drapes are not allowed in the classrooms.

• Some classrooms violated the 18” rule. • Refrigerators are not allowed in the

classrooms. • Deep fryers should not be on the campus

even in the lounge areas. • Hot plates are not allowed anywhere on

campus. • Fire extinguisher is missing from holder

in the hallway. • Toaster oven in special education room

and this is a fire hazard. • Too many hanging objects hanging from

the ceiling in the library. • Storage rooms need to be cleaned and

organized. • Custodial closets need to be cleaned and

organized. • Doors should not be taped to keep from

locking.


















Safety Audit

PAGE 13



3/4/2020 South Ward

Grades 1st – 5th

Enrollment 315

• Staff members should not leave keys in the door.

• Candles are not allowed in classrooms or counselors suite, fire hazard.

• Classrooms and offices should be cleaned and neat.

• Each classroom should have red folders with updated student information.

• Each classroom should have evacuation maps and Standard Response Protocol posters.

• Storage within 18” of ceiling. • Student desk should not be in restroom. • Most classrooms were locked. • Power strips should not be in common

walkway areas. • There were bricks that were stacked up by

outside doors indicating that they are probably used to prop doors open.

• Lava Lamps are not allowed. • Paper cards were blocking smoke alarms. • P. E. storage rooms should be clean and

orderly. • Door was blocked with boxes in office

area. This is against the fire code. • Fire extinguisher access should never be

blocked.

















Safety Audit

PAGE 9



2/24/2020 Ware

Grades 1st – 5th

Enrollment 481

• Some of the tables and chairs do not lend a 96” hall clearance.

• There is a considerable amount of flammable materials in the entry hallway.

• Walls were painted in the library. Painted walls have to be cleared by the maintenance department prior to painting.

• Curtains are not allowed in the classrooms.

• Paper tree that was within 18” of the ceiling.

• Bulletin Board was within 18” of the ceiling.

• Air conditioning recharging bottles should not be left in storage rooms.

• Make sure that staff can see through front door windows. A lot is covered with posters etc.

• Documentation notebook missing and incomplete.

• Continue working on traffic problems during pickup times.



• Make adjustments to after school walkers.




• Office staff: how to handle hostile parents. • Bomb threat protocols reviewed. • Updated Site Plan • Update student rosters with a picture of











• Train Derailment Plan • Threat Assessment Training • Mental Health Training

Safety Audit

PAGE 4



2/17/20 Forest Park

Grades 6th – 8th

Enrollment 516

• Keep all of the gates in back of the school locked during school hours.

• Crosswalks and lane dividers need to be repainted in front and back of the school.

• 30.06 & 30.07 signs should be moved to front entrance of the school.

• “Red Folders” should be in every classroom with updated student information in it.

• Standard Response Protocol posters are needed in all classrooms, hallways and office area.

• In the science labs, the showers and eye washing station should be clear are ready to use without having to move objects.

• Classroom doors should not have any flammable materials on it or within 36” of the door.

• Only 1 item per 100 square feet can be hung from the classroom ceilings.

• No more than 20% of the hallway walls can be covered with flammable materials.

• No more than 50% of classrooms can be covered with flammable materials.

• Science storage closets should be clean and orderly.

• Combustible materials may not be stored in Kilns.

• Remove curtains from classrooms. • Lava lamps should be removed from

classrooms. • Remove coffee pots from classrooms. • Christmas lights must be removed

from classrooms. • Peephole is needed in cafeteria

delivery door to watch for deliveries. • All lamps must be plugged directly

into the wall and not power-strips.


beginning of the year, middle of the year and again after spring break to ensure that everyone know exactly what to do.















Safety Audit

PAGE 6



2/19/2020 Foster

Grades 6th – 8th

Enrollment 770

• The crosswalks in front and back of the school needs to be repainted as well as lanes.

• One area had things stored within 18” of the ceiling.

• All classrooms and especially the science classrooms were neat and orderly.

• Science storage areas were neat and clean.

• Flammable materials were properly stored in the correct labeled place.

• All classrooms had “Go-Kits” donated by Home Depot.

• All classrooms had Red Folders with up to date class rosters. One teacher had pictures beside each student’s name so substitutes could match a name with a face.

• Handrails in the gym bleachers need to be tightened up; lose handrails.

• One bleacher end cap was missing which could allow someone to get under there and get stuck.

• Ensure that all classrooms have Red Folders, evacuation map, updated rosters and SRP posters.




• Office staff: how to handle hostile parents. • Bomb threat protocols reviewed. • Campus evacuation training • Mutual Aide & Memorandum of








Safety Audit

PAGE 8



2/21/2020 Judson

Grades 6th – 8th

Enrollment 542

• Campus needs Red Folders in each classroom with updated rosters.

• All classrooms need to have Standard Response Protocol posters & evacuation route maps.

• Need Site Plan • Need updated floor plan. • Curtains are not allowed in

classrooms. • Paper trees are not allowed. • Science classrooms need to be neat

and orderly. Store all unnecessary items until ready for use.

• Nothing should be posted on doors or within 36” of the door frame that is flammable.

• General repairs should be reported to the maintenance department.

• Do not store anything within 18” of the ceiling.

• Fire extinguisher sitting on the floor and not mounted on the wall (art).

• Keep all of the gates in back of the school locked during school hours.

• Crosswalks and lane dividers need to be repainted in front and back of the school.

• 30.06 & 30.07 signs should be moved to front entrance of the school.

• Storage closets should be neat and clean.

• Mirrors should be mounted safely and not just propped on top of cabinets.

• All classroom doors should remain locked during instructional times.




• Office staff: how to handle hostile parents. • Bomb threat protocols reviewed. • Updated Site Plan • Update student rosters with a picture of












Safety Audit

PAGE 15



3/2/2020 Early Graduation

Grades 9th – 12th

Enrollment 202

• All classrooms should have Standard Response Protocol posters, class rosters and evacuation maps.

• Doors should not be propped open. • Cracked windows should be reported to

maintenance for repairs. • Microwaves should not be in the

classrooms. • Ceiling tiles should be replaced. • Back door on the south side of building by

auditorium need to be replaced. Homeless people are entering through this door.

• Sensors need to be replaced so if doors are opened after hours it will send an alert.

• Lockdown button in the cafeteria area.

















Safety Audit

PAGE 18



Longview High

Grades 9th – 12th

Enrollment 2050

• Awareness training. • Establish “Lookouts” for each corner of

the campus. • Guard Shacks should be fully functional

and checking every car that enters and leaves the parking lot.

• Deliveries should have standard times to bring supplies and must check in at the Guard Shack.

• Officers should remain mobile during the day to ensure that everyone on campus belongs there.

• Re-route traffic to flow better during peak times (buses and pickup traffic)

• Speed bumps in the main parking lot to stop speeding.

• Cameras in parking lot. • Gating system on campus. • Standard Response Protocols posters in

classrooms and hallways. • Teaching with doors locked or can be

locked very quickly. • Reorganize classroom number system. • Classrooms should be neat and orderly. • No items should be stored within 18” of

the ceiling in a sprinkled building. 24” in a non-sprinkled building.

• Storage rooms should be neat and orderly.

• Science lab storage should properly dispose of old chemicals. Dangerous chemicals should be under lock and key.

• Hiring a licensed LSSP.


















Safety Audit

PAGE 14



3/2/2020 Dade

Grades 6th – 12th

Enrollment

• All classrooms should have Standard Response Protocol posters, class rosters and evacuation maps.

• Doors should not be propped open. • Cracked windows should be reported to

maintenance for repairs. • Microwaves should not be in the

classrooms. • Ceiling tiles should be replaced. • Front door needs cement due to crack.

















Safety Audit

PAGE 19


Date Campus

Name Safety Improvements Training Needed

Longview ESC

• Ongoing safety training to provide for new employees, late hires and refreshers for those who need reminders

• Better customer service and learn how to handle angry parents

• Practice bomb threat protocol in order to know what to do in case one occurs

• Remove all candles from the ESC • Ensure that every visitor enters through

the front door by receptionist • Understand safety support role on

campuses when visiting • Learn how to handle suspicious mail • Survey requested a Student Resource

Officer during board meetings • Walkie-talkie communications for

emergencies

• Provide safety support to campuses when needed during a crisis situation.

• Avoid, Deny & Defend Training • CPR and AED training • Active shooter training • Review ESC safe rooms in case of

active shooter or severe weather. • Stop the Bleed training



4/20/2020 Maintenance, Transportation & Warehouse

• Fire extinguishers should be hung properly on the wall with easy access at all times.

• Clutter areas should be neat and orderly.

• Inappropriate heaters • Handrail on the dock needs to be

tightened. • Electrical panel should remain closed at

all times. • Remove tripping hazards • Flammable materials should be

properly stored. • Establish safe rooms in case of

intruders or severe weather.

• Avoid Deny Defend training for all personnel

• CPR & AED training • Stop the Bleed Training • Active Shooter Training • Communications during

emergencies

Safety Audit

PAGE 20

District-wide Safety Recommendations for 2020 and Beyond

Focus Campus Resources Needed Active Shooter Training All Campuses Police Department Assistance Yearly Stop the Bleed Refresher All Campuses & ESC Longview Fire Department Campus Safety Training All Campuses & ESC TBD Increase CPR Certifications All Campuses & ESC TBD Required Documentation Training All Campuses TBD Anti-bullying Protocols All Campuses Review Current Resources Campus Safety Teams Roles & Responsibilities All Campuses TBD

Continue to implement standard procedures for suicide prevention All Campuses TBD

Develop a comprehensive school counseling plan using the 2018 Texas Model

All Campuses TBD

Develop a District-wide counselors handbook All Campuses TBD

Campus and District Safety Teams trained in Threat Assessment All Campuses TBD

Train & retrain tactical plans All Campuses & ESC TBD Improve quality of safety drills performed in the district. All Campuses TBD

Improve communication within the district, parents and community All Campuses & ESC TBD

Develop Podcast for training and retraining ESC TBD

Establish consistent visitor protocols from campus to campus All Campuses TBD

Revamp Bomb Threat protocols district-wide (Notification, Explosive Sniffing Dog, Police Intervention) all within 20 minutes.

All Campuses & ESC TBD

Improve quality of Multi-hazard Emergency Operations Plans and functions


Provide two additional officers to rotate on elementary campuses. Elementary Schools Budget

One additional school resource officer to be housed at Judson Middle school Judson Budget

Establish better safety procedures for extracurricular activities district-wide Middle & High School TBD

Training for office staff on handling hostile callers and upset parents. Better customer service.


Repaint crosswalks and lane dividers on numerous campuses. Designated Campuses TBD

Monthly documentation needs improvements Campuses TBD

More speed bumps installed at campuses to slow the traffic around buildings

Designated Campuses TBD

Safety Audit

PAGE 21

Safety training incorporated during personnel intake process to avoid untrained personnel

ESC & Campuses TBD

Continue safety training for substitutes & custodians

ESC & Campuses TBD

Continue to reinforce all teachers to teach with the doors locked or can be locked very quickly

All Campuses TBD

Total compliance with fire code and regulations


Training for Train Derailment Plan All Campuses within 1,000 feet of train tracks

TBD

Intruder assessment training All Campuses & ESC TBD NIMS training: faculty & staff – IS 100 Introduction to the Incident Command System & IS 700 National Incident Management System Introduction

All Campuses TBD

Train staff as to what possible explosives look like. Longview Police Department


Improve entry procedures Playing for Keeps TBD Behavioral Threat Assessment All Campuses TBD Threat Assessment Training All Campuses TBD Mental Health Training All Campuses TBD

Safety Audit

PAGE 22

Dr. J. E. Wilcox _______________________ Mrs. Virginia Northcutt _____________________ Superintendent of Longview Schools Board President Date:________________ Date: ________________ Dennis Williams_______________________ Assistant Superintendent Emergency Management Coordinator Date: ________________