Revised: August 2016

MANUAL FOR NEW INSTRUCTORS

prepared by:

Dennis Callas (Ret.)

Carolyn Choate (Ret.)

Kathy Decker (Ret.)

Cindy Haynes

Barbara Kaplan (Ret.)

Judy Lindsay

Jamie MacNaught (Ret.)

Dawn Norwood (Ret.)

Amy Ruchar-Smith

Lucy Wood (Ret.)

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Welcome to the SUNY Delhi teaching staff! We look forward to working with

you, and hope your experience with us will be pleasurable and rewarding for you and

your students. This manual will answer some questions you may have about general

processes and procedures. It is a quick introduction and reference tool for you, and we

want it to be as clear and helpful as possible. The manual is divided into two parts: Part

1 is general information that applies to all faculty on the campus; Part 2 is information

specific to you and your division/department.

Your division/department office staff is eager to help. Please give your division

secretary any suggestions for improving the manual.

Enjoy your teaching experience at SUNY Delhi!

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CONTENTS

PART 1 – INFORMATION FOR ALL FACULTY

Map

Map Addendum - Location of offices referred to in manual

Academic Integrity Policy

Academic Services for Students (Resnick Academic Achievement Center)

Adding/Dropping Courses

Attendance Policy

Class Cancellation

Communications

Division/department meetings

FAX

Phone

Publications

Radio Station

Continuing Education

Counseling and Health Services for Students

Early Warning

Evaluations

FERPA and Information Security

Forms

Grading

Guest Speakers

Identification Card

Institutional Review Board

Instructional Resources

Audio-visual/TV/Video

Computers & Typewriters

Copiers and Print Shop

Library

Keys

Mail

Math Center

Miscellaneous Support Services

Campus Ministry

Child Care Center

CSA (Commuter Student Association)

Food Services

United University Professions (UUP) union

Office Hours

Online Instruction Guidelines

Parking on Campus

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Payroll Procedures

Privacy Rights of Students

Professional Development

Recreational Facilities (free for use by employees)

Room Reservation

Student Information (addresses, advisors, etc.)

Supplies

Textbook Requisitions

Travel

Tuition Waivers

Work Requests for Maintenance Assistance

Writing Center

PART 2 - INFORMATION SPECIFIC TO YOUR DIVISION/DEPARTMENT

Division Meetings

Location of:

Computers

Copiers

FAX machines

Forms

Mailboxes

Rooms used by the division faculty

TV/Video

Typewriters

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MAP

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MAP ADDENDUM

LOCATION OF GENERAL ROOMS/OFFICES REFERRED TO IN THIS MANUAL:

Academic Computing Lab - Resnick Library

Admissions (Enrollment / Financial Aid Services) - 109 Bush Hall

Art Center - Farrell Center

Business Development - 176 Bush Hall

Campus Ministry (DCIC) - Farrell Center

Campus Store - Farrell Center

Career and Transfer Services - 217 Bush Hall

Child Care Center (DC4) - Lower Valley Campus

College Association (CADI) - Farrell Center

Counseling Services - Foreman Hall

Commuter Student Association (CSA) - Farrell Center

Enrollment Services - 109 Bush Hall

Facilities - Wall Service Complex

Health Services - Foreman Hall

Human Resources Office - 103 Bush Hall

Library (Resnick Library) - Bush, 2nd & 3rd floors

Mailroom, Campus - Wall Service Complex

Mailroom, Student - Farrell Center

Mailroom, Division/Department - See manual Part 2

Maintenance - Wall Service Complex

Print Shop - 20 Bush Hall

Provost - 174 Bush Hall

Resnick Academic Achievement Center (Academic Services for Students)

Career and Transfer Services - 217 Bush Hall

Academic Advisement - 216 Bush Hall

Tutorial Services - 219 Bush Hall

EOP - 216 Bush Hall

Access and Equity - 221 Bush Hall

Math Center - 223 Bush Hall

Writing Center - 225 Bush Hall

ELL/International Services - 213 Bush Hall

Registrar’s Office - 124 Bush Hall

Student Financial Services - 157 Bush Hall

University Police - North Hall

UUP - 20 Smith Hall

SEE PART 2 FOR DIVISION/DEPARTMENT ROOMS.

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ACADEMIC INTEGRITY POLICY

If a faculty member discovers that a student has committed an academic integrity

violation that warrants a sanction beyond a verbal warning, the following process will be

followed:

A. FIRST VIOLATION: The faculty member will discuss the situation with the

student, explaining the nature of the violation, and the nature of the sanction, or

sanctions, to be applied as per the course policy. The faculty member will also discuss

the potential consequences of further violations. This discussion should be

documented. If the faculty member imposes a sanction as per course policy the

incident MUST be reported to the Director of Academic Advising via the early

warning system. The report must include the details of the offense, the sanction given,

failure of the assignment, etc., and the nature of supporting evidence, hard copies of

which must be forwarded to the Director of Academic Advising when possible.

In response to the FIRST violation the Coordinator of Academic Advising will:

1. Place details of the violation in a file prepared for that student.

2. Communicate the violation, consequences for further violations, and the

appeal process for the current violation to the student via letter.

3. Communicate the violation to the College Judicial Coordinator for cross

referencing against any student life violations on record for that student.

B. SECOND VIOLATION: Will be discussed with the student and reported to the

Director of Academic Advising in the same manner as the first violation.

In response to a SECOND violation the Director of Academic Advising will:

1. Place details of the violation in the student’s file.

2. Communicate the second violation to the College Judicial Coordinator.

In response to the second violation the Judicial Coordinator will:

1. Place the student on DEFERRED SUSPENSION, and so communicate in

writing to the student.

2. Communicate the violation and sanction to the parents/guardians of

financially dependent students in writing.

C. THIRD VIOLATION: Will be discussed with the student and reported to the

Director of Academic Advising in the same manner as the first violation.

In response the THIRD violation the Director of Academic Advising will:

1. Place details of the violation in the student’s file.

2. Communicate the violation to the college Judicial Coordinator.

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In response to the third violation the college Judicial Coordinator will:

1. Convene a STUDENT CONDUCT COUNCIL hearing, according to

established student life guidelines, to determine responsibility for the current

violation. If found responsible, the student will be SUSPENDED or

EXPELLED from the college.

2. Communicate a summary of the hearing to the College Provost.

In response to the findings of the Student Conduct Council the College Provost will:

1. Inform the student in writing of the determination of the Student Conduct

Council, and that a final appeal of that determination can be made to the

College President.

D. APPEAL PROCESS: At any step, the student may appeal a decision.

1. Appeal of first and second violation sanctions can be made to the Dean of the

division through which the course is offered, and then to the College Provost

who will render the final decision.

2. Appeal of Student Conduct Council Hearing sanctions can be made to the

College President, who will render the final decision.

E. ADDITIONAL RECOMMENDATIONS:

1. As implied in the procedures, we recommend that academic integrity

violations and student life violations be weighed in the aggregate. To wit:

1. In addition to two academic integrity violations; one academic

integrity violation and one serious student life violation will warrant

the sanction of deferred suspension.

2. Any student on deferred suspension who commits one additional

academic integrity violation, or one additional serious student life

violation, will be brought before a Student Conduct Council hearing to

determine, if found responsible, whether the student should be

suspended or expelled.

2. We recommend that the informal practice of including a majority of faculty

among the staff serving on any Student Conduct Council hearing that is

conducting an academic violation hearing be formalized.

3. We recommend that all Student Conduct Council members who will sit on

academic integrity violation hearings receive specific training on the nature of

such violations.

RESNICK ACADEMIC ACHIEVEMENT CENTER – ACADEMIC SERVICES FOR

STUDENTS

The Resnick Academic Achievement Center assists the mission of SUNY Delhi by providing

academic support services and resources to the campus community. The Resnick Academic

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Achievement Center is an inviting place for students who seek to improve and expand their

academic skills.

Through the Resnick Academic Achievement Center, the College demonstrates their

commitment to success by supporting and assisting ALL students, regardless of prior

academic preparation. We help the under prepared, prepare; prepared student advance

and the advanced student to excel.

The Resnick Academic Achievement Center coordinates with the academic departments to

offer a variety of programs and services to assist students in being academically successful

and persist through graduation.

The services in the center include Academic Advisement/Academic Warning;

Accommodated Testing; Access & Equity; Academic Exploration Program (for Undeclared

Students); Educational Opportunity Program; Tutorial Services-both locally and evenings

online; International/English Language Learner; the Writing and Math Centers.

Academic Advisement

Office serves as a clearinghouse of academic information to students and staff

It is a source of referral to other support services and a support system for students

and staff utilizing the Academic Warning System

The director is available to advise students on general academic requirements,

procedures and policies, and with registration

If you have any questions or concerns, please call Mr. Jeff Stedman, Director

of Academic Advisement and the Educational Opportunity Program at 4655 or email

at stedmajm@delhi.edu.

Academic Warning Program

The advising office offers assistance to faculty who are looking to submit an academic

warning as well as meet with student on certain warning topics

If a student is having difficulties in your class or in academic jeopardy in your class for any

reason; you are urged to complete an Academic Warning form online.

Log in to Bronco Web and go to the Faculty and Advisor Section

Scroll down to Academic Warning Web Application and Click

Select appropriate difficulties and make additional comments then click next page

Select appropriate options to correct problem and make additional comments

The Academic Warning Notice is automatically sent to the student, student’s advisor,

generating instructor, student’s academic division, and the office of Academic Advising.

Obtain student information from your Bronco Web Class List.

Please note that a field for Academic Integrity Violations has been added to the

difficulties page of the Academic Warning Notice. Please use this field as you deem

appropriate, but elaborate on the situation that involved this difficulty. (Documentation is

essential with a situation that questions the academic integrity of a student.)

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Educational Opportunity Program

This program is designed for students who meet the college's academic guidelines,

NY States EOP income guidelines, historically disadvantaged and are NYS residents

The main components of this program include but are not limited to academic,

advisement and financial support.

The program requires the student to attend an EOP transition program before "all

college" orientation begins.

If you have any questions or problems, please call Jeff Stedman, Director of EOP/Academic

Advisement at 4655 or email at stedmajm@delhi.edu.

English Language Learner (ELL)

Classroom instruction for non-native speakers to improve English language

proficiency

Academic support services for individual students

SUNY Delhi staff volunteer to work with individual students

Community outreach to enrich students' experiences

Community and campus referral services

Access and Equity

The department provides services to students with documented disabilities.

The department is not a comprehensive program for students with disabilities.

Alternate test taking arrangements

Adapted equipment/assistive technology

Volunteer note taking and computerized reading services

Interpreting Services

Accessible parking and elevators

Referral information and advocacy services

Accommodated Testing

Available for students with documentation who have special testing needs. Prior

approval from Gabriella Vasta, Coordinator of Access & Equity, at 4593 or

Sharon Ruetenik, International/ELL Coordinator at 4596 is required.

Academic Exploration Program

This program is designed to assist students that are unsure of a college career path.

Students will receive both academic and career counseling via a Student Success

course, workshops, seminars, and individual advising. The Academic Exploration

Program will benefit undeclared students by providing the necessary information and

skills to be successful at SUNY Delhi and beyond. All questions can be directed to

Robert Mazzei, Coordinator of the Academic Exploration Program at 4647 or email

at mazzeirw@delhi.edu.

Tutorial Services

Tutoring is available at SUNY Delhi for ALL registered students in most entry level

courses

Registration for specific course peer tutoring outside of the math and writing centers

begins one week after school starts each semester

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Faculty and staff volunteer academic support each semester

Math Center

No appointment needed-just walk in

Monday-Friday hours posted on door

Help with all math courses

Help with math needed in non-math courses such as Nursing, Veterinary Science and

Chemistry

Help using their calculator

Writing Center

Appointment required

Assists with organizing student ideas

Expand the scope of the paper

Review grammar rules

Explain difficult reading passages

Fill in common knowledge gaps

Assist with research and needed documentation

Additional questions or information regarding Resnick Academic Achievement Center

services can be obtained by contacting Michele DeFreece, Director, Resnick Academic

Achievement Center at 4652 or defreemt@delhi.edu.

CONTINUING EDUCATION

Non Matriculated Student Services

Part-time students who take up to eleven credit hours of coursework without being

accepted as full-time students at the college.

Academic advisement regarding which courses to take and how to register for them.

Information regarding general college resources and service.

ADDING/DROPPING COURSES

Students are responsible for adding and dropping classes from their schedules.

ADDING/DROPPING CLASSES DURING THE FIRST FIVE DAYS OF THE

SEMESTER

A student may add or drop a full semester course without charge through the fifth calendar day

of the first week of the semester. For Session A or B classes, a student may add or drop a

course through the second class day of the session.

No student will be allowed to register for a course after the last day of course change until there

is consultation with the department chair or division dean, and approval of the faculty involved.

Unless waived, any course added after the last day of course change shall be subject to the

established fee per course.

All faculty are asked to review their current class rosters on Bronco Web each semester, and

to identify any students whom you have never seen in class. Only those students appearing

on that roster are registered and should be allowed in your class. You will receive

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instructions from the College Registrar for reporting students who have never attended your

class. Students not on the roster need to see the Registrar immediately.

ADDING B SESSION CLASSES

B session classes begin after seven weeks and run through the 2nd half of the semester. They

may be added until the first day of the B Session as stated in the academic calendar. A

special form must be used to add B session classes (see your division/department office).

DROPPING CLASSES AFTER THE FIFTH DAY OF REGISTRATION

Students may not add full-semester classes to their schedule after the fifth day of the term.

They may, however, drop a class through the last day of course withdrawal (see College

Calendar). The exception to this would be limitations on a student's course load or

misplacement of the student (see Academic Policies).

Process: To drop a class, a student must complete an ADD/DROP form. The student must

obtain the signature of the instructor and the student's advisor (in that order),

and pay the drop fee at Student Accounts before the deadline. The instructor

will then receive a copy of the processed form and a W grade will appear for

the student on the final roster. A W grade cannot be recorded for a student

unless this process has been completed.

EXTENSION OF DROP PERIOD

If a student in your class has 90% or better attendance and has consistently demonstrated

effort and interest in the course, you have the option of giving the student an extra three

weeks in which to drop the course. The DROP EXTENSION form must be signed and filed in the

STUDENT'S division/department office before 4:30 of the drop deadline date for full-

semester courses. This will allow a student another three weeks to drop your class. If during

that three weeks the student chooses to drop the class, the normal procedure is followed using

the regular drop form.

ATTENDANCE POLICY

The college's formal attendance policy is printed below from the Academic Programs and

Services Policies Handbook. This is a complex policy, so see your division dean/department

chair for suggested wording of your attendance policy in your syllabus. (Please note that the

hospitality program has an approved attendance policy that faculty in the hospitality program

must include in their course syllabus.)

1.363 ATTENDANCE POLICY

A. Each faculty member will determine his/her attendance policy, which must be fair and

equitable. Excessive absences will not result in a student being withdrawn from the

course by the instructor, but a student may receive a failing grade based on attendance.

B. Faculty will not lock tardy students out of class, but faculty may equate two or more

instances of tardiness to an absence. Habitual lateness that significantly disrupts the

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learning process may result in a student being withdrawn from class by the instructor

according to Section 1.36-1.

C. If a student perceives that the attendance policy is not carried out in a fair and equitable

manner, the student should follow Section 1.367 of the Academic Policy, which deals

with redress of student complaints.

D. At the first meeting of the semester for each course, the instructor will provide all

enrolled students with a copy of the "Uniform Course Syllabus" document which will

include a clear statement of the attendance policy for the course. This document will be

a binding agreement between the student and instructor.

E. Students will not be penalized for absences due to religious holidays. It is the

responsibility of each student to notify his or her instructors, in advance and in writing,

that they will be missing classes because of religious beliefs. Make-up work, including

exams and quizzes, should be provided in accordance with State Education Law -

Section 224A.3, which states: "It shall be the responsibility of the faculty and of the

administrative officials of each institution of higher education to make available to each

student who is absent from school, because of his or her religious beliefs, an equivalent

opportunity to register for classes or make up any examination, study or work

requirement which he or she may have missed because of such absence on any particular

day or days. No fees of any kind shall be charged by the institution for making available

to the said student each equivalent opportunity."

F. The number of absences can exceed the number of allowed absences as outlined by

the instructor, without penalty if all of the absences are the result of a religious

holiday, a student’s involvement in a college sponsored academic or extracurricular

activity, or a documented medical absence.

G. The faculty is encouraged to make the most effective possible use of the resources in the

community and neighboring areas of the State which supplement the facilities of the

college and contribute directly to the instructional program. Since this necessitates

excursions of students away from campus for intervals of time in excess of the normal

laboratory period, certain side effects may be incurred, such as conflict with schedules of

other courses, the dining hall schedule, use of vehicles, the services of other members of

the faculty, administrative expense, etc. It is essential, therefore, that such excursions or

field trips be carefully planned and supervised by the faculty members involved.

I. Likewise, the SUNY Delhi faculty encourages student participation in trips for

members of student organizations sponsored by an academic unit, trips for college

classes, and trips for participation in college sponsored extracurricular events –

including intercollegiate athletics. The faculty believes that these activities can be of

substantial educational value. Students must keep in mind, however, that their

primary objective is learning, which begins in the classroom.

1. Before deciding to participate in any activity which may necessitate the student’s

absence from class, the student should carefully weigh the consequences of

absences—even though officially allowed—upon academic performance.

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2. Absences from class for participation in these activities will be considered allowed

provided the required procedures are followed (see J. “Requirements for Notification

of Allowed Absence”).

J. Requirements for Notification of Allowed Absence

It will be the responsibility of the student to notify their instructors of any anticipated

absence prior to the end of the second week of classes. Exceptions can be made in

this notification period if the student’s unanticipated participation in a college

sponsored activity arises after the second week of classes. In this instance the student

must notify the instructor at least 48 hours before the anticipated absence. Examples

of this exception could include, but are not limited to: the re-scheduling of

activities/contests, national qualification following anticipated regional participation;

the fact that some intercollegiate athletic teams rosters are not set until after the first

week of the semester; and the fact that a student’s interest in a particular club or

organization may not become evident to them until after exploration beyond the first

week of classes. Notification of a student’s participation will come in the form of a

written and signed memo by the advisor/instructor/coach who will be supervising this

activity. This allowed absence memo must include each of the following:

1. the name of the advisor/instructor/coach and their college contact information

(office location, phone number, and email address),

2. the activity name,

3. the activity date(s),

4. the duration of the activity – including departure time from the college and the

anticipated return time to the college, and

5. a complete list of those students and any faculty/staff member involved in the

activity.

This memo must be signed and dated by the advisor/instructor/coach member who is

requesting the allowed absence. A copy of this memo should also be submitted to the

supervisor of the advisor/instructor/coach requesting the allowed absence. The

advisor/instructor/coach will also be responsible to send each instructor a memo

identifying the students who did not participate in the activity.

Whenever there are more than five students involved in one activity requiring absence

from class, the advisor/instructor/coach will be permitted to send an announcement

through Delhi Today identifying the activity, the date and time of the activity, and the

students participating. This would replace the requirement above for notification

from each student and from each advisor/instructor/coach to each faculty member.

The advisor/instructor/coach will also be responsible to notify individual instructors

of those students who did not participate in the activity.

K. Conditions of Allowed Absences

1. An allowed absence does not relieve the student of the responsibility of learning course

material. This responsibility clearly rests with the student. Furthermore, while trips

for student organizations, college classes and college sponsored extracurricular

events, such as intercollegiate athletics are allowed, practices and meetings for these

are not considered allowable absences. In the instance of athletic practices, club

meetings and such, academic classes take precedence.

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2. Each instructor should outline in their respective uniform course syllabus the number

of allowed absences granted to the student for this particular course (refer to Section

1.362-A in the Attendance Policy). Absences related to academic and extracurricular

activities are to be applied to the total number of allowed absences per class as

outlined in the instructor’s course syllabus. However, those absences related to

student participation in a college sponsored academic or extracurricular activity are

not to carry a penalty assuming the proper procedures are followed (refer to Section

1.362-J in the Attendance Policy).

3. The student must communicate with their instructor prior to their absence to discuss

all relevant course issues that pertain to the excused absence, such as lecture/lab

notes, assignments, quizzes/exams, and any other pertinent course material. At this

time the instructor will determine the completion date(s) of all assignments and

quizzes or exams.

4. The duration of any trip must be limited to two consecutive instructional days for the

student.

5. It will be the responsibility of the advisor/instructor/coach to notify the necessary

instructors regarding those students who failed to participate in any previously

allowed activity.

6. Any departure from these requirements must have the approval of the Provost. The

Provost’s signature must appear on the Allowed Absence memo that requires any

such departure.

7. If the student believes that they have a legitimate grievance with this policy in its

entirety or in part they may address this concern by following those steps for

appropriate academic action as outlined in Section 1.367, Redress of Student

Complaints.

L. Students are advised to communicate with their instructors when illness interferes

with their course work or class attendance. It is the student's responsibility to provide

the Student Health Service (SHS) with written documentation of illness or injury that

interferes with their attendance if they are seen by a medical provider other than at the

SHS. When students have an EXTENDED illness or injury diagnosed by the SHS, a

notice of their absence will be sent by the SHS to their advisor who will communicate

with their instructors. NO private medical information will be released without

written consent of the student. Students will be responsible for all course work

required or assigned during absence or illness.

M. There are additional requirements for students on academic probation; please refer to

Section 1.384-1.

CLASS CANCELLATION

Cancelled classes must be made up by extra assignments, homework, or rescheduling the

class to a time when all students can meet.

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If you must cancel your class meeting due to illness or weather/road conditions, follow the

following steps:

1. Notify your division/department as quickly as possible so an official notice can be placed

on your classroom door.

2. Notify your commuting students. If you have only a few commuting students, call them

directly. If you have several commuting students, arrange for a phone chain among those

students on the first day of class so they can notify each other, beginning with one call

from you. Each commuting student, you and your division/department should have a

copy of your phone chain.

3. Change your voicemail to inform any students who call:

If you have your own, individual, campus phone line, you must change your external

voicemail message. You can change the message from your home or other off- campus

location. For assistance using the Delhi Telephone System, contact the Help Desk at

helpdesk@delhi.edu or call 4835.

COLLEGE WEATHER EMERGENCY PROCEDURES

Only the Governor can close the whole college campus.

The President of the college is authorized to cancel all classes in an emergency. If

that happens, the announcement would be given only by the president's office or the

office of college advancement to divisions and radio stations, and faculty who have

signed up for “Emergency Notification – RAVE” would receive notification.

COMMUNICATIONS

You are expected to check for PHONE, E-MAIL AND PAPER MAIL MESSAGES

whenever you are on campus. For e-mail and mail information, see MAIL. For the location

of phones, fax machines and mailboxes, see Part 2.

SYLLABUS – Faculty are required to develop a syllabus for each course they teach, post it

on the web, and give it to their students on the first day of class. It will be your contract with

your students. Faculty are to use the uniform course syllabus template. The Uniform

Course Syllabus template and instructions for using it are posted on the Provost's Office

website, under Information for Faculty, or you may contact the Help Desk at x4835 for

instructions about the format of your syllabus and training in how to use it.

DEPARTMENT MEETINGS

Your dean/department chair will inform you when meetings are scheduled. These meetings

give you and other faculty members a chance to meet each other, and you can learn more

about your division or department. Only full-time instructors are required to attend these

meetings, but part-time instructors are welcome and encouraged to attend.

FAX – For long distance fax numbers, you need your phone PINs (see PHONE)

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PHONE

Check your voicemail each day. Your department can show you how to do this from a phone

on campus as well as from a phone off campus. http://www.delhi.edu/cis

Local calls: Campus, Delhi (746), Bovina (832), Davenport (278), and Walton (865)

To call a campus office, dial the four-digit number.

To call a local number or student residence hall number, dial: 8-(seven-digit number).

To call long distance, dial 8 -1 -number

800 Numbers: Dial 8-1-800-(number).

For assistance using the Delhi Telephone System, contact the Help Desk at

helpdesk@delhi.edu or call 4835.

PUBLICATIONS

Agate - A campus literary publication for staff and students. See the Division

of Liberal Arts and Sciences for the contact person.

Campus Voice - The student newspaper. See the campus telephone directory for a

phone number.

Delhi Today - A daily e-mail sent to all faculty and staff announcing that day’s

campus news.

RADIO STATION - WDTU is located on the lower level of Farrell Student & Community

Center. See the campus telephone directory for a phone number.

COUNSELING AND HEALTH SERVICES FOR STUDENTS

The Counseling and Health Services Center provides students with:

CONSULTATION

consultation with faculty and staff – if you have a concern about a students of

situation, you can contact one of the staff in Counseling and Health Services for

consultation or advice

EDUCATIONAL RESOURCES

residence hall programming, appointments, pamphlets, educational materials

regarding sexual health, nutrition, fitness and the many aspects of overall wellness

HEALTH SERVICES

professional medical care

consultation with medical staff

over-the-counter medications

some prescription medications

GYN exams

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allergy injections

loan of crutches, canes, etc.

notification to academic divisions of documented extended illnesses or

hospitalizations

health services does NOT write medical excuses except for extended illnesses or

hospitalization.

MEDIATION

voluntarily working with a neutral third party to arrive at a resolution to

student/staff/faculty disputes

PEER EDUCATION

educational programs offered by student peer educators (deceptive drug advertising,

race relations, sexual health, substance use and abuse, etc.)

PROFESSIONAL COUNSELING

individual (personal, family problems, stress, substance abuse, adjustment to campus,

agency referrals, etc.)

group (on an as-needed basis to provide support, interaction and feedback; examples:

eating disorders, adult children of alcoholics)

outreach programs offered each semester on campus (alcohol and drug abuse,

acquaintance rape prevention, dealing with loss and illness, relationships, harassment,

stress and time management, etc.)

WITHDRAWAL FROM COLLEGE & PERSONAL LEAVE OF ABSENCE

Full time students who wish to withdraw completely from the College begin the

process at Counseling & Health Services in Foreman Hall. A personal leave of

absence may be requested if a student is in good standing and has significant,

verifiable medical or personal circumstances. All leaves must be requested through

the Director.

MILITARY LEAVE OF ABSENCE

New York State law requires that any student in an institution of higher education

who is a member of the National Guard or other reserve component of the armed

forces of the United States and is called or ordered to active duty or is a member of

the state organized militia, and is called or ordered to active duty for the state, as

defined in subdivision one of section six of the military law, the institution of higher

education in which the student is enrolled shall grant the student a military leave of

absence from the institution while such student is serving on active duty, and for one

year after the conclusion of such service.

EVALUATIONS

EVALUATION BY DIVISION DEAN/DEPARTMENT CHAIR/COLLEAGUE

Periodic evaluation by your division dean/department chair or an assigned full-time faculty

member is required. To schedule a classroom visitation, see your division dean/department

chair or secretary.

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PROCESS:

A written observation will be given to you after the visit, and you may be asked to

discuss the observation with your division dean/department chair. You will be asked

to sign the observation, and you may attach a personal response if you wish. The

evaluation will be kept in your official personnel file in the Human Resources office.

You will receive a copy.

EVALUATION BY STUDENTS

You are required to obtain an evaluation of your instruction by students. The schedule below

shows courses for which you need student evaluations. A standard evaluation tool is to be

used. You may add some questions of your choice. See your division/department for details

and instruction. The evaluation must be collected, sealed and delivered to the

division/department office by an assigned student. You will receive the evaluations after

grades have been turned in. You should keep them in your files.

Schedule of Evaluation by Students:

First-year faculty, including first-time adjuncts, must have students evaluate a

section of each course you teach during the academic year.

Term appointment faculty and adjuncts who are not teaching their first year

must have students evaluate at least one section of one course each semester.

Faculty with continuing appointment must have students evaluate at least one

section of one course each academic year.

FORMS

See Part 2 of this manual for the location of forms.

GRADING

You will receive instructions during the semester about reporting mid-term and final grades.

You will enter grades on a computer using Bronco Web.

LEGAL NOTE: GRADES GIVING ANY IDENTIFYING INFORMATION ABOUT

THE STUDENTS CANNOT BE POSTED.

Grades at SUNY Delhi are letter grades: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, or F. In

addition, there are special grades:

W Withdrawn - assigned by Registrar when a student has properly processed a

form for withdrawing from class (see ADD/DROP).

IN Incomplete - Temporary withholding of a grade. It may be used in cases

where a student has not been able to complete a course for what, in the

instructor’s judgment, is a compelling reason.

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Incomplete grades must be changed to a letter grade within 20 calendar days

from the end-of-term date for a given academic term. Failure to submit a

change of grade by this time will result in the incomplete becoming an "F."

Implicit is the understanding that the instructor and the student have reached

an agreement, in writing, of the nature of the course work which the student

will complete by the extended due date.

IP In Progress - This grade is used only for those COURSES that are scheduled

to begin in one semester and end in the next semester: For such a course,

assign IP for all students when grades are due. When the course ends, write

the students’ final grades on a class roster and submit it to the Registrar.

P/NP Pass or Not Pass only for courses approved for credit but no quality points.

Faculty may use the following guidelines when assigning letter grades; numerical relation to

grade is determined by each faculty member and should be included in your course syllabus:

Letter Grade Percentages

A 92.1 or higher

A- 89.5-92.0

B+ 86.9-89.4

B 82.1-86.8

B- 79.5-82.0

C+ 76.9-79.4

C 72.1-76.8

C- 69.5-72.0

D+ 66.9-69.4

D 62.1-66.8

D- 59.5-62.0

F Less than 59.5

For more information about grades, see the Academic Programs and Services Policies

Handbook.

CHANGE OF GRADE PROCESS

If a grade has been transcribed by the Registrar and is later found to be in error, the instructor

may process a CHANGE OF GRADE form.

GUEST SPEAKERS

You are welcome to bring guest speakers to your classes. A small honorarium may be paid

to guest speakers if financial support is available and your division dean/department chair

approves in advance. See your division dean/department chair about this possibility.

You may also assign students to attend specially scheduled lectures or a guest presentation in

another class in lieu of a lecture period in your class. Consult with the other instructor if you

plan to do this.

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IDENTIFICATION CARD

You should obtain a picture/barcode identification card from the College Association (CADI)

during the first week of classes. The card will allow you access to borrowing library books,

use of the campus pool, Fitness Center, and other facilities. Your ID is also your SUNY

"Open Access" card which gives Delhi faculty and students borrowing and on-site privileges

at any SUNY library. NOTE: Your Delhi 800 number is needed to access certain online

library resources from off-campus (e.g. Lexis/Nexis, WorldCat). Please bring government

issued ID with you.

INSTITUTIONAL REVIEW BOARD

Federal Law requires all institutions performing research involving human participants to

form an Institutional Review Board (IRB) to review such research. The SUNY Delhi IRB is

an established campus committee (2006) that has been working to develop policies and

training, and to foster campus awareness.

The campus must follow Federal, State, and SUNY regulations to protect human subjects in

research studies as well as the faculty, staff, and student investigators. Visit our Policies and

Procedures page to determine whether your project needs IRB review, or contact us directly.

If you plan on performing a survey, interview or other types of research involving human

participants, please contact Dr. Katherine Quartuccio, IRB Chair at 607-746-4812 or

quartuke@delhi.edu.

INSTRUCTIONAL RESOURCES

AUDIO-VISUAL/TV/VIDEO

Many classrooms now have media access in the room. Check with your division/department

office if you are unsure your room has this equipment. Contact the Help Desk for training to

use the media equipment in classrooms.

Items listed below may be borrowed through the Service Center/Help Desk. Please email or

call to reserve an item at helpdesk@delhi.edu or 607-746-4835.

*All items are on a limited first come, first served basis. The max reservation length is

typically 5 business days at a time.

Laptop

Projector

Presentation Remote

MeetMe Conference Line

Conference Phone

Conference Phone Microphone Extensions

Blu-Ray Player

Cables: VGA w audio, HDMI to HDMI, DisplayPort to HDMI, DVI to HDMI

Cable Adapters: Lightening to HDMI and VGA, Mini DisplayPort to VGA, Other to

HDMI

Digital Voice Recorder

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Document Camera (Portable)

Extension Cord

External DVD Burner

Headset (one ear and mic) (3.5mm and USB connections)

Kensington Lock

Memory Card Reader

Microphone (Handheld, Headset, Omni-directional, Wireless (small room))

Memory Card Reader

Printer

Screen (Small, Large, Travel)

Speakers (Deskset & Bluetooth)

Surge Protector

Tripod

USB Flash Drive

Verizon Wireless Card

Video Camera

Web Cam

The Liberal Arts & Sciences Office may have loaner laptops that you can reserve for a class

if you are part of this department. See Part 2.

The library has a presentation cart equipped with a large flat-screen TV and laptop which can

be used in the reading rooms and study areas. In Room 233 of the library there is also a

stationary TV/DVD/VHS combination system.

COMPUTERS & TYPEWRITERS

For faculty use only: See Part 2 for location of your department computer and typewriters.

For student and faculty use: The Resnick Library and Academic Achievement Center has 68

workstations available for use. The computer classroom (Bush 302) may be reserved through

Event Management System (EMS) for use when classes have not been reserved in this

facility, through EMS. Bush 302 contains 30 student workstations, one instructor PC, video

projector, whiteboard and printer.

COPIERS & PRINT SHOP

Faculty use copiers only for 20 or fewer copies of a page! Students must use copiers in the

library. 21 or more copies of a page must be printed at the Print Shop.

Please be mindful of the environment and costs when choosing to make copies!

You may not make multiple copies of copyrighted materials without express permission from

the owner of the copyright. You may make a copy of such material available to students for

copying on an individual, one-copy basis. This is accomplished by making one copy

available to students in the library at the reserve desk. Then, under the law, each student may

make his or her own copy for study.

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COLOR COPIER

A color copies/printer is available in the Resnick Library. Students have access through their

print fee; faculty and staff must purchase a print card in the library in order to use the color

copier/printer (card can be refilled through CADI). Copies and prints are .20/side for all

sizes; letter, legal and tabloid. For more information, please see CADI GoPrint information

online at http://www.delhi.edu/cadi/goprint.php

TRANSPARENCIES

Special transparencies are needed for use in the copiers. See your division/department for

their location and an explanation of how to load them in the copiers. Do NOT use any other

transparencies in the copiers because they will melt in the machines.

PRINT SHOP INSTRUCTIONS

1. Complete the PRINTING AUTHORIZATION (example on next page).

2. When completing the form, a printed side of a paper is considered ONE PAGE.

3. Check if you want 3-hole paper, collating or stapling.

4. Make sure your initials or name is on the original to be printed.

5. Print the name of your division dean/department chair under "Functional Supervisor"

and write your account number. See your division/department if you are unsure of

the account.

6. Clip the form to your original and leave it in the basket by the gate inside the Print

Shop if it is NOT a test/quiz, or log it and place it in the locked box at the gate if it is

a test/quiz. You must pick up tests/quizzes personally from the Print Shop; other

work will be mailed to you. Allow 48 hours and plan ahead. If you’re original will

be used for printing in the future, save it when it is returned to you.

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24

LIBRARY

LIBRARY

Mildred & Louis Resnick Library Bush Hall – 2nd and 3rd Floors

New instructors are encouraged to contact the library director at 746-4643 for an

individualized tour and orientation to the library.

Contact Information and Hours

The library is open seven days a week when classes are in session. Visit the library

web for current hours.

Front Desk: 746-4635

Reference: 746-4644

Café: 746-4588

Web: http://www.delhi.edu/library

Email: library@delhi.edu

Text: 607-333-7477

Reference chat service (with Delhi librarian or from AskUs 24/7 collaborative) is

available from library web site and in Vancko Hall.

The Resnick Library is a one-stop research assistance center for students. Professional

reference librarians offer one-on-one consultations (in person, online). The library also

provides an excellent collection of print and electronic books, journals, films and other

media. Any item not available at the Resnick Library can be purchased (see online

suggestion form on library web) or borrowed for free from another library (use the

ILLiad interlibrary lending service).

The library main floor offers students a convenient and attractive information commons

with over 70 workstations, color scanner and printing services, an open periodical and

reference browsing collection, several study tables and comfortable lounge areas. The

upper level contains the main circulating book and video collections, quiet study spaces,

including Nursing, Culinary Arts and Veterinary Science special collection rooms. The

library computer classroom, Bush 302, is also located on the upper level.

Your college ID (800#) is also your library ID and is required when checking out any

library materials. You also need your 800# when using electronic research databases

from off-campus (as will your students). If you have any problems getting into library

databases from off campus, log into Vancko Hall for the emergency password which is

posted in the main news bulletin board.

Through the SUNY Open Access program, you can take your SUNY Delhi ID to gain

access to collections on site at any other SUNY Library.

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WHAT’S IN THE LIBRARY

To determine whether the library owns a particular book or video, search the Resnick

Library catalog at www.delhi.edu/library. Search SUNYConnect catalog for all SUNY

libraries, or WorldCat for all libraries in the world. To find out which journals are

available, use the ejournal finder on the library web (click on “Find Articles>>by Journal

Title”).

The library welcomes faculty and student suggestions for new materials. Simply fill out

the online “Suggest a purchase” form on the library web. To discuss your needs and to

find out the book budget for your division, contact the library director at 746-4643 or

email library@delhi.edu.

RESEARCH DATABASES

All Delhi faculty, staff and students have access to an impressive array of scholarly

journals through subscription databases available on the Resnick Library web. Some of

the most popular databases include Academic Search Complete, ScienceDirect,

CINAHL, TurfGrass Information Files, JSTOR and Medline. See www.delhi.edu/library

for a complete list.

COURSE RESERVES

Faculty are encouraged to place heavily used and required lecture notes, textbooks,

videos and other materials on reserve for students to use in the library. Reserve request

forms are available on the library web. A form must be completed for each item placed

on reserve. During the beginning of the semester, please allow at least three working

days to process your request.

You will be notified when the reserve item is processed and ready for use. Be sure

you receive this notice before telling students the item is on reserve.

BORROWING MATERIALS

All materials in the library can be borrowed by faculty with a few exceptions in the

Archive and Special Collections. Faculty and staff may borrow most materials for up to

eight weeks with one renewal. Renewals can be made online through the Resnick

Library Catalog (click “Sign In/View Account” and use your 800#).

INTERLIBRARY LOANS

Interlibrary lending is free and it’s fast! Students, faculty and staff can request materials

from other libraries directly through the ILLiad system. Most materials are delivered to

campus Monday through Friday by courier and often arrive within days of your

request. Articles are delivered electronically to your ILLiad account. Use ILLiad to

track the progress of your requests as well as renew ILL items.

INSTRUCTION AND USE OF LIBRARY COMPUTER LAB

Library instruction is essential to our mission. Contact the library to arrange for a

librarian to teach customized research classes for your students. We can help students

strategize on developing research questions, give pointers on the most effective web

search techniques, and review basic information about plagiarism and citations. APA and

MLA handouts are available in hardcopy and online. A Plagiarism and Citation Tutorial

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is available for all faculty and students to take in Vancko Hall.

Research instruction classes can be delivered in your classroom or in the library computer

lab, Bush 302 (on upper level of library). Bush 302 is equipped with 26 student

workstations, an instructor computer, video projector and whiteboard. Submit your

instruction request through the online instruction form on the library web site.

KEYS

Your division/department will request keys for you. When they are available, you will

receive a notice to pick them up from University Police.

If you will not be teaching during the next semester, you must return all your keys to

University Police at the end of the semester.

MAIL

E-MAIL

Staff email is accessible through the Faculty & Staff webpage. Your division secretary

will obtain a delhi.edu e-mail address for you which will automatically become part of

the address book. See your department or division secretary for information and for

further assistance or contact the Help Desk at 607-746-4835 or helpdesk@delhi.edu

INCOMING

You will have a mailbox for incoming paper mail. See Part 2 for the location of your

mailbox.

OUTGOING

Place labeled and sealed outgoing packages next to the basket. The mailroom will not

accept packages that are not sealed or are missing an address label.

On-campus mail - Use the brown, interoffice envelopes to send mail on campus.

There are small and large sized envelopes. Make sure all other

names and addresses are crossed off, then write the name and

campus address of the person to whom you are sending mail.

To obtain the address/phone of a student, check Student

Information on Bronco Web. All student mail is sent to their

campus mailbox (Farrell Center.)

Off-campus mail - Identify outgoing mail with a "01" in the upper left-hand corner.

Type or print address labels using ALL CAPS and NO

PUNCTUATION. For small items, use the regular-sized, white,

SUNY Delhi envelopes. You do not need to seal them unless they

are more than 1/4 inch thick. If you have a mailing of several

envelopes, overlap the envelope flaps, and the stamping machine

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in the campus mailroom will seal them as it stamps them.

For larger items, use the SUNY Delhi manila envelopes. For large

packages, seal the package and affix an address label.

STUDENT MESSAGES/DELIVERIES

If you want students to leave work for you, have them deliver it to your

division/department office. The division/department will note on the material the date

and time received and place it in your mailbox. If there is not an “In Box” at your office

door, you should place a message pad/envelope on or near your office door so students

can leave messages there for you.

MISCELLANEOUS SUPPORT SERVICES

For information about the services listed below, call the phone numbers given in the

campus telephone directory.

CAMPUS MINISTRY - Delhi College Interfaith Council.

CHILD CARE CENTER - Offers year-round child care services for children of SUNY

Delhi students, state employees, faculty and staff, and community residents.

CSA - Offers support and meeting space for commuter students.

FOOD SERVICES - Available to students and staff at:

Farrell Commons in Farrell Student & Community Center

Library Café in the Resnick Library

MacDonald Hall Dining Center.

Sanford Stop in Sanford Hall

UUP - Provides union support to non-classified professional staff.

OFFICE HOURS

Full-time faculty should schedule a minimum of three office hours a week. Part-time

faculty are requested to schedule at least one fixed office hour each week during which

students needing assistance may visit you in your office. At the beginning of the

semester, please post these times on your office door and give a copy to your

division/department so appointments may be scheduled for you.

This information should also be provided to your students at the beginning of each

semester.

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ONLINE INSTRUCTION GUIDELINES REVISED August 9, 2010

I Definition

Online (asynchronous) Instruction includes courses which can be taken by a student and

given by an instructor from any location with a broadband internet connection and which

do not require the student to be online at a certain time of day, with no requirement for

face-to-face contact. An exception may be made for proctored testing or special instances

due to course content and design. The design, development, and delivery of online

courses involve pedagogy, strategies and technologies which may vary drastically from

traditional classrooms.

II Procedures for New Online Course Development

Faculty members (adjunct or full-time) who wish to develop and/or teach an online

course must follow the following procedures:

1. A written proposal must be submitted for approval by the program faculty and

Division Dean according to the Curriculum Committee Guidelines. Courses

proposed for online delivery will also require approval of the Curriculum

Committee or approval of a pilot course by the Provost, before the course is

taught.

2. Faculty members may consult with the Coordinator of Online Education.

(Deadlines for new courses: January 15 for Fall courses, April 15 for J-Term

courses, August 15 for Spring courses, December 15 for Summer courses)

3. The instructor will contact the Coordinator upon approval by the Curriculum

Committee (Timeline: within two weeks of receiving the approval) or Provost.

4. Upon notification by the Curriculum Committee or Provost, the Coordinator will

contact the faculty member with information on course development and training.

(Timeline: within two weeks of receiving approval)

5. If this is the first online course proposed by the faculty member, he/she must

complete the required training described below. Training can be taken in

conjunction with the development of the online course.

6. The faculty member will work in conjunction with the Coordinator of Online

Education for all online course development and agreed upon design revisions

until the course is ready for delivery. A first draft of the course should be prepared

and shared with the Coordinator of Online Education a minimum of 1 month prior

to the start of the semester in which the course will be taught online, and revisions

should be ready a minimum of two weeks prior to the semester in which students

will begin taking the course online.

7. All course development must be original with the faculty member. The College

does not wish to, nor will it, defend copyright infringements.

8. Payment for initial online course development will be at the time the course

development is completed according to section VIII - Online Development

Standards and final revisions are acceptable to both instructor and Coordinator of

Online Education.

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III Training Requirements for New Instructors

The semester prior to teaching online for the first time, the faculty member must attend

scheduled training sessions (approximately three days of training) conducted by SUNY

Delhi's Coordinator of Online Education to receive pedagogical training and familiarize

themselves with Moodle/Vancko Hall (or any other approved college platform). Training

sessions, when necessary, will be delivered online. All training sessions must be

completed during the term prior to the first semester teaching online.

IV Training for Experienced Instructors

Active online instructors are strongly encouraged to attend at least one professional

development seminar or staff development workshop, conducted or sanctioned by the

Coordinator of Online Education.) These seminars will focus on pedagogy and the

platform, rather than be discipline focused.

For courses in which students and/or the faculty member are experiencing difficulty (e.g.

low retention rates), the Coordinator of Online Education will work with the instructor to

enhance the aspects of the course that need improvement.

V Compensation for Online Course Development and Teaching

Instructors will be paid extra service for teaching online courses (minimum of $734 per

lecture credit hour), unless the course is part of their normal load. In addition, instructors

will receive a $2,000 stipend to develop and teach a three credit online course (equivalent

to $666.67 per lecture credit hour). If this is the first time the course has been placed

online, unless online course development is part of the faculty member's normal load. If

the class does not run due to factors not involving the instructor, the Course Developer

will still receive the $2,000 stipend, unless online course development is part of the

faculty member's normal load. Once a course is developed for the internet, regardless of

the platform (i.e., Moodle/Vancko Hall or other), it no longer qualifies for payment of

development in another internet format.

When an instructor is paid to develop an online course, SUNY Delhi reserves the right to

future use of the archived course, as well as to have other instructors teach using the

online course materials. The original Course Developer shall retain the right to access and

utilize any of the material included in the online format at any time in the future

regardless of whether they are currently teaching the course. The dean will not schedule a

faculty member to teach more than one online class per semester, unless otherwise agreed

upon by the faculty member, dean and Provost.

VI Online Course Evaluations

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The Coordinator of Online Education can administer a student survey anytime to

determine whether the technical aspects of the course are satisfactory; e.g., did students

have trouble logging in? Did the help desk respond quickly to their questions?

Administration of anonymous student evaluations for each class and instructor will

follow the current policy for evaluations. Delhi's full-time and adjunct faculty may share

the results with their division deans, and are encouraged to do so. Adjuncts who teach

only online must administer an anonymous student evaluation for each class, share the

results with the division dean, and use a divisional approved student evaluation form.

Deans and/or their designee will also evaluate the class by logging on and observing the

class. When possible, evaluators should be faculty who have online teaching experience.

Class evaluation by dean and/or designee will normally be scheduled for every other

year.

VII Evaluation Forms

Evaluation Forms are in development.

Please also refer to the eLearning Maturity Model

VIII Online Development Standards

PURPOSE: The purpose of the Online Standards for Course Development for Delhi

Online Education (DOE) is to provide a set of guiding principles for instructors who

teach online. The standards focus on learning outcomes, elements that comprise a DOE

course and guidelines for quality online instruction.

GOAL: The goal of DOE is to provide instruction, resources, and technical support to

enhance learning and improve student outcomes. The shared use of a common technical

infrastructure and course delivery will enable students to complete all or part of the

requirements for a degree or certificate program, or to achieve specific learning

objectives in a learner-centered environment supported by distance learning technologies.

To ensure that all DOE learning activities meet the stated goal and to maintain quality

and consistency among online courses, the elements of a DOE course and instructional

quality guidelines for instructors who develop and/or teach online courses are provided

below:

The majority (if not all) of the course requirements and instructor-student

communications are completed using the Internet.

Activities normally described as on-campus are limited or not required.

The course will utilize a DOE course template, provided by the Coordinator of

Online Ed. This template will provide the basic underlying structure of a course to

31

establish a consistency among courses. Instructors can then edit the course content

to fit their needs. The template would include an orientation to the tools used in

online courses.

Course Homepage must contain course name, number, start/end dates, and

instructor's contact information and office hours

Course Homepage must contain "What to do First" or "How to Get Started"

statement

Unused tools must be hidden or deleted

Course must contain an Orientation:

- A tour of the online learning environment which goes over each tool that

will be used in the course, showing navigation and how to get around in

the Learning Management System

All courses will use the SUNY Delhi Uniform Course Syllabus which must be

included within the course, and includes:

- Course objectives and the measurement criteria for each course objective

- Minimum requirements such as attendance at on-campus sessions,

written assignments, examinations, grading criteria, etc.

- Technical requirements such as Internet access, browser, plug-ins,

computer capabilities, etc.

- Required texts/readings.

- Detailed information concerning assignments and due dates.

- Dates of required examinations.

- Detailed information on how to contact the instructor (e-mail, fax,

telephone, instant messaging, etc.).

All downloadable documents will be in a file format accessible to all types of

computer users (RTF, PDF, etc. as opposed to DOC)

Interactivity: Students must be involved in a variety of activities that involve the

student in interactive exchanges between other students and between the student and the

teacher. Interactive involvement should constitute a significant portion of the course

structure. Student interactivity in a three-credit DOE course should be equivalent to at

least 45 hours of face-to-face classroom discussion. Interactivity in a DOE course can be

accomplished in one or more of the following ways:

Threaded Discussion. A discussion is started around a topic and the participants

respond to the topic and to comments made by the others.

Instant Messaging - either within an LMS or using a common instant messenger

Learning Management System internal mail - such as an internal mail messaging

E-mail. A critical component for private communications between students and

faculty and for delivery of written assignments, critiques and testing.

Chat Room. (A synchronous activity): students are required to join and participate

together at a fixed time.

Other. Audio message board, blogs, wikis, recorded lectures, podcasts, voice

mail, telephone, interactive whiteboard, collaborative group activities using any

previously mentioned technologies.

Presentation Strategies: DOE courses need to be multi-modal by design and should

contain more than one of the following instructional methods:

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Text lessons with supporting images and/or charts, tables, graphs as well as

corresponding audio.

Videotaped Elements. Video elements may be produced to support a course or

copyrights secured to allow the use of commercial materials. Videotaped

materials can be distributed to students via the internet as part of the course

package. Video elements need to be captioned and copyright restrictions must be

observed and followed. Instructors can create their own videotaped elements or

screencasts using screen-recording software.

Interactive Elements. Activities that involve computer-assisted instructional

elements or multi-media presentations can be included; however, both delivery

and development must be considered. Size should not be too large and the

presentation must be in a format that is accessible to all.

Text presentations (such as PowerPoint) should include audio narration.

Audio Materials.

External Links - including guided learning activities and assessments

Textbooks and Study Guides. Texts with a unifying study guide, either electronic

or printed, can be a core part of any distance education course. Electronic

publishing or text information is an alternative to hard copy distribution.

Copyright restrictions must be observed and followed.

Courses are designed to require students to engage in analysis, syntheses, and

evaluation as part of course and program requirements.

Learning activities are designed to fit teaching/learning requirements and clearly

defined learning outcomes.

Course content, instructional methods, technologies and context complement each

other.

Outcomes address content mastery and increased learning skills.

Students with skills in subject matter, instructional methods, and technologies

work collaboratively to create learning opportunities.

Instructional offerings are evaluated on a regular basis for effectiveness;

evaluation results are utilized for improvement.

Classroom materials developed by third parties, such as publishers or course

cartridges, will be evaluated by the same standards as materials developed by

system instructors.

Teaching/Learning:

Student interaction with faculty and other students is an essential

characteristic and is facilitated through a variety of ways including voice-mail

and/or email.

Feedback to student assignments and questions is constructive and provided in

a timely manner.

Students are instructed in the proper methods of effective research, including

assessment of the validity of resources.

Students understand expectations of learner activities.

Assessment methods used are appropriate to the course and learning methods

employed.

The learning experience is designed and organized to increase the learner's

control over the time, place, and pace of instruction.

33

Learning activities and modes of assessment are responsive to the needs of

individual learners.

Learners have easy access to up-to-date grade info using an online gradebook.

General education courses must have assignments that can be used to assess

the extent to which students have satisfied gen ed outcomes.

Instructor must send a "Welcome Letter" to all enrolled students containing

information about logging on and required course materials at least two weeks

prior to the start of the course. A sample welcome letter will be located on the

DOE web site.

Accessibility: The college will be responsible for acting in a timely manner to make

curriculum, materials, or other resources used in a DOE course available to students with

disabilities, unless doing so would significantly alter the nature of the instructional

activity.

Print Material. Provide alternatives to print material including Braille, large

print, audiotape, digital sound files and e-text.

World Wide Web. Content developers should make content understandable

and navigable. This includes making the language clear and simple as well as

providing understandable mechanisms for navigating within and between

pages. Providing navigation tools and orientation information in pages will

maximize accessibility and usability. Not all users can make use of visual

clues such as image maps, proportional scroll bars, side-by-side frames, or

graphics that guide sighted users of graphical desktop browsers. Users also

lose contextual information when they can only view a portion of a page,

either because they are accessing the page one word at a time (speech

synthesis or Braille display), or one section at a time (small or magnified

display). Without orientation information, users may not be able to understand

very large tables, lists, menus, etc.

All courses should be designed for compliance with Section 508 accessibility

regulations

PARKING ON CAMPUS

Any vehicle parked on campus must be registered with University Police. Stop in their

office to complete the paperwork. You will receive a decal for your vehicle, as well as a

map of designated parking areas on the campus and parking regulations. Please park

only in areas designated for staff to avoid parking tickets.

PAYROLL PROCEDURES

HOW YOU WILL BE PAID

Make sure you have visited Human Resources to complete the initial tax and/or insurance

paperwork before your class begins. Also, be sure to ask if you qualify for any benefits;

i.e., partial health insurance, etc. NOTE: Paychecks come biweekly, and all State

employees begin with a two-week lag time, so your first check will not be available until

the 2nd payday after you begin teaching. If this is a problem for you, please see your

division office for a short-term solution.

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Part-time instructors who teach consecutive semesters should confirm with Human

Resources the number of pay periods their contract will cover as it can range from eight

to eleven periods, which will affect the amount of your paycheck.

If you do NOT work for another State agency:

1. Sign your adjunct contract and return it promptly.

2. Complete and mail in the UNCLASSIFIED STAFF LEAVE REPORT that will be in

your mailbox each month.

If you work for another State agency:

1. Complete a UP8 form and obtain the required signatures from your main

agency.

2. Complete and mail in the UNCLASSIFIED STAFF LEAVE REPORT that will be in

your mailbox each month.

If you work at SUNY Delhi in another position or are teaching as extra service:

1. Sign your contract (if applicable) and return it promptly.

2. Go to http://www.delhi.edu/administration/human_resources/, click FORMS,

and print PAYROLL VOUCHERS (one for each two-week pay period) and print the dates

they must be returned to the Human Resources Office. Turn in your

completed and signed vouchers by the deadlines.

3. You must, additionally, complete and mail in the UNCLASSIFIED STAFF

LEAVE REPORT that will be in your mailbox each month.

WHEN YOU WILL BE PAID

After the two-week lag period, you will be paid bi-weekly when you follow the

procedures above. Your checks will be available every other Wednesday, after 9 a.m., in

Human Resources for collection unless you request otherwise by written instructions to

them. Other options available are direct deposit or having it included with a

division/department packet (see your division/department secretary for more information

about this option).

PRIVACY RIGHTS OF STUDENTS

Identifying information about a student cannot be publicly posted.

A RELEASE OF INFORMATION must be signed by a student and filed in the

Registrar’s Office before you can discuss information about a student with anyone who is

not an employee of the campus. The form will name the individual(s) who has

permission to receive information about a student. The form will be on file in the

Registrar’s Office and with the student’s advisor or division office.

FERPA AND INFORMATION SECURITY

Details about the Family Educational Rights and Privacy Act of 1974 (FERPA) and how

to protect the personal information of all students can be found in our policy and

procedure statement FERPA and Information Security.

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PURPOSE:

To establish a policy and procedure for the protection of our students’ personal

information.

POLICY:

SUNY Delhi carefully protects all personal information in our possession regarding

students and their families. The school employs office procedures and password-

protected computer systems to ensure the security of paper and electronic records. The

school does not disclose its security procedures to students or the general public to

protect the effectiveness of those procedures. Access to social security numbers is strictly

limited to those School Officials (see definition below) with a need-to-know, as

determined by the Registrar.

The Family Educational Rights and Privacy Act of 1974 (FERPA) provides current and

former students with the right to inspect and review educational records, the right to seek

to amend those records, the right to limit disclosure of information from the records and

the right to file a complaint with the U.S. Department of Education. Students may also

waive their rights to inspect confidential letters or statements of recommendation.

School Official: In accordance with FERPA, the student's consent is not required when a

School Official has a legitimate educational interest in the student's educational record;

that is, if the official needs to review this information in order to fulfill his/her

professional responsibility. However, this does not constitute authorization to share that

information with a third party without the student's written consent.

A "School Official" is a person employed by the school in an administrative, supervisory,

academic, research, or support staff position; a person or company with whom the school

has contracted (such as an attorney, auditor or accrediting agency); a person serving on

the Board of Directors; or a student serving in an official position/capacity, or assisting a

school official in performing his/ her tasks.

Financial Aid Information: Certain information necessary for the processing of federal

financial aid programs may be disclosed to parents of dependent students. In order for a

person to be considered a “parent” for this purpose, the individual must be listed as such

on the student’s FAFSA application.

Directory Information: School Officials may not disclose personally identifiable

information about a student nor permit inspection of student records without the student's

written permission, unless such action is covered by certain exceptions permitted by

FERPA. Under the provisions of the Act, a school may disclose information about a

student if it has designated that the information is "Directory Information". SUNY Delhi

has designated the following as Directory Information:

student's full name

campus mailbox address

local telephone number

major division

dates of attendance

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date(s) of graduation

degree(s) awarded

full/part-time status

honors/awards

date of birth

Students’ Rights Under FERPA:

Right to Review Educational Records: FERPA affords students certain rights with

respect to their educational records. Students have the right to review their educational

records within 45 days of the day the school receives a written request for access.

Students requesting a review should submit to the Registrar a written request that

identifies the record(s) they wish to inspect. The Registrar will notify the student of the

time and place where the records may be inspected. If the records are not maintained in

the office of the Registrar, the student will be advised of the correct official to whom the

request should be addressed.

Right to Request an Amendment: Students have the right to request an amendment to

educational records that are believed to be inaccurate. Students requesting a change must

write the college official responsible for the record, clearly identify the part of the record

they want changed, and specify why it is inaccurate. If the College decides not to amend

the record as requested by the student, the college will notify the student of the decision

and advise the student of his or her right to a hearing regarding the request for

amendment. Additional information regarding the hearing procedures will be provided to

the student when notified of the right to a hearing.

Right to Consent to Disclosures: Students have the right to consent to disclosures of

personally identifiable information contained in the student's educational records, except

to the extent that FERPA authorizes disclosure without consent. Disclosure without

consent is permitted to a school official with a legitimate educational interest. A student

may consent to the release of personally identifiable information using the Student

Consent to Release Information Form.

Right to File Complaint: Students have the right to file a complaint with the U.S.

Department of Education concerning alleged failures by SUNY Delhi to comply with the

requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202

PROCEDURE:

This policy statement mirrors the policy as published on the SUNY Delhi website, but

does not supersede it.

Responsibility: Responsibility for protection of college-wide academic records rests with

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the Registrar. Responsibility for protection of student financial aid records, including

student and parent income tax returns, rests with the Director of Financial Aid.

Responsibility for requests to view financial aid information or have financial aid

information forwarded to third parties shall be approved by the Director of Financial Aid,

who will serve as the office’s contact person for such requests when sourced through

other college offices.

Employee Awareness: Each member of the SUNY Delhi staff and faculty (including

student employees) must understand FERPA and this privacy policy. The Registrar will

conduct training/review/reminder notices and/or sessions on this topic for all staff and

faculty at least once each year. The Registrar or designee will also provide written

documentation to all new faculty/staff members to inform them of this policy.

Administrative Office Identification Process: In any conversation in which personally

identifiable information (PII) or personal financial information might potentially be

discussed, employees must be cautious to ensure the identity of the person with whom

they are communicating.

1. When communicating in-person to a student who is known to the faculty/staff

member, no identification procedure is necessary. Further, no identification

procedure is necessary for new prospective students for whom the school

possesses no PII to potentially release.

2. When communicating in-person to a student who is unknown, photo identification

is required (student ID, driver’s license, or passport).

3. When communicating through an outgoing telephone call from the school to a

number contained in the school’s records, the identity of the recipient may be

ascertained by asking for the person by name when the telephone is answered.

Discretion and professional judgment are to be employed before disclosing a

student’s PII.

4. When communicating through an outgoing e-mail from the school to a student’s

assigned student email address, the identity of the recipient can be assumed to be

the address owner. However, specific personal financial information, social

security numbers or other PII should never be sent through e-mail because it is

inherently not a 100% secure form of communication.

5. Postal letters addressed to a named recipient at a known address can be assumed

to be received by the intended recipient. Postcards should never be used to

convey PII.

Subpoenas: SUNY Delhi will release information to a court or other legal

entity/jurisdiction based upon a valid subpoena. All administrative subpoenas will be

forwarded to the President or designee, who will authorize the release of information.

Emergency Release to Law Enforcement: In cases where the safety of students and/or

College employees may be in jeopardy, the School Director (or a department director

acting in that capacity in the absence of the School Director) may release any relevant

information to law enforcement and/or emergency services personnel as may be deemed

necessary and appropriate to the situation

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PROFESSIONAL DEVELOPMENT

Some funding is available for faculty to pursue professional development activities.

Faculty may contact the UUP Office at 4578 for guidelines and application forms for

grants funded through UUP. Faculty may also apply for professional development grants

(maximum of $500) by submitting a brief proposal to their department chair and/or

division dean. The forms and guidelines can be found on the Provost’s webpage, under

Academic Resources, Professional Development Grant Form.

There are forms for faculty, professional staff and adjuncts.

RECREATIONAL FACILITIES

Facilities listed below are free for use by employees. Obtain your CADI identification

card and visit the Athletics web page for hours and additional information.

"Bubble"

Fitness Center

Pool

Racquetball

Tennis

Weight room

ROOM RESERVATION

The division office assigns rooms for regularly scheduled classes. To reserve a room on

the campus for any other activity, please use the Event Management System (EMS) for

processing Facility Requests. All requests for room use must be done online through

EMS. Most department and division support staff have received training and should be

able to assist newcomers to the system. For first-time users of the system, your user name

would be your first name and then a space, then your last name (capital letters do not

matter); your password will be your first name.

Requests for facilities use, including setup information, must be input no less than one

week prior to the event start date. If this is not done, there is no guarantee that the space

will be reserved and that the setup information will be processed in time for the event.

Requests for campus use from outside groups go to the office of Business Development

for processing. For more information, please contact your department/division secretary

or the Business Development Office at 4577.

STUDENT INFORMATION

Student information such as addresses, phone numbers, campus box numbers, advisor

names, etc., is available through your Bronco Web class list or on Banner, our

computerized data system. See your division/department for instructions about obtaining

this information. (Note: See "Privacy Right of Students" in this section of the

manual.)

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SUPPLIES

General use classroom and office supplies are provided for faculty (i.e., pens, pencils,

roster books, exam booklets, scissors, tape, etc.) in your division’s supply room. We do

NOT provide paper or other supplies for students. See the division/department if you

need assistance locating supplies.

Each division orders its own supplies or materials such as teaching aids, prepared slides,

etc. See your division/department for purchasing procedures if money is available and

your division dean/department chair approves.

TEXTBOOK REQUISITIONS

Your division dean/department chair or faculty can assist you in choosing a textbook.

Place your class textbook orders with the Campus Store .

DESK COPIES

You may order a desk copy through the publisher representative yourself or, if you are a

part-time instructor teaching your first semester, by furnishing your division secretary

with the title, author, edition number, ISBN, publisher's name, title and enrollment of

your course.

If it is too late to order a desk copy, your division dean/department chair may have a book

for you to use or may approve your purchase of a book from the Campus Store. In this

case, your division/department account will be charged. When you request and receive

an unmarked desk copy, return the book to the Campus Store and your

division/department account will not be billed.

You are encouraged to visit http://www.facultycenter.net/ to find a textbook.

TRAVEL

If a conference or important event is offered, it may be possible for you to request travel

money through your division/department. See your division dean/department chair for

possible support.

TUITION WAIVERS

TUITION REIMBURSEMENT

There are STATE TUITION WAIVER requests and UUP (United University Professions

union) waivers. Contact Human Resources for instructions for STATE TUITION

WAIVER and UUP forms.

UUP TUITION WAIVERS

UUP members may register for one class per semester, on a space-available basis, with

the approval of the course instructor. Delhi has no official form for this; other colleges

may have one and you should check with each institution for its procedures. See Human

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Resources for the name of the contact person at other institutions.

The procedure to take a course through UUP at Delhi is:

1) Register for the course

a) If you are not a matriculated student, register through the

Registrar’s Office/Continuing Education.

b) If you are a matriculated student, register through your

division/department office.

2) When you receive a bill for the course, contact Student Financial Services

and notify them that you are a UUP member and the tuition should be

waived. You then pay only the college fee.

WORK REQUESTS FOR MAINTENANCE ASSISTANCE

ALL REQUESTS FOR MAINTENANCE OR JANITORAL WORK MUST BE E-

MAILED TO:

Services, Facilities Work Order (facilitieswo@delhi.edu) with a copy to your

division/department if you send the e-mail yourself. You may have the secretary

send the e-mail for you.

In the e-mail, give the following information:

Name of contact person

Division

Phone number

Location (building and room) where work is needed

Description of the problem or request

OR they must be called in to the work order line at 4020.

EMERGENCY REQUESTS (call the numbers below):

Mon.-Fri. 8 am - 4 pm Call 4020; if no answer call 4010

Evenings and weekends Call the Heating Plant at 4037

Fire and immediate life

safety issues Call University Police at 4700