MarcEdit : a case study in automated record creation

Carin Bezuidenhout29 August 2019

Introduction

University of Pretoria, Department of Library Services Knowledge Base Administrator Experience as cataloguer, e-resources, migration to new

LMS etc.

Who am I and what is my relationship to the case study?

MarcEdit: a case study in automated record creation

MarcEdit

MarcEdit is a metadata editing software suite used primarily to create and manipulate MARC records.

It was developed by Terry Reese, in response to a major database clean-up project on the Oregon State University’s library catalogue. After it proofed to be a huge success, he made the application available to the library community for anyone to download and use.

What is MarcEdit and what can you do with it?

MarcEdit: a case study in automated record creation

MarcEdit (cont.)

Designed specifically for large-batch record processing. MarcEdit provides a number of functions used to simplify bibliographic

database maintenance activities, including batch editing MARC records.

How can you learn to use MarcEdit? Community help Built-in help

What is MarcEdit and what can you do with it?

MarcEdit: a case study in automated record creation

Problem statement

Our policy regarding theses and searching our catalogue History of e-theses records Current e-theses situation

MarcEdit: a case study in automated record creation

Solution

What we had to work with Metadata MarcEdit OCLC Connexion

The planExtract the metadata from the repository, use MarcEdit to create records for the e-theses in bulk, and upload them to WC using Connexion

MarcEdit: a case study in automated record creation

Challenges

State of the metadata Not in MARC format

MarcEdit Leader, 006 and 007 Mapping

MarcEdit: a case study in automated record creation

Challenges

State of the metadata Not in MARC format

MarcEdit Leader, 006 and 007 Mapping

MarcEdit: a case study in automated record creation

Connexion

Import the records into Connexion Make sure your file is a .dat file

Upload the records to WorldCat Remember to validate

MarcEdit: a case study in automated record creation

MarcEdit: a case study in automated record creation

The results and future plans

New theses submissions Two submissions per year

Backlog of theses

Future Create bibliographic records for paper theses

MarcEdit: a case study in automated record creation

Thank You

MarcEdit: a case study in automated record creation