IN THIS ISSUE

P1Letter from PI President

Winnie Brewer Regarding

International Nominations

P1Updated 501c3

Documentation Link

P22013 Pilot International

Annual Convention amp

Leadership Conference Info

P3Anchor Club News

P4PIHQ Procedural Info

Including Updated Club amp

District Manual Links

P4Useful PI Website Links

News From PIHQ bull March 2013

March 2013

Appeal to All Pilot Members to Participate inPI Leadership Nomination Process

P 1March 2013 501c3 Update

Necessary 501c3 documentation information is still missing for several Pilot Clubs Please click on this linK to view the current

list of Clubs with outstanding documentation httpwwwpilotinternationalorgwp-contentuploads201303March-Newslet

ter-Update_Club-Listpdf

Dear Pilot Friends

To be successful as an international organization Pilot International must have a diverse

slate of talented qualified and committed nominees from which to choose next yearrsquos

leaders All Pilots by joining their clubs and enthusiastically giving of their time and energy

to participate in club activities have shown their willingness to serve their communities

The next logical step is serving in leadership positions at the club district and internation-

al levels Remember that many Pilots may be willing to serve but simply have not been

asked

Serving as a Pilot leader has benefits beyond a stronger and more effective organization

- it also benefits the individual Pilot Pilot leaders gain new skills and experience personal

growth opportunities to meet new people and more Therersquos no better training ground for

management than elected office where people have to be motivated and strong leader-

ship is key And taking part in the decisions that shape the Pilot organization is a reward

in and of itself

Today I am asking each club to commit to making a nomination for the International level

I ask that each of you take this process seriously and give careful consideration to nomi-

nating qualified candidates for each office and to accepting nomination if you are asked Detailed job descriptions and requirements

for each office can be found in Article XXV of the Pilot International Bylaws httpwwwpilotinternationalorgmembersgovernance

pilot-international-bylaws

As a reminder we will be electing the following officers in July at the Pilot International Annual Convention and Leadership Conference

in New Orleans

bull Vice President (2 nominations 1 accepted as of 33113) bull Secretary (3 nominations 2 accepted as of 33113)

bull Treasurer (2 nominations 2 accepted as of 33113) bullDirector - 3 Positions Available

(6 nominations 3 accepted as of 33113)

Nominations for the office of President and President Elect are not necessary as President Elect Judy Langley automatically becomes

President at the close of the International Conference in New Orleans and Vice President Sherry Johnson will become President Elect

Bonnie Turner will serve the second year of her term in 2013-2014 as Director

Please also consider this your personal invitation to attend the 2013 Pilot International Annual Convention and Leadership Confere-

rence in New Orleans in July - we have many exciting and educational activities planned for you I hope to see you there

In Pilot

2012 - 2013 Pilot International President

REMINDER TO ALL PILOT MEMBERS - PI BYLAWS AMENDMENT SUBMISSION FORM

The PI Bylaws Amendment Submission Form must be submitted to the Secretary AND Executive Director of Pilot International post-

marked no later than 60 days prior to the opening of the International Convention Proposed Bylaws amendments are reviewed by

the Bylaws Submission Committee composed of the Immediate Past President and the PI Parliamentarian The form may be found in

the Club Manual (Forms section) on the PI website at the following link httpwwwpilotinternationalorgmembersmanaging-a-club

club-manual Please contact Pilot Club Services at Headquarters (478-477-1208 ext 307) should you have any questions

Introducing the new official logo of Pilot

International Please see the PI website for

more information regarding new branding

standards for both Pilot and Anchor Clubs

News From PIHQ bull March 2013

Celebrate Excellence at

Mardi Gras World

Friday July 12 bull 700 PM

Tickets $150 or $1100 each

Since 1947 the artists and craftsmen

at Mardi Gras World have been designing and building the

biggest and best Mardi Gras parade floats on the planet

constructing and decorating over 500 floats each year Join

us as we Celebrate Excellence in this amazing venue com-

plete with its stunning antebellum mansion and larger than

life Mardi Gras floats Your evening at Mardi Gras World

will include an overview of the history of the New Orleans

Mardi Gras tradition while you walk through the float den

where the artists work feverishly to build the parade and

float props After the tour yoursquoll enjoy dinner in a beautiful

New Orleans style setting and afterwards an evening of

fun Actual events and amenities vary depending upon tick-

et level purchased - two levels available $150 or $1100

Come join us for this once in a lifetime event and support

the Pilot International Founders Fund at the same time

This experience is sure to be one you will never forget

Additional FUN-draising Activities at MGW will Include

bull Silent AuctionmdashSilent Auction tems will be on display in

the marketplace during the convention starting July 10th

bull Heads or TailsmdashA fun and quick game with prizes utilizing

Mardi Gras beads sold prior to the event as a fundraiser

possibly by and for our Anchors The more beads you have

the better your chance to WIN

bull Crazy AuctionmdashSmaller items (not include in the Silent

Auction) will be auctioned off LIVE at the MGW event Par-

ticipants can purchase as many numbers as they want until

the bidding ends Person with the winning number gets

the item For example Participant A says ldquoIrsquoll take $20rdquo

She is assigned numbers 1-20 Participant B buys $10 and

is assigned 21-30 and so onhellip When a number is drawn

the person assigned that number wins Each person leaves

their money on the way out

P 2

If you or your Pilot club would like to purchase an ad in

this yearrsquos Convention Program Book please click on the

following link for more information httpwwwpilotinter-

nationalorgwp-contentuploads2013042013-PI-Con-

vention-Program-Ad-Formpdf

Regstration is NOW OPEN for the

2013 Pilot International Annual

Convention amp Leadership Conference

and 2013 Pilot International Annual

Convention amp Leadership Conference

SPECIAL EVENTS

Registration for 2013 International Convention is NOW OPEN

All attendees will enjoy their stay in the newly renovated Sheraton New Orleans right in the heart of the French

Quarter Among the many activities at this yearrsquos event attendees will enjoy two beautiful celebratory luncheons

and have the opportunity to experience the vibrant City of New Orleans with a choice of four exciting guided

tours (see Registration Form for more information) To register - or for more information - please click on the

following link httpwwwpilotinternationalorgconvention

For more information please visit the Pilot International website 2013 PI Convention tab

There are SO MANY exciting things in store This promises to be the best year yet GEAUX REGISTER

Those in-the-know will want to arrive to international con-

vention early Tuesday attendees will be given the exclusive

opportunity to participate in Pilotrsquos first ldquoWhatrsquos Cooking

With Pilotrdquo event Staged at the rollicking and oh-so-tasty

New Orleans School of Cooking this limited-seating engage-

ment will be your chance to have one-on-one time with the

Pilot Executive Committee to hear all about what is new and

what has been going on with Pilot to give your feedback and

suggestions and find out just what is ldquoCookingrdquo with Pilot

International all while being educated entertained and FED

by the charismatic instructors at the New Orleans School of

Cooking

Since opening in 1980 The New Orleans School of Cooking

has introduced countless visitors from around the world to

the wonderful food and rich culture of Louisiana and New

Orleans Classes are held seven days a week in their beauti-

fully renovated 1830rsquos molasses warehouse located at 524

St Louis Street between Chartres and Decatur in the French

Quarter ndash an easy walk from the Sheraton New Orleans

Hotel NSOC instructors (all well-known local chefs) teach

the basics of Louisiana Cooking in a way yoursquoll never forget

Fun is a primary ingredient in their kitchen At NSOC Creole

Cajun experts teach New Orleans specialties such as Gumbo

Jambalaya and Pralines and season them with history trivia

and tall tales Itrsquos a ldquoga-ron-teedrdquo good time for all

So join us wonrsquot you This is your once in a lifetime

opportunity to be a part of the process that is guiding Pilot

into the future Come be a part of the change

Summer of Laginappe Raffle

A Little Something EXTRA

Itrsquos like a bakerrsquos dozen Itrsquos expected in New Orleans If

you buy some veggies from a vendor you might get some

chili peppers thrown in for free Thatrsquos the theory behind

PIrsquos new ldquoSummer of Lagniapperdquo raffle (In lieu of provid-

ing items for this yearrsquos raffle Pilot Clubs are encouraged

to purchase at least $50 in raffle tickets) $1 tickets are

now available from your PI Representative

2013 Pilot International Annual Convention amp Leadership Conference SPECIAL EVENTS

Want to know

ldquoWhatrsquos Cooking With Pilot

Tuesday July 9 630 PM

$52 per person Limited seating available

News From PIHQ bull March 2013

As part of Pilotrsquos unwavering commitment to the Anchor Program and to the development of Todayrsquos Top Youth Leaders

the new Leadership Summit will feature

Anchor Awards New Leadership Workshops and Opportunities

National Speakers Opportunities to learn about and help design new Anchor Programming

Inaugural Anchor Internship Program Introduction of New National Partnerships

Learn Best Practices for Leadership and Service Friendship opportunities to meet Anchors from all over the world

bull Each Pilot District is entitled to one authorized Anchor representativeat the annual convention (now the Anchor Leadership Sum-

mit) Pilot DACDEC may select one Anchor representative using their own set criteria [Suggested example they may elect the

incoming Anchor District President OR the incoming President of the Outstanding Anchor Club of the Year

bull In Pilot Districts without an organized Anchor District the representative could be the incoming President of the Outstanding An-

chor Club of the Year or this opportunity could be extended to the next officer in line

This is an investment in the Anchor Program and is meant to strengthen its clubs and districts

bull In an effort to demonstrate our commitment to these bright young people and in accordance with Pilot International Policy PIHQ

encourages each Pilot Club to sponsor and fund the Leadership Conference registration fee for at least one Anchor Member in their

area

For the Authorized Representative Pilot International Pays

Anchor Registration fee Transportation (Not exceeding $250)

Procedures

1 The Governor will notify the Anchor Specialist at Pilot Headquarters who the

chosen Anchor representative will be All information regarding Anchor represen-

tatives must be received no later than May 15th in order to receive the financial

benefits described above Any request after May 15th will not be considered due

to budgetary deadlines

2 The District Anchor Coordinator or sponsoring representative sees to it that the registration form (httpwwwpilotinternational

orgconvention2013-anchor-leadership-summit) is completed and electronically submitted to PI Headquarters

3 A convention acknowledgement packet will be mailed from Pilot Headquarters

4 The compensated Anchor representative must attend and participate in all Anchor meetings by signing in at each session to re-

ceive reimbursement for travel

P 3

Calling all Anchors and Anchor Advisors

Come to the Inaugural Anchor Leadership Summit

COME EXPERIENCE ALL THE EXCITING NEW THINGS PILOT

HAS IN STORE FOR ANCHOR CLUBS

AND FIND OUT WHATrsquoS COMING YOUR WAY IN 2013

Pilots and Pilot Clubs are strongly encouraged to consider sponsoring additional Anchors to attend this outstanding event

We hope to host at least 150 Anchors at this yearrsquos Leadership Summit with increasing attendance in the coming years

It is Pilotrsquos mission to grow Anchor Clubs into the premier youth service organization in the nation

REMEMBER Todayrsquos Anchors are Tomorrowrsquos Pilots

PILOT CLUBS Get your Anchors ldquoGeared UPrdquo for Graduation and Anchor Club Spirit

ON SALE NOW

bull New Anchor Club T-Shirts in sizes S M amp L

($10 each + shipping amp handling)

bull Graduation Cords

($8 each + shipping amp handling)

Find the order form on the Pilot International

website Anchor Resources page at httpwww

pilotinternationalorganchorsanchor-resources

and email to anchorpilothqorg

News From PIHQ bull March 2013

Useful Website Links Pilot International Website httpwwwpilotinternationalorg

2013 Pilot International Convention httpwwwpilotinternationalorgconvention

Founders Fund Resources httpwwwpilotinternationalorgpilot-international-foundationfoundation-documents

Pilot Club Member Resources httpwwwpilotinternationalorgmembersmanaging-a-club

Anchor Club Member Resources httpwwwpilotinternationalorganchorsanchor-resources

Pilot Media httpwwwpilotinternationalorgmedia

Pilot Boutique httpwwwpilotinternationalorgshop-pilot

P 4

Announcements and Reminders From PIHQ

bull After 30 years of friendship and service to Pilot International PIHQ wishes to announce that Debbie Brown former

PI Accounting Assistant amp Member Records Manager has retired We wish Debbie all the best and will miss her very

much

bull PIHQ welcomes new team member Teresa Corley as our new AccountingMember Records Administrator Teresa

brings over 20 years of AccountingBookkeeping and Customer Relations experience to her new position with PIHQ

Most recently Teresa was Manager of Southern Finance Company in Macon GA and Customer Relations Manager at

Butler Toyota also in Macon In addition to her new duties with PIHQ Teresarsquos 15 year-old daughter Kelly Ann keeps

her very busy Kelly Ann barrel races her horse ldquoPopeyerdquo and won the title of ldquoQueenrdquo of the Middle Georgia Jr Rodeo

Association in 2010 she also competed in the World Finals in Jackson Mississippi Welcome Teresa Teresa can be

reached at Pilot International Headquarters or via email teresapilothqorg

Club amp District Manual Update Information bull In preparation for the upcoming District Conventions updated Club and District Manuals are now availalble for download from

the PIlot International website at the following links

Club Manual httpwwwpilotinternationalorgmembersmanaging-a-clubclub-manual

District Manual (download all sections) httpwwwpilotinternationalorgmembersmanaging-a-districtdistrict-manual

Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated

manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ This saves districts and

clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by

using local vendors with ties to Pilot Midwest District Governor Elect Holly Baker wrote to us and said

For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings

workshops and conventions How do we do it you ask It is a team effort We have a very generous Pilot who has written a grant

for many years to her former employer This grant provides us with a professionally printed COLOR Annual Convention program

The savings - we have estimated - would total over $60000 Another thrifty Pilot has been able to utilize a gracious family memberrsquos

business copier for items like manuals handouts and other meeting materials Some of our Pilots have communicated with their em-

ployers to utilize their company marketing departments or office equipment These acts have provided us with a healthy bottom line

which enables our district to give back to clubs via reduced registration fees quality programs and on occasion district grants With

our 501(c) 3 status we anticipate many new opportunities to further reduce these types of costs in the future

There are many other ways to reduce printing costs For example printing on thinner paper printing two pages per sheet or printing

on both sides of the sheet You can also reduce the size of the paper or opt to send files electronically and have recipients print their

own copies See other helpful hints at httplifehackercom5031086smart-and-easy-ways-to-reduce-printing-costs

Holly Baker- Governor-Elect Midwest District

Thank you so much for your districtrsquos resourcefulness Holly and for sharing your ideas with fellow Pilots

bull If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ

please email communicationpilothqorg

2013 PI Annual Convention amp Leadership Conference Information

bull At this yearrsquos Pilot international convention the Executive Committee and PiHQ staff will be addressing the new direction of

the organization We would love to hear your questions If you have any questions or comments that you would like to have

addressed please send them to piquestionspilothqorg We hope to compile a list of questions and answers to send out to

members unable to attend international convention

bull PIHQ is searching for vendors for this yearrsquos PI Annual Convention amp Leadership Conference Marketplace If you know of any

businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan

Reyes Director of Operations Pilot International at alanpilothqorg For the 2013 Pilot International Convention Vendor

Agreement form click on the following link httpwwwpilotinternationalorgwp-contentuploads201304Vendor-Agree-

ment-2013pdf

Additional Announcements and Procedural Updates From PIHQ

bull Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional ldquowebworthyrdquo photography for use on

the updated Pilot International website scheduled to go live later this Spring If you have any photos you would like to submit

for consideration please contact Alison Coons Director of Communications at alisonpilothqorg

bull Pilot International has adopted new branding standards and guidelines Please review the 2013 Branding Standards Guide to en-

sure that your clubrsquos printed documents and other materials are in compliance with the new codified standards The 2013 Brand-

ing Standards Guide and all new marks logos and official fonts are also available for download at this linkhttpwwwpilotinter

nationalorgmedia2013-branding-standards-guidelines-logos-marks

bull BrainMinders Coloring Books are available to order from PIHQ Phase 1 and Phase 2 available Cost is $65 for a box of 200

plus shipping Contact Megan PIHQ by phone or email meganpilothqorg

bull FROM OUR ACCOUNTING FIRM The ldquoPilot International Foundationrdquo no longer exists Please make sure to make donation

checks payable simply to ldquoPILOT INTERNATIONALrdquo NOT ldquoPilot International Foundationrdquo Your donations made payable simply to

ldquoPilot Internationalrdquo remain tax deductible as Pilot International itself is a 501c3 organization

bull SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31 2013 Email your information along with high

quality JPG photos (preferably 300 dpi) to Alison Coons Director of Communications and Editor of The Pilot Log (Subject line

marked ldquoClub Newsrdquo ldquoBrainMindersrdquo or ldquoOTHERrdquo) email address alisonpilothqorg

httpwwwfacebookcompilotinternationalheadquarters

The ldquoNews From PIHQrdquo is a monthly publication of Pilot International Headquarters bull 102 Preston Court bull Macon GA 31210

For questions or comments please email communicationpilothqorg