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PREPARED BY AUDIT SCOTLAND JANUARY 2001 PERFORMANCE AUDIT Managing People in the NHS in Scotland SELF-ASSESSMENT HANDBOOK Part 2. Departmental/functional self-assessment tool

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Page 1: Managing People in the NHS in Scotland - audit · PDF file2 Managing People in the NHS in Scotland 1. Prompt 2. Task D0.1 We have leaders who, in partnership, take responsibility and

PREPARED BY AUDIT SCOTLAND JANUARY 2001

PERFORMANCE AUDIT

Managing People in theNHS in Scotland

SELF-ASSESSMENT HANDBOOK

Part 2. Departmental/functional self-assessment tool

Page 2: Managing People in the NHS in Scotland - audit · PDF file2 Managing People in the NHS in Scotland 1. Prompt 2. Task D0.1 We have leaders who, in partnership, take responsibility and

Managing People in the NHS in Scotland 1

Departmental/functionalself-assessement tool

Instructions for the self-assessment toolsIntroductionThe tool covers five key areas of management:■ developing a culture of partnership working■ identifying the employees needed for service delivery■ employee retention and recruitment■ motivating and developing employees■ improving employee performance.

The aim is for you to think about how well you and your colleagues tackle theseissues at the moment and what improvements can be made.

Using the toolStep 1 - consider the extent to which each statement in the “Prompts” columnapplies to your department/function at this point in time.

Step 2 - use the suggested “Tasks” to help you identify evidence to support yourassessment.

Step 3 - record your findings in the “Assessment” column.

Step 4 - identify and record in the “Potential Improvements” column whatneeds to be done in order to ensure that the Prompts statements are recognisedas being more applicable to your department/function.

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0: Developing the culture we needWe have developed a culture of partnership working for the benefit of patients and staff

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I: Determining the people we needWe have the necessary people to achieve what we have set out to do

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II: Retaining and recruiting the people we needWe ensure we retain and recruit the best people for the department

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Managing People in the NHS in Scotland 19

Checklists

1 Monitoring turnover

2 Reducing employee numbers

3 Format for a job description

4 Setting objectives

5 Training and development

6 Counting the cost of communication

7 Designing a communications strategy

8 Performance management systems

9 Absenteeism

10 Examples of the kind of organisational values which may be adopted

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:ralucitrapmorfevaelotdnetseeyolpmeeromoD.5

stnemtraped•

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seirogetacredneg•

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?gnivaeleraseeyolpmedoogynamoottahtleefewoD.6

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:melborpehtfosesuaccificepseraerehtleefewoD.7

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?elbatiuqesitiwonkewodwoh,tonfI?noitaulavebojnodesaberutcurtsyralas/egawehtsI•

?saerayeknirevonrutecuderplehotdevorpmiebtinaC?noitareponiemehcssunobroevitnecniecnamrofrepaerehtsI•

?seeyolpmerofstnemevorpmilaitnetopssessaotsnoitidnocdnasmretbojweivertsalewdidnehW•

)b C noissergorpreera

?seeyolpmeroferutcurtstnempolevedro,reeracraelcaerehtsI•

?deweiveryllacidoirepecnamrofreps'eeyolpmenasI•

?ecnamrofrepbojnopusdnepednoissergorpreeractahterawaseeyolpmeerA•

?tnempoleveddnanoitcafsitasbojdesaercniedivorpotsbojerutcurtserewdluoC•

)c M noitavitomdnaelaro

?revilednacewtahwhtiwenilnierasnoitatcepxeriehtosseeyolpmewenrofemmargorpnoitcudnievitceffenaevahewoD•

?bojriehtodotyrassecengniniartdnaslliksehtevahseeyolpmeruollaerusneewoD•

?seeyolpmeruootnoitasinagronasaeveihcaotgniyrteraewtahwdetacinummocewevaH•

?ekamotevahewsegnahcehtdnasserddaotgniyrteraewseussiyekehtdnatsrednuseeyolpmeruotahterusneewoD•

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hgihmorfdevomergniebtoneraseeyolpmetahttnedifnocewerA.1 - ?saeraksir

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?deniatergniebseeyolpmeesohtroftnempoleveddnagniniartrofsnoitacilpmiehtdessessaewevaH.4

?detceffasaerayekniyromemetaroprocfossolehttsniagadraugewlliwwoH.5

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)cteyadiloh,sruoh,yap(tnemyolpmefosnoitidnoC

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sevitcejbognitteS:4tsilkcehC

?oduoyodtahW )?seitilibisnopserniamruoyeratahW?bojruoysitahW(

?tioduoyodyhW )?sevitcejbos'tsurtruoydnasevitcejbos'noitcnuf/tnemtrapedromaetruoyotetaleryehtodwoH?sevitcejboruoyeratahW(

?tioduoydluohsllewwoH )?uoymorfdetcepxeeraecnamrofrepfosdradnatstahW(

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)?tnempoleved

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tnempoleveddnagniniarT:5tsilkcehC

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?9991ecnisgnidivorpdeppotsnoitcnuf/tnemtrapedruoysahgniniarttahW.4

s'noitcnuf/tnemtrapedruoyfotnemeveihcaehtnoevahsihtdidtcapmitahW?yhW.5 ?sevitcejbo

?noitcnuf/tnemtrapedruoyrofstlusertsomehtdecudorpevahseitivitcatnempolevedhcihW.6

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noitacinummocfotsocehtgnitnuoC:6tsilkcehC

hcumootroelttilootgnidnepsfosregnadehtdiovaotwoH

morf "noitasinagrOgnitacinummoCehT"

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?otklatotgniyrtyllaeruoyeraohW•

?yasotgniyrtuoyeratahW•

?esicrexeehtmorftcepxeuoyodemoctuotahW•

?deveihcaebtsumnoitacinummocehthcihwtsniagasenildaedro/dnaserusserpehteratahW•

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?etacollaotelbanosaersitegdubtahw,eulavlaicnanifehtdnimnigniraeB•

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?erutlucsnoitacinummoctnerrucehtsitahW•

?ecneiduaehthtiwytilibidercevahlliwohW•

egassemehtrevilednacohW• – ?gniniart

?ecneiduaehtfosenituorgnitarepolamron,snrettaptfihsehteratahW•

?ecneiduaehtnoserusserpemitehteratahW•

?evitceffetsomeblliwemmargorpfoepyttahW.4

?ssecorpmret-regnolafotrapronoitacinummocffo-enoasihtsI•

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?denilmaertsebnoitcalliwwoH•

?detcellocebtilliwwohdnadeenuoyodkcabdeeffoepyttahW•

?esicrexeehtforotanidro-ocdnasucofehtsatcalliwohW•

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?egassemehtsnwodnaotsetalerecneiduaruoytahterusneuoylliwwoH.5

?ecneiduaehthtiwdrohclanosrepaekirtslliwegassemehtfostnemeleyekhcihW•

?noitacinummocehtgnitcurtsnocnidevlovniebecneiduaehtnacwoH•

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?elbissopeblliwnoitacinummocyaw-owtrofslennahctahW•

?smiaruoydeveihcaevahuoyrehtehwerusaemuoylliwwoH.6

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ygetartssnoitacinummocagningiseD:7tsilkcehC

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hcaorppaevisehocagnitartsnomed•

tcapmitsebrofsegassemgnimit•

tnemtimmocgniniag• .

ecneulfnidnatnemevlovnI.2 kcabdeefevigotffatsgnigaruocneylevitca•

tnemevlovnieeyolpmeetomorpotgniunitnoc•

sevitatneserpernoinuedartevlovniotgniunitnoc•

tcepserhtiwsaedidnasweivgnitaert• .

seussilanosreP.3 tnatropmierasweivriehttahtdnatsrednuelpoeperusgnikam•

sweivriehtriaotelpoepgnigaruocne•

noissimstieveihcatsurtehtplehnacsaedidnasgnileef,sweivwohgnitartsnomed• .

kcabdeeF.4 elpoepotsrettamtahwfognidnatsrednugnivorpmi•

snoisiceddnasegassemssenisubecneulfniotytinutroppoehtelpoepgnivigybtnemtimmocgniniag•

segnahcdnasegnellahcgnisaercni-reveteemplehotlativsinoitacinummocyaw-owttahtgnitartsnomed• .

smiaecivreS.5 noitasinagroehtfosseccusehtsdrawotsevlesmehtfotsebehtevigotelpoepgnilbanednagnigaruocne•

ecivresehtfognidnatsrednuraelcaevahffatstsurtllatahterusgnikam•

mehtgnilliflufsdrawotnoitubirtnocmaetdnalaudividniehtdnassergorpdnasevitcejbofognidnatsrednugnitomorp• .

noitcadnanoitamrofnI.6 ecivresrerac/tneitapfoytilauqrettebedivorpotgnikrowmaetevitceffe•

otniyubnacenoyrevehcihwelytsdnaegaugnalpihsredaelelbadnatsrednuylisaenagnicnahne•

.snoisicedelbatpeccayllautumgnihcaer•

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smetsystnemeganamecnamrofreP:8tsilkcehC

:smetsysdoogfoscitsiretcarahC

tnempolevedninoitapicitrap/noitatlusnocnoinu/noitaicossaffatsdnatnemeganamenil•

ecitcarpslliksgnidulcniremrofeht,sesiarppaotdnasresiarppallaotneviggniniart•

dedulcninoitaraperp-flesdnalasiarppa-flesfotnemele•

sksatyeknodnagnitteslaogtniojnosisahpme•

tnemeletnempolevedffatsgnorts•

snoitubirtsidnomsinahcemkcabdeef• , desuerasgnitarerehwecalpni

ylevitcarttadetneserpdnamuminimottpekkrowrepap•

tuodeirraceraslasiarppa,llaylraenro,lla•

yllaunnatsaeltaenodslasiarppa•

sedargssorcadnanoitasinagronihtiwsecnereffidrofwollaotnoitairavemos•

ecalpniserudecorpnoitaulavednagnirotinom•

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:smetsysroopfoscitsiretcarahC

noitatlusnoctuohtiwdesopmilasiarppa•

neviggniniartonrolaicifrepus•

tupnieesiarppalaminim•

tnemssessanosisahpmeevissecxe•

noitartsinimdafosmretniydleiwnurodnadigir•

llatafiyltnettimretnienodslasiarppa•

noitaulavelamrofon•

.raelcnusmetsysMPrehtohtiwsknil•

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msieetnesbA:9tsilkcehC

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?ecnadnetta-nonro'ssenetal'morfdehsiugnitsidmsieetnesbasiwoh•

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spuorgegaralucitrap•

sedargralucitrap•

snoitcnufrostnemtrapedralucitrap•

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?sutsocmsieetnesbaseodtahW.3

?edulcnitiseodstsoctahwdnadetaluclacneebsihtsahwoH•

?noitaluclacehtsietadotpuwoH•

:edulcniserusaemehtoD?derusaemmsieetnesbasiwoH.4

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?snoitasinagrorostnemtrapedrehtohtiwerapmocsdnertruoodwoH.5

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?gnipeekemitdnaecnadnettanosnoitatcepxednaycilops'noitasinagroehtdnatsrednuseeyolpmellaerusneewoD.7

?tisievitceffewohdnadeveihcasihtsiwoH•

?noitasinagroelohwehtssorcasdradnatsdnasnoitatcepxetnetsisnocerusneewoD.8

?derotinomebotecnadnettas'eeyolpmehcaerofwollametsysnoitamrofniruoseoD.9

?mehthtiwdessucsidseeyolpmelaudividnifoecnamrofrepecnadnettaehtsI.01

?msieetnesbagnisiminimnielorriehtfoerawasreganamllaerA.11

?msieetnesbaecuderotecalpnierasnalptahW.21

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detpodaebyamhcihwseulavlanoitasinagrofodnikehtfoselpmaxE:01tsilkcehC

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ytirucestnemyolpmegnisimixaM•

ecitcarptnemyolpmedoogdnapihsrentrapotdettimmocyllufgnieB•

detlusnocdnademrofni,devlovniebotsrentrapfothgirehT•

egnahcgnidragersnoissucsidllanisnoitasinagroediSffatSriehtdnaffatsllafotnemevlovniylraE•

nalPhtlaeHlacoLgnirevileddnagnitalumroffossecorpehtnipihsrentrapgnitoorylmriF•

gnikrowpihsrentrapniprednuothcaorppamaetagnisU•

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