management information mystems ( mis )

Engr. Md. Abdur Rashid

Director (Admn&Finance)

NAPD

Email # [email protected]

URL: www.rashid.com.bd

10/18/14 rashid@napd 1

Govt. Law• The Right to Information Act, 2009

– Section 5(1)In order to ensure right to information under this act,

every authority shall prepare catalogue and index of all information and preserve it in an appropriate manner.

– Section 5(2)

Every authority shall, within a reasonable time-limit, preserve in computer all such information as it thinks fit for preservation in computer, and shall connect them through a country-wide network to facilitate access to information.


What is Information?

• Information is data presented in a form that is meaningful to recipients

• Data becomes information when they are transformed to communicate meaning or knowledge, ideas and conclusions. By itself data is meaningless.

• Example:– Data { My Rashid is name}– Information ( My Name is Rashid}


Background

Management information systems do not have to be computerized

But with today's large, multinational corporations, computerization is a must for a business to be successful


What are Management Information Systems? •Definition:

–A computer system designed to help managers plan and direct business and organizational operations.

–Computer-based or manual system that transforms data into information useful in the support of decision making

–Davis (1974) describes MIS as “an integrated, man/machine system for providing information to support the operations, management, and decision-making functions in an organization.”

–A MIS can be defined as a system that processes information input in the form of data (the raw material) and helps support the management in decision-making and strategic planning.

–An 'MIS' is a planned system of the collecting, processing, storing and disseminating data in the form of information needed to carry out the functions of management 10/18/14 rashid@napd 5

MIS functions can be classified

• (1) To generate reports-for example, financial statements, inventory status reports, or performance reports needed for routine or non-routine purposes.

• (2) To answer what-if questions asked by management. For example, questions such as "What would happen to cash flow if the company changes its credit term for its customers?" can be answered by MIS. This type of MIS can be called Simulation.

• (3) To support decision making. This type of MIS is appropriately called Decision Support System (DSS). DSS attempts to integrate the decision maker, the data base, and the quantitative models being used.


http://www.answers.com/topic/simulation

http://www.answers.com/topic/decision-support-system

Example: Data warehouse/DSS


Purpose establish a MIS

• To ensure quick public service• To reduce Corruption• To establish transparency• To increase work efficiency• To reduce data input time• To reduce data processing time• To reduce huge output time • To increase accountability of every personnel• To information backup• To establish efficient auditing


Components of MIS• Hardware

Input and output devices constitute the hardware components of MIS– Server,computer,network equipment,printer etc

• SoftwareThe programs and applications that convert data into machine-readable language are known as software– C++, java, developer 6i,Visual basic, Adobe illustrator,

photoshop etc• Procedures

Procedures are sets of rules or guidelines, which an organization establishes for the use of a omputer-based information system

• PersonnelThe computer experts, managers, users, analysts, programmers, database managers, and many other computer professionals who utilize the computer-based information systems are the personnel in a management information system

• Database – Ms access, SQL server, ORACLE, MY SQL etc


Wrong circular


MIS personnel setup (Govt. Approved in1985 and revised in 1995)

Systems Manager

Senior Systems Analyst

Systems Analyst / Senior Programmer/ Sr. Ment. Engr

Programmer / Asst. Systems Analyst/Maint. Engr/COS

Asst. Prog/Asst. Ment. Engr/Senior Comp. oper

Data Entry /Control Supervisor

Data Entry /Control Operator

Computer operator10/18/14 rashid@napd 11

Post, Rank and promotionsPost Grade Age Limit

for Direct Recruit

Pay scale-2009

Next promotion

Director/GM 2 30-45

DD/DGM 3 29-45

DD(Systems)/SystemsManager

3 29-45 29000

SSA 4 28-40 25750 System Manag

Systems Analyst/Senior Prog.

5 29-40 22250 SSA

Programmer 6 18500 System Analyst

Asst. P/Seni C Opt. 9 11000 Prog.10/18/14 rashid@napd 12

Post, Rank and promotionsPost Grad

eAge Limit for Direct Recruit

Pay scale-2009

Next promotion

Operation Manager 5 22,250

Computer Operation supervisor

6 18,500

Senior computer Operator

9 11,000-

Computer Operator 13 18-27 5,500- Asst. Prog/Senior Comp Oper


Post, Rank and promotionsPost Grad

eAge Limit for Direct Recruit

Pay scale-2009

Next promotion

Data Entry/Control Supervisor

22-35

Senior Data Entry/Control Operator

20-28

Data Entry/Control Operator

16 18-27 4700-


MIS Personnel Duties• System Manager ICT Strategy

• SSA ICT Strategy

• SA- ICT Strategy

• Programmer- Coding

• Asst. Programmer- Coding and System Operation

• Computer Operator- Support

• Data Entry/Control Operator- Data Entry


Risk associated with MIS

• Poorly programmed• Non-secure systems ie unwanted data

manipulation• Lack of ongoing proper system repair• MIS run by inefficient manpower• Lack of backup system• Lack of MIS system audit• Leak password


MIS progress in Home and Abroad

• 8 Education Board MIS for result processing• National University MIS for result process• PSC MIS for result process• DPDCL MIS 6.5 process and printing lac electric bill

monthly• Bank MIS setup for e_banking• Dhaka and Chittogong Stock Exchange• Bangladesh Election Commission• You Tube adding 35 hours vidieo information in 1 hour• NBR MIS (e-TIN) integration with Voter ID card database
