Maritime Security Identification Card (MSIC)Applicant Information and Form

WelcomeIn the following slides, you will find information for the nationwide Maritime Security Identification Card (MSIC) Scheme.

In the next few minutes, you are going to learn all that you need to know about this scheme –what an MSIC actually is, why it’s important to you, what you need to do to apply, etc.

What is a MSIC?Stated simply, a Maritime Security Identification Card (MSIC) is…

A national identification card issued to the maritime industry.

It will identify maritime industry workers and contractors as having been background checked, and therefore, eligible to enter a Maritime Security Zone, ships and oil and gas facilities unescorted.

In other words, you must have one!

Why do we need a MSIC?Holding a MSIC is essential because…

A MSIC provides a level of assurance that the holders, working within Maritime Security Zones, are not a threat to maritime security within Australia.

All maritime industry workers (and contractors) who operate within Maritime Security Zones confirm that they have met the background checking requirements to work in a Maritime Security Zone.

What is a Maritime Security Zone?A Maritime Security Zone is defined as being all of the following:

Port Security Zones (within security regulated ports)Onboard Security Zones (on Australian regulated ships)Ship Security Zones (around any security regulated ships)Offshore Security Zones (on and around offshore facilities)

In other words, almost anywhere we work!

The MSICAs displayed, a MSIC must contain:

Full nameExpiry dateUnique identification numberRecent photographThe name of the Issuing Body

A MSIC must always be properly displayed:

Attached to your outer clothingWorn above the waistDisplayed at the front or side of your bodyThe whole front of the MSIC must be clearly visible

You are committing an offence if your MSIC is invalid, incorrectly displayed or misused in a Maritime Security Zone.

Who needs a MSIC?You must have an occupation or business related need to have unmonitored access to a Maritime Security Zone at least once per year, which may include:

Port, port facility and port service workersStevedoresTransport operators such as train and truck driversSeafarers on Australian regulated shipsPeople who work on and/or supply offshore oil and gas facilities

Applicants must provide evidence of an operational need to hold a MSIC.

This evidence can be in the form of a letter of sponsorship – it must be an original copy and on a Company letterhead from:

Your employerA port facility with whom you are engagedA Maritime Industry ParticipantIf you are self-employed, a letter from the Company who uses your services along with your own letter of introduction

What does the application process involve?At the end of this presentation, you will be provided with an online application form and an AusCheck Privacy Notice.

In order for you to be issued with a MSIC, Programmed Marine will need to:Be satisfied as to your identityEnsure you have an operational need to hold a MSICBe satisfied that you are an Australian citizen or resident, or have the right to work in AustraliaRequest a background check through AusCheck by ASIO, CrimTrac and DIBP which will be conducted every two years

Why is my personal information being collected?Cards are issued under advice provided by the Attorney General’s Department (AusCheck). The application form collects the information AusCheck needs in order to correctly identify you and conduct a background check.

How long does the process take for my MSIC to be issued?Your MSIC can approximately 4 weeks to be issued from the date submitted to your Issuing Body.

MSIC Application CategoriesWhen filling out the application form, you will be asked to select the relevant application category.

1. Standard (New)Applicants applying for a MSIC for the first time will require a bi-annual ASIO and CrimTrac background check through AusCheck.Each MSIC applicant will have the choice of the following depending on the applicants operational need:

2 Year MSIC (initial background check)4 Year MSIC (initial background check and another after 2 years)

2. RenewalApplicants whose Standard MSIC has expired and require a renewal.Holders of a standard MSIC must apply for a renewal MSIC at least 1 month prior to the expiry date of the previously issued MSIC and undergo the same process as a standard application including a bi-annual ASIO and CrimTrac background check through AusCheck. Cards are revalidated for two (2) or four (4) years depending on applicants operational need.

MSIC Application Categories3. Under 18 (Provisional)A Provisional MSIC will be issued to persons who are under the age of 18 years at the time of application.The card will expire six (6) months after the person turns 18 and an application for a Standard MSIC will be required.

4. ASIC Based MSIC (based on an Aviation Security Identification Card)A person who holds an Aviation Security Identification Card (ASIC) has already undertaken background checks by AusCheck.If an ASIC holder requires an MSIC, only proof of an ASIC, identity and operational need is required. The expiry of the MSIC will mirror the ASIC expiry.

Primary Identification DocumentsA primary identification document shows a persons full name and citizenship.

Acceptable forms of primary identification include:

Birth CertificateMust be a full copy, not an extract. If you do not have a copy, you can contact the Registry of Births, Deaths and Marriages.

Australian Citizenship CertificateIf you do not have a copy, you can contact the Department of Immigration and Border Control.

Evidence of Citizenship of another Country

Valid Passport

Important Note: All documents presented must be either an original document or a certifiedcopy of the original.

Secondary Identification DocumentsA secondary identification document shows a persons full name and must also include a persons signature or a recent photograph of the person.

Acceptable forms of secondary identification include:

Licence issued under a law of the Commonwealth or State or Territory of Australiae.g. a Driver’s Licence.

Government employee identification document

Australian student identification card or document

Verifiable reference letterMust identify the person by name, certify that they have known the person for at least 12 months and is signed by the refereeand identified person.

Important Note: All documents presented must be either an original document or a certifiedcopy of the original.

Tertiary Identification DocumentsA tertiary identification document shows a persons full name and address.

Acceptable forms of tertiary identification include:

A signed statement by the persons employer or former employer about your employment

Certified copy of a record issued under a law about land titles

Document issued by a rating authority from its records about land ownership or occupatione.g. Rates Bill

Document issued by a bank or similar financial institution from its records about a mortgage or other security that the person providede.g. Bank Statement

An extract from the electoral roll compiled by the Australian Electoral Commission

A record issued under a law in force in Australia other than a law about land titles

Important Note: All documents presented must be either an original document or a certifiedcopy of the original.

Authority to work in AustraliaIf you are an Australian or New Zealand citizen, you will be required to provide evidence of this by providing a passport or documentation proving citizenship.

If you have an Australian working visa you will be required to provide evidence of this by producing one of the following documents.

Passport with a permanent visa or a certificate of evidence or residential statusPermanent visa will say ‘permitted to remain in Australia indefinitely’ on the visa label.

Passport with a visa which shows you have a ‘work right’ status

Electronic visaAuthorise Programmed Marine to conduct a Visa Entitlements Verification Online (VEVO) check

Important Note: All documents presented must be either an original document or a certifiedcopy of the original.

Background CheckAusCheck, a unit of the Attorney General’s Department, is responsible for coordinating the background checks for all new and renewal MSIC applications every two years.

How will my personal information be used?AusCheck will coordinate a background check through the following Government agencies for information about you and will use the results to advise your Issuing Body whether you have an adverse criminal history, an adverse security assessment, or are prevented for immigration reasons from being issued with an MSIC.

The Australian Security Intelligence Agency (ASIO) If you are over 18, ASIO will check your name on a database of known persons involved with politically motivated violence. ASIO will also keep your information and use it as necessary for national security purposes.

CrimTracIf you are over 18, CrimTrac will check your criminal history in the databases of all Australian legal jurisdictions and supply a copy of your criminal record to AusCheck. CrimTrac will not use your information for any other purpose.

The Department of Immigration and Border Protection (DIBP)Your citizenship status or your legal right to work in Australia. DIBP may also use your information for immigration compliance purposes.

For more information relating to the security of your information, please see the AusCheck Privacy Notice located on our website.

Maritime Security Relevant Offence (MSRO)If you have been convicted of an MSRO that is deemed a maritime security related offence, you will be ineligible to receive a MSIC. It depends on the type of offence and the circumstances under which it was committed.

AusCheck will notify you in writing stating reasons why you are not eligible along with advice of your appeal rights.

For further information on Maritime Security Relevant Offences, click here.

MSIC Holders ResponsibilityAn MSIC holder must notify Programmed Marine immediately in the event of:

Change of address or contact details

Change of identity

MSIC has been lost, stolen, destroyed or damaged

If you no longer have an operational need

If you are “convicted of a disqualifying MSRO or convicted of any other MSRO and sentenced to imprisonment” while you hold an MSIC

An MSIC holder must return their MSIC to the issuing body within one month after:

You no longer have an operational need to enter a secure area for at least once a year

Your MSIC has been damaged, altered or defaced (permanently or temporarily)

Your MSIC has expired

Your MSIC is replaced due to name change, damaged or lost/stolen then found

You have been notified in writing that your MSIC has been cancelled or suspended by the Issuing Body or AusCheck

MSIC Holders ResponsibilityMonitoring and escorting visitors:

As a valid MSIC holder, you may be asked to monitor or escort visitors. This should be undertaken in accordance with the procedures set out in the relevant maritime security plan, ship security plan or offshore oil or gas facility security plan and relevant site induction.

Issue of Replacement MSICLost, Stolen, Destroyed or Damaged (must be reported within 7 days of becoming aware)

MSIC holder has lost the MSIC and makes a Statutory Declaration to that effect

MSIC has been destroyed, damaged, altered or defaced either permanently or temporarily and the holder makes a Statutory Declaration to that effect and returns any card remnants within 30 days of receiving your replacement MSIC

MSIC has been stolen and the holder immediately reports the theft to the Police and has made a Statutory Declaration concerning the circumstances of the theft including information issued by the Police or forward a copy of the Police Report

Change of Identity (original MSIC must be returned within 30 days following receiving replacement)

MSIC holder has changed their name through legal processes and makes a Statutory Declaration providing evidence of the change

MSIC issued to a person who changes his or her name ceases to be valid one month after the day on which the change is made

Issue of Replacement MSICVisa Renewal (expired MSIC must be returned within 30 days of receiving replacement)

MSIC holder can apply for a Visa Renewal MSIC if the holder has a new visa entitling him or her to work in Australia and continues to have an operational need to hold an MSIC and makes a Statutory Declaration confirming there have been no changes to the holders circumstances since the previous MSIC application background

The renewed MSIC will not exceed the maximum 2 or 4 years given from AusCheck

Cancelled MSICA cancelled MSIC can be reissued if an applicants MSIC is cancelled at his or her request and it is less than 12 months after the cancellation

The holder must provide evidence of operational need to hold an MSIC and makes a Statutory Declaration stating that since the cancellation no relevant circumstance has changed

MSIC holders are required to complete the appropriate MSIC Replacement Form located on our website and submit to Programmed Marine along the requisite documentation for processing.

Fees and ChargesSchedule of Fees (incl. GST)

Standard MSIC – 2 Years (new or renewal) $250

Standard MSIC – 4 Years (new or renewal) $400

ASIC Based MSIC $110

Replacement MSIC (lost, stolen, destroyed, damaged, name change) $110

Visa Extension MSIC $110

Payment Options

Credit Card (VISA and MasterCard only)

EFTPOS (EFTPOS facilities available at the Programmed Marine office during appointment only)

Cash (made in person at the Programmed Marine office during appointment only)

Cheque/Money Order

Corporate Account (Clients are invoiced under individual Service Agreements)

Submitting your MSIC ApplicationOnce you have completed and printed your MSIC Application, please submit your application by:

Option 1: Verification by Appointment

Arrange an appointment with the MSIC Coordinator at the Programmed Marine office to verify your supporting documentation and take your photograph (refer to application form).

Please ensure you call and make an appointment before visiting our office.

Phone: 08 6310 5600Address: Level 2, 600 Murray Street

West Perth WA 6005

Option 2: Remote Application (via post or email)

Applicants may post or email completed application forms (signed and dated) along with certified copies of the required supporting documentation (refer to application form).

Email: MSIC.Coordinator@programmed.com.auAddress: MSIC Coordinator

Programmed Marine Pty LtdGPO Box S1369West Perth WA 6872

MSIC Application FormImportant Note: Once you have filled out the online MSIC Application form, please ensure you click submit prior to printing your form, and then sign/date the declaration at the bottom of the form. Your MSIC Identification Number will appear on the top of the submitted form.

Before visiting our office or posting/emailing your application, please remember to check that you have provided:

Submitted and signed copy of the MSIC Application form

Valid and correct identification documentation(certified if applying by post or email)

An operational need letter from your employer

Certified passport sized photograph (if applying by post or email)

Proof of right to work in Australia (if applicable)

Payment

Programmed Marine can refuse to process an MSIC Application if the above documentation is not provided or is incomplete. In these circumstances, the application will not be processed until all requirements are met which may incur delays and additional costs.

Click here to start your MSIC Application