may 19 2014 complete agenda.pdf

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, May 19, 2014 – 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #7 dated May 5, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Oath of Office for Board of Election Members B. Proclamation Designating the Week of May 18 – 24 National Emergency Medical Services Week C. Recognition of Efforts to Modify Jolly Roger Helicopter Landing Zone D. Proclamation Designating the Week of May 25 – May 31 Hurricane Awareness Week E. Standing Committee Reports

5. CONSENT AGENDA A. Private Event Approval Request for OC Beachlights – Various dates May ‐ August B. Private Event Approval Request for Delmarva ESA Surf Series – Various dates May ‐ October C. Private Event Approval Request for 19th Annual Sand Duels Soccer Challenge – June 7‐8, 2014 D. 3‐Year Private Event Approval Request for 14th Annual Longboard Challenge – June 10 ‐ 12, 2016 E. Upcoming Bid Notification for Painting of Downtown Ornamental Light Poles F. Upcoming Bid Notification for City Hall Carpet and Interior Painting G. Request to Approve HVAC System Replacements at Airport Terminal Building H. Request Approval to Allocate Funds for Inlet Park Boardwalk Decking Replacement I. Request Approval for Contract Extension to Complete Annual Concrete Crushing at Airport J. Request Approval to Sole Source Purchase Cale Modems

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for Sandfest – August 18 – September 1, 2014 B. Request to Approve Dew Tour Addendum

7. PUBLIC HEARINGS A. Proposed Fare Change for Ocean City Municipal Bus Service (eliminates $1 per boarding fare option)

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading – Ordinance 2014‐12 to Adopt the FY 2015 Budget B. First Reading – Ordinance declaring certain real property to be surplus, no longer needed for public

use and authorizing the conveyance of same to adjacent property owners (parcel A on the plat of Sea Village Townhouses at 3513 Atlantic Avenue)

Mayor and City Council – Regular Session Agenda May 19, 2014

C. First Reading – Ordinance authorizing the Mayor and City Council to purchase certain real property by private negotiation or by the institution of condemnation (bayside lots between 64th and 65th Streets)

D. First Reading – Ordinance to Amend Chapter 1, Entitled General Provisions (includes “date of birth” as part of proper identification requirements)

E. First Reading – Ordinance to Amend Chapter 58, Entitled Offenses and Miscellaneous Provisions (adds “assisted opening knife” to list of prohibited items)

F. First Reading – Ordinance to Amend Chapter 58, Entitled Offenses and Miscellaneous Provisions (prohibits the sale and possession of laser pointers)

G. First Reading – Ordinance to Amend Chapter 94, Entitled Utilities (updates sewer code regarding approval process inspections and changes plumbing codes to reflect National Standard Plumbing Code)

H. First Reading – Ordinance to Amend Chapter 110, Entitled Zoning (establishes legislation for waterfront property owners to locate a turbine closer to the shoreline)

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for May 27, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, MAY 19, 2014

3 – APPROVAL OF MINUTES

A. Regular Session #7 dated May 5, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Oath of Office for Board of Election Members



B. Proclamation Designating the Week of May 18 – 24

National Emergency Medical Services Week

EMERGENCY MEDICAL SERVICES WEEK – MAY 18 – 24, 2014

Emergency Medical Services is a vital public service; and WHEREAS, The members of Emergency Medical Services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, Access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, The Emergency Medical Services System consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, first responders, educators, administrators and others; and WHEREAS, The members of Emergency Medical Services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, It is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, in recognition of this event, do hereby proclaim the week of May 18 – 24, 2014 as

EMERGENCY MEDICAL SERVICES WEEK in the Town of Ocean City, Maryland. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 16th day of May in the year of Our Lord two thousand and fourteen. _____________________________________________ RICHARD W. MEEHAN Mayor



C. Recognition of Efforts to Modify Jolly Roger Helicopter

Landing Zone

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: Chuck Barton, B.S., NRP, Deputy Fire Chief THRU: David L. Recor, ICMA-CM, City Manager RE: Recognition of efforts to modify Jolly Roger helicopter landing zone DATE: May 9, 2014 ISSUE(S): MEDEVAC helicopter landing zone SUMMARY: Bayshore Development Corporation, owners of Jolly Roger Park,

allows us to use the rear of the Jolly Roger Park facility as a MEDEVAC helicopter landing zone. This important landing site has been used for a long time, and it is the landing zone used most often for emergency helicopter operations. A new MEDEVAC helicopter just placed in service is larger, heavier and creates more rotor wash during take-off and landing. After Maryland State Police inspection, it was determined the picket fence surrounding the Jolly Roger landing zone site created a hazard for landing the new aircraft, and the site could not be used unless the hazard was mitigated. Bay Shore Development, with their own effort and expense, modified the fence so we can continue to use the site for emergency MEDEVACS.

FISCAL IMPACT: Not applicable RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF: Not applicable COORDINATED WITH: Chuck Barton, Deputy Fire Chief ATTACHMENT(S): None

Agenda Item # 4C

Council Meeting May 19, 2014



D. Proclamation Designating the Week of May 25 – May 31

Hurricane Awareness Week

HURRICANE AWARENESS WEEK – May 25 – May 31, 2014 Hurricanes have been responsible for loss of life, injury and damage in the State of Maryland…and, high winds and water which may accompany hurricanes are particularly life-threatening in their intensity and duration; and WHEREAS, Preparing the residents of the State of Maryland for hurricanes and the devastation that accompanies them is a function of government, dependent on the leadership of public officials, the efforts of many dedicated volunteers and professionals, and the awareness and cooperation of the public; and WHEREAS, Federal, State, local and private organizations are improving preparedness and attempting to inform the public of the steps that should be taken to save lives and protect property to include evacuations and safety measures, flood-proofing and wind-proofing techniques and the availability of flood insurance; and WHEREAS, By understanding the dangers associated with hurricanes and by taking reasonable precautions, the citizens of Maryland can reduce the loss of life, injury and property damage. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim the week of May 25 – May 31, 2014 as HURRICANE AWARENESS WEEK in Ocean City and do commend this observance to all of our citizens. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 19th day of May in the year of our Lord two thousand and fourteen. ____________________________________

RICHARD W. MEEHAN Mayor



E. Standing Committee Reports

POLICE COMMISSION MEETING MINUTES

OPEN SESSION

May 12, 2014

PRESENT: Mayor Richard Meehan, Commission Chairperson Doug Cymek, Council

Member Dennis Dare, City Manager David Recor, Chief Ross Buzzuro, Captain Kevin Kirstein,

Captain Michael Colbert, Lt. Scott Harner, Lt. Ray Austin, Director of Emergency Services Joe

Theobald, City Engineer Terry McGean and Crime Analyst Brandon Reim

ABSENT: Council President Lloyd Martin, City Solicitor Guy Ayers

1. Call to Order at 9:03 a.m.

2. The March 10, 2014 Minutes were unanimously approved as written.

3. Chief Buzzuro gave an update on crime statistics for the months of March and April which

showed that all Officer Initiated Calls for Service had a 15% decrease; Citizen Initiated Calls

for Service had a 7.3% decrease with the total Calls of Service having an overall 13.1%

decrease over 2013. The three types of calls for service that have seen noticeable decreases

are; Assist Citizen, Assist EMS and Disorderly.

4. Chief Buzzuro advised the Commission that there were two CEW/Taser incidents during the

month of March, one was a display only and the second was a target. In April, one use

resulted in a deployment. An officer was flagged by a taxi driver in regards to a fight in

progress. Upon his arrival, the officer observed the subject attacking the victim as well as

swinging a metal pipe. The officer ran over and shouted for the suspect to drop the pipe, the

suspect did not and the officer deployed his CEW, discharging it into the suspect’s torso,

causing the pipe to immediately drop and the suspect to be arrested without further incident.

5. Mr. Randy Davis of R and B Ranch came back for further discussion and seeking approval of

carriage rides during summer evenings, Sunday through Thursday from 5:00 p.m. to 10:00

p.m. Mr. Davis’ proposal would be to provide approximately three carriages, starting at 2nd

Street and the Boardwalk, traveling west through the controlled intersections at Philadelphia

and Baltimore Avenues continuing westward across St. Louis Avenue to Chicago Avenue.

The carriages would then proceed to the end of Chicago, make a right onto St. Louis and

travel back to 2nd Street. The ride would take approximately 15 minutes.

• Mayor Meehan informed Mr. Davis that Chicago Ave. would be closed the month of

August due to the tall ships coming to town and them being docked there.

• Lt. Scott Harner stated he had ridden the proposed route with Mr. Davis and that

carriage meets all the requirements for riding on the roadways.

• Lt. Scott Harner also presented the statistical data relating to accidents that have

occurred along the proposed route. Over the past eight years, there have been at least

50 crashes each at the Baltimore and Philadelphia Avenue intersections along the

2

route (an average of 6 per year at each intersection) without the introduction of a

horse and carriage.

• Chief Buzzuro raised the Police Department’s concern that on some of the streets on

the route have been problematic with the number of accidents. Possibly, with a

change in the route this may be feasible.

• Police Commission Chairman Cymek questioned if an alternate route had been

looked into. Mr. Davis stated that the focus of the route was sunset carriage rides at

the water’s edge. Mr. Davis remarked that he would like the rides to be from 5 until

10 pm and further commented that the carriages be off the street by 11pm. Mayor

Meehan stated that maybe they could end at 9pm. Mr. Davis questioned if he could be

allowed this on a trial basis. Mayor Meehan would like to see it given a try if the

issues are addressed and acceptable to all.

• Police Commission Chairman Cymek asked Mr. Davis to provide a certificate of

insurance listing the Mayor and City Council as an “Additional Insured” for his

current use of the Boardwalk.

• Councilman Dare stated he thinks it is a great idea and it would add to the town.

However, he believes we are at a franchise point now, he also felt amusement tax

should be paid. He does not like the route and that we should look at the stats more

closely. June is already so busy and this would be one more thing that taxes the Police

Department resources.

• A motion was made by Mayor Meehan to approve giving it a trial run to start

Memorial Day and run on weekends. Mr. Davis stated he would not run on July 4th.

Commission Chairperson Cymek questioned the route choice. No second was made

and the motion died for the lack of a second. Mayor Meehan stated at this point there

is no favorable recommendation.

6. Bryant Hungerford presented a proposal of rental of Trikes on the Boardwalk and at

Northside Park. He is introducing a low power electronically driven (similar to a Segway)

Trike. He cited that Federal code, and in his opinion, that it classifies a Trike as a bicycle. He

would like to rent these during the bicycle hours on the boardwalk and at Northside Park.

They are built to go 16mph but he will put a speed inhibitor on that would limit the speed to a

maximum of 9mph.

• Commission Chairperson Cymek stated that the commission was at a disadvantage

since the City Solicitor is not present to address the legal issues presented by Mr.

Hungerford. He also questioned Mr. Hungerford as to how many of these he is

looking to have on the Boardwalk to rent. Mr. Hungerford responded “10 to start.”

Chairperson Cymek would also like to have the Commission review the statistics on

the number of collisions between pedestrians and bikes, surreys etc., on the

Boardwalk over the last few years.

3

• Mayor Meehan questioned whether there are any age/height restrictions. Mr.

Hungerford stated that in Florida, the age restriction is 14 and the height is by

judgment.

• Chief Buzzuro said the 9mph does not seem fast – but is concerned with it. At that

speed, an operator of a Trike could go from one end of the Boardwalk to the other in

15 minutes.

• Commission Chairperson Cymek stated he would like the City Solicitor to have the

opportunity to review the information presented by Mr. Hungerford and requested Lt.

Harner to forward the information to him. The matter will be placed on the agenda

for the next Police Commission meeting scheduled for June 9, 2014 for further

discussion.

• Mayor Meehan requested Lt. Harner test ride the Trike on the Boardwalk in the

interim.

Meeting Adjourned at 10:23 a.m.

The next meeting of the Police Commission will be held on Monday, June 9, 2014 at 9:00 AM at

the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

Tourism Commission Meeting Minutes May 12, 2014

The following individuals were in attendance: Commission Members – Mayor Rick Meehan, Tourism Commission Chair and Council Secretary Mary Knight, Council Member Dennis Dare, Todd Ferrante, OCDC; G. Hale Harrison, HMRA and Michael James, EDC. Staff members present were City Manager David Recor, Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Frank Miller, Special Events; Lisa Osman, Tourism. Also present were Melanie Pursel, Chamber and Susan Jones, HMRA. Media representatives present were Zach Hoopes, Ocean City Today; and Joanne Shriner, Maryland Coast Dispatch. Council Secretary and Tourism Commission Chair Mary Knight called the meeting to order at 3 p.m. Approval of Minutes Mary Knight made a motion to approve the minutes from the April 14 meeting. The vote was unanimous. Tiered Approach to the CVB Membership Several months ago, the Tourism Commission discussed the possibility of having a tiered membership for the CVB. The Council feels there is a potential for revenue to be generated and wanted to revisit this issue. Currently, all CVB members pay a flat rate of $200, which gets them a listing on the www.ococean.com website and the ability to have their brochures in the Visitor Center, along with other member benefits. There are currently 320 members in the CVB. The tiered membership could possibly offer larger print, colored borders, etc., so the property would stand out from other listings on the ococean website. This would be similar to the Yellow Pages, where some listings stand out from others. The Mayor stated that this is such an inexpensive way to advertise your business. Council Member Dare made a motion for Donna Abbott to provide a mock-up of an enhanced listing and develop some potential pricing. Todd Ferrante seconded the motion. The vote was unanimous. Donna will provide a mock-up enhanced listing at the next meeting. Promotional Video of Ocean City Frank Miller suggested putting together a promotional video of Ocean City and its history. He said that the video would be more for the Tourism Department than the Special Events Department. He has spoken to Dave Messick about working together with the Town to put the video together. Melanie Pursel mentioned that while the 30-second commercials are great, many people would love to see a more expanded video of what Ocean City offers. Mary Knight mentioned that we could possibly post the video on www.ococean.com, so visitors would be able to view it when planning their vacation. Donna Abbott will contact Dave Messick to possibly put together a 2-3 minute video about Ocean City.

Tourism Strategic Plan Update Donna shared a copy of the Springfest survey results with everyone. The Tourism Department did a trial run of the visitor profile survey during Springfest, with almost 100 respondents. The Tourism Department will start the official survey for the Tourism Strategic Plan during Memorial Day weekend at various locations around town. We are using the iCapture application to collect all data, which is very user-friendly. The consultant, Lyle Sumek, provided the 11 questions to be used for the survey. The iCapture application provides charts for the information collected. Some people taking the survey thought that question 11 was a bit cumbersome, with too many choices. Donna will speak with the consultant about streamlining that question. David Recor clarified that in discussions with the consultant, there will be a schedule of activities, locations, and times that are designed to cover an entire week. Donna announced that the Tourism Department will be scheduling phone interviews with the consultant for each of the members of the Tourism Commission along with other stakeholders on a range of topics related to this process. Updates from other Departments & Organizations: Convention Center Larry Noccolino reported that the Convention Center is in its seventh month of construction, with an additional eight more months to go before completion. There has been no to very little disruption in business. Chamber of Commerce The Legislative EDC meeting was held on May 2 at the Carousel. The Chamber is working on their next big event, which is their golf tournament being held on May 20. Melanie said the Chamber has many ribbon-cutting ceremonies coming up for new businesses. The Seasonal Workforce Committee is working to enhance the experiential things for seasonal workers that we have to offer in Ocean City. They have several Safety Nights on the beach planned, as well as some Shorebirds games. EDC Michael James reported about the recent legislative meeting held by the EDC. Elected officials provided updates on the legislative session in Annapolis. HMRA HMRA’s installation of officers was held on April 24 at the Harborwatch and G. Hale Harrison is the incoming president. We are in the middle of Restaurant Week, May 4-18; there are currently 15 restaurants participating. Susan announced that the new Barn 34 restaurant will be holding their ribbon cutting this Thursday. OCDC Todd Ferrante reported that the OCDC is working on a dolphin sculpture project on 60th street. Their annual meeting was held on April 30 at Shenanigan’s and was well attended.

Special Events Frank announced that Springfest went very well with over 102,000 visitors, which is up from last year. The Tourism Commission then went into a closed session to discuss contractual matters. The meeting was adjourned at 4:30 p.m. The next meeting will be held on Monday, June 9 at 3 p.m.

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Recreation and Parks Commission May 13, 2014

1. Call to Order: The meeting was called to order at 4:00 P.M. at Northside Park. Present were Joe Mitrecic, Lloyd Martin, Dennis Dare, David Recor, Frank Miller, Lisa Mitchell and Susan Petito Guests included Corbin Kelly, Kyle Kelly and Joanne Shriner.

2. Approval of Minutes: The minutes of April 15, 2014 were approved as presented. 3. New Private Event Requests: Corbin Kelly & Kyle Kelly of Foam Glow Event

proposed a new event to be held on our beach. It consists of shooting foam out of a canon over a crowd, including a DJ, fire and aerial performers, jugglers and a laser light show. After discussion regarding environmental concerns for the beach and our ocean as related to the large amount of foam product used. Joe Mitrecic, Lloyd Martin & Dennis Dare were in agreement that this event is not a good fit for our Town and our image. The promoters requested permission to contact the Ocean City Convention Center about use of space and to have the opportunity to present to Mayor and Council. The promoters also mentioned interested in producing a concert series that would attract a broader audience. Joanne Shriner, the only media representative in attendance left the meeting at the conclusion of this discussion.

4. New Banner Guidelines & Pricing: Frank Miller reported that our Banner fees do

not cover the costs associated with placing them. He proposed pricing increases to help defray the costs. After reviewing the Banner proposal, Joe Mitrecic recommended removing the sample vendor from the proposal. Frank will amend and work with Guy Ayres on creating the revised policy.

5. Review Town of Ocean City Equipment and Labor Guidelines: Frank Miller

presented a policy revision which added in event types and definitions. He also handed out sample documents to propose uniform costs for our private events. The uniform costs include a combined rate for equipment and labor when equipment requested requires an operator. Joe Mitrecic agreed this should be included as an event cost. Frank reported the goal is for the Town to use one standard charge structure with the understanding the council still reserves the right to waive or reduce fees. Joe Mitrecic feels having a standard fee structure would be a benefit to the Town. Frank will take the policy revision to legal counsel for input and revisions.

6. Private Event Fee Structures Review: Frank Miller requested changing the fee structure by removing segregation of profit vs. non-profit events and charging one set fee for all events. Frank also requested increasing the fees currently in place. After some discussion, it was recommended that one fee be established with a discount to Worcester County non-profit organizations. Frank suggested implementing a 5 year increase plan with increases occurring every year over the 5 years for public property usage fees only. Frank also introduced a season based

2

pricing schedule with lower pricing for off-season events. Frank will take fee schedule to legal counsel for input and revisions.

7. Other Business:

Frank stated the Air Show promoter wants to bring an F22 simulator and place it on 13th street during the event. It requires a 60 x 35 space and concerns were voiced about the fire lane. Frank will take the request to the Fire Marshall.

Susan reported that Coca-Cola had a Facebook campaign for Springfest and were very pleased with the results. Susan also stated that as part of our partnership with Coca-Cola, they need our help with an activation of Share a Coke. They wish to place a kiosk in Ocean City in July for 2 days where you can create your own personalized Coca-Cola Can. Frank suggested placing at Caroline Street on the boardwalk and Dennis recommended Somerset Plaza or the walkway and planting area south of Worcester Street. A space recommendation will be made later.

Susan reported we are partnering with Coca-Cola and the Ravens to hold

an event at Northside Park called Get the Ball Rolling over Memorial Day weekend.

Susan reported the Kayak Rental Concession opening is scheduled for

Memorial Day weekend and the shed is scheduled to be installed on May 21.

Susan informed the committee of the Dog Playground challenges we have

encountered since the painting of the 94th Street Tower. We continue to work with IT to resolve the issues.

Susan reported the shade structure at the Skate Park which is a grant

project is under construction. We also received 2 small grants, one for Jr. Golf and also youth tennis.

Susan reported the landscaping concern expressed by Councilman Cymek

at Sunset Park has been resolved.

Susan reported that the Beach Toys have been incorporated into the Strategic Planning and a recommendation will be made prior to next summer.

Dennis informed the commission that there are concerns about the 4th

street playground fencing which has some openings which could be a child safety issue. Gates will be researched

8. The meeting adjourned at 5:41 P.M. P:Susan/Rec & Parks Commission Meeting 5-13-2014


5. CONSENT AGENDA A. Private Event Approval Request for OC Beachlights –

Various dates May - August

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: OC Beachlights DATE: May 12, 2014

ISSUE(S): 2014 OC Beachlights events SUMMARY: Bob Rothermel for Special Event Productions/TEAM Productions

and the Tourism Advisory Board request approval of multiple OC Beachlights events tentatively scheduled to take place throughout the summer season. Laser Show: May 24, 25; June 2, 8, 15, 22, 29; July 6, 13, 20, 27; August 3, 10, 17, 24, and 31. Event features a five (5) story tall inflatable sphere with a visual laser, lighting, special effects, close proximity fireworks, video and audio production with visibility along the Boardwalk. Each show is 8-minutes long and will take place at 9:30pm, 10pm and 10:30pm. Beach Fireworks: July 7, 8, 14, 15, 21, 22, 28, 29; August 4, 5, 11, 12, 18, 19, 25, 26. Low profile, high intensity aerial firework and musical presentation with visibility along the Boardwalk. Each show begins at 10pm and is 8-minutes long. Northside Park Fireworks: July 13, 20, 27; August 3, 10, 17, 24. Multi aerial fireworks display consisting of up to 3” shells along with a variety of low aerial fireworks.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve events as requested. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: City Staff, specifically Fire Marshal, Public Works, Rec & Parks,

and Beach Patrol ATTACHMENT(S): 1) May – August 2014 Calendars

2) Cover Sheet 3) Application 4) Addendums to the Application

Agenda Item # 5A


Sun Mon Tue Wed Thu Fri Sat

1

Springfest 2 Springfest

3

Springfest

PE – KofC Procession

4

Springfest

Knights of Columbus

Procession

5 6

PE – Bike-A-Thon 7 8

PE – Showell 1st

Grade Boardwalk

Walk

9 10

PE - Crab Soup Cook-

off

PE – Walk MS

PE – Fehr/Knott

Wedding

PE – Ride for the

Feast 11 12 13

PE – Showell 1st

Grade Boardwalk

Walk Rain Date

14 15

PE - Cruisin OC 16

PE - Cruisin OC 17

PE - Cruisin OC

18

PE - Cruisin OC 19 20 21 22 23 24

PE – OC Beachlights

PE – ESA Surf Series

- TENTATIVE

25



- TENTATIVE

26 27 28 29

PE – Ravens’ Beach

Bash

30


Bash

31

PE - Ravens’ Roosts’

Parade


Bash

2014

May


1

PE – Ravens’ Beach Bash

PE – PIS Karaoke PE – OC Beachlights

2 3

PE – PIS Karaoke &

Volleyball

4

PE – PIS Basketball 5

PE – PIS Dodge Ball 6

PE - Longboard Challenge

– TENTATIVE PE-PIS Tennis

7


– TENTATIVE PE – Sand Duels -

TENTATIVE

8

PE - Longboard Challenge – TENTATIVE

PE – OC Cruzers


PE – Sand Duels -

TENTATIVE

9 10

PE – PIS Karaoke & Volleyball

11



PE – Sun Run – TENTATIVE

PE – Wine in the Park

PE-PIS Tennis

14

PE – Wine in the Park Arts Alive

PE - Air Show

PE – Sand Duels Beach Soccer – TENTATIVE

PE – DE Volleyball Beach

Bash

15


Arts Alive

PE - Air Show PE – Beach 5 Sand Soccer

PE – OC Cruzers

PE – DE Volleyball Beach Bash

PE – PIS Karaoke


16 17

PE – Firemen’s Pipe &

Drum


18

PE - Firemen’s Parade 19 20 21

PE – Beach 5 Sand Soccer

22

PE – Beach 5 Sand Soccer PE – OC Beachlights

23 24 25 26

PE – Dew Tour 27

PE – Dew Tour 28

PE – Dew Tour PE – ESA Surf Series -

TENTATIVE

29

PE – Dew Tour PE – OC Beachlights

PE – ESA Surf Series -

TENTATIVE

30

2014

June


1 2 3 4 5

PE – DE Volleyball

Beach Bash

6


Beach Bash Rain

Date


7


Fireworks -

TENTATIVE

8


Fireworks -

TENTATIVE

9

COB 10 11 12

13

SIP


Fireworks -


14


Fireworks -

TENTATIVE

15


Fireworks -

TENTATIVE

16

COB 17 18 19

PE – Swim OC

20

SIP


Fireworks -


21


Fireworks -

TENTATIVE

22


Fireworks -

TENTATIVE

23

COB 24 25 26


- TENTATIVE

27

PE – OC Cruzers

SIP


Fireworks -



- TENTATIVE

28

Jesus at the Beach


Fireworks -

TENTATIVE

29

Jesus at the Beach


Fireworks -

TENTATIVE

30

Jesus at the Beach 31

PE – Tall Ships

2014

July


1

PE - Tall Ships 2


Summer Heat PE - Tall Ships


TENTATIVE

3

SIP PE – OC Beachlights

Fireworks -

PE – DE Volleyball Summer Heat Rain Date

PE - Tall Ships

PE – OC Beachlights – TENTATIVE


TENTATIVE

4

PE - Tall Ships PE – OC Beach


Fireworks - TENTATIVE

5

PE - Tall Ships PE – OC Beachlights


6

COB PE - Tall Ships

7

PE - Tall Ships 8

PE - Tall Ships 9

PE – OC Beach Classic PE - Tall Ships

10

SIP

PE – OC Beachlights Fireworks -

PE – OC Cruzers


PE – OC Beachlights -

TENTATIVE

11

PE - Tall Ships

PE – OC Beachlights Fireworks - TENTATIVE

12

PE - Tall Ships


13

COB

PE - Tall Ships

14

PE - Tall Ships 15

PE - Tall Ships 16

PE - Tall Ships

PE – ESA Surf Series - TENTATIVE

17

SIP


Fireworks - PE - Tall Ships

PE – OC Beachlights –

TENTATIVE PE – ESA Surf Series -

TENTATIVE

18

PE - Tall Ships


Fireworks – TENTATIVE PE – OC Sandfest -

TENTATIVE

19

PE - Tall Ships



TENTATIVE

20

COB

PE - Tall Ships

PE – OC Sandfest - TENTATIVE

21

PE - Tall Ships

PE – OC Sandfest -

TENTATIVE

22

PE – OC Jeep Parade –

TENTATIVE

PE - Tall Ships PE – OC Sandfest -

TENTATIVE

23

PE – OC Beach Blitz

Soccer


TENTATIVE

24

SIP


Fireworks - PE – OC Beach Blitz

Soccer

PE – OC Cruzers PE - Tall Ships


TENTATIVE PE – OC Sandfest -

TENTATIVE

25

PE - Tall Ships



TENTATIVE

26

PE - Tall Ships



TENTATIVE

27

COB

PE - Tall Ships


28

PE - Tall Ships


TENTATIVE

29

PE - Tall Ships


TENTATIVE

30

PE - Tall Ships


TENTATIVE

31


TENTATIVE PE – OC

Sandfest - TENTATIVE

2014

August

Ocean City Private Events

Name of Event: OC Beachlights New Event: No

Date of Event: Multiple Dates throughout the Season

Date Application Received: Feb. 2, 2014 Application Fee Paid: Exempt

Date Returned from All Departments: March 7, 2014 Total Cost to Town: $250.00 per show/

$9,750.00 for 39 shows

Things to Note:

Laser Show: May 24, 25, June 1, 8, 15, 22, 29, July 6, 13, 20, 27, August 3, 10, 17, 24, and 31, 2014

o Special Patriotic Show on Saturday May 24, and Sundays from Memorial Day Weekend through Labor Day

Weekend.

o Each show would be about 8-minutes in length and there would be three (3) shows nightly; 9:30 pm, 10 pm

and 10:30 pm.

o Set-up would begin about five (5) hours prior to the first show.

o Clean up would immediately follow the last show.

o The event would need a 250’x250’ area on the beach in proximity to North Division Street, with load in from

Dorchester Street.

o Event would be a five (5) story tall inflatable sphere featuring a visual laser, lighting, special effects, close

proximity fireworks, video and audio production with visibility along the Boardwalk.

o Request use of a PA system.

Beach Fireworks: July 7, 8, 14, 15, 21, 22, 28, 29, August 4, 5, 11, 12, 18, 19, 25, 26, 2014

o Mondays and Tuesdays throughout the summer, beginning on July 7, 2014 and ending on August 26, 2014.

o Each show will begin at 10 pm and be 8-minutes in length.

o Set-up would begin four (4) hours prior to the show.

o Clean up would immediately follow the event.

o The event would need a 300’ radius on the beach near North Division Street, with load in from Dorchester

Street. The exact location and safety radius will be determined by the Fire Marshal.

o Event would be a low profile, high intensity aerial firework and musical presentation with visibility along the

Boardwalk.

o The Fire Marshal fireworks permit will be submitted when approval is received.

o Request use of a PA System.

Northside Park Fireworks: July 13, 20, 27, August 3, 10, 17, 24, 2014

o Each show would take place at the conclusion of Sundaes in the Park, about 9 pm and last anywhere from 5-7

minutes.

o Set-up would begin about five (5) hours prior to the show.

o Clean up would immediately follow the show.

o Fireworks would be launched off the Northside Park pier within a 300’ safety radius. The exact location and

safety radius will be determined by the Fire Marshal.

o Equipment load-in will be from the east side of the pier off 125th

Street.

o The event would consist of multi aerial fireworks with up to 3” shells, along with a variety of low aerial cake

fireworks.

o The Fire Marshal fireworks permit will be submitted when approval is received.

Comments from Department Representatives:

Fire Marshal – Cost to the department is approximately $250 per event/show. Permits must be obtained for the use

of the special effects and the fireworks from the State Fire Marshal’s Office and the OC Fire Marshal’s Office.

Permits must be obtained for each date the events are to be held.

Risk – Annual event for the past year or two without any incidences. Insurance coverage to be purchased and

insurance certificate is to be presented prior to first event date. Hold harmless agreement signed.

Rec & Parks – No tasks requested of R&P for the laser shows or Boardwalk Fireworks. Have heard some

grumblings from a Boardwalk merchant who believe the laser shows and fireworks “kill his business.” He’s made

comment on several occasions that his store will be full, and when the show begins his store empties and he loses the

customers because they don’t come back. I cannot confirm or deny that this is happening, but just wanted to share that

one negative comment. He claims other merchants echo his concern. As far as Northside Park fireworks are

concerns, there were a big hit last year and we are glad they are continuing. We rescheduled our Sunday night

programs to accommodate the required set-up for the fireworks, and we believe they boosted the Sundaes in the Park

attendance. Would like to know a standard time, whether it’s 3, 3:30 or 4 pm, when the pier is required to close.

Would like to get a sign made that would stay posted on the pier all summer, notifying users of the closing, as it is a

popular amenity during the summer months.

Public Works, OCPD, Beach Patrol, Emergency Services, Transportation, Tourism, OCCC – No comments or

concerns.

Date on Council Agenda: May 19, 2014

Event Approved of Denied:

Other:


5. CONSENT AGENDA

B. Private Event Approval Request for Delmarva ESA Surf Series – Various dates May - October

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: Delmarva ESA Surf Series DATE: May 13, 2014

ISSUE(S): Chris Makibbin for the Delmarva Eastern Surfing Association (ESA) requests approval of the 2014 ESA Summer Surf Series

SUMMARY: This longstanding, community event is an amateur surf series

competition scheduled on multiple dates during the season: May 25-26; June 15-16; June 27-28; July 26-27; August 2-3; August 16-17; and October 18-19. While City Staff has no objections to approving the surf series, they do request changes to the event that were requested in the application: Any cancellation notice must be given to Public Works Maintenance no later than 12:00 noon on the Thursday prior to that weekend’s scheduled event, or no “Wave Date” reschedule will be permitted on the next weekend. Must comply with all Beach Patrol’s provisions, which are listed in the cover sheet included in this packet.


beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve event with staff caveats. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works and Beach Patrol. ATTACHMENT(S): 1) May – October 2014 Calendars

2) Cover Sheet 3) Application 4) 2014 Date List 5) Site Layout

Agenda Item # 5B



1

Springfest 2 Springfest

3

Springfest

PE – KofC Procession

4

Springfest

Knights of Columbus

Procession

5 6

PE – Bike-A-Thon 7 8

PE – Showell 1st

Grade Boardwalk

Walk

9 10

PE - Crab Soup Cook-

off

PE – Walk MS

PE – Fehr/Knott

Wedding

PE – Ride for the

Feast 11 12 13

PE – Showell 1st

Grade Boardwalk

Walk Rain Date

14 15

PE - Cruisin OC 16

PE - Cruisin OC 17

PE - Cruisin OC

18

PE - Cruisin OC 19 20 21 22 23 24



- TENTATIVE

25



- TENTATIVE

26 27 28 29


Bash

30


Bash

31

PE - Ravens’ Roosts’

Parade


Bash

2014

May


1



2 3


Volleyball

4





7



TENTATIVE

8


PE – OC Cruzers


PE – Sand Duels -

TENTATIVE

9 10


11





PE-PIS Tennis

14


PE - Air Show



Bash

15


Arts Alive


PE – OC Cruzers


PE – PIS Karaoke


16 17


Drum


18



22


23 24 25 26

PE – Dew Tour 27

PE – Dew Tour 28


TENTATIVE

29



TENTATIVE

30

2014

June


1 2 3 4 5


Beach Bash

6


Beach Bash Rain

Date


7


Fireworks -

TENTATIVE

8


Fireworks -

TENTATIVE

9

COB 10 11 12

13

SIP


Fireworks -


14


Fireworks -

TENTATIVE

15


Fireworks -

TENTATIVE

16

COB 17 18 19

PE – Swim OC

20

SIP


Fireworks -


21


Fireworks -

TENTATIVE

22


Fireworks -

TENTATIVE

23

COB 24 25 26


- TENTATIVE

27

PE – OC Cruzers

SIP


Fireworks -



- TENTATIVE

28

Jesus at the Beach


Fireworks -

TENTATIVE

29

Jesus at the Beach


Fireworks -

TENTATIVE

30

Jesus at the Beach 31

PE – Tall Ships

2014

July


1

PE - Tall Ships 2




TENTATIVE

3


Fireworks -


PE - Tall Ships



TENTATIVE

4




5



6

COB PE - Tall Ships

7

PE - Tall Ships 8

PE - Tall Ships 9


10

SIP


PE – OC Cruzers



TENTATIVE

11

PE - Tall Ships


12

PE - Tall Ships


13

COB

PE - Tall Ships

14

PE - Tall Ships 15

PE - Tall Ships 16

PE - Tall Ships


17

SIP





TENTATIVE

18

PE - Tall Ships



TENTATIVE

19

PE - Tall Ships



TENTATIVE

20

COB

PE - Tall Ships


21

PE - Tall Ships


TENTATIVE

22


TENTATIVE


TENTATIVE

23


Soccer


TENTATIVE

24

SIP



Soccer




TENTATIVE

25

PE - Tall Ships



TENTATIVE

26

PE - Tall Ships



TENTATIVE

27

COB

PE - Tall Ships


28

PE - Tall Ships


TENTATIVE

29

PE - Tall Ships


TENTATIVE

30

PE - Tall Ships


TENTATIVE

31


TENTATIVE PE – OC


2014

August


1 2

PE – Surf Fishing

Tournament

3

PE – Surf Fishing

Tournament

4

PE – Surf Fishing

Tournament

PE – Corvette

Weekend

5 6 7 8 9

PE – Endless Summer

Cruisin

10


Cruisin

11


Cruisin

12


Cruisin

13 14 15 16 17 18

PE – ACS Run/Walk –

TENTATIVE

PE – OCtoberfest –

TENTATIVE

PE – ESA –

TENTATIVE


- TENTATIVE 19

PE – OCtoberfest –

TENTATIVE


- TENTATIVE

20 21 22 23 24 25

PE – Seaside 10

PE – OCtoberfest -

TENTATIVE

26

PE – OCtoberfest -

TENTATIVE

27 28 29 30 31

2014

October

Ocean City Special Events – Private Events Name of Event: Delmarva ESA Surf Series 2014 New Event: No

Date of Event: Multiple Dates – See below

Date Application Received: February 27, 2014 Application Fee Paid:

Date Returned from All Departments: March 28, 2014 Total Cost to Town: $3,484.32 for total series, or

$580.72 for each event

Revenue Cost to Town: $175.00

Things to Note:

This event is an annual amateur surf series competition for competitors, ages 8 to 68 years old.

Dates for this event series as follows:

o May 24-25 – 48th

St.: MD States

o June 28-29– 48th

St.

o July 26-27 – 8th

St.: Malibu’s

o August 2-3 – 30th

St.: Chauncey’s

o August 16-17 – 36th

St.: K-Coast

o October 18-19 – 48th

St.: Fall Classic

All no wave dates will go to the following weekend for make-up competitions.

Set-up for each event will begin at 6 am on the morning of the event.

Each event will take place from 7 am until dusk.

Clean-up will immediately follow each event.

Each event will utilize one block of the beach.

The event coordinators would like to use a generator and PA system on the beach.

The event coordinator requests vehicular access to the beach.

The event coordinators request the following supplies from the Town of Ocean City: Reviewing Stand placed on

the beach at the high tide mark and centered in the contest area for each event, extra trashcans, chairs and tables.

Sponsors of this surf series are Malibu’s Surf Shop, K-Coast Surf Shops, and Chauncey’s Surf Shops.


PUBLIC WORKS – Will place the judge’s stand on beach at each event and remove after event. This has been an

ongoing event for many years; therefore Public Works Maintenance Department has no issues with granting

approval. Estimated cost to the department is $3,484.32.

OCBP – It is imperative that as beach events set up they do not interfere with the normal patrolling of the beach for

safety. They must set up at least 30-feet off the eastern most edge of the train lane, Boardwalk or dune to allow BP

vehicles to enter, exit and traverse the beach. They must also take responsibility to keep that area open and that their

spectators do not set-up in that area. BP believes it is the desire of the event sponsor to not follow some of the

surfing ordinances during the competitions. If we do not enforce those ordinances and an injury occurs, who will be

liable? BP will attempt to have personnel dedicated to the event. We will be using our personnel to maintain the 2

surfing beaches for that day as well and that will be priority. This is safety issue and surfers cannot surf within 50-

yards of swimmers. Whenever possible we will try and schedule at least one surf beach facilitator for the event to

help with informing the public of our safety concerns. It is the event sponsors responsibility to maintain the

separation between swimmers and surfers. Request the area be clearly marked in the water with buoys and that a

buffer zone with no swimmers or surfers be maintained as well as clearly visible beach boundaries. Skim boarding

is not allowed. The event coordinators must notify the beach stand franchise within a week of each event. There

must be an easily accessible on-sit contact. This person should be located at a specific area and not be involved in

the competition. If a contest is being rescheduled, it is the event coordinator’s responsibility to notify the OCBP

officer in charge 7 days before the rescheduled event or immediately if it is rescheduled to the next day. If an event

is rescheduled, BP may not be able to provide any on-site personnel. In the event of lightening, or if beach patrol

needs to clear the beach, all participants, officials and supports must clear the beach until the SRT gives the “all

clear.” Under NO circumstance should people take shelter on the bandstand on the beach.

RISK MANAGEMENT – Insurance Certificate need to be obtained prior to the event.

FIRE MARSHAL – If tents will be used, the event coordinator must get tent permits from the Office of the Fire

Marshal.

OCPD, TOURISM, EMERGENCY SERVICES, OCCC, TRANSPORTATION, and REC & PARKS – No

comments, concerns or costs


Date Applicant Notified of Meeting:

Event Approved or Denied:

Date Fees Received: Amount:

Date Permit Issued:

Other:

Sorry I messed up. Should be the sat and sun on the two first events also. Thank you Lisa

On Thursday, February 27, 2014, Lisa Mitchell <[email protected]> wrote:

Chris – Just want to verify the dates you selected:

Sunday and memorial Day Monday, May 25-26

Friday and Saturday, June 27-28

All the rest are Sat./Sun.

Thanks,

Lisa

mailto:[email protected]


5. CONSENT AGENDA C. Private Event Approval Request for 19th Annual Sand

Duels Soccer Challenge – June 7-8, 2014

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Sand Duels Beach Soccer Challenge DATE: May 13, 2014

ISSUE(S): Request approval for Sand Duels Beach Soccer Challenge SUMMARY: Request approval for the 19th Annual Sand Duels Beach Soccer

Challenge to take place on the beach from south of Talbot Street to 3rd Street June 7 & 8, 2014. Additionally, the applicant requests parking for two (2) staff vehicles and overnight parking for one (1) 24’ box truck. This event is a small-sided soccer tournament that takes place on a maximum of 26-each 25-yard x 35-yard beach courts. Each court will host round-robin play in which each team plays a minimum of three (3) games. Teams consist of no more than eight (8) players. The applicant is responsible for obtaining all proper permits and adhering to City Guidelines. City Staff has no concerns with the request for parking. The staff will provide two (2) designated spots in the 4th Street municipal lot and a pass for the oversized vehicle to use at the West Ocean City Park ‘n Ride.


beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve request as presented. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works, OCBP and Transportation.

ATTACHMENT(S): 1) June 2014 Calendar

2) Cover Sheet 3) Application 4) Site Layout

Agenda Item # 5C



1



2 3


Volleyball

4





7



TENTATIVE

8


PE – OC Cruzers


PE – Sand Duels -

TENTATIVE

9 10


11





PE-PIS Tennis

14


PE - Air Show



Bash

15


Arts Alive


PE – OC Cruzers


PE – PIS Karaoke


16 17


Drum


18



22


23 24 25 26

PE – Dew Tour 27

PE – Dew Tour 28


TENTATIVE

29



TENTATIVE

30

2014

June

Ocean City Special Events – Private Events Name of Event: 19

th Annual Sand Duels Beach Soccer Challenge New Event: No

Date of Event: Saturday and Sunday, June 7 AND 8, 2013

Date Application Received: January 30, 2014 Application Fee Paid: Yes/$100.00

Date Returned from All Departments: February 27, 2014 Estimated Cost to Town: $520.00

Estimated Revenue to Town: $1,975.00

Things to Note:

This event is a small-sided soccer tournament that will take place on a maximum of 26 25-yard x 35-yard

beach courts. Each court will host round-robin play in which each team will play a minimum of three (3)

games. Teams will consist of no more than eight (8) players.

Set-up of the event will take place on Thursday evening beginning at 5 pm and Friday at 9:00 am.

Clean up will take place on Sunday beginning at 4:00 p.m.

The event would like to take place on the beach south of Talbot Street to 3rd Street. Will set-up at least 75-

feet off the easternmost edge of the concrete pad. OCBP access will be clearly marked and not interfered

with.

The event will take place from 8:00 a.m. until 6:00 p.m. daily.

The event organizer requests parking for a 24-foot Box Truck at the West OC Park „n Ride as in previous

years. If park n ride is not available, request parking at Rec. & Parks office building, 125th

Street and bay.

Event personnel will be responsible for monitoring and cleaning the event area. If necessary, the event

organizers will contract for an eight-yard dumpster to be placed near the site. ASG is also willing to

employ a staff of City Workers to assist with this process.

To control the congestion of participants and spectators, participants will play their games within a

designated block of time, which will be broken into a.m. and p.m. shifts. If additional crowd security is

needed, a private security or off-duty police will be hired to patrol the area.

Solid wastes, garbage and recyclables will be deposited into trash cans with plastic liners. All team

representative will be issues a 40-gallon liner. Event personal will be responsible for monitoring the area.

If necessary, we will contact for an 8-yard dumpster to be placed meat the site. ASG hires individuals to

handle all waste throughout the event.

If public restroom facilities are not adequate, will contract for several port-o-lets to be placed adjacent to

the event site.

The event organizers request permission to sell event related items.

During the event, self-standing tents and a small, self-contained P.A. System will be utilized.

The event will have product sampling, but it is still TBD. Items will most likely be an isotonic drink,

water, a nutrition supplement. Sizes and quantities still TBD.

Sponsors are as follows: Baltimore Blast, Sports Authority, Dominoes Pizza, TLI Digital, Maryland State,

Youth Soccer, Atlantic Hotel, Enviroevents, and HUB/C‟Ville Bikes.

The expected number of participants is between 750 and 1,500 (maximum of 2,500 is possible).

The expected number of spectators is between 1,500 and 4,500 (maximum of 7,500 is possible).


OCPD – There were no police resources requested for this event. The application mentions that private

security or off duty police officers will be hired for this event. The organizer can be referred to Ms. Karin

Scott if off duty police resources are desired. Ms. Scott coordinates the OCPD‟s secondary employment

program.

REC. & PARKS – Space to park the box truck is not available at Northside Park due to a huge lacrosse

tournament and basketball being held there that weekend. The concession items that the Town would

permit were originally intended to be event-specific only and not necessarily sport specific. This was

because the Council did not want events to compete with the sales of Boardwalk vendors. Sampling must

be approved by Council. They must comply with the Beverage Franchise agreement and all sampling must

be approved by Mayor and Council. This will require a return to Council for approval.

RISK MANAGEMENT –Insurance Certificate must be submitted prior to the event. Hold harmless clause

is signed.

TRANSPORTATION – If approved, will provide the requested parking permit for overnight parking of an

oversized vehicle at the West OC Park n Ride.

PUBLIC WORKS – Will provide event with two (2) parking passes for the 4th

Street Lot, trash bags, and

Broyhill dumpsters on sight for trash. Their oversized vehicle will be permitted to park at the West Ocean

City Park n Ride. Total estimated cost to the department is $520.00.

BEACH PATROL – The organizers need to take an active role in making sure the event does not interfere

with the access or patrolling of the beach. Although it has gotten better in recent years, the event staff

needs to work with OCBP, and understand that BP is concerned about our ability to provide safety to all

OC visitors, not just their event. One possible solution is to move the event north so that the south

boundary of their layout is north of Dorchester Street. Event cannot interfere with the normal patrolling of

the beach. During set-up and breakdown the Dorchester St. ramp and the concrete pad on the east side of

the Boardwalk cannot be blocked. The event must be set-up at least 30-yards off the easternmost edge of

the train lane on the Boardwalk to allow OCBP vehicles on and off the beach. They may not extend their

playing areas any further than the wooden walkways that are placed perpendicular to the Boardwalk and

extend toward the water‟s edge. If there‟s an emergency, BP will assist if possible. If at any time the

OCBP determines the beach is unsafe due to weather, OCBP will notify event officials. Upon notification,

all event-related activities must stop; the participants must clear the beach and seek shelter immediately

until OCBP determines it is advisable to return to activity. The event organizer must be held accountable

for their past poor events and need very strict guidelines for both their spectators and participants.

FIRE MARSHAL – Are fine with plans for applicant to use a certified athletic trainer. They cannot use an

“off-duty” paramedic. Doing so is a violation of COMAR. If they want a “paramedic” at their event, they

will need to use our services, with the appropriate fees, or arrange for a licensed commercial ambulance

service to provide medical coverage.

TOURISM, EMERGENCY SERVICES, CONVENTION CENTER – No comments, concerns or costs.

Date on Council Agenda: May 19, 2014 Event Approved or Denied:

Other:


5. CONSENT AGENDA

D. 3-Year Private Event Approval Request for 14th Annual Longboard Challenge – June 10-12, 2016

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: 3-Year event approval for Longboard Challenge DATE: May 13, 2014 ISSUE(S): 3-year event approval for Longboard Challenge SUMMARY: Shelly Dawson for the OC Surf Club requests a continuation of the

Longboard Challenge event approval to include June 10-12, 2016. In addition, he requests approval to hold the 1st annual open longboard, which will be an individual competition that will take place on Sunday, from 9 am until 3 pm. This will replace the open surf that normally takes place on Sunday. This is a longstanding longboard surfing event in Ocean City from 36th-38th Streets.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,

recreation and other incidental expenditures related to this event. RECOMMENDATION: Approve request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: Appropriate staff, specifically Beach Patrol. ATTACHMENT(S): 1) June 2016 Calendar

2) Cover 3) Application 4) Site Layout

Agenda Item # 5D



1 2 3 4

5 6 7 8 9 10

PE – Longboard

Challenge –

TENTATIVE

11

PE – Longboard

Challenge –

TENTATIVE

12

PE – Longboard

Challenge –

TENTATIVE

13 14 15 16 17 18

19 20 21

PE – Firemen Pipe &

Drums - TENTATIVE

22

PE – Firemen’s

Parade - TENTATIVE

23 24 25

26 27 28 29 30

2016

June

Ocean City Private Events 3-Year Approval

Name of Event: Knights of Columbus Procession

Date of Event: Requesting event approval for June 5-7 2015

Cost to the Town of Ocean City to support this event: $1,393.72

Things to Note:

• Shelly Dawson for the OC Chapter – Surfrider Foundation is requesting a continuation of the 3-year event approval for the Longboard Challenge, June 5-7, 2015.

• One new request this year: OC Jeep to be on display daily from 8:30 am until 3:30 pm. • All appropriate documents have been supplied and fees have been invoiced.


• OCPD – Officers from shift will monitor the event. • PUBLIC WORKS – This event has been ongoing without incident. Will post street end for parking spaces, as

requested. Will also deliver judges’ stands, tables, chairs and trash containers to the site. Costs to the department for this event last year totaled $886.78.

• BEACH PATROL – Will provide surf beach facilitators for crowd control and safety. Estimated cost to department is $506.94.

• RISK MANAGEMENT – Need Insurance Certificate prior to the event. • FIRE MARSHAL – A permit must be obtained from the Office of the Fire Marshal for the use of a tent. • OCCC, TOURISM, EMERGENCY SERVICES, TRANSPORTATION and REC & PARKS – No comments or

concerns.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


5. CONSENT AGENDA

E. Upcoming Bid Notification for Painting of Downtown Ornamental Light Poles

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: Upcoming Bid Notification – Ornamental Street Light Pole Painting DATE: May 13, 2014

ISSUE(S): Upcoming bid notification – ornamental street light pole painting SUMMARY: Many street light poles installed throughout the 1980s and 1990s

are in need of repainting. In accordance with Section 2.3 of our Purchasing Policy, we intend to conduct a Unit Price bid (price per pole) at Departmental level and report the outcome to the Mayor and City Council, for award, on June 2, 2014.

FISCAL IMPACT: This effort is currently budgeted for in the FY’14 Construction

Division Budget. RECOMMENDATION: To proceed with Department Level bidding. ALTERNATIVES: Leave light poles in current condition. RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director

COORDINATED WITH: Woody Vickers, Construction Manager David Scott, Master Electrician Jennie Knapp, Budget Manager

ATTACHMENT(S): 1) Photo of a “sample” light pole location depicting existing

conditions. 2) Purchasing Policy Section 2.3

Agenda Item # 5E


2.3 REQUEST FOR QUOTATION

Purchases up to $500.00 – may be made with Department Head Approval – no quote

necessary.

Telephone Quotations - Telephone quotations may be obtained either by the department

head, his designated representative or the Purchasing Agent. Telephone quotations will

be noted on the requisition to include the vendor, unit price, date and the name of person

giving the quotation. The Purchasing Department is responsible for obtaining as many

additional quotations as are believed appropriate. Three telephone quotes are required for

any purchase of $500.01 to $2499.99.

Written Quotations - Obtaining written quotations from vendors is to be accomplished in

the same manner as a telephone quotation. Written quotations (informal bids) will be

solicited as a matter of practice for any purchase from $2,500.00 to $9,999.99 and at the

Purchasing Agent’s discretion for transactions under $2,500.00. Written quotations must

be on the supplier’s letterhead and kept on file in the requisitions office or forwarded to

Purchasing. Written requests shall be kept for a minimum of three years.

Purchase requests anticipated of $10,000.00 to $24,999.99 will be solicited at the

departmental level through a competitive sealed bid process. You must notify the Mayor

and City Council to seek their approval of intent to bid, and final award will be made by

the Mayor and City Council.

Purchase request anticipated of $25,000.00 and above will be made using the competitive

sealed bid process utilizing the current purchasing guidelines. Mayor and City Council

must be notified to seek their approval of the intent to bid and final award will be made

by the Mayor and City Council. This process will be handled by the Purchasing

Department or on the Department Level when appropriate, or as otherwise directed by the

Mayor and City Council.


5. CONSENT AGENDA

F. Upcoming Bid Notification for City Hall Carpet and Interior Painting

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: City Hall Renovations Relative to Carpeting and Painting DATE: May 14, 2014

ISSUE(S): Upcoming bid notification – City Hall renovations relative to carpeting and painting

SUMMARY: It has been many years since the majority of offices within City

Hall were carpeted or repainted. Because of that, locations are worn, torn, and some carpet areas are actually “taped” at the seams. It is the intent of DPW to complete a “turnkey” bid that will encompass temporary furniture relocation, carpeting, painting, and furniture resetting. Most of the work will need to be scheduled around evening and weekend hours with supervision provided by DPW staff.

FISCAL IMPACT: Funding is in place within the Public Works Buildings and

Grounds budget. RECOMMENDATION: Proceed with preparation of bid package and sealed bid opening

before Mayor and City Council. Anticipated bid opening date will be scheduled for May 27th with bid award on June 2.

ALTERNATIVES: Postpone renovations and maintenance. This effort is not funded

in the FY’15 budget. RESPONSIBLE STAFF:


COORDINATED WITH: Woody Vickers, Construction Manager Dean Dashiell, Senior Project Manager Effected City Hall Department Heads/Directors (to be arranged) Jennie Knapp, Budget Manager

ATTACHMENT(S): None

Agenda Item # 5F



5. CONSENT AGENDA

G. Request to Approval HVAC System Replacements at Airport Terminal Building

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: Replacement of Heating, Ventilating, and Air Conditioning (HVAC) Systems at the

Airport Terminal Building DATE: May 13, 2014

ISSUE(S): Replacement of heating, ventilating, and HVAC systems at Airport terminal building

SUMMARY: Three of the HVAC systems in the Airport Terminal Building are

nearing the end of useful life and need to be replaced. System 2 (2nd Floor Conference Room), System 3 (Terminal Office Areas) and System 6 (Main Lobby and Second Floor Pilot’s Lounge) were recently identified as “high priority” for replacement when a citywide survey of all HVAC equipment was completed. This survey was done when the Town was transitioning from Johnson Controls, Inc. to EASI, Inc. In addition to those three (3) systems, we acknowledged need to complete a minor duct work addition (off system #6) above the south two-story glass wall to force conditioned air along the wall during times of high passive heat loading.

FISCAL IMPACT: This work is not currently funded nor requested in the FY’15

budget. Contact was made with the Budget Manager to determine if funding could be provided from the ACRUSH revenue account (the account that is used to track concrete crushing fees). The Budget Manager indicated her preference to allocate available revenues from both Building Permit Fees and Admissions Taxes to cover costs of $20,784.

RECOMMENDATION: Contract with EASI, our HVAC Maintenance Contract holder, in

the amount of $20,784.00 for replacement/modification of the requested HVAC Systems.

ALTERNATIVES: Continue investing money into old systems until systems fail. RESPONSIBLE STAFF:


COORDINATED WITH: Jaime Giandomenico, Airport Manager Kevin Koval, Facilities Manager Jennie Knapp, Budget Manager

ATTACHMENT(S): 1) Spreadsheet and Notes relative to the HVAC Systems

Agenda Item # 5G


AIRPORT HVAC INVENTORY (APR-2013)

SYSTEM # MFR TYPE CAP REFRIG MFR DATE SERVES

2 Carrier Split Sys. Heat Pump 2.5 R-22 Feb-95 Terminal: 2nd floor conference room

3 Carrier Split Sys. Heat Pump 2.5 R-22 Feb-95 Terminal: offices

6 Trane Split Sys. Heat Pump 5 R-22 May-02 Terminal: Lobby and pilots lounge

Above is an inventory of the HVAC units at the airport. The “CAP” column is capacity in tons. Below is a prioritized list of repairs as well as general notes based on feedback from Steve Rounds. Note that “AHU” is the abbreviation for air handling unit. PRIORTIZED REPAIRS

1. SYSTEM 6 a. Replace existing AHU with a low profile R-410a AHU as existing unit is significantly older

than condensing unit (>13 years) and very difficult to maintain. b. Condensing unit should be replaced in conjunction with the AHU.

2. SYSTEMS 2 and 3 a. These systems are approaching the end of their service life. Although they are

operational, the condition of the condensing units is poor (e.g. condensing coil fins are deteriorating).

b. If funds are available, replace each system with a new 410a system (i.e. condenser and air handler).


5. CONSENT AGENDA

H. Request Approval to Allocate Funds for Inlet Park Boardwalk Decking Replacement

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Administration RE: Re-Decking of the Inlet Park Boardwalk DATE: May 19, 2014

ISSUE(S): Re-Decking of the Inlet Park Boardwalk SUMMARY: A portion of the Inlet Park Boardwalk was destroyed as a result

of Hurricane Sandy. Only “that portion” was replaced at the time. The balance of the boardwalk (from the east ramp/platform heading west to Baltimore Avenue) is in need of re-decking. Since the Army Corp of Engineers (ACOE) awarded a contract for the seawall to be rehabilitated, it is an ideal time to re-deck this boardwalk once the ACOE effort is complete. Being surplus decking boards are currently available for use (from the recent reconstruction of the main boardwalk), the only issues are funding contractual labor and purchasing appropriate nails needed to complete the installation.

FISCAL IMPACT: An allocation of $13,500.00 is needed to fund the effort. The

Budget Manager has been consulted with and funding is available in a forthcoming Budget Amendment.

RECOMMENDATION: Move forward as requested and allow the funding allocation of

$13,500.00. ALTERNATIVES: Leave decking as is for another summer season and address the

issue in the fall. It is not funded in FY’15 either. RESPONSIBLE STAFF:


COORDINATED WITH: Woody Vickers, Construction Manager Dean Dashiell, Senior Project Manager Jennie Knapp, Budget Manager Susan Petito, Director of Recreation and Parks

ATTACHMENT(S): 1) Photo of the Inlet Park Boardwalk

Agenda Item # 5H


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5. CONSENT AGENDA

I. Request Approval for Contract Extension to Complete Annual Concrete Crushing at Airport

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: Contract Extension Request – Concrete Crushing Services – StoneTech DATE: May 13, 2014

ISSUE(S): Contract extension request – concrete crushing services – StoneTech

SUMMARY: The StoneTech concrete crushing service contract is set to

expire November 14, 2014. This was a three-year contract. The Department of Public Works would like to offer a 3-year contract extension to StoneTech with no price modification (pricing is currently $6.00/ton crushed). StoneTech has indicated their willingness to accept this extension.

FISCAL IMPACT: Funding for crushing concrete is included in our annual budget. RECOMMENDATION: Approve three-year extension covering November 15, 2014

through November 15, 2017. ALTERNATIVES: Rebid this Unit Price contract at staff level. RESPONSIBLE STAFF:


COORDINATED WITH: Woody Vickers, Construction Manager Dean Dashiell, Senior Project Manager Jaime Giandomenico, Airport Manager Jennie Knapp, Budget Manager

ATTACHMENT(S): 1) Email of March 20, 2014 and response of March 24, 2014

Agenda Item # 5I


On Mar 24, 2014, at 11:35 AM, "Brian Tregoe" <[email protected]> wrote:

Hal Stonetech has also enjoyed the relationship with the Town of Ocean City and we will keep the pricing the same in order to extend the contract . I assume it would be for another 3 years? Thanks

<image001.jpg>

Brian Tregoe www.stonetechcrushing.com [email protected] office 410.742.2851 fax 410.749.7411 cell 443.783.4234 From: Hal Adkins [mailto:[email protected]]

Sent: Thursday, March 20, 2014 8:06 AM To: '[email protected]'

Cc: Dean Dashiell; Kevin Koval; Jaime Giandomenico; Elwood Vickers; Kathy Yost

Subject: Concrete Crushing Brian: In review of my notes/files it is our stance that your current contract/agreement with the Town of Ocean City for concrete rubble crushing at the Airport expires on November 14, 2014. As I head into spring and plan my workload for the summer, I need to determine if we will be Publicly Bidding this effort once again. With the historical working relationship we have established with your firm I would prefer to extend the Contract/Agreement again BUT, I need to know your stance on the matter. Due to the nature of our municipal contracting, if you are unable to maintain the same pricing structure I will be unable to extend the contract and would be forced to conduct a Public bid. All existing conditions on the effort ( i.e., minimum tonnage of rubble available at the time of requested mobilization, etc would remain the same). Please let me know your stance. Thanks Hal Adkins Public Works Director


http://www.stonetechcrushing.com/





5. CONSENT AGENDA

J. Request Approval to Sole Source Purchase Cale Modems

TOWN OF


Agenda Item# 5J

Council Meeting May 19, 2014 TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: John Vanfossen, Public Works Deputy Director

Thomas Dy, Maintenance Manager RE: Sole Source Purchase of 3G Cale Modems DATE: May 13, 2014 ISSUE(S): Cale modem upgrades from 2G to 3G SUMMARY: This wireless network upgrade is required by June 25, 2014, to prevent

communication interruptions with Cale America and AT&T for credit card transaction processing.

FISCAL IMPACT: Cost of modem replacements: $26,347.20

Upgrade will be funded by parking revenue (Public Safety Building (PSB), City Hall, and PSB parking lease).

RECOMMENDATION: Approve sole source purchase. ALTERNATIVES None suggested. RESPONSIBLE STAFF: John VanFossen, Deputy Director

Thomas Dy, Maintenance Manager COORDINATED WITH: Hal Adkins, Public Works Director

Jennie Knapp, Budget Manager ATTACHMENT(S): 1) E-Mail dated April 10, 2014

2) Cale Quote 000409

1

Diana Chavis

From: Diana ChavisSent: Tuesday, May 13, 2014 4:07 PMTo: Diana ChavisSubject: FW: Cale America 3G upgrade recommendationAttachments: Ocean City_V1.pdf

From: Justin Levey [mailto:[email protected]] Sent: Thursday, April 10, 2014 11:57 AM To: Thomas Dy Subject: FW: Cale America 3G upgrade recommendation Tom, As I explained in the email below the wireless network in portions of your area are going to be dropping the 1900 MHz frequency. The email below explains the effects of this modification. I wanted to update you that we got a list of zip codes that will be effected by this change. Ocean City, MD (zip code 21842) is on that list. With that said, we will need to make changes to your system by June 25, 2014; to prevent possible communication interruption. I have attached a quote to this email, which details the cost to upgrade your meters to 3G. Please let me know if you have any questions. Thanks, Justin Levey Cale America Inc. Sales Support Specialist Office: 813‐405‐3900 Ext 208 Cell: 727‐560‐2513

From: Justin Levey Sent: Tuesday, April 08, 2014 11:18 AM To: '[email protected]' Subject: Cale America 3G upgrade recommendation Tom, The wireless network affecting portions of Maryland, Pennsylvania, Washington DC, Virginia and West Virginia is undergoing modifications. These changes are part of an ongoing effort to improve 3G and Mobile Broadband service for all wireless mobility customers in the US. Once these modifications are complete, 1900 MHz 2G wireless devices will no longer be able to function within the affected areas beginning June 25, 2014. Our records indicate that your Cale meters currently in use may be among those impacted by these modifications. Please be advised that the affected 1900MHz wireless devices may not be able to send or receive data beginning June 25, 2014. Note that if your device is dual band and operates at both 1900 MHz and 850 MHz it should continue to operate but we are unsure of the consistency of the connectivity, and recommend that the move to 3G be taken now. Without this action the loss of

2

communication is possible; which can affect credit card transaction capability, reporting of alarms, and the gathering of statistical data from your meters. For any questions, please contact Justin Levey. Also, please be aware that we have many customers in the regions, and we will handle all conversions on a first come first serve basis. Thank you, Justin Levey Cale America Inc. Sales Support Specialist Office: 813‐405‐3900 Ext 208 Cell: 727‐560‐2513

David GuevaraPrepared By

Cale Quote 000409Quote Number

Cale America Inc.

11/20/2013Created Date

This order is subject to the terms and conditions appearing hereon and on the page(s) attached hereof, and by accepting this order Customeracknowledges that it has read those terms and conditions and agrees to be bound thereby.

Accepted by:______________________________________________ Date: ______/______/_______

3G Modem Upgrade Terms and Conditions

Wireless Data Disclosure to End Users

CUSTOMER DOES NOT, BY VIRTUE OF ENTERING INTO THIS CONTRACT OR ENGAGING CALE TO PROVIDE THE CALEWEBOFFICE (“CWO”) SERVICE, HAVE ANY CONTRACTUAL RELATIONSHIP WITH CALE’S WIRELESS SERVICE CARRIER(S), ANDCUSTOMER IS NOT A THIRD PARTY BENEFICIARY OF ANY CONTRACT BETWEEN CALE AND ITS CARRIER(S). CUSTOMERUNDERSTANDS AND AGREES THAT CALE’S CARRIERS HAVE NO LIABILITY OF ANY KIND TO CUSTOMER, WHETHER FOR BREACHOF CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILITY IN TORT OR OTHERWISE ARISING OUT OF THIS CONTRACT.CUSTOMER HAS NO PROPERTY RIGHT IN ANY NUMBER ASSIGNED TO IT, AND UNDERSTANDS THAT ANY SUCH NUMBER CAN BECHANGED. CUSTOMER UNDERSTANDS THAT CALE AND ITS CARRIERS CANNOT GUARANTEE THE SECURITY OF WIRELESSTRANSMISSIONS, AND CARRIERS WILL NOT BE LIABLE FOR ANY LACK OF SECURITY RELATING TO THE USE OF THE CWOSERVICE. CUSTOMER MAY NOT RESELL THE WIRELESS SERVICE TO ANY OTHER PARTY.

Cale WebOffice Limitation on Liability

Customer acknowledges and agrees that Cale and its affiliates (collectively, “Licensor”) does not have the ability to verify information or dataprovided to or by Customer or its third party vendors or service providers. Customer shall use commercially reasonable efforts to monitor anysuch information and data that is supported by Licensor or its other vendors and ensure that such data is accurately reflected in the CWOsoftware. Customer shall also take reasonable steps to ensure that its notification systems are properly functioning. Customer shall promptlynotify Licensor of (a) any discrepancies or errors resulting from the data collected or processed by the Licensor, (b) any issues related toCustomer’s notification systems, or (c) any errors or discrepancies in the information or data provided to Licensor by Customer or its vendors.

Licensor’s liability on any claim for loss or damage arising out of the CWO software or the services provided in connection therewith, whetherbased on contract, warranty, tort (including negligence) or other grounds, shall not exceed a sum representing one month of services. Anyclaim for loss or damages pertaining to the CWO software or the services provided in connection therewith shall be made within six (6) monthsfrom the date that Customer became aware, or should have become aware, of the circumstance giving rise to the claim. Notwithstanding theforegoing, Licensor shall not be responsible for lost profits attributable to the use, downtime, unavailability, error, and/or malfunction of theCWO software or the services provided in connection therewith.

$26,347.20Grand Total

The attached quotation is valid for 90 days and is subject to the attached terms and condition:

Public Works Maintenance Division 204 65th Street, Building EOcean City, Maryland 21842United States of America

Billing Address

Product Pricing Includes/Details QuantitySalesPrice

Discount Total Price

3G Modem CommunicationUpgrade Kit

Upgrade Kit includes: 3G Modem module Cables Installation hardware Programming updates for parameter files (meter and servicecard files) Firmware upgrade for Communication Board to version 2.6 orhigher

66.00 $499.00 20.00% $26,347.20


6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for Sandfest –

August 18 – September 1, 2014

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: OC Sandfest DATE: May 15, 2014

ISSUE(S): New event – OC Sandfest SUMMARY: Bob Rothermel, for the Tourism Advisory Board, requests

approval for a new event, OC Sandfest, to take place daily, from August 18-September 1, 2014. This event involves “performance art” with master champion sand sculptors creating ten sand sculptures along the beach from North Division Street to 4th Street. These sculptures will be on display from August 25 through September 1, 2014. During the weekend of August 23-24, 2014, family activities, such as sand art contests, sculpting lessons and children’s treasure hunt, will take place from 9 am until 5 pm on the beach from North Division Street to 4th Street. Applicant has requested assistance with the formation of sand mounds, electric and water use, and sand fencing. Staff can provide requested items.


beverage, recreation and other incidental expenditures. RECOMMENDATION: Approve event as presented ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated with Public Works and Beach Patrol. ATTACHMENT(S): 1) August 2014 Calendar

2) September 2014 Calendar 3) Cover 4) Application 5) Site Layout

Agenda Item # 6A



1

PE - Tall Ships 2




TENTATIVE

3


Fireworks -


PE - Tall Ships



TENTATIVE

4




5



6

COB PE - Tall Ships

7

PE - Tall Ships 8

PE - Tall Ships 9


10

SIP


PE – OC Cruzers



TENTATIVE

11

PE - Tall Ships


12

PE - Tall Ships


13

COB

PE - Tall Ships

14

PE - Tall Ships 15

PE - Tall Ships 16

PE - Tall Ships


17

SIP





TENTATIVE

18

PE - Tall Ships



TENTATIVE

19

PE - Tall Ships



TENTATIVE

20

COB

PE - Tall Ships


21

PE - Tall Ships


TENTATIVE

22


TENTATIVE


TENTATIVE

23


Soccer


TENTATIVE

24

SIP



Soccer




TENTATIVE

25

PE - Tall Ships



TENTATIVE

26

PE - Tall Ships



TENTATIVE

27

COB

PE - Tall Ships


28

PE - Tall Ships


TENTATIVE

29

PE - Tall Ships


TENTATIVE

30

PE - Tall Ships


TENTATIVE

31


TENTATIVE PE – OC


2014

August


1

PE – Tall Ships –

TENTATIVE


TENTATIVE

2

PE – Tall Ships -

TENTATIVE

3 4 5 6

PE – Miata Parade -

TENTATIVE

7 8 9 10 11

PE – 911/Parade of

Brothers

PE – BikeFest

12

PE – BikeFest 13

PE – BikeFest

14

PE – BikeFest 15 16 17 18

Sunfest

PE – Sunfest Kite

Fest

19

Sunfest

PE – Sunfest Kite

Fest

20

Sunfest

PE – Sunfest Kite

Fest

21

Sunfest

PE – Sunfest Kite

Fest

PE – OC Cruzers

22 23 24 25 26

PE - Winefest on the

Beach

27

PE - Winefest on the

Beach

PE – Pigs on the

Beach - TENTATIVE

28 29 30

2014

September

Ocean City Private Events

Name of Event: OC Sandfest New Event: YES

Date of Event: August 18-September 1, 2014

Date Application Received: February 21, 2014 Application Fee Paid: No/TAB event

Date Returned from All Departments: March 17, 2014 Total Cost to Town: N/A

Revenue from Fees: N/A

Things to Note:

Set-up will take place August 18-22, from 7 am until 9 pm daily.

Breakdown will take place on September 2, from 7 am until 6 pm.

10 sand sculptures from North Division Street to 4th

Street will be created by master champion sand sculptors. Each

sculpture requires a 30’x40’ footprint.

Sand Art will be visible to visitors 24-hours a day. On August 23 & 24 family activities, such as sand art contests,

sculpting lessons, photo opportunities and a children’s treasure hunt, will take place 9 am until 5 pm on the beach

from North Division Street to 4th

Street.

Request use of a PA system.

Sponsor of the event is the Tourism Advisory Board.

Will provide giveaways for sculpting contests and children’s activities.

Request the following city assistance: Formation of sand pikes for sculptures along with electrical and water sources,

and 10 rolls of sand fence to go around the sculptures that the organizers will install.

Expected number of participants for the family activities is 2,000.

Expected number of spectators for the entire event is 200,000.


Public Works – Will provide sand fence for this new event. Construction department will assist with the mounding

of the sand and the electric. Water department will need to provide water, pending the location of the event.

Risk – Insurance certificate must be submitted prior to the event.

Rec & Parks – Event organizers will work around beach volleyball court poles located at 4th

Street on the beach.

Nets will be removed and no volleyball will be scheduled in that area during the event.

Beach Patrol – Do not permit the organizers to dig deep holes that could cause a safety concern.

OCPD, Fire Marshal, Tourism, Emergency Services, Transportation, OCCC – No comments or concerns.

Date on Council Agenda: April 19, 2014

Event Approved of Denied:

Other:


6. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Request to Approve Dew Tour Addendum

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Dew Tour Additional Request DATE: May 12, 2014

ISSUE(S): Guy Finelli for Alli Sports is requesting the permission to provide food sampling within Dew Tour event footprint.

SUMMARY: Alli Sports would like to provide “Doritos Loaded,” a PepsiCo.

Product. Each sample is approximately 2-inches long and will be sampled Thursday to Sunday. Alli Sports would also like to sample Jack Link’s beef jerky. Each sample is approximately 3-inches long and will be sampled Thursday through Sunday. According to City guidelines, sampling is permitted on a case-by-case basis. Guidelines stipulate that the location of the sampling, as well as sizes and quantities, must be pre-approved. Sampling must be of a nationally recognized product available for sale at retail establishments. No prepared food samples will be permitted on the beach or along the Boardwalk. Staff commented that if the items are not prepackaged, approval from the Health Department will be necessary.

FISCAL IMPACT: No impact from food sampling. RECOMMENDATION: Approve request. ALTERNATIVES: No staff alternative suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed this request. ATTACHMENT(S): 1) June 2014 Calendar

2) Dew Tour Addendum

Agenda Item # 6B



7 – PUBLIC HEARING

A. Proposed Fare Change for Ocean City Municipal Bus Service (eliminates $1 per boarding fare option)

6

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Hal O. Adkins, Public Works Director RE: Public Hearing for Proposed Bus Fare Change DATE: May 14, 2014

ISSUE(S): Public Hearing for Proposed Bus Fare Change SUMMARY: At the work session on April 15, 2014, the Council voted to move

forward with a fare change for the Town’s municipal bus service, eliminating the $1 per boarding fare option. This results in a single fare system of $3.00/ride all day with an implementation date of May 23, 2014. Public notification of this change was advertised for 30 days including instructions on how to submit written comments or request a public hearing. On May 7, Transportation received written request to hold a public hearing.

FISCAL IMPACT: FY14: Increased revenues of +/- $ 78,000 FY15: Increased revenues of +/- $ 492,000 RECOMMENDATION:

Approve proposed fare change with implementation date and time of Friday, May 23, 2014 at 6:00 AM.

ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:


COORDINATED WITH: Jennie Knapp, Budget Manager George Thornes, Transportation Superintendent Brian Connor, Transportation Assistant Superintendent

ATTACHMENT(S): 1) Public Notice Requirements and Timeline

2) Public Notice 3) Written Comment Received 4) Written Request for Public Hearing

Agenda Item # 7A


Public Notice requirements & timeline for proposed OCT fare change

Revised 4-9-14 BC

Actions Date

Present proposal at MCC Work Session for discussion. If approved, advertise a public

notice with proposed change for 30 days.15-Apr-14

Advise MTA of the proposed change and compliance with FTA/MTA/Local public public

notice requirements. 16-Apr-14

For 30 days, advertise a public notice stating (1) the proposed change, (2) an opportunity

for the public to inspect supporting documents, (3) an opportunity for the public to request

a public hearing, (4) an opportunity for the public to submit written comments, (5) the date

of the public hearing if requested, and (6) the date of implementation, if approved by MCC.

18-Apr-14

thru

17-May-14

MCC Regular Meeting - Present proposed change at the public meeting. If requested,

hold a Public Hearing that same evening. If a Hearing was not request, close the public

comment period. Announce to the public the results of the consultation process including,

but not limted to, comments recieved during the public comment period. MCC to

deliberate on the proposd change. If a final decision is arrived at by the MCC, MCC to

announce what changes will be implemented as well as date of implementation.

19-May-14

Advise MTA of the results of public meeting/hearing, the approved changes,

implementation date and compliance with public notification requirements. 20-May-14

Proposed implementation date/time, if approved by the MCC.0600 hours

23-May-14

NOTICE

PROPOSED FARE CHANGE FOR

OCEAN CITY MUNICIPAL BUS SERVICE

Notice is hereby given that Ocean City Transportation submitted a proposal at the April 15, 2014 Work Session

of the Mayor and City Council to eliminate the $1 per-boarding fare on municipal fixed route buses and

complementary ADA para transit service. The proposal was submitted as a means to increase revenue and

reduce the Town’s general fund contribution for municipal bus service in Ocean City, MD.

The purpose of this notice is to: (1) Advise the public of the proposed fare change; (2) Offer an opportunity to

the public to inspect supporting documents; (3) Offer an opportunity to the public to request a public hearing;

(4) Offer an opportunity to the public to submit written comments; (5) Advise the public of the date for the

Public Hearing should it be requested; and (6) Advise the public of the date of implementation should the

proposal be approved.

Proposed Fare Change: Eliminate $1 per boarding fare on Ocean City Transportation fixed route buses and

complementary ADA para transit van service.

Supporting Documents: Supporting documents are available on the Town of Ocean City website at

http://oceancitymd.gov/publichearings.html or by calling Ocean City Transportation prior to 4

p.m. Friday, May 16, 2014 at 410-723-2174 to schedule appointment.

Public Hearing & A Public Hearing will be held upon request. Request for a Public Hearing must

Written Comments: be in writing and received by prior to 4 p.m. Friday, May 9, 2014. Written Comments must be

received prior to Monday, May 19, 2014. Request for a Public Hearing and submission of Written

Comments should be delivered to the following address and clearly marked “Public Hearing” or

“Public Comment”: Ocean City Transportation, 204 65th

Street, Building E, Ocean City, Maryland

21842. In the event a Public Hearing is requested, the date and location of the Public Hearing will

be Monday, May 19, 2014, 6:00 p.m. during the Regular Meeting of the Mayor and City Council,

City Hall, Council Chambers, 301 Baltimore Avenue, Ocean City, Maryland 21842. The location

of the Public Hearing is accessible to persons with disabilities. Any individual who requires

special assistance to participate in the Public Hearing must contact Ocean City Transportation at

410-723-2174 or TTD 410-723-3636 prior to 4 p.m. May 9, 2014 to advise of necessary

arrangements.

Implementation Date: If, as a result of the 6 p.m. Public Meeting/Hearing scheduled for Monday, May 19, 2014 and

upon consideration of comments received, the Mayor and City Council approve the proposed fare

change, the effective time and date of implementation will be 6 a.m. Friday, May 23, 2014. Any

media advertising a $1 per board fare option after the date of approval shall be considered invalid.

Ocean City Transportation (OCT) is committed to ensuring that no person is excluded from participation in, or

denied the benefits of its transit services on the basis of race, color or national origin, as protected by Title VI of

the Civil Rights Act of 1964. If you believe you have been subjected to discrimination based on your race,

color, or national origin, you may file a complaint up to 180 days from the date of the alleged incident. To file a

complaint or for additional information on OCT’s nondiscrimination policies and procedures, contact George

Thornes, Superintendent of Transportation, 204 65th

Street, Building E, Ocean City, MD 21842.

9 APR 14

BC

AVISO

CAMBIO PROPUESTO PARA FARE

OCEAN CITY SERVICE BUS MUNICIPAL

Se hace saber que Ocean City Transportation presentó una propuesta en el 15 de abril 2014 Sesión de trabajo

del Alcalde y el Ayuntamiento para eliminar la tarifa de $ 1 por cada embarque en los autobuses de ruta fija

municipales y el servicio de transporte ADA párrafo complementario. La propuesta fue presentada como un

medio para aumentar los ingresos y reducir la contribución del fondo general del Pueblo en el servicio de

autobuses municipal en Ocean City, MD.

El propósito de este aviso es para : ( 1 ) Informar al público de la modificación de tarifas propuesto; ( 2 )

Ofrecer una oportunidad al público para inspeccionar los documentos de apoyo ; ( 3 ) Ofrecer una oportunidad

al público para solicitar una audiencia pública ; ( 4 ) Presente una oportunidad para que el público presente

observaciones por escrito ; ( 5 ) Asesorar al público de la fecha de la audiencia pública cuando le sea requerida ;

y ( 6 ) Asesorar al público de la fecha de aplicación debe ser aprobada la propuesta.

Propuesto Fare Cambio: Elimine $ 1 por tarifa de embarque en Ocean City Transporte autobuses de ruta fija y ADA párr

servicio de transporte de tránsito complementario.

Documentos de apoyo: Los documentos de apoyo están disponibles en el sitio web de la ciudad de Ocean City en

http://oceancitymd.gov/publichearings.html o llamando a Ocean City Transportation antes de la

16:00 Viernes, 16 de mayo 2014 al 410-723-2174 para programar cita.

Audiencia Pública y Una audiencia pública se llevará a cabo a petición . Solicitud de una audiencia pública debe

Comentarios escritos : por escrito y recibida por antes de la 16:00 Viernes, 09 de mayo 2014 . Comentarios por escrito

deben ser recibidas antes del Lunes, 19 de mayo 2014 . solicitud. Una Audiencia Pública y la

presentación de comentarios por escrito deben ser entregados a la siguiente dirección y claramente

marcados " Audiencia Pública " o " Comentarios Públicos ": Ocean City Transportation , 204 65th

Street , Edificio E , Ocean City , Maryland 21842 . En el caso de que se solicite una audiencia

pública , la fecha y lugar de la audiencia pública será Lunes, 19 de mayo 2014 , 6:00 pm , durante

la Reunión Ordinaria del Consejo Mayor y Ciudad, Ayuntamiento, Cámara del Consejo , 301

Baltimore Avenue , Ocean City , Maryland 21842 . La ubicación de la audiencia pública es

accesible para personas con discapacidad. Las personas que requieran asistencia especial para

participar en la Audiencia Pública debe contactar a Ocean City Transportation al 410-723-2174 o

410-723-3636 TTD previo a 16:00 09 de mayo 2014 para informar de los acuerdos necesarios.

Fecha de implementación : Si , como resultado de la 18:00 Reunión público / audiencia programada para el Lunes, 19 de

mayo 2014 y en la consideración de las observaciones recibidas , el Alcalde y el Concejo

Municipal apruebe la propuesta de cambio de tarifas , el tiempo efectivo y la fecha de ejecución se

ser 06 a.m. Viernes, 23 de mayo 2014 . Cualquier publicidad que indican el $ 1 por tarifa de

embarque se considerará inválida hasta el momento en que se puede corregir.

Ocean City Transporte ( OCT) se ha comprometido a garantizar que ninguna persona sea excluida de participar

en, o negado los beneficios de sus servicios de transporte sobre la base de raza, color u origen nacional, tal

como está protegida por el Título VI del Acta de Derechos Civiles de 1964 . Si usted cree que ha sido objeto de

discriminación basada en su raza , color, u origen nacional , puede presentar una queja hasta 180 días a partir de

la fecha del supuesto incidente . Para presentar una queja o para obtener información adicional sobre las

políticas y procedimientos de no discriminación de octubre , póngase en contacto con George Thornes ,

Superintendente de Transporte, 204 65th Street , Edificio E , Ocean City, MD 21842 . 9 APR 14

BC


9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2014-12 to Adopt the

FY 2015 Budget

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Jennie Knapp, Budget Manager RE: Second reading of FY 15 budget ordinance DATE: 04/30/14

ISSUE(S): FY 15 Operating Budget SUMMARY: The FY 15 operating budget requires a tax rate of .4704, the

constant yield tax rate. Prior year reserves are utilized to fund canal dredging, street paving, a bulkhead replacement and health insurance.

FISCAL IMPACT: Approval of the budget ordinance would set the tax rate at the

constant yield rate, .4704. Prior year reserves in the amount of $931,828 are required to fund this budget. Fund balance is maintained above the 15% level set by the Council.

RECOMMENDATION: Ratify ordinance. ALTERNATIVES: No alternatives suggested. RESPONSIBLE STAFF: Jennie Knapp, Budget Manager COORDINATED WITH: David L. Recor, ICMA-CM, City Manager ATTACHMENT(S): 1) FY 15 Budget Ordinance

2) Detail of changes

Agenda Item # 9A

Council Meeting 05/19/14

ORDINANCE 2014-

TOWN OF OCEAN CITY

OPERATING BUDGET

FISCAL YEAR 2015

1ST READING 2ND READING

SOURCE FY-2015 FY 2015

Section I, General Fund:

A. Anticipated Revenue:

Property Taxes $ 42,089,670 $ 42,089,670

Other Taxes 16,520,600 16,520,600

Licenses and Permits 4,062,570 4,062,570

Revenue From Other Agencies 4,855,273 4,855,273

Charges For Services 9,497,633 9,497,633

Fines and Forfeitures 710,000 710,000

Other Revenue 567,759 567,759

Prior Year Reserves 931,828 931,828

Total Revenue $ 79,235,333 $ 79,235,333

B. Anticipated Expenditures:

General Government $ 4,000,086 $ 4,000,086

Public Safety 34,216,710 34,216,710

Public Works/Beach Maintenance 5,302,911 5,302,911

Sanitation and Waste Removal 5,616,940 5,616,940

Highways and Streets 5,402,696 5,402,696

Economic Development -Tourism 7,184,880 7,184,880

Culture and Recreation 7,697,061 7,697,061

Debt Service 5,220,163 5,220,163

Sub Total $ 74,641,447 $ 74,641,447

To Transportation Fund 1,300,787 1,300,787

To Airport Fund 262,069 262,069

To Convention Center Fund 1,480,310 1,480,310

To Vehicle Trust 0 0

To Capital Projects 1,550,720 1,550,720

Total Expenditures $ 79,235,333 $ 79,235,333



Section II, Water Fund:


Water Sales $ 3,748,313 $ 3,748,313

Water Fixture Charge 3,489,335 3,489,335

Service Charges 189,261 189,261

Capacity/Impact Fees 89,964 89,964

Prior Year Reserves 0 0

Total Revenue $ 7,516,873 $ 7,516,873


Personal Services $ 2,081,064 $ 2,081,064

Non-Personal Services 3,172,165 3,172,165

Debt Service 743,044 743,044

Capital Outlay 1,520,600 1,520,600


Section III, Transportation Fund:


Bus Revenue $ 3,332,166 $ 3,332,166

Train Revenue 1,088,620 1,088,620

Federal and State Grants 3,514,982 3,514,982

Transfer-In From General Fund 1,300,787 1,300,787


Total Revenue $ 9,236,555 $ 9,236,555




Capital Outlay 2,332,000 2,332,000




Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 11,388,335 $ 11,388,335

Service Charges 1,000,992 1,000,992

Capacity/Impact Fees 157,080 157,080

Build America Bond Subsidy 128,710 128,710

Prior Year Reserves 77,514 77,514

Total Revenue $ 12,752,631 $ 12,752,631




Debt Service 3,652,829 3,652,829

Capital Outlay 1,329,000 1,329,000


Section V, Airport Fund:


Fuel Sales $ 654,711 $ 654,711

Rents and Other Revenue 338,728 338,728

Service Charges 79,124 79,124

Transfer-In From General Fund 262,069 262,069

Total Revenue $ 1,334,632 $ 1,334,632


Personal Services $ 316,557 $ 316,557

Non-Personal Services 875,098 875,098

Debt Service 142,977 142,977

Capital Outlay 0 0




Section VI, Municipal Golf Course Fund:


Service Charges $ 1,633,496 $ 1,633,496

Sales and Concessions 415,366 415,366

Other Revenue 63,600 63,600


Total Revenue $ 2,112,462 $ 2,112,462




Transfer to General Fund 9,768 9,768

Capital Outlay 0 0


Section VII, Convention Center Fund:


Service Charges $ 1,770,900 $ 1,770,900

State and County Grants 1,543,906 1,543,906

Food & Beverage Tax 1,170,000 1,170,000

Transfer-In From General Fund 1,480,310 1,480,310

Prior Year Reserves 2,139,496 2,139,496

Contributed Equity 0 0

Total Revenue $ 8,104,612 $ 8,104,612




Debt Service 3,398,092 3,398,092

Transfer to Capital Reserves 100,000 100,000

Capital Outlay 40,000 40,000




Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,985,026 $ 1,985,026


Total Revenue $ 1,985,026 $ 1,985,026




Capital Outlay 0 0


Section IX, Service Center Fund:



Total Revenue $ 5,208,233 $ 5,208,233




Debt Service 0 0

Capital Outlay 0 0




Section X, Vehicle & Equipment Trust Fund:



Transfer From the General Fund 0 0

Sale of Assets 129,709 129,709

Total Revenue $ 2,373,006 $ 2,373,006


Non-Personal Services $ 744,352 $ 744,352

Debt Service 0 0

Transfers Out 0 0

Capital Outlay 1,628,654 1,628,654


Section XI, Risk Management Fund:



Interest Earned 50,000 50,000


Total Revenue $ 2,341,711 $ 2,341,711



Non-Personal Services/Claims 2,084,637 2,084,637

Capital Outlay 0 0




Section XII, Pension Trust Funds:


Employer Contributions $ 5,954,153 $ 5,954,153

Employee Contributions 1,575,000 1,575,000

Investment Earnings 4,500,000 4,500,000

Total Revenue $ 12,029,153 $ 12,029,153


Benefit Payments $ 4,850,000 $ 4,850,000


Reserve for Employee's Retirement 6,794,153 6,794,153


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,825,402 $ 3,825,402

Employee Contributions 220,000 220,000

Investment Earnings 350,000 350,000

Total Revenue $ 4,395,402 $ 4,395,402


Benefit Payments $ 1,080,000 $ 1,080,000


Reserve for Retiree Health 3,220,402 3,220,402




Section XIV, General Capital Projects Fund:


General Fund Contribution 1,550,720 1,550,720

Inlet Lot Parking Revenue 270,000 270,000

Total Revenue $ 1,820,720 $ 1,820,720


Street Paving 1,300,720 1,300,720

Canal Dredging 250,000 250,000

Reserve for Future Capital Projects 270,000 270,000


Section XIV, All Funds Expenditure Summary:

General Fund $ 79,235,333 $ 79,235,333

Water Fund 7,516,873 7,516,873

Transportation Fund 9,236,555 9,236,555

Wastewater Fund 12,752,631 12,752,631

Airport Fund 1,334,632 1,334,632

Municipal Golf Course Fund 2,112,462 2,112,462

Convention Center Fund 8,104,612 8,104,612

Information Technology Fund 1,985,026 1,985,026

Service Center Fund 5,208,233 5,208,233

Vehicle & Equipment Trust Fund 2,373,006 2,373,006

Risk Management Fund 2,341,711 2,341,711

Pension Trust Funds 12,029,153 12,029,153

OPEB Trust Fund 4,395,402 4,395,402

Sub Total $ 148,625,629 $ 148,625,629

LESS: Interfund Transfers (20,893,475) (20,893,475)


Capital Projects Fund - General 1,820,720 1,820,720

Grand Total $ 129,552,874 $ 129,552,874

Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.4704 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on May 5, 2014.

ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Council

and approved by the Mayor at its meeting held on May 19, 2014.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

ADOPTED:

Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:

Reductions from Budget advertised in Public Notice:

Changes from Adopted Budget:

General Fund Revenue:

Property Taxes (851,795) Tax rate set at contant yield, .4704

Licenses and Permits 50,000 Increased estimate for Building Permit fees

Revenue From Other Agencies 5,000 Increased FEMA grant for Emergency Planner

Other Revenue 184,115 Transfer of OCDC funds to cover bond payments

Prior Year Reserves 156,828 Use of additional fund balance. Fund balance remains

above 15%.

(455,852)

General Fund Expenses:

General Government (68,782) (35,661) Postponement of non-contract employee raises from

July 1st to January 1st. (33,121) funding of Human Resources

positon for 6 months.

Public Safety (55,872) (40,521) Postponement of non-contract employee raises from

July 1st to January 1st. Deletion of postage meter rental,

(960); Deletion of Accuring subscription, (3,600)

IT allocation, (9,509); Risk allocation, (1,282)

Public Works/Beach Maintenance (80,823) (24,889) Postponement of non-contract employee raises from

July 1st to January 1st. (55,934) items to be funded in FY 14:

carpet and painting at City Hall, trashcans and planters for

boardwalk, replacement pressure washer and trailer.

Sanitation & Waste Removal (12,362) Postponement of non-contract employee raises from July

1st to January 1st.

Highways & Streets (23,116) Postponement of non-contract employee raises from July

1st to January 1st.

Economic Development - Tourism (36,447) (28,000) Baltimore Avenue Christmas Trees to be funded in

FY 14. (6,000) estimate for Winterfest energy costs. (2,447)

Postponement of non-contract employee raises from July

1st to January 1st.

Culture and Recreation (68,419) (31,287) postponement of non-contract employee raises

from July 1st to January 1st. (20,966) items to be funded in

FY 14: concrete patio cleaning and sealing, soccer field

bathroom doors, carpeting, flooring. (16,166) funding of

Private Events coordinator position for 6 months.

Debt Service 91,070 107,115 Hall property; (16,045) savings from refunding

of 2004 bonds.

Transfer to Transportation (10,504) Postponement of non-contract employee raises from July

1st to January 1st.

Transfer to Airport (2,366) Postponement of non-contract employee raises from July

1st to January 1st.

Transfer to Convention Center (12,782) Postponement of non-contract employee raises from July

1st to January 1st.

Transfer to Vehicle Trust (90,419) Postponement of purchase of Public Works street broom

Transfer to Capital Projects (85,030) Reduction in allocation for street paving

(455,852)

Water Fund Revenue: No Change

Water Fund Expenses:

Personal Services (16,184) Postponement of non-contract employee raises from July

1st to January 1st.

Capital Outlay 16,184 Increase in allocation for 52nd street well reconstruction

Transportation Fund Revenue:

Transfer In From General Fund (10,504) Postponement of non-contract employee raises from July

1st to January 1st.

Transportation Fund Expenses:


1st to January 1st.

Wastewater Fund Revenue:

Prior Year Reserves (29,330) Postponement of non-contract employee raises from July

1st to January 1st.

Wastewater Fund Expenses:


1st to January 1st.

Airport Fund Revenue:

Transfer from General Fund (2,366) Postponement of non-contract employee raises from July

1st to January 1st

Airport Fund Expenses:


1st to January 1st

Golf Course Fund Revenue: No Change

Golf Course Fund Expenses:


1st to January 1st

Transfer to General Fund 6,331

0

Convention Center Fund Revenue:

State and County Grants (12,782) Postponement of non-contract employee raises

Transfer In from General Fund (12,782) Postponement of non-contract employee raises

(25,564)

Convention Center Fund Expenses:


1st to January 1st

Information Technology Fund Revenue:

Service Charges to Other Funds (9,509) Postponement of non-contract employee raises

Information Technology Fund Expenses:


1st to January 1st.

Service Center Fund Revenue:


Service Center Fund Expenses:


1st to January 1st

Vehicle & Equipment Trust Fund Revenue:

Transfer from General Fund (90,419) Postponement of street broom purchase

Vehicle & Equipment Trust Fund Expenses:

Capital Outlay (90,419) Postponement of street broom purchase

Risk Management Revenue:


Risk Management Expenses:


1st to January 1st

General Capital Projects Fund Revenue:

General Fund Contribution (85,030) Reduction in allocation for street paving.

General Capital Projects Fund Expenses:

Street Paving (85,030) Reduction in allocation for street paving



B. First Reading – Ordinance declaring certain real property

to be surplus, no longer needed for public use and authorizing the conveyance of same to adjacent property owners (Parcel A on the Plat of Sea Village Townhouses at 3513 Atlantic Avenue)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to sell surplus real property DATE: May 6, 2014 ISSUE(S): Sale of surplus property no longer needed for public use SUMMARY: This ordinance authorizes the Mayor and City Council to convey

surplus property that is no longer needed for public use. An 8.75 foot by 120 foot parcel of land designated as Parcel A on the Plat of Sea Village Townhouses, 3513 Atlantic Avenue, is owned by the Mayor and City Council. The adjacent property owners in Unit 1 paid for an appraisal that was completed in March and are willing to pay the appraised value of $13,333.

FISCAL IMPACT: $13,333 RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Do not pass. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9B




C. First Reading – Ordinance authorizing the Mayor and City

Council to purchase certain real property by private negotiation or by the institution of condemnation (bayside lots between 64th and 65th Street)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance authorizing the purchase of real property DATE: May 13, 2014 ISSUE(S): Purchase of real property needed for boat launching facility SUMMARY: This ordinance authorizes the Mayor and City Council to

purchase, by private negotiation or by the institution of condemnation, certain real property between 64th and 65th Streets needed for construction and installation of a public boat launching facility. It has been determined that the purchase of nine (9) lots in Block No. 120 on a Plat of The Isle of Wight Land Company is for public need and is in the best interest of the public health, safety and general welfare.

FISCAL IMPACT: To be determined. RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Do not pass. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9C




D. First Reading – Ordinance to Amend Chapter 1, Entitled

General Provisions (includes “date of birth” as part of property identification requirements)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to amend Chapter 1, General Provisions DATE: May 6, 2014 ISSUE(S): Amendment to Chapter 1 regarding proper identification SUMMARY: This ordinance amends Chapter 1, Section 8: Violations and

penalties by including “date of birth” as a requirement for proper identification. Adding “date of birth” to this section assists in positively identifying those who are cited.

FISCAL IMPACT: Not applicable. RECOMMENDATION: Approve for second reading. ALTERNATIVES: Do not change current code. RESPONSIBLE STAFF: Chief Ross Buzzuro

Captain Kevin Kirstein Lt. Mark Pacini

COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9D




E. First Reading – Ordinance to Amend Chapter 58, Entitled

Offenses and Miscellaneous Provisions (adds “assisted opening knife” to list of prohibited items)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to amend Chapter 58, Offenses and Miscellaneous Provisions DATE: May 14, 2014 ISSUE(S): Ordinance to amend Chapter 58 regarding prohibited acts SUMMARY: This ordinance will amend Chapter 58, Sections 121 and 123 by

including the definition of “assisted opening knife” and adding same to the list of prohibited items.

FISCAL IMPACT: Not applicable. RECOMMENDATION: Approve for second reading. ALTERNATIVES: Do not amend current code. RESPONSIBLE STAFF: Chief Ross Buzzuro


COORDINATED WITH: Guy, Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9E




F. First Reading – Ordinance to Amend Chapter 58, Entitled

Offenses and Miscellaneous Provisions (prohibits the sale and possession of laser pointers)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Ordinance to amend Chapter 58, Entitled Offenses and Miscellaneous Provisions DATE: May 13, 2014 ISSUE(S): Amendment to Chapter 58 regarding laser pointers SUMMARY: The ordinance amends Chapter 58, Section 31: Harassment by

laser pointers, making it unlawful to possess and sell laser pointers in Ocean City.

FISCAL IMPACT: Not applicable. RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Do not amend current code. RESPONSIBLE STAFF: Chief Ross Buzzuro


COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): 1) Ordinance

2) Current code

Agenda Item # 9F


(a)

(b)(1)

(2)

(3)

(4)

(5)

(6)(7)

(c)

(d)

Sec. 58-31. Harassment by laser pointers.

As used herein a laser pointer is a battery-powered portable handheld device that emits a narrow beam of ultraviolet, visible or infrared light due to stimulated emission. Offenses.

It is unlawful for any person to focus, or shine a laser pointer directly or indirectly onto another person or animal in any manner. It is unlawful for any person to shine a laser pointer directly or indirectly onto or from a balcony, porch, patio, deck or any other structure where a person or persons may gather or into any window or door, or into any vehicle on land, air or water, which includes but is not limited to cars, bicycles, scooters, buses, trams, planes, helicopters, boats, jet skis, motorcycles, Segways or wheelchairs, in any manner. It is unlawful for any person to shine a laser pointer onto the beach, boardwalk, public streets, sidewalks, or public waters, or from private property onto the beach, boardwalk, public streets, sidewalks or public waters, or from public property onto private property or from private property onto another private property. It is unlawful to sell a laser pointer without having a sign conspicuously posted at the point of sale or exchange advising potential purchasers of the laws set forth in subsections (b)(i), (b)(ii) and (b)(iii) hereof. It is unlawful to sell a laser pointer without providing the purchaser with written notice, in bold face type, a copy setting forth verbatim the laws set forth in subsections (b)(i), (b)(ii), and (b)(iii) hereof, and the language THIS IS A PUBLIC SAFETY ISSUE. It is unlawful to sell a laser pointer to a minor.It is unlawful for a minor to possess a laser pointer.

Exceptions. Sworn police officers, fire marshals and firemen in the performance of their duties. Violations and penalties. Any person found guilty of a violation of this division shall be deemed guilty of a misdemeanor and be subject to a fine of up to $1,000.00 and/or imprisonment for up to ninety days.

(Ord. No. 1998-16, 7-20-1998; Ord. No. 1998-17, 8-3-1998; Ord. No. 2010-23, 8-2-2010; Ord. No. 2010-25, 8-16-2010)

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G. First Reading – Ordinance to Amend Chapter 94, Entitled

Utilities (updates sewer code regarding approval process inspections and changes plumbing codes to reflect National Standard Plumbing Code)

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Charlie Felin, Wastewater Department Superintendent RE: First reading of ordinance to amend Chapter 94, Utilities DATE: May 9, 2014

ISSUE(S): Updates to sewer codes §94-65 and §94-66 SUMMARY: The Town’s code referencing building sewers and connections

and use of public sewers requires updates to reflect current conditions. In some instances, the city engineer and plumbing inspector are included in the approval process. A change in plumbing codes has been made to reflect National Standard Plumbing Codes. A minor reduction in the pH units of sewage entering the collection system has been made to more closely reflect National Pollutant Discharge Elimination System permit limits.

FISCAL IMPACT: None RECOMMENDATION: Approve ordinance for second reading. ALTERNATIVES: None suggested. RESPONSIBLE STAFF:

Charlie Felin, Wastewater Department Superintendent Hal Adkins, Public Works Director Terry McGean, City Engineer Michael VonBank, Plumbing Inspector

COORDINATED WITH: Jim Parsons, Public Works Chief Deputy Director Guy Ayers, City Solicitor

ATTACHMENT(S): 1) Ordinance

Agenda Item # 9G




H. First Reading – Ordinance to Amend Chapter 110, Entitled

Zoning (establishes legislation for waterfront property owners to locate a turbine closer to the shoreline)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kay Stroud, Zoning Analyst RE: First reading of ordinance to amend Chapter 110, Entitled Zoning DATE: May 14, 2014 ISSUE(S): Amendment to Article V, Section 110-883 – Small Wind Energy

Systems. SUMMARY: The Planning & Zoning Commission held a public hearing on

Tuesday, April 15, 2014, to consider staff recommendations regarding small wind energy systems. The Commission recommends a code amendment to allow applicants with open waterfront property to locate a turbine closer to the shoreline provided they obtain approval from appropriate regulatory agencies. The current code does not address the placement of turbines on open waterfront property.

FISCAL IMPACT: None RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: None suggested. RESPONSIBLE STAFF: R. Blaine Smith, Assistant Director, Planning & Zoning

Kay Stroud, Zoning Analyst COORDINATED WITH: Matthew G. Margotta, AICP, Director, Planning & Community

Development ATTACHMENT(S): 1) Ordinance

2) Current code

Agenda Item # 9H


(a)

(b)(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

Sec. 110-883. Small wind energy systems.

Small wind energy systems are subject to the use restrictions of the various zoning districts throughout the Town. Provisions, regulations, and conditions for small wind energy systems are as follows:

Maximum rated capacity. More than one small wind energy system may be placed on a property; however, the combined rated capacity of all systems on a property may not exceed 100 kilowatts in the following districts: R2A, R-2, R-3A, R-3, BM-1, DM, LC-1, SC-1, BMUD, B-1, BC-2, MDX, M, P/G-1, DR, I-1. The combined rated capacity of all small wind energy systems may not exceed ten kilowatts in the R-1 and MH districts. Minimum yard requirement: (Setback). The base of the tower shall be set back from all adjacent property lines, public rights-of-way, and public utility lines a distance equal to 1.1 times the total height. A turbine may be located closer to a property line if the abutting property owner grants appropriate easements. Notwithstanding the provisions of section 110-95 of this zoning code, a variance to the setback from adjacent property lines may not be granted by the board of zoning appeals. Total height. There shall be no specific height limitation, except as may be imposed by Federal Aviation Administration regulations, as long as the total height meets setback requirements. Noise. Sound produced by the system under normal operating conditions, as measured at the property line, shall not exceed 55 dBA. This sound level may be exceeded during short-term events such as utility outages and/or severe windstorms. Appearance. Wind turbines shall be painted in a non-obtrusive color such as the manufacturer's default color option or a color that conforms to the environment and architecture of the community. Compliance with Building Code. Systems must obtain a building permit and must comply with all applicable requirements of the International Building Code. A manufacturer's specification sheet including a photograph of the system shall accompany the application for the building permit. Inspections. A final inspection of the installation, including an electrical inspection, is required before a system may be activated. Requirement for engineered drawings. Building permit applications for small wind energy systems shall be accompanied by standard drawings of the system and stamped engineered drawing of the tower, base, footings, and/or foundation (with consideration given to specific soil conditions) as provided by the manufacturer. Wet stamps shall not be required. Compliance with Federal Aviation Administration Regulations. Small wind energy systems must comply with FAA regulations described in FAR Part 77 of the FAA guidance on airspace protection. Compliance with National Electric Code. Building permit applications for small wind energy systems shall be accompanied by a line drawing of the electrical components, as supplied by the manufacturer, in sufficient detail to allow for a determination that the manner of installation confirms to the National Electrical Code. Wiring and power lines shall be wireless or underground whenever possible.

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(15)

(16)

Net energy metering. Small wind energy systems connected to the utility grid must comply with the Maryland Net Metering Laws (Maryland Code, Public Utility Companies Article, Section 7-306). Public Service Commission. A property owner seeking to install a small wind energy system must comply with all requirements of the Maryland Public Service Commission and provide written documentation of such with the building permit application. Unsafe or abandoned systems. If a system is found to be unsafe by the building official, the system must be repaired and made code compliance within 30 days of notification of the property owner. A system that is unused or abandoned for a period of more than 12 months shall be ordered by the building official to be made operational or removed within 30 days of such order. Signage. No signs or advertising shall be displaced on any part of a system, other than the manufacturer or installer's identification and appropriate safety warning signs. Lighting. No illumination of the system shall be permitted unless required by the FAA, or unless the tower is also used for street or parking lot lighting, or some similar compatible use. Safety. Towers shall not be equipped with steps or other devices to allow or assist climbing up to 12 feet above ground level. Appropriate warning signs shall be displaced on the system.

(Ord. No. 2009-6, 4-20-2009)

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10 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for May 27, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL