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1

Exhibitor Manual

Toy and Education China 2020

Baby and Stroller China 2020

Licensing China 2020

Shenzhen International Toy and Education Fair

Shenzhen International Stroller, Mother and Baby Product Fair

Shenzhen International Licensing & Licensed Product Fair

Exhibitor Manual

6 – 8 March 2020

Shenzhen World Exhibition & Convention Center

Shenzhen, China

Important Information enclosed.

Please return forms by the deadlines stated.

*Please avoid sending duplicated forms to us via different channels.

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Exhibitor Manual




Dear Exhibitor,

Welcome to Toy and Edu China 2020 and Baby and Stroller China 2020 and Licensing China 2020 !

This manual is designed to give you useful information regarding your participation in Toy & Edu China-

Shenzhen International Toy and Education Fair, Baby & Stroller China – Shenzhen International Stroller and

Baby products Fair - taking place in Shenzhen, China and Licensing China – Shenzhen International

Licensing and Licensed Product Fair- taking place in Shenzhen, China from 6 – 8 March 2020. It contains all

the forms you need to order the various related services you may require.

We kindly ask you to return the forms on or before the deadlines in order to enable us to fulfill your

requirements. All forms should be filled clearly in block capitals.

Should you have any further questions, please feel free to contact us at:

Messe Frankfurt (HK) Ltd

35/F China Resources Building

26 Harbour Road, Wanchai

Hong Kong

Contact: Ms Kawi Chow

Direct Line: +852 2230 9249

General Line: +852 2802 7728

Fax: +852 2598 8771

Email: [email protected]

We look forward to welcoming you to Toy & Edu China 2020, Baby & Stroller China 2020 and Licensing China

2020 and wish you a successful and satisfying three days at the fair!

Yours sincerely,

Toy & Edu China Team

Baby & Stroller China Team

Licensing China Team


mailto:[email protected]

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Exhibitor Manual




Table of Contents

Section 1 General Information Form Page

Contact Information 4

Important Dates & Show Schedule 5

Important Exhibition Rules & Regulations 7

Admission Badges collection and usage 14

General Information about China 15

Fairground Information

Location Map & Hall Plan

16

19

Travel Arrangement

Official Travel Agent and Hotel Recommendation

20

Visa Invitation Letter Application Form Form 1 22

Section 2 Stand Construction

Official Contractor / Recommended Contractors 23

Standard Booth Design and Package 24

Furniture Rental and Fittings – Reference price list

Important Notes for Standard Booth Exhibitors

25

28

Standard Booth Exhibitors Confirmation Letter Form 2 30

Fascia Board Form 3 31

Important Notes for Raw Space Exhibitors 32

Raw space power supply – Reference price list 42

Raw Space Exhibitors Confirmation Letter Form 4 43

Payment for Additional Order 44

Section 3 Forwarding

Freight Forwarding Service 45

Section 4 Registration

Exhibitor Badges(Pre-Registration) Form 5 48

Section 5 Official Catalogue

Fair Catalogue Entry Form Form 6 49

Section 6 IPR

Regulation for Protection of Intellectual Property Rights During

Exhibition

51

Letter of commitment to the protection of IPR Form 7 53

Exhibitor Service

Temporary Staff - Interpreter & Booth Helper Form 8 54

Digital Service Form 9 55

Your Personal Checklist 57

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Exhibitor Manual




Contact Information

Organisers

Guangdong Toy Association 2/F, ZhengPing Street South,

Tao Jin Road North

Guangzhou, China

Guangzhou Li Tong Messe Frankfurt Co

Ltd

2/F, ZhengPing Street South,

Tao Jin Road North

Guangzhou, China


35/F China Resources Building

26 Harbour Road, Wanchai

Hong Kong

Ms. Kawi Chow

Direct Line:+852 2230 9249

Tel: +852 2802 7728

Fax: +852 2598 8771 Email:[email protected]

Official

Contractor

Milton Exhibits & Engineering

(Shanghai) Ltd. Guangzhou Branch

3B, Block 45, No.3 Jianshe Da Malu,

Yuexiu District, Guangzhou, China

Postal Code :510053

Ms. Candice Chen

Tel: +86 20 8128 3109

Fax: +86 20 8128 3150


Official

Forwarding

Agent

JES Logistics Limited 26/F., Winsan Tower, 98 Thomson Road,

Wanchai, Hong Kong

Mr. Stanley Chan

Tel: +852 2563 6645

Fax: +852 2597 5057

E-mail: [email protected]

Travel

Agency

JL Best Meeting

Room 101, West Side of the South Lobby,

Shenzhen World Exhibition & Convention

Centre

Kelly Cao

Tel: +86 755 8288 0055

Fax: +86 755 8836 4202






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Exhibitor Manual




Important Dates & Show Schedule

Deadline for returning the following forms:

1. Compulsory Forms

The following forms MUST be returned to respective suppliers:

Deadline COMPULSORY for Standard Booth exhibitors Page Submitted to

31 January 2020

Standard Booth Exhibitors

Confirmation Letter Form 2 30

The Organiser

Fascia Board Form 3 31

Fair Catalogue Entry Form Form 6 49 - 50

6 February 2020

Exhibitor Badges

(Pre-Registration) Form 5 48

Letter of commitment to the

protection of IPR Form 7 53

Deadline COMPULSORY for Raw Space exhibitors Page Submitted to

20 January 2020

Booth design approval Submit via online system

Refer to p.33 Point 2 \

Official

Contractor Additional Equipment –

Power Supply

Submit via online system

Refer to p. 42

Raw Space Exhibitors

Confirmation Letter Form 4 43 The Organiser

31 January 2020 Fair Catalogue Entry Form Form 6 49 - 50

The Organiser 6 February 2020

Exhibitor Badges

(Pre-Registration) Form 5 48

Letter of commitment to the

protection of IPR Form 7 53

2. Optional Forms

Deadline Optional Forms Page Submitted to

20 January 2020

Additional Booth Equipment –

Furniture (Standard Booth

exhibitors) Order via online system

Login detail will be issue

separately

24 - 26 The Official

Contractor

Additional Equipment – Power

Supply (Standard Booth

exhibitors)

Additional Installation Location

(Standard Booth exhibitors)

31 January 2020 Visa Invitation Letter Form 1 22

The Organiser 6 February 2020

Temporary Staff-Interpreter &

Booth Helper Form 8 54

Digital Service Form 9 55 - 56

https://ordering.milton-exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us






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Exhibitor Manual




Important Dates & Show Schedule

Show Schedule – Move-in, Show Period and Move-out

Set-up & Move-in 4 March 2020 (Wednesday) 9:00am – 10:00 pm Raw Space Exhibitors Move-in and Set-up

5 March 2020 (Thursday) 9:00am – 10:00 pm All Exhibitors Move-in and Set-up

Show Opening Hours 6 - 7 March 2020 8:30 am Venue Opens to Exhibitors (Friday - Saturday) 9:00 am Show Opens to Trade Buyers 5:00 pm Show Close

8 March 2020 (Sunday) 8:30 am

9:00 am

1:00 pm

4:00 pm

Venue Opens to Exhibitors

Show Opens to Trade Buyers

Show Opens to Public

Show Closed

Move-out & Dismantling 8 March 2020 (Sunday) 4:00 pm – 10:00 pm Exhibitors Move-out & Booth Dismantling

Important Notice:

1. Exhibitors should follow the above move-in schedule. Should exhibitors who wish to work beyond the official

hours as shown above, they should notify Official Contractor before 3:00 pm on the day. Overtime work will

charge RMB $3600/ 1000sqm/ hour for each booth.

2. For the sake of safety, only the authorized person is allowed to go into the Venue during move in & move

out period. During move-in and move-out period, all the exhibitors could only enter through North, South

and West entrance.

3. Raw space booth construction materials can only move out through the West entrance. Moving out through

the front entrance is forbidden. Exhibitors can contact the Organiser Office on-site for further details on the

exact location.

4. We strongly recommend that all exhibitors arrive at their booths 30 minutes before the fair opens for security

reasons.

5. Exhibitors moving out before 4 pm on 8 March 2020 are not allowed. Exhibitors should consider and plan

their trip arrangement as per the time frame scheduled by the Organisers, in order to maintain the favorable

business environment at all time during the show period. Organisers will not take any responsibility due to

the violation of this regulation.

6. Any goods need to move-out during the show period and Move-in period, a "Release Slip" issued by the

Organisers is required. Please apply in the Organiser Office.

7. In order to ensure all the logistics runs smooth during the move-in and move-out period, the Organisers

have appointed the Official freight forwarder to arrange all the exhibit's logistics matter. Please contact

directly with our Official freight forwarder for more detail. (See page 41).

8. The Venue and the Organisers will not collect and take any responsibility for the exhibits sent by the

exhibitors. Please do not send any exhibits or goods directly to the Venue or the Organisers.

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Exhibitor Manual




Important Exhibition Rules & Regulations

Aiming at keeping exhibition (the “Exhibition”) in order and ensuring the Exhibition in compliance with laws and regulations of People’s Republic of China (the “PR China”) in all aspects, the Organisers of the exhibition (“Organisers”) hereby formulates and issues these Exhibition Rules & Regulations (the "Regulations"). Each exhibitor (“Exhibitor”) shall strictly abide by the stipulations under these Regulations. In case that any Exhibitor violates any stipulations hereunder, the Organisers has the right to require such Exhibitor to correct its violation or even revoke its exhibiting qualification.

1. Governing Law

Exhibitors are required to observe and comply with all the laws of P.R. China.

2. Admission to the Exhibition

a) Exhibitor

For security reasons, Exhibitors must put on the exhibitor badges during the move-in, exhibition and

move-out period. Please submit Form 05 to Organisers for exhibitor badges application before

submission deadline.

b) Visitor

The exhibition is open to trade visitors only and admission is free. Trade visitors may register their

admission before the show through the official website or at the exhibition hall. Please remind your

buyers not to bring children or anybody under 18 years old. (Visitor age under 18 will not be allowed

to enter the exhibition halls)

c) Non - Official Contractor

Non-official contractors and their workmen must present contractor badges issued by Organisers in

order to enter the exhibition halls during the move-in and move-out periods for the purpose of booth

construction and dismantling.

The badge is for personal use only and is non-transferable. The badge holder must follow the Organisers’

security inspection procedures wherever necessary. And Organisers reserve the right to confiscate the

badge or refuse admission at any time.

3. Visa Application

a) All foreign visitors to P.R. China MUST apply for a visa and comply with the health requirement on

entering into China. Please ensure that all your colleagues have already obtained the relevant visa

prior to departure.

b) The Organisers will provide assistance, but is not responsible for obtaining visa for Exhibitors.

c) Unsuccessful visa applications will not constitute a basis for cancellation of Exhibitor contract.

d) Please refer to Form 1 for details regarding visa application.

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Exhibitor Manual





4. Security & Insurance

a) The Organisers are responsible for the general security of the entire venue but will not undertake

any financial or legal responsibility for any type of risk concerning or affecting the Exhibitors, their

personal belongings and exhibits. Furthermore, the Organisers will not undertake any financial and

legal responsibility for any loss or damage suffered by any third party by theft, fire, public (including

occupier’s liability) and other natural causes. Exhibitors are therefore responsible for effecting all

necessary insurance which should include (but is not limited to) their displays, exhibits, stand fittings

and fixtures, and other third parties against loss or damage by theft, fire, public (including occupier's

liability) and other natural causes.

b) Each Exhibitor is responsible for any damage done to the Organisers, other Exhibitors, stands, the

venue’s property or to the property of third parties.

5. Promotional materials censorship a) All promotional materials (including presentation materials and samples), such as printed matters, films,

video-cassettes or slides to be shown to the trade visitors during the exhibition, must be pre-censored by the Chinese authorities. Exhibitors may appoint the official freight forwarders to arrange on their behalf.

b) All video products used for exhibition purpose must be provided to censorship authorities 45 days before show opening / display of material. The material will only be allowed for temporary import after receiving the censorship authority approval and permit. All video products (CD / DVD / USB, etc.) CANNOT be distributed to visitors during the show. Video products are only allowed to be displayed during the exhibition and have to be returned to the origin after the show.

6. Customs Clearance Exhibition hall is regarded as bonded area. All goods inside the exhibition halls are tax exempted for

temporary import during the exhibition. No goods are allowed to be taken out of the halls without prior

approval of the Customs. Exhibitors are requested to:

a) Inform the Official Forwarder customs clearance of exhibits by completing and returning the “List of

Exhibits” supplied by the Official Forwarder. Please ask the Official Forwarder for information. The

Organisers will not be responsible for any delays or inconveniences caused by Customs of your goods.

b) For hand-carried goods, whether you are bringing in by yourself from overseas or other regions of P.R.

China, you must register with the security department at the entrance of the fairground for the purpose

of customs clearance / declaration before they can be moved in or out of the fairground.

c) Please ensure you always keep all receipts issued by the Customs, which you might need for collection

of the exhibits through the Official Forwarder.

d) All the shipments will be Customs cleared on temporary basis only for showing in the exhibition and

exhibitors are not allowed to on-spot sell or give away exhibits subject to Chinese Customs

Regulations. Exhibits should be sold under signing a general contract with the buyer. Before collecting

the exhibits, the buyer should finalise Customs formalities and pay the duty / tax as well. If necessary,

the Official Forwarder may give assistance to the buyer for processing the Customs formalities, or

provide information to exhibitors.

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Exhibitor Manual





7. Delivery of Exhibits

a) The Organisers will NOT accept or sign for any goods, exhibits or other materials on behalf of any

Exhibitors. Exhibitors should make sure that a representative from their company will be at the stand

to receive the goods.

b) Heavy exhibits and materials that require mechanical handling aid must be transported through

access at the freight and cargo entrances. Exhibitors are required to appoint the official freight

forwarders for deliver to their stands. Only light hand-carried exhibits and materials would be allowed

access at the front entrance.

c) There is no storage space for empty crates / boxes or packing material in the exhibition halls. Any

goods or packing material left at the corridor may be disposed without prior notice and extra removal

charges will be incurred. Exhibitors who need temporary storage service, please contact the official

freight forwarders for assistance.

d) No exhibit is allowed to be taken into the booth once the show has been officially opened and no

exhibit can be removed from the booth before the end of the show, except with the special permission

from the Organisers. Exhibitors must present the move-out permit to security guards at exit upon

every departure.

e) For forwarding issue during move-in and move-out period, please contact our Official Forwarder. For

safety reason, please hire legal forwarder and following the move-in routing provided by Organisers.

8. Move-out of Exhibits

a) Removal of exhibits may commence only after show end.

b) The Organisers are not liable for any loss or damage to the exhibits or booth material left behind at the fairground. All such materials will be deemed as something abandoned and will be disposed of at the expense of the exhibitor concerned.

c) No mechanical lifting or handling equipment will be permitted to enter the exhibition halls for the removal of exhibits except those used by Official Forwarder.

9. Electricity Supply a) For safety reasons, all electrical installation work connecting to the main electric network at the

exhibition venue must be carried out solely by the Official Contractor. Only authorized person can access to the pipeline system inside the utility holes on the floor of the exhibition hall and everyone else is forbidden to open the slots without authorization. Once break the rule, all construction work will be requested to stop and certain penalty will be applied.

b) Main switch and distribution board are required to install at a designated location within the booth at Official Contractor’s discretion.

c) Exhibitors may order lighting and electrical items according to the Order Form supplied by the Official Contractor. Prices include wiring connection from the main power supply to your booth, power consumption, standby technician, safety inspection, fixtures and fittings.

d) Each power outlet is allowed to be connected to ONE electrical appliance at any time. Connection for lighting purpose from power outlet is NOT permitted. The requirements of all electrical appliances are subject to the discretion of the venue management.

e) Exhibitors requiring special arrangements (such as different voltages and frequency or connections to equipment) must arrange their own transformers, converters, etc. from themselves or from the Official Contractor.

f) The safe loading capacity shall be taken into consideration when exhibitors apply for electric wattage. The electric facilities must not be overloaded and the safe operation must be ensured.

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Exhibitor Manual





g) Before lighting and electricity supplied for individual booth, exhibitors who may need proceeding electricity supply for testing should contact the Official Contractor for prior arrangement. The provision of this service may depend on its availability and be subject to any extra costs.

h) Multi-function sockets are not allowed.

i) Electricity supply will be cut off when the show close each day. Please turn off any power supplies, dispose any containers and samples before leaving the exhibition halls. If 24-hours electricity supply at the booth is required, please contact and submit order from the Official Contractor.

j) Electricity supply to booth will be cut off if Exhibitors or appointed contractors who found to violate the rules, any expenses caused to the venue will be at the expenses of the Exhibitors.

10. Fire & Safety Regulations

a) Smoking is prohibited in the exhibition hall.

b) No fire or cold firework is allowed in the exhibition hall.

c) Any flammable and explosive materials being brought into the exhibition hall should be applied to and approved by the Fire Protection Department beforehand.

d) All materials for booth construction or decoration in exhibition hall should meet the non-flammability standard of grade B1 or above according to the regulation of the Fire Protection Department.

e) Gas line should adopt fire-retardant cables and insulated and sheathed wire. During linking wire, porcelain and plastic insulated connector should be used rather than the insulating tape directly dressed. Besides, please take insulation protection measures.

f) Do not damage or obstruct any fire-fighting facilities in the venue.

g) Permitted safety tools such as safety belts, scaffolding and genie lift must be used by all contractors who work at high levels, i.e. 2m (H) from ground. Safety helmets must be properly worn by operating personnel at all times. For the protection of personal safety, a safety area should be set up around the area, and attended by professionals. Clear safety signs should be in place at the safety area. All accidents caused by failure to take safety measures are at their own risk and the Organisers will not be held liable.

h) The Organisers may, upon instruction from the related authority, issue other guidelines whenever necessary.

11. Lighting a) The crystal lights should have protecting asbestos pad; light boxes should have heat dissipation

arrangement. The rectifier and trigger of lamps and lanterns should use conformity product. b) There should be protecting cover for the lightings of power above 100W. Lighting equipment with power

output more than 500W is not allowed. Venue and Organisers reserve the right to request for rectification and eventually terminate any activities if the rectification is satisfied.

c) Flashing light and neon lights decoration are forbidden.

12. Obstructions and Safety Hazards Exhibit structure and display shall not be jutted out of the booth or which encroached the aisle ways or other facilities or which the Organisers consider unsafe or a danger or a hazard to safety. If the exhibitors fail to do so, the Organisers will reserve the right to remove the aforementioned. Any cost and expenses incurred thereby shall be borne by the exhibitors.

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Exhibitor Manual





13. Hanging Points of the ceiling a) No hanging object is allowed in the fairground without permission. b) Hanging point or structural hanging points must be ordered from Official Contractor in advance and

exhibitors are responsible for the hanging point fee. Drawings and specification has to be provided to the Official Contractor and Organiser for special approval on case by case basis:

Fairground has the final judge on the application.

14. Pressure Tanks a) Exhibitors shall be responsible for the proper transportation and storage of all pressure tanks such as

those containing helium, compressed air, argon, carbon dioxide etc. b) Exhibitors shall immediately remove improperly located pressure tanks to the appointed location once

informed by the Organisers. c) All pressure vessels and equipment brought into the venue must conform to all relevant safety

standards and regulations. The safe pressure of the materials and tubes for pneumatic equipment shall

be ≥15kg/cm2, and the pipe joint must be fixed by hoop instead of iron wires or any other materials.

15. Air Compressor According to the fire and safety regulations of the fairground, the use of compressors is not permitted in the

fairground. Should exhibitors require compressed air for operating their exhibits, please contact the Official

Contractor.

16. Booth decoration a) All decorative items must be placed inside the booth. b) All audio visual devices should be set to mute. c) Any TV screen / computer monitor facing the public aisle that could potentially cause crowding in the

public areas is required to set back 1 m inside their booth. d) The booth including entrance frontage and surrounding areas should be kept in a clean and

presentable condition. e) The site operation time schedule must be strictly adhere to, setting of decoration must be carried out

within the show opening hour unless prior approval has been given by Organisers. f) Helium balloons are not allowed inside the venue.

17. Dangerous material The following articles are forbidden to be exhibited in or brought into the venue without the written approval from the Organisers: arms, guns, swords, ammunition, explosives, inflammable materials, radioactive substances and any other dangerous goods, goods prohibited for import, goods infringing upon intellectual property rights, goods that may affect the normal operation of the Organisers, and any item prohibited by the relevant government departments.

18. Photographing, Video Taping, Public Performance and Sound Recording a) Any films, video cassettes or slides to be shown to the public during the show must obtain prior approval

by the Chinese authorities or arranged by the Organisers on their behalves. b) All audio-visual demonstration indoor, outdoor exhibition area or of other functional area must be limited

to 65 Decibel as maximum, not to cause annoyance to visitors or other exhibitors. The Organisers reserve the right to terminate any audio-visual presentation at their own discretion.

c) Exhibitors are required to apply to the appropriate authorities for exercising the rights in respect to the broadcasting and public performance of all sound recording owned or controlled by them.

d) No exhibitor is allowed to film, make sound or video recording, telecasting and broadcasting at the fairground unless prior written approval is obtained from the Organisers.

19. Distribution of Materials Promotion materials should be distributed within the rented booth area. Exhibitors’ promotional activities are strictly prohibited in gangway and public areas in the venue.

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20. Accident Report In the case of any accident occurs in its exhibition booth or caused by it, the exhibitor shall notify the Organisers immediately and take all actions to help the sufferer, reduce the loss and maintain the order. Afterwards, it shall submit a written report to the Organisers within 12 hours to provide the account of the accident, clarify the reason and give the settlement plan.

21. Political Issue All exhibitors, should note that no political related wordings such as “R.O.C.”, “Republic of China”, “中華民

國”, “Formosa”, “福爾摩薩”, “福摩薩”, “福爾摩莎” and ”釣魚台” should appear in all the advertising or

promotional materials as well as name cards or decorative items at the booth. This issue is very sensitive in the P.R. China. Police checks onsite and any materials containing these wordings are not allowed for distribution and will be confiscated.

22. Demonstration, performance and operation of exhibits When demonstrating or operating equipment at their stands, exhibitors should:

a) Provide the Organisers before the show with full details in writing, of any operating machinery involved. b) Exhibitors shall demonstrate their laser and lighting equipment within their own booth area. The laser

and lighting effect casted into other exhibitor’s booth and public areas are forbidden. The verbal warning will be implied if the demo affects other exhibitors.

c) Ensure that the exhibits are operated under strict control and comply with proper safety regulations. d) Ensure that the exhibits are equipped with sufficient safety devices that can only be removed when the

machines are not in operation and not connected to the power source. e) Guard all moving parts of the machines adequately against possible injury to any person. f) Cause no annoyance to visitors or other exhibitors. Any complaints raised that the Organisers find

justifiable, the Organisers may reserve the right to impose limitation on the operation of the exhibits. g) Not use any industrial gas of inflammable or toxic nature for demonstration purpose. h) Be responsible for the removal and disposal of waste material generated by working demonstration of

exhibits. i) All exhibitors or promotional materials can only be displayed in their own booth.

23. Noise Level Exhibitors are prohibited from causing annoyance to visitors or other exhibitors. The Noise from indoor, outdoor exhibition area or other functional area within the venue shall be limited to 65 Decibel as maximum. Any complaints raised that the Organisers find justifiable, the Organisers may reserve the right to impose limitation on operating the exhibits or presentation.

24. Force Majeure The exhibition may be shortened, extended or postponed due to any cause whatsoever outside the control of the Organisers. The Organisers shall not be responsible for any loss sustained by the exhibitors, directly or indirectly, attributed to the elements of nature, force majeure or orders and directives imposed by any government authority. In the event of such circumstances, the money paid by the exhibitors, or any part thereof, is refundable at the sole discretion of the Organisers.

25. Unforeseen Circumstances In the event of any problems or disputes on-site, the decision of the Organisers, being leaseholder of the premises, will be final. The Organisers also reserve the right to amend any earlier decision made in order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and concerned parties.

26. Booth Cleaning a) The Organisers will arrange for the general cleaning of the exhibition halls prior to the opening of the

exhibition and daily thereafter. However it is the responsibility of exhibitors to maintain their booth in tidy condition at all times. Exhibitors need to clean up all the waste products in the booth, including but not limited to the exhibition samples, wastes left after the product demonstration, packaging materials, etc.

b) Toxic wastes must be sealed in suitable containers with clear markings, and must be handled according to the relevant government rules governing waste disposal.

27. Others

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Exhibitor Manual




a) The PA system is used by the Organisers for official announcements only. Neither paging service nor exhibitors’ announcements can be made.

b) Outside food or beverages are not allowed in the venue. Exhibitors & visitors may have food and beverages at the cafeteria inside the exhibition halls or at the venue’s restaurants.

c) Each exhibitor is responsible for any damage done to the Organisers, other exhibitors, stands, show’s property and third parties’ property.

d) If exhibitors fail to follow the rule and regulations, the Organisers shall have the right to impose penalty on the exhibitor and / or relative in their sole absolute discretion. Exhibitors should bear the consequence and responsibility may cause.

For specific rules of standard booth exhibitors, please refer to page 28 - 29.

For specific rules of raw space exhibitors, please refer to page 32 - 39.

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Admission Badges collection and usage

1. Exhibitor Badges Please submit the Exhibitor Badge (Pre-registration) (Form 5) to Messe

Frankfurt (HK) Ltd before 6 February 2020 to order your badges.

Exhibitor badges will be provided to Exhibitors at the exhibitor registration

counter at North Registration Hall (near Hall 15/16) during move-in period by

business card and booth confirmation letter.

A maximum of 3 badges will be issued to each 9 sqm booth are, and a

maximum of 8 badges to booths with area up to 18 sqm or larger.

2. Visitor Admission For Trade visitors: 6 - 7 March 2020, 9am – 5pm

8 March 2020, 9am – 4pm

Admission charge: Free of charge

Visitor Online Pre-registration:

For Overseas / HK buyers:

Pre-register on or before 5 Jan 2020 to receive visitor admission badge by

mail.

Toy & Education China: www.chinatoyfair.com/vor

Baby & Stroller China: www.chinababyfair.com/vor

Licensing China: www.licensing-china.com/vor

Buyers pre-register from 6 Jan to 25 February 2020 can collect the visitor

admission badge onsite at the Overseas Visitor Registration counter by

presenting your business card and a copy of your e-badge.

Onsite Registration:

For Overseas / HK buyers:

Visitors are required to bring their business card and fill in the visitor on-site

registration form in order to collect visitor admission badge at the Overseas

Visitor Registration counter.

Onsite Registration counter opens:

6 - 7 March 2020, 9:00am – 4:45pm

8 March 2020, 9:00am – 12pm

For Public: 8 March 2020, 1pm - 4pm

Admission charge: Free of charge

3. Promotional Materials More show promotional materials can be downloaded from official website:

Toy & Education China: www.chinatoyfair.com

Baby & Stroller China: www.chinababyfair.com

Licensing China: www.licensing-china.com

4. Visitor Guide Visitor guide will be available free of charge to trade visitors at the visitor

registration counter during show days.

5. Fair Catalogue Fair catalogue will be available free of charge to trade visitors at the visitor

registration counter during show days.

http://www.chinatoyfair.com/vor

http://www.chinababyfair.com/vor

http://www.licensing-china.com/vor

http://www.chinatoyfair.com/

http://www.chinababyfair.com/

http://www.chinababyfair.com/

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Exhibitor Manual




General Information about China

This general information might be useful to you and may make your stay in Shenzhen more pleasant.

Weather

In March: mostly sunny and humid, around 16ºC to 22ºC during daytime, chances of rain.

Money Exchange

It is possible to change money in the hotels at the daily exchange rate.

Cash withdrawal by credit card is possible at the most of the banks in Guangzhou.

Reference: 1 US : 7 RMB

1EUR :7.76 RMB

Electricity

The voltage in China is 220 Volt / 50 Hertz.

The Chinese sockets in the exhibition halls look like this:

Adapters for the 13 Amp / 220 Volt socket can be ordered as additional booth equipment. Please contact the

official contractor for details.

Communication

Interpreter and business cards

An interpreter is strongly recommended for easy communication with local Buyers and Visitors.

Exhibitors may hire Interpreter or Chinese Booth Helper through the Organiser. The order form is on

p.52. Furthermore, business cards with Chinese translation are very important means of

communication and it is very common for business associates to exchange business cards. Cards are

always offered and received with both hands after the initial greeting.

Communication habits

Address Chinese officials as Mister, Miss or Madam – Very few Chinese women use their husband’s

surname and therefore better avoid addressing them as Mrs. The Chinese surname comes first and

the given names last, e.g. Mr. Wang Zhong ming should be addressed as Mr. Wang.

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Fairground Information - Location Map & Hall Plan

Shenzhen World Exhibition & Convention Center, Shenzhen, China

Address Zhancheng Road No.1, Fuhai Street, Bao’an District, Shenzhen, China.

http://www.shenzhen-world.com/index.html

How to get to the fair ground

(Under

construction)

(Under

construction)

(Under

construction)

(Under

construction)

17

Exhibitor Manual




From Shenzhen

18

Exhibitor Manual




Driving to venue

If your vehicle registration plate is not start with“粤 B”, it will regard as vehicles outside Shenzhen and

need to apply a vehicle pass.

The restriction time of vehicle outside Shenzhen: working day 7:00-9:00; 17:30-19:30

*If vehicle using S3 Highway and take exit at Fengtang Avenue, and not going to Shenzhen city center, no additional vehicle pass needed.

*Hong Kong-China car plate do not need to apply additional vehicle pass

The Organiser will have a one-time application for exhibitors who need the above vehicle pass, please prepare the car plate number, ID card of car owner and vehicle license copy, send to [email protected] before 15-Feb.

After 15-Feb, exhibitors will need to apply online by themselves, via Shenzhen Police Wechat account.

From Hong Kong

+

By cross-boundary bus (from Hong Kong)

Take the cross-border bus to Shenzhen Bay Port. The Organisers will provide a shuttle bus (to be confirmed) or you can take taxi directly to the exhibition hall. The journey takes about 45-50 minutes (the fare is about RMB 100).

Hong Kong MTR and Shuttle (from Hong Kong downtown)

Take MTR to Lok Ma Chau Station by East Rail Line, through Futian Port of Entry for immigration and customs inspections. You can take a taxi to the exhibition venue. It takes about 60 minutes from the Futian Port of Entry to the exhibition venue.

By ferry (from Hong Kong Airport)

Regular ferries are available from Hong Kong International Airport to Shenzhen Airport Fu Yong Ferry Terminal. The one-way fare is 235 HKD and the time is about 45 minutes. Please visit TurboJET website for the latest schedule.

* Prices due to traffic conditions

Service points:

Food & Beverage: Food courts are located on the 2nd and 3rd floors of each exhibition hall,

and there is also a cafe and convenience store on the ground floor of the central

corridor.

Car Parker: B1 & B2 levels


19

Exhibitor Manual




Location Map & Hall Map (taking place in Hall 9 – 16)

9

9

11 13 15

10 12 14 16

20

Exhibitor Manual




Official Travel Agent and Hotel suggestion

The following travel agent has been appointed as the Official Travel Agent for hotel booking and VISA invitation

letter application.

Official Travel Agent JL Best Meeting

Room 101, West Side of the South Lobby,

Shenzhen Wourld Exhibition & Convention Centre

Kelly Cao

Tel: +86 755 8288 0055 / 89

Fax: +86 755 8838 4202


Special arrangement of official hotels nearby are exclusively provided to Toy and Edu China, Baby and

Stroller China and Licensing China exhibitors.

http://jl.miceclouds.com/bookingquery.htm?id=782

Availability is subjected to the supply.

No. Hotel name Room

Type

Room Rate

(RMB) Breakfast Address Wensite

1

Courtyard by

Marriott Shenzhen

Northwest (5✮)

Deluxe

Single /

Double-

bed

￥1050/

￥1100 Yes

No.6259 Bao'an

Avenue Bao'an District

Shenzhen China |

1.16km from Metro

Station:Fu yong

http://www.courtyardshenzhe

n.en/

2

Hilton Garden Inn

Shenzhen Bao'an

(3.5✮)

Deluxe

Single /

Double-

bed

￥720 /

￥780 Yes

529 Xin Sha Road,

Bao An District

Shenzhen, 518125,

CN

https://www.hilton.com/en/hot

els/szxsbgi-hilton-garden-inn-

shenzhen-baoan/

3 Pullman Dongguan

Changan (5✮)

Deluxe

Single /

Double-

bed

￥620 /

￥680 Yes

No. 38 Jinghai Middle

Road, Shatou

Community,

Dongguan, China

http://pullmandongguan.com/

4

Venus Royal Hotel

Shenzhen(Shenzh

en Shajing Qilin)

(4✮)

Deluxe

Single /

Double-

bed

￥538 /

￥558 Yes

No. 118 Shajing Road,

Shajing Town, Bao'an

District, Shenzhen,

China

http://kirinparkviewhotelshenz

hen.com/

5

Vienna

International Hotel

(Shenzhen Fuyong

Convention and

Exhibition Center)

(3✮)

Deluxe

Single /

Double-

bed

￥478 /

￥478 Yes

No.254 Yongfu Road,

Shenzhen,

Guangdong, China

https://hotels.ctrip.com/hotel/

19632800.html

6

TIANHE HOTEL

(Wan Feng

branch) (4✮)

Deluxe

Single /

Double-

bed

￥358 Yes

No.8206 Bao'an

Avenue, Shenzhen,

518104, Guangdong,

China


662488.html

7 Honglilai Hotel

Shenzhen (3✮)

Deluxe

Single /

Double-

bed

￥278 Yes

7 Fuyong Avenue

Fuyong Street,

Shenzhen, China

https://shenzhen-hong-li-lai-

hotel.hotel-shenzhen.com/en/

8 Orient Sunseed

Hotel (Shenzhen

Business

Single / ￥358 Yes

Intersection of Haoye

Road and Yonghe

Road, Shenzhen,

https://hk.trip.com/hotels/she

nzhen-hotel-detail-


http://jl.miceclouds.com/bookingquery.htm?id=782

http://www.courtyardshenzhen.en/

http://www.courtyardshenzhen.en/

https://www.hilton.com/en/hotels/szxsbgi-hilton-garden-inn-shenzhen-baoan/



http://pullmandongguan.com/

http://kirinparkviewhotelshenzhen.com/

http://kirinparkviewhotelshenzhen.com/

https://hotels.ctrip.com/hotel/19632800.html




https://shenzhen-hong-li-lai-hotel.hotel-shenzhen.com/en/

https://shenzhen-hong-li-lai-hotel.hotel-shenzhen.com/en/

https://hk.trip.com/hotels/shenzhen-hotel-detail-434990/orient-sunseed-hotel-shenzhen-airport/


21

Exhibitor Manual




Airport)（深圳机场

店）(3✮)

Double-

bed

518103, Guangdong,

China

434990/orient-sunseed-hotel-

shenzhen-airport/

9 Higgert Business

Hotel (3✮)

Superior

Single /

Double-

bed

￥240 Yes

No.8220 Bao'an

Avenue, Shenzhen,

518104, Guangdong,

China


482688.html?isFull=F

All driving distance may differ from traffic or special conditions.



https://hotels.ctrip.com/hotel/482688.html?isFull=F

https://hotels.ctrip.com/hotel/482688.html?isFull=F

22

Exhibitor Manual




Form 1

Visa Invitation Letter Application Form

Please return this form to:


Attn: Ms. Kawi Chow

Tel: +852 2230 9249 Fax: +852 2598 8771 Email: [email protected]

We can provide you with an invitation letter in order to expedite (but not guarantee) your visa application through

your nearest embassy or consulate of the People’s Republic of China. Alternatively, you may apply the Chinese

Visa through travel/visa agent. Please check with your local China Visa issuing office and allow enough time to

process application in your country.

The organisers are not to be held responsible for the outcome of your visa application.

Attention: i) Please be reminded that all applicants’ passports must be valid for at least SIX MONTHS beyond the

intended date to enter China.

ii) The embassy or consulate may charge you with additional fees for their paperwork.

iii) Please make enough copies for each applicant and return the typewritten form to us before the deadline.

iv) The responsibility for obtaining a visa is neither from the Organisers nor the official travel agent.

v) The organisers will provide assistance but is not responsible for obtaining visa for exhibitors.

vi) Unsuccessful visa application will not constitute a basis for cancellation of exhibitor contract.

1. Invitation letter for visa application

☐ We will apply invitation letter(s) for visa application for Toy & Edu Fair

☐ We will apply invitation letter(s) for visa application for Stroller, Mother and Baby Product Fair

☐ We will apply invitation letter(s) for visa application for Licensing China Fair

2. Please provide the information as requested below for all participants and visitors requiring an invitation letter

to support their application for a visa. Accurate information is essential. Full details must be typed.

First name Last name

(Mr./Ms./Mrs)

Nationality Company and Job title Passport

number

In/out

China date

i

ii

iii

3. We will apply the Chinese visa in

☐ state of nationality ☐ NOT state of nationality, please specify:__________

4. We will apply for the visa(s) ☐ Together ☐ Individual

5. Visiting schedule (Please advise the schedule of your visit in China)

Date Place / location Events

Company name:

Authorised person: Email:

Tel: Fax:

Signature: Date:

Company stamp:

This form must be returned

by 31 January 2020


23

Exhibitor Manual




Official Contractor / Recommended Contractors

The Organiser has appointed Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou Branch to be the

Official Contractor for the construction for standard booth, raw space booth and additional booth equipment.

Please refer to https://ordering.milton-exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us check with

detailed list of additional booth equipment.

Additional facilities, such as booth furniture, should be ordered by the link above by the following deadline:

Order deadline: 20 January 2020

Please be aware that orders received after the deadline will be subject to surcharge:

20% surcharge will be charged for orders received on or after 20 January 2020.

30% surcharge will be charged for orders received on the fairground.

50% surcharge will be charged for electricity orders received after the deadline.

The Organisers also have appointed the following as the Recommended Contractor for the construction of

raw space booths.

Official Recommended

Contractor details

PICO (SHENZHEN)

Address: Room 1010-1012, Excellence Times Square Building,

4068 Yitian Road, Futian District, Shenzhen 518048, China

Contact: Ms Chen (Yalin)

Tel: +86 755 8290 0540

Fax: +86 755 8295 1282


GL events LIVE (Shenzhen) Co., Ltd.

Address: 14/F Tagen

Venture Building, No. 7 Shangbao Road,

Futian District, Shenzhen 518000, China

Contact: Ms Guo

Tel: +86 -755-8148 8483/ +86-136 3166 3014

[email protected] / [email protected]

Official Contractor Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou Branch

Address: 3B, Block 45, No.3 Jianshe Da Malu, Yuexiu District, Guangzhou

Postal Code :510053 P.R.China

Contact: Ms Candice Chen

Tel: +86 20 8128 3109

Fax: +86 20 8128 3150







24

Exhibitor Manual




Standard Booth Design and Package

Booth design diagram of a Standard Package Stand (3m x 3m = 9 sqm)

The Organiser reserves the right to change the configuration if necessary.

Kindly please note that the organiser will not provide plastic curtain due to environmental friendly purpose.

Please bring your own curtain.

Booth equipment included in participation fee for 9sqm (3m x 3m) are as follow:

(Facilities will be multiplied according to your booth size)

Booth Structure: White laminated wall panels on 3 sides (1 x 2.5mH)

Carpet covering entire floor area of booth

Fascia Board: With exhibitors’ company name and booth number (English and Chinese) & logo

Furniture: 1 Table

2 Chairs

1 Garbage bin

6 Shelves

Lighting & Power: 3 Spotlights

1 3Amp, 220V / 500W power socket (for non-lighting items ONLY)

Stand area (sqm) 9 18 27 36

Table 1 2 3 4

Chairs 2 4 6 8

Spotlights 3 6 9 12

Shelf 6 12 18 24

220V socket 1 2 3 4

Garbage bin 1 2 3 4

Remarks:

1. Furniture included in the standard booth package is not exchangeable or refundable.

2. Standard booth exhibitors are compulsory to fill in the Standard Booth Exhibitors Confirmation

Letter (Form 2) and Company Information on Standard Booth Fascia (Form 3) on or before 31

January 2020.

桌

Table

椅

Chair

25

Exhibitor Manual




Additional Furniture Rental and Fittings

Remarks: The Furniture photos listed above are for reference only. The actual furniture may have some difference with

the listed photos.

26

Exhibitor Manual




Additional Booth Equipment- Furniture Price list

Ordering extra furniture and equipment is optional.

If you wish to place order, please fill in the form below and check with detailed list of additional booth

equipment.

Additional facilities, such as booth furniture, should be ordered by the following deadline:

Order deadline: 20 January 2020

Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou Branch

General line: +86 20 8128 3100

Hall 9 - 10 Candice Chen

020-81283109

[email protected]

Hall 15 - 16 Vena Cheng

020-81283103

[email protected]

Email:

Online Application System Login：https://ordering.milton-

exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us

Please be aware that orders received after the deadline will be subject to surcharge:


30% surcharge will be charged for orders received on the fairground.

All prices include supply for whole exhibition period and set-up. (Furniture catalogue can be found on Page

25)

Code Description Unit Price (RMB)

1 Information counter (1030x535x750Hmm) 120

2 Square table (700x700x715Hmm) 100

3 Round table (800Φx750Hmm) 120

4 Low showcase (1030x535x1000Hmm) 400

5 Folding chair (460x400Wx455Hmm) 20

6 Black leather Arm chair (570x440x455Hmm) 80

7 Lockable Cabinet (1030L x 535W x 750Hmm) 200

8 Show counter (1030x535x310H mm) 180

9 Flat Shelf / Sloped Shelf (990x300W mm) 30

10 Steel grid w/20 hooks (950x1500Hmm) 45

11 Tall showcase (1030L535Wx2470H mm) 550

12 Low showcase (1030x535x1000Hmm) 400

13 100w long-armed Spotlight 100

14 150W HQI 200

15 500w power socket (only for standard booth, not for

light) 150

16 42” Plasma include DVD plaer 1800





27

Exhibitor Manual




Additional Furniture Rental and Fittings

If additional furniture, power supply is required, please order additional furniture, Power supply and Additional

installation plan https://ordering.milton-exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us by 20 January

2020. Please transmit the required fee to the Official Contractor bank account directly. The orders will be

cancelled automatically if the payment do not settled by 19 February 2020.

Remarks:

1. Exhibitors can rent additional furniture offered by the Official Contractor. Exhibitors are not allowed to

rent any furniture provided by non-official contractor. The Official Contractor will not take any

responsibility for those additional furniture provided by non-Official Contractor.

2. Furniture included in the standard booth package is not exchangeable or refundable.

3. Electricity will be cut off at the show close. If 24 hours electricity supply at the booth is required, please

contact and order from the Official Contractor before 20 January 2020.

All items are on rental basis only.

20% surcharge will be charged for any late orders received on or after 20 January 2020.

30% surcharge will be charged for any late orders received on the fairground.

Payment shall be settled within 7 working days after the submission of the order. The orders will be

cancelled automatically if the payment do not settled by 19 February 2020 while there is no formal

approval of late payment from the Official Contractor.


28

Exhibitor Manual




Important Notes for Standard Booth Exhibitors

1. Please refer to Page 24 for the basic equipment of the Standard Booths. All booths will be designed and

built by the Official Contractor.

2. All Standard Booths are on rental basis and not permitted to be removed from the Venue.

3. No items exchange or refund of the standard equipment for the Standard Booths. It is not allowed to take

furniture(s) from other Exhibitors / Booths.

4. Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral

parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment

(e.g. spotlights) within the booth should indicate clearly on the online ordering system

(https://ordering.milton-exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us) to Official Contractor on

or before 20 January 2020. Late charges will apply for request of booth equipment alteration received

after the deadline and subject to technical feasibility.

5. The partition as well as the fascia should maintain predominantly the background color. NO decoration or

company logo is allowed on the fascia except executed by Official Contractor.

6. No free standing booth-fitting or display may exceed a height of 2.5 m or extend beyond the boundaries

of the site allocated. These includes company names, advertising materials and logos provided by the

exhibitor.

7. Each one-meter-long shelf should not hold more than 2 kg (average distribution weight). If the exhibit

weighs more than 2 kg, please contact the contractor to make corresponding adjustments and additional

fees may be charged. If the shelve is damaged due to overweight or any accident is caused, the exhibitor

will bear the responsibility and compensation.

8. The maximum power output for 13A / 220V electrical socket is 500W. Sockets are used only for display

and not for lighting use. No multi-plugs are permitted.

9. Wooden structure booth must use the fire retardant plywood, flame retardant woods (relevant fire retardant

treatment report, corresponding invoice and the corresponding copy should be submitted to the venue

when required.) Otherwise, for all the wood materials, must be coated with fire spray treatment by 0.5

kilograms per square. Any wooden structure used in booth, including counter, walls or decoration, should

pay RMB 3000 as deposit for move-out clearing.

10. Exhibitors shall use the booth facilities appropriately and maintain the booth in good condition to maintain

a fair exhibition environment. In case that the Exhibitor finds there is any defect in or damage to the booth,

it shall notify the Official Contractor immediately for repairing.

11. Exhibitors are liable to any personal injury or property damage and cost for repairing due to its lack of care,

inappropriate usage, negligence, or intentional action during the use of booth facilities.

12. No tape, nailing, screwing, drilling or fixture of any kind is allowed to be affixed to the partitions, floor,

ceiling or fascia. No adhesive pictures or leaflets shall be stuck to any part of the walls of architectures.

Residue-resistant single- or double-sided, preferably cloth backed tape is allowed to be used. Exhibitors

are liable in FULL price to any damage caused to their booth fixtures, fittings at the fair.

13. For Standard Booth located at the corner of the block will be constructed in two side(s) open with wall

panels replaced by company fascia. Exhibitor should notify the Official Contractor in writing on or before

20 January 2020 if the exhibitor has any objection for opening on the additional side(s).


29

Exhibitor Manual




14. An exhibitor occupying a booth at the corner has the choice to open it on the additional side(s) with a fascia including name and booth number. Unless informed otherwise by the exhibitor in writing before 20 January 2020, the Organisers will assume that exhibitors occupying corner booths would like to open the additional side(s) by removing the partitioning panels in between. Application after the deadline will be subjected to surcharge according to the price set by the Venue.

15. For Standard Booth located at the corner of the block will be constructed in two side(s) open with wall

panels replaced by company fascia. Exhibitor should notify the Official Contractor in writing on or before

20 January 2020 if the exhibitor has any objection for opening on the additional side(s).

16. The Organisers undertakes no financial or legal responsibility for any type of risk concerning or affecting

the exhibitors/visitors, their personal belongings and exhibits. The Exhibitor shall, at its sole cost and

expense, purchase and maintain, throughout the term of the Exhibition, public liability insurance against

claims of bodily injury or death and property damage occurring resulting from its activities during the

exhibition. The Exhibitor shall also be responsible for effecting insurance which shall include (but not

limited to) its displays, exhibits and stands against loss or damage by theft, fire, water, public (including

occupier’s) liability and any other natural causes. The public liability limits under the insurance policy shall

be sufficient to cover the Exhibitor's risk and recognize Messe Frankfurt (HK) Ltd as an additional insured.

The Exhibitor shall submit such policy of insurance to the Organisers upon request.

17. In case any accident occurs in its exhibition booth or caused by it, the Exhibitor shall notify the Organisers

immediately and take all actions to help the sufferer, reduce the loss and maintain the order. Afterwards,

it shall submit a written report to the Organisers within 12 hours to provide a detailed account of the

accident, clarify the causes and give a compensation or settlement plan.

18. Power supply, water supply and telecommunication facilities for all the exhibitors must be contracted through the Official Contractor. For water supply, exhibitors are required to bring along their adaptor for connection to their equipment. Exhibitors have to bring their own special regulating units if they require very specific water temperature or water pressure. Exhibitors with very sensitive equipment are advised to bring their own stabiliser to cater for voltage fluctuation.

30

Exhibitor Manual




Form 2

Standard Booth Exhibitors Confirmation Letter

Please return this form to: Messe Frankfurt (HK) Ltd

Attn: Ms.Kawi Chow

Tel: +852 2230 9249

Fax: +852 2598 8771


Standard Booth exhibitors please sign back this form with signature and company chop clearly and return

to us before 31 January 2020 as acknowledgement:

We (including all personnel, employees, guests, suppliers and any other relevant

third parties of our Company) hereby acknowledge receipt and confirm:

1. We have read and understand clearly about the regulations stated in this

“Important Notes for Standard Booth Exhibitors” (page 28 - 29).

2. We agree to undertake and comply with all provisions hereof strictly. Such

undertaking will be binding upon the execution of this Confirmation Letter.

This Confirmation letter affixed with the company chop shall constitute valid and

legally binding obligations of us, enforceable against us in accordance with its

respective terms and conditions.

Please note:

Failure to respond to this Confirmation Letter before the deadline set forth hereunder shall be deemed as refusal to make acknowledgement by the Exhibitor, and any dispute or responsibilities arising therefrom shall be handled or assumed by the Exhibitor on its own, and the Organisers has the right to revoke the exhibiting qualification of the Exhibitor.

For queries, please contact Ms. Kawi Chow as above for assistance.

Company Name:

Booth No.:

Contact Person:

Title:

Tel:

Fax:

E-mail:

Authorised Signature

& Company stamp:

Date:

This form must be submitted before

Deadline: 31 January 2020

(For Standard Booth Exhibitors Only)


31

Exhibitor Manual




Form 3

Company Information on Standard Booth Fascia

Please return this form to: Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou

Attn: Ms.Candice Chen

Tel: +86-20-81283100


The Organiser has appointed Milton Exhibits & Engineering

(Shanghai) Ltd. Guangzhou Branch to be the Official Contractor of Toy and Edu China 2020 and Baby and

Stroller China 2020 Licensing 2020 for the construction of package stands and booth equipment.

i. FASCIA BOARD

1) All Exhibitors who ordered Standard Booth should indicate in the space below the company name to

be shown on the fascia board.

2) If the Exhibitor wishes to show its standard Chinese name, it is necessary to indicate on this Form.

Otherwise, only English company name will be shown on the fascia board.

ENGLISH：Please use BLOCK LETTERS and indicate clearly

Max.24nos. of LETTERS if both English and Chinese names are to be shown on the fascia board

Max.40nos. of LETTERS if ONLY English name is to be shown

CHINESE：PLEASE INDICATE CLEARLY (MAX 12 CHARACTERS)

Remarks:

If we do not receive this form before 31 January 2020 , all information will be listed according to the

application form.

In all cases, abbreviations will be used, eg Limited=LTD, Company = CO

ii. Company logo

All international exhibitors will be offered an logo shown on fascia for free. Please email the digital file of

the company logo together with this form to the Milton.

Logo size: By Proportion.

Location: Before the Company name.

Color: 4C

Booth No： Company：

Contact： Title：

Tel： Fax：

Email： Date：



(For Standard Booth Exhibitors Only)


32

Exhibitor Manual




Important Notes for Raw Space Exhibitors

Raw space exhibitors will be provided with floor space only, i.e. no carpet, electricity supply, water supply, hall

management fee (RMB 20/sqm), raw space cleaning fee (RMB 40/sqm, the organizer will subsidize RMB

20/sqm, each exhibitor need to pay RMB 20/sqm only)and furniture. Exhibitors have to design and construct

their own booths complying with the Rules and Regulations of the Organiser, the Venue and other Official

Authorities at all times. All Raw Space Exhibitors are required to endorse and send back Raw Space Exhibitors

Confirmation Letter (form 4) to the Organiser before the deadline as an acknowledgement of these regulations.

Contractor

1. Raw Space Exhibitors may appoint any competent stand contractor (“Self-selected Contractor”) to design

and construct their booths.

2. For Raw space exhibitors, appointed contractor information must be submit via the online ordering system

by Our official contactor, Milton, https://ordering.milton-

exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us before 20 January 2020 for organisers’ approval.

The organizer has the right to refuse the exhibitor to hire a contractor for any reason without providing any

explanation.

Please submit the below-mentioned document:

- Raw Space Exhibitors Confirmation Letter

- Construction Safety Guarantee form

- Electricity safety Guarantee form

3. Once the appointed Contractor is approved by the Organiser, without the written consent of the Organiser,

the Raw Space Exhibitors are not allowed to change the appointed Contractor.

4. The approval granted to the appointed Contactor does not mean the Organisers have checked or is

obligated to check the qualification of the appointed Contactor. The exhibitor shall be solely responsible for

checking the qualification and background of your appointed Contactor. If there is any disputes arising from

or related to the qualification of the appointed Contactor, the Organisers are not obligated to bear any

liabilities.

Official Contractor:


General line: +86 20 8128 3100


Tel: +86 020 8128 3109



Tel: +86 020 8128 3103

E-mail: [email protected] Other enquiry: Ms Xie / Mr Liu

Tel: +86 020 8128 3112 / 8128 3102







33

Exhibitor Manual





Booth Plans & Design Proposals

1. After the booth location confirmed by the Organiser, the appointed contractor is required to submit the booth

plan and design proposals including Layout Plan, Elevation Plan, Perspective Plan, Electricity Layout Plan,

Electricity Distribution Plan, Material Specification, Contractor Company License, Legal Representative ID,

Electrician Certificate, together with the signed “Construction Safety Guarantee form” and “Outside-

contractor Registration Form” and “Electricity safety Guarantee form”. Appointed contractor can download

the above-mentioned document via system.

2. Drawings submitted must be in a reasonable scale of not less than 1:100 Drawings submitted have to be

fully dimensioned and include all fittings and material to be used, moving exhibits, electrical installation plan,

weights and point loading of exhibits. All the documents need to submit via https://ordering.milton-

exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us before 20 January 2020. Application of electricity

box should apply before 20 January 2020, any application after the date will cause a 50% additional charge.

Any drawing submitted after 20 January 2020, there will be a service charge of RMB 30/sqm.

3. All raw space exhibitors or stand contractors are requested to submit the location plan indicating the position

of power supply, water supply and telephone / fax connection points on separate drawings to the Official

Contractor.

4. Official contractor may require amendments or variations to be made to the design plan or proposals before

approval, or may withhold approval at its discretion. No construction work shall be permitted at the exhibition

hall unless the Official Contractor has approved the plan and design proposals. Any costs or delay caused

should bear by the exhibitors and contractors.

5. Double-story booth construction is prohibited.

6. Once the booth plans and design proposals have been approved by the Organiser, the exhibitor shall

construct the booth strictly according to them. Without the written consent of the Organiser, the exhibitor is

not allowed to deviate from or make any additions, deductions or amendments to the approved booth design.

7. Wooden structure booth must use the fire retardant plywood, flame retardant woods (relevant fire retardant

treatment report, corresponding invoice and the corresponding copy should be submitted to the venue when

required.) Otherwise, for all the wood materials, must be coated with fire spray treatment by 0.5 kilograms

per square. Any wooden structure used in booth, including counter, walls or decoration, should pay RMB

3000 as deposit for move-out clearing.

8. Construction permits RMB35 / person; charge of vehicle pass (to be announced).

Raw Space Booth Contraction Requirements

According to the Law of the People's Republic of China on Work Safety, Law of the People's Republic of

China on Fire Control, Regulations for electrical installations in Shenzhen and regulations of Shenzhen Public

Security Bureau to electrical equipment and other fire control equipment in exhibition hall, exhibitors and

contractors shall comply to the following regulations accordingly.

Raw space exhibitors must ensure that they and their contractors are fully aware of the following points when

preparing design proposals. Failure to observe these rules may result in costly on-site alterations required by

the Organiser and / or the venue at the exhibitor’s expense:



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Exhibitor Manual





1. No parts of any structure may extend beyond the boundaries of the site allocated, neither plane nor elevation surface. This includes spotlights and exhibitors’ names or logos. No booth decorations, stand fittings or exhibits shall exceed 4.5m in height. (30 sqm or above: maximum 4.5m height; under 30 sqm: maximum 3.5m height). Please contact the Organisers for stand construction that exceeds the specified height limit for approval.

2. The names and booth numbers of the exhibitors must be prominently displayed and faced to the aisle. The Organiser reserves the right to affix them as they see fit and to charge the cost incurred to the exhibitor. Construction booth according to the floor mark, gangway shall not less than 3 meters. Fire hydrant and fire extinguishers is not allowed to be covered or blocked by any material or objects, 1.5 meters distance shall be remained.

3. No partition wall or structure directly facing adjacent booth(s) may contain any company name or company logo. All surfaces of booth construction exposed to the public view shall be decorated to a finish approved by the Organiser (inclusive of backside panels / parts of booth adjoining other booths or aisles). The back of the stand must be covered by nice white finishing, either by paint or non-flammable material. No wall panel or structure directly facing adjacent booth(s) may contain any company name or company logo. Any construction containing company name or company logo directly facing adjacent booths must have at least 0.5m set back from the adjacent booth(s). Any surface directly facing adjacent booth(s) is not covered by nice white finishing, the deposit is deducted accordingly.

4. 2 evacuation exits in the exhibition area with partitions that are enclosed on all sides by more than 75%, and the distance between the nearest of two adjacent evacuation exits should not be less than 5 meters. An evacuation exit can be set when the area of this type of display area is not more than 120 sqm. The evacuation exit must be opened and the net width is greater than 5 meters, and the distance from the

farthest point in the area to the evacuation exit does not exceed 15 meters.。

5. Each exhibitor is responsible for providing its own walls. Where booths are adjacent, an exhibitor may not use the reverse of the neighboring booth’s wall.

6. Glass materials (requires issued tempered glass certificate and purchase invoice) using in booth decoration or construction must be tempered (intensified) (the thickness of the curtain wall glass is not less than 8mm), and must be firmly installed. Caution sign must also be displayed on the glass to raise awareness. The exposed edges of glass panels need to undergo additional treatment or wrapped by protective coverings to prevent injuries to others. If a glass floor is used, the structural support columns and walls must be fixed below the floor, and the stand structure must not be set directly above the smooth glass surface.

7. Exhibitors are not allowed to construct neither a permanent false ceiling nor a ceiling structure covering 50% of total area of the booth size. No suspensions are to be made from the ceiling of the exhibition hall, nor may any fixing be made to the floor, walls or any other parts of the building. The ceiling of storage area cannot be blocked. A 6 kg (ABC) dry powder fire extinguisher must be installed in the booth; the installation standard is one every 20 square meters, and those less than 20 square meters are also configured according to the above standards, and so on.

8. The layout of exhibits and the stand design should be planned in consideration of visual effects on neighboring stand and visitors flow. All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open and should not be blocked with separated wall structure. Organisers suggest exhibitors to adopt booth design keeping the frontage(s) facing an aisle open for attracting buyers.

9. Material such as grass, bamboo, rattan, wood, foam, foam board, combustible plastic board, combustible plastic board, combustible carpet, cloth, ordinary plywood, etc., which are not treated by fire are prohibited to use. All of the above materials must qualify fire retardant treatment and not lower than B1 level before access to the venue. Relevant fire retardant treatment report, corresponding invoice and the corresponding copy shall submitted to the venue when required.

10. Fire safety equipment, electricity facilities, emergency exits and main gangways of exhibition halls should not be blocked by any objects during move-in / out period.

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11. To avoid copyright infringement, Exhibitors must own the copyright of their booth design drawings and build the stand strictly accordance with the drawings. If there is any copyright dispute which seriously affects the reputation and order of the exhibition, exhibitors should bear the cost and all consequences.

12. It is forbidden to bring balloons into the venue without the written approval of the venue. The use of hydrogen balloons is prohibited.

13. Smoking and any fire-related activity, such as paint spraying, welding and the use of electrical saws, is strictly prohibited inside the Venue. Smoking is prohibited in venue; any worker smoke in venue will be disqualified, and RMB 200/time as penalty.

14. No fire safety facilities, electrical equipment, emergency exits or audience access may be covered or blocked at all times.

15. All the stand drawings are approved by the exhibition hall and the Municipal Fire Bureau after the initial approved by the official contractor. Drawings may be required to be modified until approval. Once the booth plans and design proposals have been approved by the Organisers, the exhibitor shall construct the booth strictly according to them. Without the written consent of the Organisers, the exhibitor is not allowed to deviate from or make any additions, deductions or amendments to the approved booth design.

Electricity

1. Electricity is not included in raw space package. Raw space exhibitors or stand contractor MUST order the

individual power point from the Official Contractor, and all the exhibitors should ask their booth contractor

to make the connection between their machine and power point by themselves. Any electrical installation

should be carried out by electrician with effective license; any power tools used in the construction must

meet safety requirements after safety inspections.

2. The Official Contractor must carry out all electrical works at the exhibitors’ expense. Design plans or

proposals for electrical installations must be submitted to Official Contractor for approval together with the

booth design proposal.

3. It is strictly forbidden to directly insert the electrical wire into the electrical outlet or hang it on the end of

the switchblade for electricity supply, and the connection should be made by using a plug and fixed port

screws. No multi-plugs or adapters are permitted.

4. The electrical materials, equipment and facilities must meet the state product quality standards and

certification requirements and government fire prevention safety requirements. The electrical materials must

have sufficient safe current carrying capacity, which must be larger than the rated current of the switch

inside the power distribution box. For electrical wirings, ZR-BVV (PVC Insulated & Sheathed Flame

Retardant electric wire), ZR-RVVB sheath wires or ZR-VV cables (please refer to the 3-core or 5-core cables

for the 3-phase 5-wire low voltage distribution system) must be used, and twisted pair wires (flexible wires),

4-core wires (cables) and aluminum-core wires are forbidden. Twisted pair and aluminum wires are strictly

prohibited. Cable connections must be solid and reliable. Cable docking must use ceramic or plastic fittings

with certified insulation protection measures in place.

5. Electrical wiring must be fixed and not be laid on the display stand, floor or passageway. Electric circuit that

crosses passageways must be protected with a protective ramp. Wires underneath the carpet or installed

inside the construction materials cannot have connecting points within the wires and must be protected with

conduit (metal conduit or fire-retardant plastic tubes). All the electrical wire (cable) connection must be

connected by using terminal blocks or switches and the insulating tape is strictly forbidden for connection

purpose. All metal structures, metal shells of equipment and facilities, and the main control electric of

exhibitor booths must be successfully grounded.

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6. Switches and all electricity distribution panels must be installed within booth area. The main control electric

box should be set at a safe and convenient location at the booth where easy for operation and inspection.

Exhibitors or their appointed contractors must bring their own main control electric box which has equipped

with a safe and reliable air break switch and ALCI device (30mA, operating time less than 0.1S) according

to the rules. If the rated current of the air circuit breaker for the booth cannot be adjusted, the exhibitor or

their appointed contractor should replace it with a compliant one. Only one master cable from the power

distribution box of the booth is allowed to be connected with the power distribution box applied for the booth.

Inflammable goods are strictly prohibited around the distribution box. All lighting rectifiers and triggers must

pass the inspection of the fire department.

7. Secondary power box is strictly forbidden to directly connect and use the main power box. Due to the

limitations of the exhibition hall's equipment, the secondary electrical box must use industrial connectors

and connectable plugs to connect to the primary electrical box. If the electrical box cannot be placed in the

designated position, the exhibitor / constructor must provide a sufficient length of cable to enable its lower-

level electrical box to extend to the range of the electric booth.

8. After the electrical installation of the booth is completed, the exhibitor and their appointed contractor should

conduct a self-inspection regarding the safety of the distribution system before electricity is supplied.

9. According to venue regulations, no electricity will be supplied if contractor have not applied for the

"temporary power supply (move-in period)" during move-in period, and no other sources of power is allowed.

The electricians appointed by exhibitors need to notify the venue electrician at hall entrance for safety

checking of power box after the installation. Only after the electrician of the exhibition hall and the Official

Contractor make joint inspection and confirm if there is no potential hazard, the electricity power will be

started to supply.

10. At the end of each day of the exhibition before the close of the exhibitor hall, the appointed contractor by

exhibitors must turn off all power except for those fire safety related connection and must remove all

flammable goods before leaving the booth. Mandatory power-off measurement will be taken for those case

which is fail to rectification as advised by the Organisers, and any liability will be borne by the exhibitor.

11. Usage of 24 hours power socket could be arranged only upon request by writing. If 24 hours electricity is needed, please notify the Official Contractor in writing before 3 May 2020 with electricity plan (incl. the location of 24 hours power socket). Please note 24 hours electricity for lighting connection is strictly prohibited.

Booth Constructions

1. Site measurements are given in metric measurements. Exhibitors, upon arrival and before commencing construction work, are required to check if the site is set out as per the floor plan issued by the organiser, and to report any errors to the Organisers immediately. The Organisers will not be liable for any errors that are not reported before construction begins.

2. Raw Space exhibitors are responsible for laying their own floor covering. All carpets and floor coverings should be affixed with double-sided tapes. The use of paint or glue on the floor of exhibition hall is strictly forbidden. No damage on the floor of exhibition hall is allowed.

3. Decoration light boxes must be treated with fire retardant linings. Light boxes and showcases must have heat dissipating holes. Glass materials using in booth decoration or construction must be tempered (intensified), and must be firmly installed. Caution sign must also be displayed on the glass to raise awareness. The exposed edges of glass panels need to undergo additional treatment or wrapped by protective coverings to prevent injuries to others.

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4. Please do NOT hang any exhibits, promotional materials and logo on the passageway, stair corner, elevator door, fire control facilities, air conditioner inlet, etc. Also, please do NOT use any adhesive medium on the pillars in the exhibition halls.

5. Non-official contractor badges are needed for electricians and welders to work onsite during move-in period.

6. Official fire certificate from government department of security and fire-control should be ready for onsite inspection by official authorities at all time. Exhibitors shall take full responsibility and it shall be irrelevant to the Organisers in case the aforesaid certificate is rejected by the Venue or public authority or department of Chinese government.

7. Spray painting, cutting machines, saws and welding machines are not allowed to be used in the exhibition halls, except the exhibitors and their appointed contractors have get the approval from venue and related department before start construction.

8. Exhibitors and their appointed contractor are responsible for the transporting, assembling, dismantling and removing of all stand materials. Construction and surplus materials must be torn down by the exhibitor and contractor, and place inside the booth area respectively. Organiser will arrange the disposal. All such works must be carried out according to arrangements and within the time limits specified by the Organisers.

9. Exhibitors and workers are not permitted to build any decorative molding in the area other than their booth. Please do NOT make any alternations to the booth structure and hall facilities, such as: dismantling, nailing, painting or drilling on the Exhibition Venue facilities. And no fixture or painting on wall panels and ground are allowed.

10. The pipeline system inside the utility holes on the floor of the exhibition hall provides water, electricity, gas, and fire prevention and communication network connection for exhibition booths. Only authorized staff of the venue can access to these facilities and everyone else is forbidden to open the slots without authorization. No construction unit can use the utility holes for its booth wiring purpose. All wirings are restricted within the booth area.

11. If the Organisers found any defect in the booth during the construction period or the Exhibition period, it has the right to require the Exhibitor to fix it immediately. If the Exhibitor fails to do so, such defects will be remedied by the Official Contractor at the expense of the Exhibitor. In addition, if the Organisers consider any booth is in dangerous condition and might cause damage, it has the right to require the Exhibitor to stop using the booth immediately.

Construction Liabilities The Exhibitors and their appointed Contractor shall be fully responsible for construction liabilities

(“Construction Liabilities”) which including but not be limited to:

a) Personal injuries or property damage suffered by the Exhibitor or its appointed contractor (including without limitation their personnel, employees, workers, guests, suppliers) on the construction site;

b) Personal injuries or property damage suffered by any third parties caused by or related to the action or inaction of the Exhibitor or its appointed contractor or the construction built by the appointed contractor.

The Exhibitor agrees to fully indemnify and keep fully indemnified the Organiser, Official Contractor,

employee and agent against any and all costs, expenses (including legal costs) and damages arising

from any Construction Liabilities set forth above.

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Insurance

a) The Organisers undertake no financial or legal responsibility for any type of risk concerning or affecting the exhibitors / visitors, their personal belongings and exhibits. The Exhibitor shall, at its sole cost and expense, purchase and maintain, throughout the term of the Exhibition, public liability insurance against claims of bodily injury or death and property damage occurring resulting from its activities during the exhibition. The Exhibitor shall also be responsible for effecting insurance which shall include (but not limited to) its displays, exhibits and stands against loss or damage by theft, fire, water, public (including occupier’s liability) and any other natural causes. The public liability limits under the insurance policy shall be sufficient to cover the Exhibitor's risk and recognise Organisers as an additional insured. The Exhibitor shall produce such policy of insurance to the Organisers upon request.

b) The Exhibitor shall cause its appointed contractor purchase and maintain, throughout the term of construction and the Exhibition, the public liability insurance against claims of bodily injury or death and property damage occurring resulting from the appointed contractor activities during the exhibition. The insurance coverage should be enough to any of the Exhibitor's own risk.

- Insurance coverage: loss of buildings, various fixed equipment, grounds and foundations of exhibition venues; personal injury caused by hiring staff, pensions, medical expenses and other related expenses; personal injury of third parties, Incurred pensions, medical expenses and other related expenses.

- The start and end date of insurance policy must include the first day of construction and the last day of dismantlement, from 00:00 on March 3, 2020 to 24:00 on March 8, 2020.

- Insurance compensation limits: the exhibition area of each booth is taken as a unit

Exhibition space Type Compensation limit Premium

50sqm or below

Exhibition

Cumulative compensation of 2 million; Limit of 500,000 per accident; 500,000 per person per accident

RMB 200

50-100sqm RMB 300

100-200sqm RMB 500

200-300sqm RMB 800

300sqm or above RMB 1000

For Enquiry and full regulations, please contact Ms Guo Tel: 13710469855 or Mr Liu Tel: 13808862837

Email: [email protected] China Life Property & Casualty Insurance Company Limited (中国人寿

财产保险股份有限公司)

Relevant Fee

a) Raw Space Exhibitors or their appointed contractors have to settle the electricity fee, hall management fee and related deposit by 20 Jan 2020. Any delay or extra charges caused by overdue payment will be borne by the exhibitors.

b) Raw space contractors / exhibitors are liable to pay RMB 20 / sqm for hall management fee, and raw space cleaning fee RMB 40/sqm (the organizer will subsidize RMB 20/sqm, each exhibitor need to pay RMB 20/sqm only); and construction deposit (refundable) on or before 20 January 2020. At the end of the move-out period, the deposit shall be refunded if all materials of the special designed booth are removed from the Venue, confirmed not damaging any hall facilities and not violating any rules and regulations stated in this exhibitor manual. Otherwise, the refuse deposit shall be forfeited for settling the corresponding lost and damages.

The refuse deposit is charged as below:

54 sqm or lower, RMB 10,000 54 – 100 sqm, RMB 20,000 Over 100 sqm, RMB 30,000


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Vehicle Pass

If your vehicle registration plate is not start with“粤 B”, it will regard as vehicles outside Shenzhen and need

to apply a vehicle pass.

The restriction time of vehicle outside Shenzhen: working day 7:00-9:00; 17:30-19:30

*If vehicle using S3 Highway and take exit at Fengtang Avenue, and not going to Shenzhen city center, no additional vehicle pass needed.

*Hong Kong-China car plate do not need to apply additional vehicle pass

The Organiser will have a one-time application for exhibitors who need the above vehicle pass, please prepare the car plate number, ID card of car owner and vehicle license copy, send to [email protected] before 15-Feb.

After 15-Feb, exhibitors will need to apply online by themselves, via Shenzhen Police Wechat account.


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Construction rules and penalties Exhibitors and contractors must ensure compliance with this work guideline, and construction deposit will be deducted for violations. Details are as follows:

No. Rules of penalty Penalty of deposit

1 The declaration of the booth design plan and the on-site construction are

inconsistent, which violates the fire and safety regulations of the exhibition

hall, including: 1. The booth design plan conceals the height, the single layer

is double-layered, the on-site booth structure is high or the exhibits are high,

and the structure is vertical The projection exceeded the scope of the booth,

etc .; 2. The use of materials did not comply with the fire protection

regulations, and the safety hazards in the rectification notice issued by the

conference were not rectified on time; 3. The personnel were injured or killed

due to poor construction materials of the booth or the employment of

unqualified personnel.

100%

2 Use a herringbone ladder with a height of 2 meters or more, and do not use a

mobile work platform or scaffolding for working at heights above 2 meters.

RMB 500/time

3 The booth construction workers did not wear the construction certificates in

accordance with the regulations. During the deployment and removal, it was

found that workers at heights did not wear safety helmets properly and did not

wear safety belts at heights.

RMB 500-

1000/time

4 The structure, decoration, lighting, furniture and exhibits of the booth exceed

the booth rental area.

50%

5 Use the structure of the exhibition hall or the booth next door to fix your own

booth or for decoration.

50%

6 The back of wall is not flourished or fails to meet the standard, which will

affect the image of the adjacent booth.

50%

7 The empty boxes, waste materials, packaging materials, wooden structures,

and signboards that have been constructed have not been placed in the

storage area of the conference in accordance with the provisions of the

conference.

50%

8 Damage to the exhibition facilities (such as walls, doorways, floors, etc.). Quotation by venue

9 Smoking in non-designated areas of the exhibition hall. RMB 500/time

10 In the hall using fire, metal cutting, sanding, welding, painting, use of

chainsaw and other dangerous operations.

RMB 500-

1000/time

11 Privately connected / mobile power, gas, and water sources and other fixed

facilities, the electricity exceeds the actual reported usage, resulting in the

waterproof quick connector melting. Hire an unqualified electrician to operate

causing safety problems.

100%

12 Lost power box, lost power box baffle, damaged waterproof quick connector,

damaged electrical box shell, burned air switch, damage to other booths due

to illegal dismantling, damage to fixed facilities in the hall, etc.

Quotation by venue

13 Use flammable materials such as polyurethane foam, KT board, ordinary

sponge, stretch cloth, yarn products, grid cloth as building materials; the

carpets and materials used do not meet the national B1 fire protection

100%

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standards.

14 Engage in public performances that do not meet the relevant regulations of

the public security department, and perform without pornographic approval

(such as pole dancing, body painting, etc.).

100%

15 The sound of booth exhibits or performances exceeds the decibels stipulated,

which adversely affects the surrounding exhibitors and the image of the fair.

100%

16 The booth number was not showing clearly as required. [Booth design must

include the booth number and be displayed at a clear location of the booth

(signboard, background board or heading). The booth number must be fully

displayed, including the hall number and the booth number, such as 9A01

(the font height of the booth number is not less than 15cm).

RMB 300

17 The construction is not protected by the ground, and the exhibition ground

(paint, oil, fuel, carpet glue, film, etc.) is polluted in any way.

RMB 1000-5000/

time

18 Ditch boards, unloading area signs, etc. were damaged during the exhibition. Quotation by venue

19 Barbaric construction during dismantling. 100%

20 Painting in the site / paint, spray paint, putty, etc. on site. RMB 3000/time

21 The garbage (including any packaging materials, construction materials,

waste materials, empty boxes, wooden structures, plaster, glue, tools, etc.)

that has not been properly / timely cleaned up during the move-in / move-out

period.

100%

Note: Exhibitors and contractors should read carefully and ensure that they comply with the rules and

regulations listed by the organiser or the exhibition hall. If the rules and regulations are violated, the organizer

and exhibition hall will have the right to disqualify the contractor and turn down the construction, and deduct

the corresponding deposit. Final rules and regulations refers to Chinese version by official contractor.

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Raw Space- Power Supply

Reference price list

All raw space exhibitor should order power supply from the venue.

To place order, please refer to https://ordering.milton-exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us

All facilities should be ordered by the link above by the following deadline:

If you encounter any problem of ordering, please contact the organizer or following contact


General line: +86 20 8128 3100


Tel: +86 020 8128 3109



Tel: +86 020 8128 3103


Below items are for rental only.


A. Power Points

B.

Code Description Unit Price (RMB)

1 16A/220V Three Phase Main Power（<3.5KW） 980

2 32A/380V Three Phase Main Power（<16KW） 2240



5 Electrical Box Deposit 1000

6 16A/220V Three Phase socket 150

7 32A/380V Three Phase Main socket 250



10 16A/220V Move-in period electricity (during move-in) 550

11 Wireless Boardband (20M, only for one deivce) 1800

12 Optical fiber Boardband (50M, only for one deivce) 6000

You can designate the location of electricity box via the online system. If there no appointed installation

location received, the Official Contractor will install according to the power socket according to the appropriate

location. If relocation is required on-site, additional service charge will cause for each relocation.




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Form 4

Raw Space Exhibitors Confirmation Letter

(Page 1 of 2)


Attn: Ms.Kawi Chow

Tel: +852 2230 9249 Fax: +852 2598 8771


Raw Space exhibitors please sign back this form with signature and company chop clearly and return to us

before 20 January 2020 as acknowledgement:

Raw space exhibitors and appointed contractors are reminded to take note to the following issues:

1) Please advise the appointed contractor to apply and settle the

following fees before move-in to ensure a smooth move-in process can be held:

- Order adequate amount of electricity power main by the official contractorhttps://ordering.milton-

exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us

- The all drawings required by the Official Contractor –Milton Guangzhou

- The Construction deposit by the Official Contractor –Milton Guangzhou

- The hall management fee and the raw space cleaningfee by the Official Contractor-- Milton Guangzhou

3) Please refer to p.32-41 “Raw Space Important Notice” and submit the confirmed booth design and order

electricity using the system by the Official Contractor: https://ordering.milton-

exhibits.cn/ClLogin.aspx?ExID=MGC00301&lan=en-us by 20 January 2020 for approval. The Organisers

reserves the right to request the exhibitors to alter their booth design if it violate any regulations stated in this

manual. Booth design without Organisers’ approval will not be permitted in the exhibition.

We (including all personnel, employees, appointed Contractor, guests, suppliers and any other

relevant third parties of our Company) hereby acknowledge receipt and confirm:

1. We have read and understand clearly about the regulations stated in this “Important Notes

for Raw Space Exhibitors” (pages 32-41).

2. We agree to undertake and comply with all provisions hereof strictly. Such undertaking will

be binding upon the execution of this Confirmation Letter.

This Confirmation letter affixed with the company chop shall constitute valid and legally binding

obligations of us, enforceable against us in accordance with its respective terms and conditions.

Remarks: Failure to respond to this Confirmation Letter before the deadline set forth hereunder shall be deemed as refusal to make acknowledgement by the Exhibitor, and any dispute or responsibilities arising therefrom shall be handled or assumed by the Exhibitor on its own, and the Organisers have the right to revoke the exhibiting qualification of the Exhibitor.

For queries, please contact Ms. Kawi Chow as above for assistance.



(For Raw Space Exhibitors Only)

Booth No： Company:

Contact： Title：

Tel： Fax：

Email： Date:

Signature:

(with company chop)






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Payment for Additional Order

Invoice will be issued by the official contractor –Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou

Branch upon receiving the additional order from exhibitor. Full payment must be settled by the method

shown as below, before the payment deadline shown on the invoice.

Payment method to Milton Exhibits & Engineering (Shanghai) Ltd. Guangzhou Branch

Telegraphic transfer to the following bank account:

RMB Account:

Payable to: Milton Exhibits and Engineering (Shanghai) Ltd. Guangzhou Branch Company

Account No: 82100155300000228

Account Name: Milton Exhibits and Engineering (Shanghai) Ltd. Guangzhou Branch

Bank Name: Shanghai Pudong Development Bank, Guangzhou Branch, Dongfeng Sub-branch

Bank Address First Floor B, YueCai Building, No.481 Dongfengzhong Road, Guangzhou, China

Swift Code: SPDBCNSH010

Payment remark: 2020 Toy & Baby Show, booth number, company name of exhibitor

USD Account:

Payable to: Milton Exhibits And Engineering (Shanghai) Ltd Guangzhou Branch Company

Account No: 82101455300000035

Account Name: Milton Exhibits and Engineering (Shanghai) Ltd. Guangzhou Branch

Bank Name: Shanghai Pudong Development Bank, Guangzhou Branch, Dongfeng Sub-branch

Bank Address First Floor B, YueCai Building, No.481 Dongfengzhong Road, Guangzhou, China

Swift Code: SPDBCNSH010

Payment remark: 2020 Toy & Baby Show, booth number, company name of exhibitor

Special reminder:

i. Please do not transfer the cost of applying for additional exhibits, water and electricity and other

exhibits to the organizer's account, otherwise any costs and expenses incurred will be borne by

the exhibitors.

ii. Orders will only be processed when Full payment is settled before the payment deadline.

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Freight Forwarding Service

The Organiser has appointed JES Logistics Ltd to be the Official Forwarder for the transport of exhibits and

transportation management in Toy and Edu China 2020, Baby and Stroller China 2020 and Licensing China

2020.

Hong Kong office

JES Logistics Limited

Hong Kong

Stanley Chen

Tel : + 852 2563 6645

Fax: + 852 2597 5057


Forwarding schedule

Sea freight - All exhibition goods must be sent to Hong Kong for transhipment to Shenzhen

31 Jan 2020 Contact Official Forwarder or appointed forwarder

31 Jan 2020 Copies of Bill of Lading and List of Exhibits (LOE) for sea freight

consignments (LCL) to Hong Kong must sent to Official Forwarder for

documentation prior to the arrival of vessel.

19 Feb 2020 Arrival of sea freight consignments (LCL) to Hong Kong for

consolidation by Truck to Shenzhen.

23 Feb 2020 Arrival of sea freight consignments (FCL) to Hong Kong for consolidation by Truck to Shenzhen.

Air freight - All exhibition goods must be sent to Hong Kong for transhipment to Shenzhen

31 Jan 2020 Contact Official Forwarder or appointed forwarder

31 Jan 2020 Copies of Bill of Lading and List of Exhibits (LOE) for sea freight

consignments (LCL) to Hong Kong must sent tp Official Forwarder for

documentation prior to the arrival of flight.

19 Feb 2020 Arrival of air freight consignments to Hong Kong for consolidation by

Truck to Shenzhen

Collection of Guangdong Exhibits for on-forwarding to Shenzhen by Truck

25 Feb 2020 List of Exhibits (LOE) and required documents for local exhibits must

be received by Official Forwarder.

28 Feb 2020 Local exhibits collected by Official Forwarder.

*Please see attached shipping manual of official forwarding agent for the arrangement details.


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Important points of Freight Forwarding Service

1. General

a) All shipping instructions are subject to the Official Forwarder General Trading Terms and Conditions, which will be available on request.

b) All orders of the services automatically imply acknowledgement and acceptance of the Official Forwarder General Trading Terms and Conditions.

c) For the smooth setting up of the exhibition, only the Official Forwarder is entrusted with the overall organisation of freight / exhibits transportation within the exhibition hall.

d) No cars, forklifts or handling equipment (trolleys, pallet jack, forklift etc.) other than that of the Official Forwarder (except exhibits), will be permitted inside the exhibition hall.

e) Exhibitors should be responsible for all consequences if their exhibits ‘dimensions, weight or floor loading exceeds the limits stated without prior arrangement with the Official Forwarder.

f) Prior arrangements must be made with the Official Forwarder for on-site storage of exhibitors’ properties, packing cases and surplus material.

g) Holiday adjustments during Labour Day, National Day, and Dragon Boat Festival definitely affect the regular arrangement of customs clearance and collection of cargoes; adhering to documents and cargoes receiving period is IMPORTANT to avoid any delays.

2. Customs Clearance

a) Exhibits Selling

Without prior approval of the Chinese Authorities, exhibits are prohibited from being sold by retail to

visitors on spot. Any sales, irrespective of value, is mandatory to go through official procedures –

packed and returned to the customs bonded warehouse after the fair pending till the completion of

import formalities, and clearance of tax and duties, local transportation, as well as bonded

warehouse storage charges by the exhibitor, buyer or official importer.

b) Promotional Materials

If an exhibitor has an intent of using visual aids and distribution of promotional materials on site,

accompanied with completed Declaration Form for Temporary Import Exhibits, please courier all

visual aids – CD, VCD, DVD, film, photograph, map, etc. – and two samples of publicities – catalogue,

leaflet, etc. – and souvenirs, etc. to Official Forwarder with requested schedule. Official Forwarder

will onforward them to the Chinese Authorities for censorship. The grant of this intent is subject to

the Authorities’ approval and levies.

c) Give-away

Give-away items means the exhibitor provides its agent, sub-company, and corporate partners in

P.R. China with its exhibits free for the purpose of business development. The clearance procedures

are same as exhibits selling.

d) Abandoned Exhibits

Under the Customs’ rules and regulations, no abandoned exhibits are allowed to be disposed by

exhibitor’s own arrangement. They must be re-packed and handed over to the Customs’ disposal

via Official Forwarder. Waste treatment charges, storage, and related charges are at the exhibitor’s

account. It is also subject to the Authorities’ approval for abandoned that the earlier submission of

your declaration of abandoned exhibits, the more storage charges you could save. Despite of

abandoned exhibits, any violation of these official rules and regulations will also drag you into the

possibilities of fine and penalties. After the submission of declaration, no change is accepted by the

Authorities.

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Important points of Freight Forwarding Service

3. Insurance & liability

a) The Official Forwarder will not be responsible for any damage of uncrated, unpacked or not properly packed materials, or concealed damage and loss or theft of exhibits after they have been delivered to the booth, nor before they are being picked up again for return at the close of the exhibition.

b) It is the responsibility of each exhibitor to arrange a full transit Insurance Policy covering transport to the exhibition, during the exhibition, and return of exhibits to domicile, including the period the exhibits are handled by forwarder on-site. Insurance shall include a waiver of subrogation against Official Forwarder and its agents and / or subcontractors.

c) Exhibitors can choose to take out insurance on their own, or alternatively ask the Official Forwarder do so on their behalf. Exhibitors who arrange their own insurance are reminded to ask their insurance company for the name and contact information of the local representative.

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Form 5

Exhibitor Badges (Pre-Registration)


Attn: Ms.Kawi Chow

Tel: +852 2230 9249 Fax: +852 2598 8771


For convenience in communication as well as security reasons, entrance badge is required for personal

entering the Venue. Please read the following rules:

1. A maximum quantity of 3 badges will be issued to each 9sqm booth and a maximum of 8 badges to any

booth larger than 18 sqm.

2. Badges will be issued to your associated companies only if you have registered them as your co-exhibitor

or representative/ principal to the Organiser.

3. Exhibitors should collect their badges at the Exhibitor registration counter at Entrance during the move-

in time by presenting their business card and booth confirmation letter.

Please provide following details of all personnel from your company, co-exhibiting company and official agents

/ representatives who will be on site during the exhibition:

No. Company Name Name of Personnel Job Title

1

2

3

4

5

6

7

8

9

10


Contact： Title：

Tel： Fax：

Email： Date：


Deadline: 6 February 2020


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Form 6

Fair Catalogue Entry Form (Page 1 of 2)


Attn: Ms.Kawi Chow

Tel: +852 2230 9249

Fax: +852 2598 8771 Email: [email protected]

One catalogue entry under one exhibiting company is free of charge. If available, please provide us also with

your company information in Chinese.

Additional catalogue entries under for co-exhibiting companies will be subject to a charge of USD200 per entry.

Please copy this form and complete the information.

The Organiser/ publisher will not take any responsibility if mistakes are made in the catalogue due to unclear

handwriting. The Organiser reserves the rights to make changes in grammar and spelling to maintain

consistency within the publication.

Please print or type clearly!

Please note: If we do not receive this Form by 31 January 2020, you will be listed according to your

application form.

Exhibiting Company Name: (ENG)

(CHI)

Address: (ENG)

City: Postal Code: Country:

(CHI)

Tel: Fax: (Country code) (Area code) (Number) (Country code) (Area code) (Number)

Email:

Website:

Brand:

Brief description of products: (50 words max. each)

In English:

In Chinese:




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Form 6

Fair Catalogue Entry Form (Page 2 of 2)

We hereby confirm the information provided in the form above will be used as the exhibitor’s entry in

the official show catalogue.

Company Name:

Name:

Title:

Signature

(with company chop):

Date:

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Regulation for Protection of Intellectual Property Rights during Exhibition

Aiming at protecting the intellectual property rights (the "IPR") including patent, trademark, copyright etc. during

Exhibition, this regulation (the "Regulation") is formulated in accordance with the Measures for Protection of

Intellectual Property Rights during Exhibitions jointly promulgated by Ministry of Commerce, State Administration of

Industry and Commerce, State Copyright Bureau and State Intellectual Property Office on March 1, 2006.

In order to protect the IPR and to promote the healthy development of the exhibition (the "Exhibition"), the

Exhibition sponsor will invite the officers from local Intellectual Property Office (for infringement of patent, Bureau

of Copyright (for infringement of copyright) and Administration of Industry and Commerce (for infringement of

trademark) and lawyers specialized in IPR protection to compose the Complaint Review Panel (the "CRP").

The CRP will be responsible for consultancy service related to IPR, and reviewing the IPR disputes happened

during the Exhibition in accordance with the laws and regulations in respect of IPR.

Acceptance of Complaint

If the exhibitor deems that the products exhibited (the "Exhibits") by any other exhibitor infringe its patent,

trademark or copyrights, it may file complaint with the CRP and shall submit to CRP and be liable for the

following materials:

1. A legitimate and effective certificate of the ownership of intellectual property rights: where any patent is

involved therein, the patent certificate, the text of patent announcement, the credential of the patent owner,

the certification on the legal status of the patent shall be submitted; where any trademark is involved therein,

the certification documents of trademark registration shall be submitted, which shall be confirmed by the

complaints by affixing a seal, and the credential of the trademark owner shall be submitted as well; where

any copyright is involved therein, the certification of copyright and the credential of the copyright owner shall

be submitted. (Documents evidencing patent-related rights, including patent specification of invention and

utility model, or pictures and photographs of design, which are made public by State Intellectual Property

Office of P.R.C; search reports of existing patent law or the counterpart of patent registry etc.)

2. The name of Exhibits in question, name and booth number of respondent;

3. Copy of business license of complainant, if the complainant is not the IPR holder, the complainant shall

provide a copy of license agreement in respect of such IPR;

4. Evidence and cause against the infringement;

5. If the complaint is raised by attorney of exhibitor, the Power of Attorney shall be submitted; and

6. Any other materials the CRP may require.

The complainant shall warrant that all the materials are authentic and effective, and shall indemnify the

respondent, and be liable for any loss and damage resulting from the unauthentic complaint materials or any

other unfaithful complaint.

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Regulation for Protection of Intellectual Property Rights during Exhibition

If any of the following occurs, the CRP shall not accept the complaint:

1. The materials submitted by the complainant do not meet the CRP's requirement and the complainant does

not supplement the relevant materials required after notified by the CRP.

2. The complainant or claimant has filed litigation in connection therewith in a court.

3. Where a complainant or claimant has filed a litigation concerning infringement on patent with the people’s

court;

4. Where any patent is in the procedures for declaring invalidation of patent right;

5. Where any dispute over the ownership of a patent is subject to the trial procedures of the people’s court or

to the mediation procedures of the administrative department of patent;

6. Where any patent has been terminated and its owner is attempting to resume the patent.

7. Where a complainant or claimant has filed a litigation of infringement on trademark with the people’s court;

8. Where any right to the exclusive use of trademark has been invalidated or cancelled.

9. Any other circumstances that CRP deems inappropriate to accept a complaint.

Subsequent to the receipt of complaint materials required, the CRP shall notify the respondent and request it to

response within in half or one day. The respondent declining the complaint shall submit the relevant evidences;

otherwise, it shall promptly withdraw the Exhibits in question and never re-exhibit the same.

If the respondent does not submit the relevant evidences, or the materials submitted can not prove that it does

not infringe any IPR, nor does the respondent withdraw the Exhibits in question, the CRP shall have the right to

request the respondent to: 1) suspend the display of such Exhibits; 2) destroy and suspend distribution of

advertising material of such Exhibits; and 3) to remove the exhibiting board of such Exhibits. If the respondent

objects to the aforementioned measures, the CRP may send complaint materials and relevant information to

the competent administration of IPR for handling in accordance with the law.

Subsequent to the end of exhibition, the complainant shall resolve such IPR dispute through the court or

administration of IPR; otherwise, the CRP will not accept the complaint with respect to the same Exhibits in the

exhibitions thereafter.

The Exhibition Organization Commission shall have the right to revoke the exhibiting qualification of the exhibitor

that display the Exhibits in question for times and adversely affects the reputation of Exhibition.

The CRP shall coordinate and cooperate with the administration of IPR and reserve the rights to take

necessary actions in accordance with the actual situation.

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Form 7

Intellectual Property Rights Acknowledgement Letter


Attn: Ms.Kawi Chow

Tel: +852 2230 9249


Exhibitors please sign back with company chop and

return the Intellectual Property Rights (“IPR”) acknowledgement letter, Regulation for Protection of

Intellectual Property Rights during Exhibition are given on page 49 - 50.

Acknowledgement Letter

We (including all personnel, employees and any other relevant third party of our Company) acknowledge receipt

and have read this Regulation for Protection of Intellectual Property Rights during the Exhibitions. We also

undertake to comply with all provisions hereof strictly and such undertaking will be binding upon the execution

of this Acknowledgement Letter.

We hereby warrant that:

1. All Exhibits are under its own IPR or are legally and effectively licensed, and all Exhibits, including its

appearance, design, package, trademark and advertising materials etc. do not infringe any IPR of the others.

We will prepare all the IPR certificates or the legal and valid licenses with respect to Exhibits for inspection

if necessary.

2. We also undertakes that we will strictly comply with the exhibition regulation, P.R China laws and regulations,

and international treaties, etc., and will not infringe on the legal rights of any other exhibitors and their

Exhibits, or copy, use, produce, extract or modify the trademark, design, package or invention owned by

any other exhibitors or their Exhibits, or take any illegal actions to prevent any other exhibitors from

exercising and protecting their legal intellectual property rights and ownership on their products.

3. Prior to the Exhibition, we and our Exhibits have not been involved in any infringement dispute or taken any

infringement actions by any third party or restricted by relevant legal enforcement.

4. No infringement as unauthorized photography or videography shall be taken by us.

5. We will be liable for any responsibilities due to any violation of the warranties above and the Organisers

shall be relieved from such responsibilities.

6. If any personnel of our company who negotiate with the respondent without permission of the Complaint Review Panel and cause dispute at the Exhibition venue which negatively impacts the order of the Exhibition, the Organisers shall have right to refuse their entrance into the Exhibition venue or order them to leave the Exhibition venue.

7. If we refuse to enforce the decision made by the Complaint Review Panel or the intellectual property administrative department and continue to exhibit the exhibit suspected of infringement, or we display the removed exhibits suspected of infringement again without permission of the Complaint Review Panel, the Organisers shall have right to unilaterally terminate the exhibition agreement with us, seal the booth, forfeit the participation fee paid by our company, and pursue the liabilities of breach of contract and infringement against our company.



Booth No： Company:

Contact： Title：

Tel： Fax：

Email： Date:

Signature:

(with company chop)


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Exhibitor Manual




Form 8

Temporary Staff-Interpreter & Booth Helper


Attn: Ms.Kawi Chow

Tel: +852 2230 9249


Interpreter Service – business level

No Date Language Price/day

(RMB)

No. of

Staff

No. of

Days

Total

(RMB)

1 Chinese – English 1,300

2 Chinese – Japanese 2,080

3 Chinese – Korean 2,080

4 Chinese – French 2,080

5 Chinese – German 2,080

6 Chinese – Italian 2,340

7 Chinese – Spanish 2,340

8 Languages other than the above Subject to further

quotations

Booth Helper – general level and help with booth operation

9 Chinese and general English 845

Total Amount:

Remarks:

1. Working hour from 8am – 5pm. Other than normal working hour will be counted as overtime. Overtime fee should

subject to charges below: RMB 300 before 20:00; RMB 400 before 21:00; RMB 600 before 22:00.

2. The minimum charge is 1 day.

3. Payment should be paid directly to the Organiser. The remittance shall email to

[email protected]

4. Orders without payment or have not submitted remittance may not be processed.

5. 50% service fee will be charged for order cancellation one day before the show. Order cancellation on the show day

will not be accepted.

Bank details:

A/C Name: Guangzhou Li Tong Messe Frankfurt Co Ltd

A/C No:

Swift Code:

441168515018010040316

commcnshgua

Bank: Bank of Communication Guangzhou Branch Zhonghuan Sub-Branch

Address: 129 Taojin Road, Guangzhou, China


Contact： Title：

Tel： Fax：

Email： Date：





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Exhibitor Manual




Form 9

Digital Services



Attn: Ms Celia Rass / Mr. Gino Zhao

Tel: +852 2238 9908 / +852 2238 9203 Fax: +852 2519 6800 Email: [email protected]

Silver Media Package is offered free of

charge to each confirmed exhibitors this year

(value RMB 900). It includes: - Basic media package - Correspondence address - Email & website - 1 company page (picture & description) - 1 product page (picture & description) - 3 keywords

Gold Media Package Value RMB 1,500

- Basic media package - Correspondence address - Email & website - 1 company page (picture & description) - 5 product pages (picture & description)

- 5 keywords

Add-ons services Make use of these Add-Ons in the exhibitor and

product search at the fair website, thus you can

reach thousands of trade fair visitors all year

round.

- Product page - Social media link - Shop link - Video - Keyword

Online banner - Increase your exposure Online banner can be a photo or a slide show

which is also redirected to company website. It

offers an exclusive spot to draw the attention from

all attendees. Your advertising message will be

delivered promptly and remained potently in

audience’s mind. Use these popular and limited

spaces to make your trade fair presentation even

more effective.

Top of Search - Pole position in search

results Trade visitors use the search function intensively.

Companies at the top have a clear advantage.

With Top of Search, your entry is displayed in first

place above all other search results. That makes

you easy to find!

Form 9

Digital Services



Product

page

Address,

email &

website

Company

page

Keywords


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Exhibitor Manual






Attn: Ms Celia Rass / Mr. Gino Zhao

Tel: +852 2238 9908 Fax: +852 2519 6800 Email: [email protected]

Item Description Unit Price (RMB) Quantity

Gold Media Package Special promotion 600

Add-ons services

Product page 200

Social media link 200

Shop link 200

Video 300

Keyword 120

Online banner – under header 10: 1 Size: 1,140 × 114 px 6,000

Top of Search 4,000

Total:

We hereby accept the Terms & Conditions and sign below:

Company name (English): ___________________________________ (Chinese): ______________________________

Company address: ________________________________________________________________________________

Contact person: __________________________________________ Booth no.:

_________________________________

Tel / Cell phone: __________________________________ E-mail: ___________________________________________

Signature (with company stamp): _____________________________________ Date: ____________________________

Online banner - Increase your exposure

Online banner can be a photo or a slide show which is also redirected to company website. It offers an

exclusive spot to draw the attention from all attendees. Your advertising message will be delivered promptly

and remained potently in audience’s mind. Use these popular and limited spaces to make your trade fair

presentation even more effective.

Top of Search - Pole position in the list of search results

Trade visitors use the search function intensively. Companies at the top have a clear advantage. With Top of

Search, your entry is displayed in first place above all other search results. That makes you easy to find!

Check-list



Terms & Conditions:

• Subject to and conditional upon all sums due and payable by each exhibitor having been fully settled. Search, Information and Link Add-Ons are

only available upon purchase of an upgraded media package.

• Application for acceptance as a member at the platform must submit a completed and signed application form with company stamp.

• Full payment should be rendered upon receipt of the invoice, the remittance should be faxed / e-mailed to the Organiser.

• Orders without payment or have not submitted remittance will not be processed.

• Reservation of advertising space will be arranged on a ‘first come first served’ basis.

• The Organiser is not responsible for any error, loss, damage or claim resulting from failure of any advertisement.

• Late arrival will be liable for omission of the advertisement and the cost paid will not be refunded.

• If the exhibitor withdraws his application for whatever reason, after payment received by Organiser, any subscription fee paid will be forfeited.

• Exhibitors are responsible for providing the Organiser with all company logos and materials before deadline, and that all company logos and materials are subject to approval by the Organiser.

Details of specification of advertisement or all required materials will be notified to exhibitor once Organiser accepted the application.

• The above order form must be accompanied by full payment to the Organiser:

Bank of China, Shanghai Branch, Nanjing Road (West) Third Sub-branch

A/C No.: 448159241206

A/C Holder: Messe Frankfurt (Shanghai) Co., Ltd

A/C - Type: US$

Swift code: BKCHCNBJ300

• All bank charges are borne by the exhibitor.

• The Organiser reserves the right to decline any advertisement.

• The exhibitor warrants that the information, logo and pictures thereof and the related publicity materials do not in any way whatsoever violate or

infringe any third party’s rights including trademarks, copyrights, designs, names and patents whether registered or otherwise. The descriptions

and photos for fair websites transmitted by the exhibitor may not infringe the rights of third parties either. The exhibitor indemnifies Messe

Frankfurt against all claims asserted by third parties in this connection. The Organiser has the right to refuse participation of members found

guilty of infringement of intellectual property rights.

• The applicants are also bound by the General Terms and Conditions, available on the website: www.messefrankfurt.com.hk.

• The publication of exhibitor information on the event website starts with the first day of the trade fair, to which the exhibitor has registered, and

ends with the exhibitor search of the next event is available.


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Your Personal Checklist

Have you applied for a visa?

Have you made your travel arrangements?

Have you printed Chinese business cards?

Have you printed necessary information in Chinese

(e.g. product/company description)?

Have you sent the fair catalogue entry with product groups?

Have you checked all the forms and regulations?

Have you arranged the shipment of your goods?

Have you checked your booth equipment?

Have you ordered an interpreter?

Have you thought about advertising at the fair ground?

Have you arranged your personal belongings?

Note: Any inconvenience caused by not adhering to deadlines and / or not

following the rules and regulations will not be the responsibility of the

Organisers.

- END -