maricopa county community college district governing board ... rbm.pdfjan 23, 2018 · learning...

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, right click on the web page located at https://district.maricopa.edu/board-operations/current-agenda.php and select “Translate to English” from the pull down menu. A new dialog box will pop up and you may choose the appropriate language for translation. For more information, please contact the Board Assistant at (480) 731-8889.

Maricopa County Community College District Governing Board Agenda

January 23, 2018

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

REGULAR MEETING 6:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Governing Board Room (M200)—Second Floor

GENERAL 1. Call to Order 2. Pledge of Allegiance 3. Substitutions 4. Student Life Reports—Chandler-Gilbert 5. Emeritus, Awards, and Recognition (2)

Faculty Emeritus Distinction—Mesa Community College—Dr. Lo-An Tabar-Gaul

Faculty Emeritus Distinction—Paradise Valley Community College—Dr. Sue Van Boven 6. Recognition—Board Member Alfredo Gutierrez 7. Chancellor Report

Transformation Plan Update

CITIZENS INTERIM This is an opportunity for members of the public to address the Governing Board. In compliance with the

Open Meeting Law, the Governing Board will neither discuss nor take action on issues raised during this portion of the agenda. When necessary, issues will be taken under advisement and placed on subsequent agenda. Presenting concerns to the Board and the free expression of ideas should be communicated with Decorum and respect. Uncivil or disorderly conduct is not permitted. The use of derisive or insulting language or the direction of remarks that defame, attack, or harass an individual may serve as cause for the Board’s President to direct that the speaker immediately conclude his or her remarks.

CONSIDERATION OF CONSENT AGENDA All items with an asterisk are consent matters unless they are removed from the Consent Agenda at this time. Any item may be removed from the agenda by the Chancellor as a matter of administrative prerogative, or by the Governing Board upon motion duly made, seconded, and approved. Consent Agenda items will be approved by

https://district.maricopa.edu/board-operations/current-agenda.php

Governing Board Agenda | January 23, 2018

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, we recommend Google Translate (https://translate.google.com/). For more information, please contact the Board Assistant at (480) 731-8889.

one motion and there will be no specific discussion of these items. Items removed from the Consent Agenda will be approved during the consideration of the Non-Consent Agenda.

ACTION

8. CHANCELLOR/BOARD *8.1 Approve Faculty Emeritus Distinction—Mesa Community College—

Dr. Lo-An Tabar-Gaul *8.2 Approve Faculty Emeritus Distinction—Paradise Valley Community

College—Dr. Sue Van Boven *8.3 Approve Clarification of Governing Board Policy 4.5, Re-Organizational

Meeting and Board Office Elections *8.4 Approve Elimination of Governing Board Policy 4.9, Establishing Certain

Board Committees 9. ACADEMIC AFFAIRS *9.1 Approve Contract with EdFinancial Services, LLC 10. HUMAN RESOURCES *10.1 Approve Termination of Mr. Victor Perryman

INFORMATION ITEMS/FIRST READINGS 11. HUMAN RESOURCES 11.1 Review Employments (Regular, Short-Term, and Specially Funded)

(December, 2017) and Separations (December, 2017)

MONITORING REPORTS 12. BUSINESS SERVICES 12.1 Review Final Budget Analysis Report, Fund 1—General Unrestricted Fund

for the Six Months Ended December 31, 2017

FACULTY REPORT 13. Faculty Executive Council Report

COMMUNITY LINKAGE 14. Governing Board Reports 15. External Community Reports 15.1 Arizona Association of District Governing Boards (AADGB) 15.2 Arizona School Boards Association (ASBA) 15.3 Association of Community College Trustees (ACCT)

ESTABLISHMENT OF NEXT MEETING DATES, TIMES AND PLACES 16. February 27, 2018, 6:30 p.m., Regular Board Meeting, Governing Board Room

ADJOURNMENT

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date: January 23, 2018

Item Number Item Title Responsible Agents

8.1 Emeritus Distinction

Mesa Community College (MCC)

Dr. Maria Harper-Marinick

Mr. Sasan Poureetezadi

Recommendation

In accordance with the Governing Board Policy 6.3, it is recommended that the Governing Board may upon,

recommendation by the Chancellor, award Emeritus Distinction to Dr. Lo-An Tabar-Gaul for her meritorious

contributions to the students of the Maricopa County Community College District.

Justification

Contributions: Dr. Tabar-Gaul has been instrumental in growing our department and is a team player and

leader. She has always been the first to volunteer to help with initiatives in the department or college as well

as participating in District planning and projects. A forward thinker, she always has ideas for preparing

students for a successful and engaging academic experience and to get them career-ready. Lo-An brought

many programs to the college over the years including the Certified Web Professional Certification, the first

national industry certification for Web to Maricopa Community Colleges.

Leadership: During her many years at MCC, Dr. Tabar-Gaul has served on various college committees and

chaired many subcommittees at the college and district level. She also represented MCC’s faculty as the

Faculty Professional Growth Representative for several years at the district level. Lo-An also served as

Occupational Program Director for the Business Applications discipline as well as the Computer Information

Systems Discipline. She also served as Faculty Advisor for Student Web Club, MCC’s Asian and Pacific

Islander Student Club as well as a Faculty Mentor for our Honor Students. Also, as a Quality Matters'

Certified Master Reviewer, she has coordinated and chaired QM review panels for many colleges and

universities throughout the country to help evaluate and promote quality and standards of online learning. Lo-

An co-founded the first Asian and Pacific Islander Student Club at Mesa Community College and Maricopa

Community Colleges District to help mentor and award scholarships to many Asian students.

Community Services: Lo-An has volunteered to serve in many communities, especially in the Arizona Asian

Communities. She was on the Board of Directors for several years for the Arizona Asian American

Association (AAAA) and participated in many community events to raise money for the Association. She

served on the ASU Woo Scholarship Committee to award scholarships to Asian American ASU students. She

served as President, Scholarship Award Chair, and Honor Member for Maricopa Community Colleges

District’s Asian American Association. Lo-An helped the association raise money for many years for the

Association to award scholarships annually to financial-needs students throughout the ten sister colleges of

MCCCD. Lo-An chaired the student scholarship for several years for the Business and Information Systems

Department and organized an award reception to recognize BIS student recipients.

Funding Approvals/Certifications

Source:

Account Identification:

Chancellor ____________________________

Academic & Student Affairs______________

Business Services_______________________

Human Resources________ ITS____________

Res Dev & Cmty Relations_______________

College President

Honors and Awards: Certified Quality Matters Master Reviewer, Online, and Blended Learning

Innovator of the Year - Gold Star, Quality Matters Project

Certified Quality Matters Peer Reviewer, online and blended courses.

Gold Star Quality Matters Award

Faculty Mentor Awards for Phi Theta Kappa Students

Technology Grant, Teaching and Learning Grant, and Summer Project Grant

Reviewer for National Science Foundation (NSF) Inter-disciplinary panel for many years

NSF Grant Recipient, Multimedia, and Technology Conference.

CONSENT AGENDA

ACTION ITEM



8.2 Emeritus Distinction Dr. Sue Van Boven

Paradise Valley Community College


Dr. Paul Dale

Recommendation

In accordance with the Governing Board Policy, it is recommended that the Governing Board

award Emeritus Distinction to Dr. Sue Van Boven for her meritorious contributions to the

students of the Maricopa County Community College District (MCCCD).

Justification

Dr. Sue Van Boven was a faculty at PVCC in Accounting, Business, and CIS for 30 years. She was

one of the original faculty joining PVCC full-time in August 1987. Through her leadership, vision, and

dedication, she helped build the college from an educational center into a comprehensive institution

that addressed the needs of students who wanted to transfer to a 4-year university, get a job, or improve

their job skills. Sue taught the full-range of accounting courses, as well as survey of computer

information systems, various Microsoft application programs, general business and business

communication courses, and international business courses.

As both a leader and an innovator, Sue was a strong supporter of student access and success. She

was an early developer of distance learning courses including Flex courses (hybrid) and online

courses. She was the Flex Express Coordinator from 2001-2008, assisting faculty and students,

as well as participating on the Choices Coordinating Team that oversaw the distance learning

program. Sue helped guide the development of the Center for Distance Learning as well as

designed evaluation tools that could be used for distance learning classes. She also was an early

adopter of 8 week courses, recognizing how they provided more access and success for the

working student. She collaborated with the Director of Continuing Education to coordinate

Workforce Education for employees in local businesses to receive college credit. Sue not only

took opportunities that were offered, but she also reached out to the local business community to

identify educational needs and partnerships.

Not only was Sue an outstanding faculty who had numerous accolades from her students because

of her impact on their learning, but she served and supported her colleagues in several leadership

roles. She was a strong advocate for faculty and their development, mentoring full-time and

adjunct faculty in her division and in the college. Sue was Faculty Senate President, Faculty


Source:


Chancellor ____________________________





College President_______________________

Senate Treasurer, and worked with her colleagues as FEP coordinator as well as in other faculty

governance roles including the Academic Restructuring Committee. As Division Chair for the

Business/IT division for 6 years, Sue supported the expansion of online courses, certificates, and

degrees as well as the development of new programs. She facilitated the development of student

showcases and clubs, workshops for online students to improve their retention and success, and

workshops for adjunct faculty in student retention strategies. Under her leadership and

encouragement, both the Entrepreneurial Education Center and the Healthcare Technology

Systems programs were developed to meet workforce needs and faculty hired to lead them.

Some of Sue’s other areas of leadership and service included being an active member of multiple

strategic planning teams, college leadership councils, curriculum committee, academic

assessment team, online learning committee, financial planning advisory team and budget

committees, cultural diversity committee, and international education committee. Sue did not

hesitate to ask the hard questions about the value of a project or direction for students. She

coordinated the summer language immersion program in Guadalajara, the Pacific Rim and Latin

America faculty development seminars, and was a member of the district international task force

for district trade missions. Within her division, Sue coordinated the International Business

program and facilitated the Accounting program as well as was evening supervisor for multiple

disciplines for many years.

Sue served her students, colleagues, and PVCC with professionalism, integrity, and dedication.

Throughout the years, Sue’s focus was on students, empowering them to learn and their success.

She was passionate in her mission to provide quality instruction and never stopped exploring

new ways to help students learn in the classroom and online. Sue’s impact across PVCC and the

district, her accomplishments, her innovation, and her leadership make her a worthy candidate

for faculty emeritus status.

Funding Approvals/Certifications Source Chancellor Acad & Stu Affairs Account Information Business Services HR ITS

Res Dev & Cmty Relations College President

ACTION ITEM Maricopa Governance Policies


Item Number Item Title Responsible Agents 8.3 Clarification of Governing Board

Policy 4.5, Re-Organizational Meeting and Board Office Elections

Mr. Laurin Hendrix

Recommendation It is recommended that the Governing Board amend Governing Board Policy 4.5(2) regarding its annual organizational meeting and its election of officers to clarify the terms to which Board officers are elected and the manner of conducting the Board officer election.

Justification Arizona Revised Statutes § 15-1443(B) requires that the Governing Board conduct an annual organizational meeting in January of each year. The proposed amendment to Governing Board Policy 4.5(2), which governs such meetings, clarifies that officers will ordinarily be elected in January of even numbered years for a term of up to two years, unless a majority of the Board determines that the Board Officers shall hold office for less than two years. The amendments also clarify the manner of conducting the election, including the nomination process, presentations from candidates for officer, voting, term limits, and termination of term of office at the conclusion of a Board member’s elected term of office unless the member is re-elected to the Governing Board. The amendments further clarify that the Board President will appoint Board members to represent the District and Governing Board in community organizations as needed at the January meeting. The text of the amended provision is attached.

1

Attachment A to Action Item 8.3

Clarification of Governing Board Policy 4.5, re Organizational Meeting and Board Office Elections

Existing Policy 4.5.2 Organization of the Board The annual organizational meeting will be held at the first meeting in January, where the Board will elect a President and Secretary. Nominations will be made for each office and decided or filled by a majority vote of the members. The officers of the Board may serve a term of up to two (2) consecutive years or a shorter time as the Board shall determine, shall assume office immediately upon election, and shall hold the office until a successor is elected. The Secretary will fulfill the duties of the chair in the absence of the President. Revised Policy (if changes are adopted) 4.5.2(A) Organization of the Board The Governing Board will conduct its annual organizational meeting at the first meeting in January. At least every January of even-numbered years, the Board shall elect a President and Secretary. These officers shall serve at the pleasure of a majority of the members of the Board. Officers of the Board shall serve a term of two (2) consecutive years or a shorter time as the Board shall determine prior to each officer’s election. The Secretary will fulfill the duties of the chair in the absence of the President. Additionally, and after any election, the President shall appoint Board members to represent the Board in community organizations as needed. 4.5.2(B) Conduct of Elections (NEW section) The Board shall conduct an election for President first, followed by an election for Secretary. Nominations shall be made for each office. A member may nominate him or herself. Nominations do not require a second. A board member must accept the nomination in order to be considered as a candidate for a board officer. After nominations are completed, each candidate shall have the option to make a three-minute presentation to the board. Following candidate presentations to the board, each board member shall publicly cast one vote. Votes may only be cast for board members who have been nominated and who have accepted that nomination. Board officers shall be selected by a majority vote of the members of the Board. Officers shall assume office immediately upon election, and shall hold the office until a successor is elected. There are no limits on the number of terms that a board member may serve as an officer.

2

A board officer who has completed his or her elected term of office is deemed to have vacated that officer position, unless the member is re-elected to the governing board. In the event that an officer does not complete his/her term as a board officer due to a voluntary resignation as an officer or involuntary termination by the board, a special meeting will be called to fill that position. The newly elected officer shall serve the balance of the existing term of office.

Funding Approvals/Certifications Source Chancellor Acad & Stu Affairs Account Information Business Services HR ITS

Res Dev & Cmty Relations College President

ACTION ITEM Maricopa Governance Policies


Item Number Item Title Responsible Agent 8.4 Elimination of GB Policy 4.9,

Establishing Certain Board Committees Mr. Laurin Hendrix

Recommendation It is recommended that the Governing Board eliminate Governing Board Policy 4.9, which establishes that the only committees of the Board are the Policy Committee, the Budget and Finance Committee, and the Charter Schools Committee.

Justification The existing policy was created to promote efficiency by providing for some work of the Board to be performed by committees. The Board committees have become committees of the whole and no longer promote efficiency. It is thus recommended that such committees be eliminated. Attachment A presents the text of the existing GB policy 4.9.

Attachment A

Elimination of GB Policy 4.9, Establishing Certain Board Committees The text of existing GB Policy 4.9 is as follows:

Board committees are those whose existence and charge come from the Board, regardless of whether Board members sit on the committee. The only Board committees are those that are set forth in this policy. Unless otherwise specified, the Chancellor, or his/her staff designee, will serve as a non-voting member of and staff liaison to each committee. Board committees will gather information, report to the full board, and respond to the will of the Board.

1. Board Policy: The scope of this committee will be to review board policy language and recommend changes. 2. Budget and Finance: The scope of this committee will be to review the MCCCD budget concepts and process to ensure that the budget adheres to board policy. 3. Charter Schools: The scope of this committee will be to review the MCCCD budget concepts and process to ensure that the budget adheres to board policy.

THIS PROPOSED AMENDMENT WOULD ELIMINATE THIS SECTION IN ITS ENTIRETY.

CONSENT AGENDA

ACTION ITEM



9.1 Approve Contract with

EdFinancial Services, LLC

Dr. Karla Fisher

Recommendation It is recommended that the Governing Board approve a contract with EdFinancial Services, LLC

through June 30, 2020, with two additional one-year option periods, for federal student loan successful

repayment/financial aid default aversion services. The US Department of Education requires

Institutions of Higher Education to keep student loan cohort default rates below 30% to maintain

eligibility to participate in Federal Student Aid programs.

Justification EdFinancial Services, LLC is the vendor selected to provide loan default services under Request for

Proposal No. 3373-10. For the first time, MCCCD’s colleges will be using a single vendor to provide

these services. Selection of a vendor through the competitive process allows MCCCD to obtain

competitive pricing and a uniform source of district-wide information about student loan defaults and

successful aversion strategies.

Pricing for these services is generally based on the number of students whose loans are serviced. While it

is not expected that the annual cost of these services will exceed $250,000, this contract is submitted for

Governing Board approval as a precaution. One objective of contracting with a single vendor to provide

these services is to see a decrease in the number of student loan defaults over the life of the contract. At

the Governing Board’s request, staff will be able to advise the Governing Board of the trends.


Source:


Chancellor ____________________________





College President_______________________


Source Chancellor

Acad & Stu Affairs

Account Information Business Services

HR ITS

Res Dev & Cmty Relations

College President

CONSENT AGENDA

ACTION ITEM



10.1 Approve Termination of

Mr. Victor Perryman


Ms. LaCoya Shelton

Recommendation It is recommended that the Governing Board terminate the employment of Mr. Victor Perryman.

Justification

It was determined that Mr. Perryman violated numerous employment standards of the District, including

the following:

Staff Policy Manual, Policy A-4, Performance, Group 1, Offense, #1: “Willful and intentional

failure to perform job duties that have first been communicated to an employee and are within the

employee’s scope of employment.”

Staff Policy Manual, Policy A-4, Conduct, Group 1, Offense, #1: “Willful and intentional

violation of any state or federal law, applicable ordinance, MCCCD Governing Board policy, or

MCCCD administrative regulation that affects the employee’s ability to perform his or her job.” Staff Policy Manual, Policy A-4, Conduct, Group 1, Offense, #3: “Willful and intentional

commitment of acts…or misuse of MCCCD funds, goods, property, services, technology or other

resources.”

Staff Policy Manual, Policy A-4, Performance, Group 2, Offense, #1: “Neglect of duty, including

but not limited to, failure to observe MCCCD or college/division rules, policies, or procedures;

lack of application or effort; or reading for pleasure, viewing TV or sleeping, etc. during work

time.” Administrative Regulation 4.4 Technology Resource Standards Prohibited Conduct. Provides a list

of 20 item prohibited conduct in the use of MCCCD’s technology resources. Arizona Revised Statute 38-448. State employees; access to internet pornography prohibited;

cause for dismissal; definitions

MCCCD Public Safety General Order #01-09 Standards of Conduct - which prohibits violating the

law, MCCCD Policies and Administrative Regulations.

MCCCD Public Safety General Order #03-10 Patrol Procedures – regarding patrol expectations.

Mr. Perryman was afforded due process regarding the charges listed above and it has been determined that

there is cause for the termination of this employee.

E M P L O Y M E N T S

* SALARY PLACEMENT FOR NEW SUPPORT/FACULTY/MANAGEMENT/ADMINISTRATIVE/TECHNOLOGY

PENDING RECEIPT OF OFFICIAL TRANSCRIPTS AND/OR VERIFICATION OF EMPLOYMENT

** CONTINGENT ON RENEWAL OF THE FUNDING SOURCE

Salaries under $30,000 are due to less than 1 FTE and/or less than a 12 month position

Section I Employments Maricopa Community Colleges 1/18/2018 4:17 PM Page 1

INFORMATION ITEM


Item Number Item Title Responsible Agent

11.1 EMPLOYMENTS & SEPARATIONS

(New Hires, Specially Funded, and Short-Term)

Ms. LaCoya Shelton

Recommendation

In accordance with employee group policies, the following personnel actions were approved. Budget

approvals have been granted and are on file for the recommended personnel actions in this item

(December, 2017).

Justification


Source:


Chancellor ____________________________

Academic & Student Affairs ______________

Human Resources ________ ITS __________

Business Services ______________________

Res Dev & Cmty Relations _______________

College President ______________________

MCCCD Hires - December 2017

Location Name Employee Class Job Title FTE Start Date New/Replacement

District Support Services Cntr Fisher,Karla A Executive (CEC) Vice Chancellor Provost 1.00 12/4/2017 190,000.00$ Replacement

Glendale Community College Ferruccio,Alexander Robert Maintenance & OperationsUtility Worker 1.00 12/18/2017 31,617.04$ Replacement

Glendale Community College Yanes,Santiago A. Maintenance & OperationsMaint Asst 1.00 12/18/2017 30,000.10$ Replacement

District Support Services Cntr Licata,Joseph Mgmt, Admin, Tech Sr Org Process Analyst 1.00 12/11/2017 69,856.00$ Replacement

Mesa Community College Schaffer Metcalfe,Laura Kay Mgmt, Admin, Tech Dir College Student Educ Svcs 1.00 12/30/2017 75,280.00$ Replacement

Scottsdale Community College Rasmussen,Keith Mgmt, Admin, Tech Dir College Tech 1.00 12/11/2017 83,955.00$ Replacement

GateWay Community College Moreno,Matthew C. Professional Staff Student Svcs Spec 1.00 12/22/2017 38,647.00$ Replacement

GateWay Community College Willie,Shannon m Professional Staff Admin Secretary III 1.00 12/11/2017 35,301.00$ Replacement

Glendale Community College Canizales,Guadalupe M. Professional Staff Human Resources Asst III 1.00 12/18/2017 31,585.06$ Replacement

Glendale Community College Dickison,Jessica L. Professional Staff Student Svcs Spec 1.00 12/18/2017 40,680.90$ New-Student Success Initiave

Glendale Community College Lee,Hannah Professional Staff Student Svcs Spec 1.00 12/18/2017 40,680.90$ Replacement

Mesa Community College Doherty,Robert Andrew Professional Staff Student Svcs Spec 1.00 12/2/2017 38,647.00$ Replacement

Mesa Community College Heying,Peter Kevin Professional Staff Student Svcs Spec 1.00 12/2/2017 40,681.00$ Replacement

Mesa Community College Kollar,David Professional Staff Audiovisual Tech 1.00 12/30/2017 38,647.00$ Replacement

Mesa Community College Radeva,Nikolina I. Professional Staff Computer Maint Asst 1.00 12/16/2017 30,000.10$ Replacement

Mesa Community College Sales,Caridad Professional Staff Student Svcs Spec 1.00 12/30/2017 38,647.00$ Replacement

Mesa Community College Valenzuela,Francisca ViridianaProfessional Staff Student Svcs Spec 1.00 12/2/2017 36,613.00$ Replacement

Paradise Valley Community Coll Schuab,Leandro Soares Professional Staff Learning Assoc 1.00 12/16/2017 38,647.00$ Replacement

Paradise Valley at Black Mtn Anzelmo,Shannon L. Professional Staff Admin Secretary III 1.00 12/5/2017 37,159.00$ Replacement

Phoenix College Neal,Amber J. Professional Staff Lab Maint Tech 1.00 12/15/2017 32,401.00$ ReplacementPhoenix College Robles,Jobana Professional Staff Office Coord II 1.00 12/6/2017 33,443.00$ Replacement

21 Regular, Classified Hires for December 2017

Chandler-Gilbert Comm College DeGrasse,Pattiann Non-Faculty 6 >= 6 MonthsExec Secretary I 1.00 12/18/2017 34,578.00$ Replacement

District Support Services Cntr Maldonado Jr,Ricardo Non-Faculty 6 >= 6 MonthsOffice Coord III 1.00 12/18/2017 40,204.00$ Replacement

District Support Services Cntr Sherman,Jessica Non-Faculty 6 >= 6 MonthsAdmin Asst II 1.00 12/11/2017 42,406.00$ Replacement

Estrella Mountain Comm College Prieto,Gabriela Non-Faculty 6 >= 6 MonthsFinancial Aid Tech II 1.00 12/18/2017 34,578.00$ Replacement

Glendale Community College Gocobachi,Jose Non-Faculty 6 >= 6 MonthsSystems Admin II 1.00 12/11/2017 51,468.04$ Replacement

Mesa Community College Fedor,Garrett Michael Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/16/2017 36,613.00$ New-Student Success Initiave

Mesa Community College Holmes,Taylor Elizabeth Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/16/2017 36,613.00$ Replacement

Mesa Community College Van Hassel,Marcus R. Non-Faculty 6 >= 6 MonthsStudent Svcs Spec 1.00 12/30/2017 36,613.00$ Replacement

Phoenix College Harrison,Kay E. Non-Faculty 6 >= 6 MonthsProgram Advisor 1.00 12/15/2017 36,613.00$ Replacement

Rio Salado Community College Tranter,Mark J Non-Faculty 6 >= 6 MonthsAdmissions Reg Rec Svc Rep 1.00 12/4/2017 31,585.00$ ReplacementDistrict Support Services Cntr Hibbs,James E Non-Faculty < 6 Months VC Business Svcs 1.00 12/12/2017 170,848.86$ Replacement

11 Short Term Hires for December 2017

District Support Services Cntr Esquivel,Irene L. Specially Funded Dir Enrollment Svcs 1.00 12/18/2017 83,955.00$ New-Call Center

Rio Salado Community College Davis,Douglas A. Specially Funded Student Svcs Spec 1.00 12/4/2017 40,681.00$ Replacement

Rio Salado Community College Gardea,David Jacob Specially Funded Office Coord II 1.00 12/4/2017 31,585.00$ Replacement

Rio Salado Community College Stanley,Melinda A Specially Funded Adult Basic Educ Lead Teacher 1.00 12/4/2017 45,057.00$ ReplacementScottsdale Community College Romero,Cristobal Specially Funded Systems Admin II 1.00 12/18/2017 61,117.00$ Replacement

5 Specially Funded Hires for December 2017

37 Total Hires for December 2017

MCCCD Separations - December 2017

Location Employee Name Job Title Last Day WorkedAction Employee Class

Chandler-Gilbert Comm College Buchanan,Linda D. Information Clerk 12/14/2017 Separation Professional Staff

Chandler-Gilbert Comm College Crawford III,William H. VP Student Affairs 12/22/2017 Retirement Mgmt, Admin, Tech

District Support Services Cntr Ayala,Diana L. Programmer Analyst II 12/15/2017 Separation Mgmt, Admin, Tech

District Support Services Cntr Murphy,Gaye G. VC Business Svcs 12/31/2017 Retirement Executive (CEC)

Estrella Mountain Comm College Sanchez,Vanessa D Admin Secretary III 12/11/2017 Separation Professional Staff

GateWay Community College Corry,Michael A. HVAC 12/21/2017 Separation Instructional Resid Faculty

GateWay Community College Ledesma,Anthony Admissions Records Coord 12/1/2017 Separation Professional Staff

Glendale Community College Crawford,John M. Clinical Nursing 12/15/2017 Separation Instructional Resid Faculty

Mesa Community College Brandt,Jeffrey Wallace Mathematics 12/15/2017 Separation Instructional Faculty OYO

Mesa Community College Bullen,Diana Mirta Naum Business 12/15/2017 Separation Instructional Resid Faculty

Paradise Valley Community Coll Mosley,Mary L. VP Academic Affairs 12/1/2017 Retirement Mgmt, Admin, Tech

Paradise Valley Community Coll Puckett,Angela M. Coord Fiscal Svcs 12/1/2017 Separation Mgmt, Admin, Tech

Phoenix College Franklin,Sommer Rena Office Coord II 12/8/2017 Separation Professional Staff

Phoenix College Klecka,Dawn M. Clinical Nursing 12/15/2017 Separation Instructional Resid Faculty

Phoenix College Perotti,April L. Head Athletic Trainer 12/15/2017 Separation Mgmt, Admin, Tech

Scottsdale Community College Barsch,Thomas Admissions Records Tech I 12/3/2017 Separation Professional Staff

Scottsdale Community College Collier,Tracy Sr Human Resources Analyst 12/10/2017 Separation Non-Faculty 6 >= 6 Months

Scottsdale Community College Fong,Elsa Y. Coord Science Lab 12/4/2017 Retirement Professional Staff

South Mountain Comm College Peters,Kris C. Computer Information Systems 12/14/2017 Separation Instructional Resid FacultySouth Mountain Comm College Sales,Caridad Student Svcs Spec 12/17/2017 Separation Professional Staff

20 Separations for December 2017

MONITORING REPORT POLICY TYPE: CHANCELLOR LIMITATIONS

POLICY TITLE: FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING


ITEM NUMBER ITEM TITLE RESPONSIBLE AGENTS

12.1 Budget Analysis Report Mr. Elliott Hibbs

Fund 1: General Unrestricted Fund

For the Six Months Ending 12/31/2017

Expenditure Summary: $298.2M (year to date); projected expenditure at year end: $679.7M

Typically evenly spread across each month, as the majority is payroll and benefits which are recorded

every two weeks.

40.7% of expenditures have been recognized year to date (versus 40.9% in 16/17, 41.6% in 15/16, and

38.9% in 14/15).

27.8% of the budget remains unexpended or unencumbered (versus 28.4% in 16/17, 25.3% in 15/16, and

33.1% in 14/15).

Revenue Summary: $430.3M (year to date); projected revenue at year end: $682.4M

The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is generally

collected at the beginning of each semester while property tax revenue is mostly collected in the fall and

spring when semi-annual payments are due from property owners.

62.7% of the budgeted revenue has been recognized year to date (versus 60.6% in 16/17, 60.5% in 15/16,

and 61.2% in 14/15).

Fund Balance and Financial Stability Requirements

Projections are for the Fund 1 balance to increase by ~$2.8M (from $177.9M to $180.7M) in FY 17/18.

MCCCD is required to maintain a financial stability balance equal to 8% of the annual projected

revenue. This currently equates to $54.6M. The remaining fund balance of $126.1M is comprised of

college carryforward, designations for future operations, minimum financial condition measure for future

years, allowance for student bad debt, priority initiatives, capital master planning, reserves for potential

claims/contingency, enrollment growth/retention, and a projected undesignated balance of $1.3M.

Financial activities of the District comply with the Governing Board Policies, Chancellor Interpretations

2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures given that the

nature of grants and financial aid is one of reimbursement for expenditures and awards.

The Governing Board contingency beginning balance is $900,000. The remaining balance as of

12/31/17 is $900,000.

Items of Particular Interest: Abnormal Deviations from Budget or Expectations

None.

More information on the Budget Analysis Report access: http://www.maricopa.edu/business/reporting/reports.html

This report is also provided to the Audit & Finance Committee quarterly.


Source:


Chancellor _____________________________

Academic & Student Affairs________________

Business Services________________________

Human Resources________ ITS___________

Res Dev & Com Relations_________________

College President ________________________

http://www.maricopa.edu/business/reporting/reports.html

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT

BUDGET ANALYSIS REPORT

FUND 1 - CURRENT UNRESTRICTED FUND

December 2017

EXPENDITURE ANALYSIS Percent Percent Percent Percent Unencumbered Percent of

Amount Expended Expended Expended Expended Amount Balance Budget

By Function: Budget (a) Expended 17-18 16-17 15-16 14-15 Encumbered Available Available

INSTRUCTION 277,872,352 127,497,130 45.9 46.2 44.6 46.3 92,168,870 58,206,353 20.9

PUBLIC SERVICE 4,113,806 2,122,714 51.6 45.7 42.2 46.9 1,678,465 312,627 7.6

ACADEMIC SUPPORT 85,753,553 37,084,396 43.2 42.4 46.3 46.4 28,872,518 19,796,639 23.1

STUDENT SERVICES 83,341,084 34,488,399 41.4 41.2 43.2 47.0 27,740,263 21,112,421 25.3

INSTITUTIONAL SUPPORT 151,322,133 61,253,382 40.5 37.8 42.0 31.7 52,260,184 37,808,567 25.0

OPERATION/MAINTENANCE OF PLANT 65,927,641 28,462,111 43.2 48.0 44.1 47.7 28,381,565 9,083,965 13.8

STUDENT FINANCIAL ASSISTANCE 19,058,170 7,255,321 38.1 35.8 32.0 34.4 0 11,802,849 61.9

CONTINGENCIES 45,793,058 0 0.0 0.0 0.0 0.0 0 45,793,058 100.0

TOTAL OPERATIONAL 733,181,797 298,163,453 40.7 40.9 41.6 38.9 231,101,865 203,916,479 27.8

By Account:

PERSONNEL SERVICES 392,271,203 175,158,296 44.7 44.6 45.7 46.5 158,276,850 58,836,057 15.0

EMPLOYEE BENEFITS 117,700,417 52,292,621 44.4 44.9 46.7 45.7 33,081,362 32,326,435 27.5

CONTRACTUAL SERVICES 58,686,462 29,410,828 50.1 56.0 55.9 46.5 23,452,937 5,822,697 9.9

SUPPLIES, MATERIALS, PARTS 10,447,273 4,134,965 39.6 36.1 52.4 39.8 2,521,502 3,790,806 36.3

CURRENT FIXED CHARGES 9,730,284 7,309,199 75.1 64.9 83.8 70.1 1,144,953 1,276,131 13.1

COMMUNICATIONS AND UTILITIES 21,048,931 7,847,345 37.3 32.5 30.8 37.9 10,141,603 3,059,983 14.5

TRAVEL 4,574,016 2,094,319 45.8 47.5 69.4 52.4 1,381,752 1,097,945 24.0

STUDENT AID AND MISCELLANEOUS 32,953,295 11,413,151 34.6 32.3 27.7 27.5 1,100,906 20,439,238 62.0

TRANSFERS-INTRAFUND 26,516,039 0 0.0 0.0 0.0 0.0 0 26,516,039 100.0

TRANSFERS TO OTHER FUNDS 23,460,819 8,502,729 36.2 53.7 45.1 48.8 0 14,958,090 63.8

CONTINGENCIES 35,793,058 0 0.0 0.0 0.0 0.0 0 35,793,058 100.0

TOTAL OPERATIONAL 733,181,797 298,163,453 40.7 40.9 41.6 38.9 231,101,865 203,916,479 27.8

(a) Represents budget as amended by approved transfers.

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December 2017

Projected

Percent Percent Percent Percent Variance

Recognized Recognized Recognized Recognized Projected Over/(Under)

REVENUE ANALYSIS ( a ) Budget ( b ) Recognized 17-18 16-17 15-16 14-15 Revenue Budget Comments

PROPERTY TAX 457,339,611 260,681,500 57.0 56.9 56.7 56.3 453,423,109 -3,916,502 Projected, see (a)

STATE AID 0 0 0.0 0.0 0.0 50.0 0 0 Per State Budget

IN LIEU TAX, SALT RIVER PROJECT 9,065,516 4,474,365 49.4 49.7 49.4 49.7 9,065,516 0 Based on budget

GENERAL TUITION 196,258,020 147,136,968 75.0 67.8 67.1 69.4 196,258,020 0 Projected, see (c)

OUT-OF-STATE TUITION 15,160,346 11,840,121 78.1 79.8 84.8 89.0 15,160,346 0 Based on budget

OUT-OF-COUNTY TUITION 302,202 165,797 54.9 5.3 12.5 77.8 302,202 0 Based on budget

OTHER FEES AND CHARGES 4,593,128 3,481,841 75.8 73.0 77.4 74.5 4,593,128 0 Based on budget

INVESTMENT INCOME 505,000 1,560,153 308.9 7.4 10.9 51.1 1,000,000 495,000 Based on budget

MISCELLANEOUS AND OTHER 2,623,974 1,006,053 38.3 40.7 33.5 47.9 2,623,974 0 Based on budget

SUBTOTAL REVENUES 685,847,797 430,346,798 62.7 60.6 60.5 61.2 682,426,295 -3,421,502

BUDGETED USE OF FUND BALANCE 47,334,000 0 0.0 0.0 0.0 0.0 47,334,000 0 Based on budget

TOTAL SOURCES 733,181,797 430,346,798 58.7 57.0 57.0 54.5 729,760,295 -3,421,502

FINANCIAL CONDITION ANALYSIS

Total projected revenues 682,426,295

Less total projected expenditures ( c ) -679,659,526 % of Projected

Projected increase / (decrease) in fund balance 2,766,769 Revenues

Beginning fund balance (audited) 177,941,660

Projected ending fund balance 6/30/18 180,708,429 26%

Less projected designations for future operations 3.5% college carry forward 22,068,000 Additional allocations 15,241,609

Total budgeted designations: 37,309,609

Less minimum financial condition measure ( d ) 54,594,104 8%

Less minimum financial condition measure for future years 6,592,724

Less allowance for student bad debt 3,000,000

Less priority initiatives (Transformation) 31,000,000

Less capital master planning 5,000,000

Less life without bond transfers 6,000,000

Less reserves for potential claims/contingency 18,848,518

Less enrollment growth/retention 17,062,300

Projected undesignated balance 1,301,174

(a) See specific revenue analysis by type on page 4

(b) Represents adopted budget, as amended by approved budget transfers.

(c) Projections based on college actuals, district office averages, and assumptions regarding transfers and reserve lines.

(d) The financial condition measure represents that portion of the undesignated general fund balance equal to 8% of the annual projected revenues. This measure represents the minimum level of the

undesignated general fund balance that must be continuously maintained to ensure continued operations in the event of unforeseen circumstances and contingencies.

2




December 2017

EXPENDITURE COMMENTS

By Function

Instruction

Public Service

Academic Support

Student Services

Institutional Support

Operation/Maintenance of Plant

Student Financial Assistance

Contingencies

By Account

Personnel Services

Employee Benefits

Contractual Services

Supplies, Materials, Parts

Current Fixed Charges

Communications and Utilities

Includes amounts carried from one fiscal year to the next by the colleges and district office units, amount of property tax levied but not collected, basic contingency

for unexpected needs as prioritized by the Governing Board.

Includes salaries and wages for all employees in all types of positions such as full-time, part-time, temporary, permanent, all employee groups, etc. Percent

recognized is consistent with prior year.

Includes all employer paid costs of employee health insurance, retirement contributions, social security and Medicare, life insurance, workers compensation,

unemployment, etc. Percent recognized is consistent with prior year.

Includes all costs relating to telephone, postage, electricity, water, sewer, etc. Increase in percent recognized is due to the timing of December utility payments in

FY17. Utility payments have been more consistent throughout FY18 than in the two prior fiscal years.

Expenditures have been selected for comment (1) if the percent of budget expended varies from the prior year by at least five percentage points or (2) if transactions or activities during the month are unusual.

Some of these variations result from fluctuations in budget amounts allocated from year to year. Others are the result of timing differences for annually recurring expenditures.

Includes expenditures for facilities rentals, liability and property insurance, subscriptions, etc. Increase in percent recognized is due to a timing difference of the

payment for electronic subscriptions for library services in FY 2016.

Includes expenditures for activities established primarily to provide non-instructional services beneficial to individuals and groups external to the District. Increase in

percent recognized is due to an increase in salaries and benefits for Community Affairs and Radio Station Operations.

Includes expenditures such as funding for professional services, advertising, marketing, etc. Decrease in percent recognized is due to the budget increasing while

the expenditures decreased slightly.

Includes the cost of classroom and office supplies and materials, software, audiovisual aids, etc. Percent recognized is consistent with prior year.

Includes expenditures allocated for the operation and maintenance of the physical plant, such as utility costs and staff responsible for the maintenance of buildings

and grounds for all units. Percent recognized is consistent with prior year.

Maricopa funded scholarships such as the President's scholarship, and honors awards. Percent recognized is consistent with prior year.

Includes expenditures directly related to instruction including credit courses and vocational and technical courses. Percent recognized is consistent with prior year.

Includes activities to support the District's primary mission, such as student computing and library services. Percent recognized is consistent with prior year.

Includes activities that contribute to the students' emotional and physical well being; to promote intellectual, cultural, and social development outside the context of

the formal classroom; and to facilitate student enrollment in courses. Examples are Admissions and Records, student activities, financial aid, counseling, etc.

Percent recognized is consistent with prior year.

Includes activities that provide safety, security, printing, travel, marketing, insurance, management, business and human resource operations, and planning.


3




December 2017

Travel

Student Aid and Miscellaneous

Transfers-Intrafund

Transfers to Other Funds

Contingencies

REVENUE COMMENTS

Property Tax

State Aid

In Lieu Tax, Salt River Project

General Tuition

Out-of-State Tuition

Out-of-County Tuition

Other Fees and Charges

Investment Income

Miscellaneous and Other

Budgeted Use of Fund Balance

Effective in FY2016, the State of Arizona no longer provides financial support to the Maricopa County Community College District.

Includes transfers for programs accounted for in other funds of the district, such as the Maricopa and Southwest Skill Centers, mandatory match associated with

federal programs (financial aid and Small Business Development Center), etc. Effective in FY2018, the District no longer transfers funds for Meet and Confer to

the colleges, thus causing a decrease in percent recognized.

Includes statutory waivers, employee and dependent waivers, non-capital equipment, bad debt expense relating to student accounts, etc. Percent recognized is

consistent with prior year.

Includes amounts carried from one fiscal year to the next by the colleges and district office units, amount of property tax levied but not collected, basic contingency

for unexpected needs as prioritized by the Governing Board.

Includes allocations for enrollment growth funding (reserved to help fund additional courses for increased student enrollment), funds for incremental costs from

capital development facilities, etc. Transfers will be made near the end of FY2018.

Primary property taxes levied and collected for use in current operations without restrictions. The projected variance under budget is made up of the estimated

uncollected tax levy of $3,916,502. Increase in percent recognized is due to a timing difference in FY2017 in when property tax receipts were apportioned to and

recorded by the District. Percent recognized is consistent with years prior.

Includes mileage, in and out of state travel, international travel, registration, hotel, airfare, etc. Percent recognized is consistent with prior year.

Includes budget capacity to allow colleges and district office divisions to carry forward up to 3.5% of operating budgets from one fiscal year to the next, enrollment

growth funding for the colleges, and contingencies for unanticipated expenses.

Idle monies of the District are invested per Governing Board policy and the income is available for operating purposes. Based on accounting standards, the District

adjusts the value of its investments monthly to that of the market and these adjustments are reflected in the investment income line. Therefore, the actual amount

for this revenue line can fluctuate up and down over the course of the year. The projected revenue is what the District expects the final income amount to be at the

end of the fiscal year regardless of the increases and decreases that can occur monthly.

Monies paid to the District by SRP for use in current operations as a substitution for property taxes. Percent recognized is consistent with prior year.

Tuition and fees received from students whether directly or from a third party. Increase in percent recognized is due to a reduction in budget from the prior year, in

conjunction with a timing difference in recognizing revenue that occurred when students enrolled in classes during the winter break.

Tuition and fees received from students who do not reside within the state or are not otherwise eligible for in-state tuition, whether directly or from a third party.


Counties that do not have a community college district provide monies for operations to the districts where their students attend. Increase in percent recognized is

due to a timing difference of the recording of reimbursement from the counties.

Includes funds recovered from previously written off student debts as well as other small types of revenues. Percent recognized is consistent with prior year.

Includes funds received from students for various fees such as registration, transcripts, evaluation by examination registration fees, music lessons, etc. Percent

recognized is consistent with prior year.

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