Agenda

BOMC-12-16-19-RM-AGENDA.PDF

Meeting Called To Order

Invocation/Pledge To The Flag

Adoption Of Agenda

Approval Of Minutes

Commissioner Updates

Citizens' Comments

Old Business

Third And Final Reading Of The 2020 Budget Ordinance

2020 BUDGET ORDINANCE AND 2020 BUDGET.PDF

New Business

Resolution To Approve Town Green Design Firm

TOWN GREEN DESIGNER RES.PDF

Resolution To Add Proposed Street Grid To The Downtown Master Plan And Comprehensive Plan

STREET GRID MASTER PLAN RES2.PDFSTREET GRID PLAN DISCUSSION FOR BOMC.PDF

First Reading Of Revised Sanitation Ordinance

SANITATION FEE AMENDMENT DRAFT 12.14.19.PDF

Resolution To Become A Member Of Welcoming AmericaWELCOMING AMERICA WEBSITE

WELCOMING AMERICA RES.PDF

Announcements

Adjournment

1.

Documents:

2.

3.

4.

5.

6.

7.

8.

8.I.

Documents:

9.

9.I.

Documents:

9.II.

Documents:

9.III.

Documents:

9.IV.

Documents:

10.

11.

Agenda

BOMC-12-16-19-RM-AGENDA.PDF

Meeting Called To Order

Invocation/Pledge To The Flag

Adoption Of Agenda

Approval Of Minutes

Commissioner Updates

Citizens' Comments

Old Business

Third And Final Reading Of The 2020 Budget Ordinance

2020 BUDGET ORDINANCE AND 2020 BUDGET.PDF

New Business

Resolution To Approve Town Green Design Firm

TOWN GREEN DESIGNER RES.PDF

Resolution To Add Proposed Street Grid To The Downtown Master Plan And Comprehensive Plan

STREET GRID MASTER PLAN RES2.PDFSTREET GRID PLAN DISCUSSION FOR BOMC.PDF

First Reading Of Revised Sanitation Ordinance

SANITATION FEE AMENDMENT DRAFT 12.14.19.PDF

Resolution To Become A Member Of Welcoming AmericaWELCOMING AMERICA WEBSITE

WELCOMING AMERICA RES.PDF

Announcements

Adjournment

1.

Documents:

2.

3.

4.

5.

6.

7.

8.

8.I.

Documents:

9.

9.I.

Documents:

9.II.

Documents:

9.III.

Documents:

9.IV.

Documents:

10.

11.

BOARD OF MAYOR AND COMMISSIONERS

REGULAR MEETINGDecember 16, 2019

6:30 p.m.

AGENDA

Item No. 1 Meeting Called to Order

Item No. 2 Invocation (Commissioner Yelton)

Item No. 3 Pledge to the Flag

Item No. 4 Adoption of Agenda

Item No. 5 Approval of Minutes:October 23rd work sessionOctober 28th regular meetingNovember 6th special called meetingNovember 13th work sessionNovember 18th regular meeting

Item No. 6 Commissioner Updates – Subject of General Interest and Concern

Item No. 7 Citizens’ Comments:“It’s another beautiful day in Avondale Estates” – Thomas P. Samford

Item No. 8 Old Business:

Third and Final Reading of 2020 Budget Ordinance

Item No. 9 New Business:

Resolution to Approve Town Green Design FirmRepresentatives from Fabric Developers gave a presentation at the December 11th work session to propose a firm called Site Solutions to complete the design of the town green.

Resolution to Add Proposed Street Grid to the Downtown Master Plan and Comprehensive PlanCity staff presented the proposed layout for a new downtown street grid at the December 11th work session. There was discussion aboutamending the Downtown Master Plan to include the grid.

First Reading of Revised Sanitation OrdinanceThese are changes to the regulations and payment structure for commercial entities as well as an attempt to harmonize the sanitation ordinance with existing guidelines.

Resolution to Become a Member of Welcoming AmericaCommissioner Yelton has introduced a resolution for the city to participate in the Welcoming America program and their One Region Initiative.

Item No. 10 Announcements (Commissioner Yelton)

In light of the upcoming holidays, City Hall will be closed December 24th, Christmas Eve, December 25th, Christmas Day, as well as January 1st, New Years Day. Happy holidays, everyone!

Item No. 11 Adjournment

City of Avondale Estates 2020 Adopted Budget

General Fund

Revenues General Property Ad Valorem Taxes 2,501,200

Franchise and Other Taxes 573,500

Licenses, Occupational Taxes, & Permits 269,800

Fines and Forfeitures 554,600

Fees and Other Service Charges 1,600

Interest Earnings 30,000

Parks, Recreation & Community Affairs 23,900

Intergovernmental Revenue 35,500

TOTAL REVENUES 3,990,100

Expenses

BOMC 34,000

Administration 943,730

Professional Consultants 241,000

General Government 179,400

Police Department 1,394,000

Municipal Court 116,450

Public Works 282,300

Parks 514,900

Community Activities 46,700

Contribution to Capital Projects Fund 204,620

DDA/CPP grant 15,000

DeKalb BOE grant 18,000

TOTAL EXPENSES 3,990,100

City of Avondale Estates 2020 Adopted Budget

Capital Projects Funds

Expenditures Funding Source(s)

Restricted Funds

Police Vehicles 133,000 SPLOST

Complete Streets Project 1,319,300 HOST, ARC grant, SRTA

grant Street Grid R.O.W. 400,000 HOST

Roadways and Walkways 300,000 HOST, LMIG

Subtotal: 2,152,300

Assigned Funds

Interest on B.A.N. 42,442 Assigned from GF

Public Works Equipment 45,000 Assigned from GF

Town Green Design & Construction 3,850,000 Bond Anticipation Note

Subtotal: 3,937,442

Stormwater Fund

Stormwater Priority Plan 100,000 Stormwater Fund

North Woods Design &

Construction

400,000 Stormwater Fund

Kensington Pond Construction 513,000 Stormwater Fund

Other Priority Project 400,000 Stormwater Fund

Subtotal: 1,413,000

TOTAL: 7,502,742

City of Avondale Estates 2020 Adopted Budget

Enterprise Funds

Sanitation Revenues 860,000

Sanitation Expenses 828,700

Surplus 31,300

Stormwater Revenues 131,000

Stormwater Expenses (including capital) 1,423,000

Deficit (1,292,000)

Non-Major Governmental Funds

Lake Avondale Fund Revenues 10

Lake Avondale Fund Expenses 3,090

Deficit (3,080)

Dottie Holmes Trust Fund Revenues 50

Dottie Holmes Trust Fund Expenses 0

Surplus 50

Tax Allocation District Fund Revenues 70,100

Tax Allocation District Fund Expenses 0

Surplus 70,100

A RESOLUTIONTO APPROVE SITE SOLUTIONS AS THE TOWN GREEN PARK DESIGNERS

WHEREAS, the City of Avondale Estates is dedicated to providing a safe and aesthetically pleasing City where residents and visitors can live, work and play; and

WHEREAS, the community has had much discussion and public input about plans for property owned by the City in the downtown area; and

WHEREAS, a town green has been chosen for the area as a place for people to gather as well as a catalyst for development; and

WHEREAS, City staff and an ad hoc committee of residents developed a list of criteria for any firm wishing to design the project and Site Solutions met these requirements; and

WHEREAS, the City of Avondale Estates determines that Site Solutions was the best qualified firm for the design of the town green; and

NOW, AND THEREFORE, BE IT RESOLVED, the Board of Mayor and Commissioners of the City of Avondale Estates hereby approves the selection of Site Solutions to design the downtown town green.

SO RESOLVED, this 18th day of December 2019

CITY OF AVONDALE ESTATES BOARD OF MAYOR AND COMMISSIONERS

___________________________JONATHAN ELMORE, MAYOR

Attest: ___________________________Gina Hill, City Clerk

A RESOLUTION TO ADD PROPOSED STREET GRID TO THE DOWNTOWNMASTER PLAN AND COMPREHENSIVE PLAN

WHEREAS, the City of Avondale Estates, is committed to promoting development that is attractive, sustainable, safe and pedestrian-friendly; and

WHEREAS, the City has adopted a Downtown Master Plan and City of Avondale Estates Comprehensive Plan; and

WHEREAS, these documents recommend new streets within the Central Business District to establish a street grid; and

WHEREAS, the City of Avondale Estates has placed importance on establishing the street grid and a preliminary design of the project has been completed; and

NOW, THEREFORE, BE IT RESOLVED, that the street grid design attached to this resolution will be included in the Downtown Master Plan and City of Avondale Estates Comprehensive Plan.

RESOLVED this 16th day of December 2019.

BOARD OF MAYOR AND COMMISSIONERS OF THE CITY OF AVONDALE ESTATES, GEORGIA

_________________________Jonathan Elmore, Mayor

ATTEST:

__________________________Gina Hill, City Clerk

Street Grid Plan Discussion

Street Grid Evaluation Criteria

Walkable Block Sizes

Connectivity Through

Downtown District

Promote Slow Moving Vehicles with Traffic

Calming

Accommodate Variety of Travel Modes (WALKING, BIKING,

DRIVING, TRANSIT)

Support a Variety of

Development Types

Create Highly Landscaped

Public Realm

Incorporate On-street Parking

Cost Conscious and Feasible

Recommended Hierarchies for Downtown

• New Typical Street

• Connecting Streets

• Shared Streets

• Alleys

Street Hierarchies and Best Practices

Best Practices

• NACTO Design Guides

• Curb Extensions/Bulb-Outs

• Green Infrastructure

• Chicanes

• Speed Tables

Historic Precedents

• Berkeley Triangle as Inspiration

• 60-feet of right-of-way

• 30-foot-wide (of 60) is roadway

• On street parking is prevalent and expected

• Width of landscape strip is generous

• Utilities are routed elsewhere

Proposed “Ideal” New Street Section for Downtown

Total of 60-64-Foot Right-of-way

6-8’ 6-8’

60-64’

*Supplemental zones (area between sidewalk and building) to be addressed in zoning code revisions.

Shared and/or Upgraded Existing Streets

• 40-foot Right-of-Way,

• 10-foot lanes (20-feet)

• 5-foot Sidewalks (on each side)

• 5-foot Furniture Zone (on each side)

• 5-10-foot Supplemental Zone

Existing Shared Proposed Concept for Franklin Street from Oak to Olive Streets and on Elm Street

• 40-foot Right-of-Way,

• 10-foot lanes (20-feet)

• 10-foot intermittent planters along both sides of curbs – mixed with parking.

• 10-foot Supplemental Zone

Example

Example

5-ft

5-ft

Street Tree Requirements

Overcup Oak – Washington Street extension

Variety of species for

specific streets

• Refer to design matrix for

preferred species

• Smaller trees under existing

power lines

• 40-foot max. spacing for

canopy trees

• Clonal variety selection for

consistent appearance and

vigor

Blackgum – Green Street Basswood – Twin Oaks ext.

Lighting Requirements

Use Signature AE fixture on US

278/N. Clarendon Avenue Only

Recommended fixture for new/secondary streets

‘Jefferson’ LED Postop

Luminare by Holophane or

equivalent

• ‘Traditional’ concrete pole

by Stresscrete Group or

equivalent at 14’ foot

height, 80’ max. spacing

‘Edge’ series by Cree

Lighting or equivalent

• Pole mounted at 18-foot

height, streetlight spacing

Incorporate Sustainable Practices

• Plan underground detention and water quality

improvements with a new street system

• Consider maintenance of underground or landscaped

water quality or storage features

• Consider installation of utility conduit to plan for future

and potentially generate additional funding through

leases (Comcast, ATT, etc)

Match Residential Signage

• Match residential street signage designs, (or at a minimum,

use white on black signs) in the CBD

Proposed Street Grid

N

New Streets dark grey

and tree lined

Existing Streets

Potential Shared Street – shown

in yellow

Notes:

US278: Design and standards to be addressed as part of

federally funded project.

Laredo and N. Clarendon Drives: specific sidewalk and

supplemental zone requirements to be addressed in

rezoning

Plan for Public Space

Potential properties as pocket parks or plazas along new street alignments

Pocket

Parks

Pocket

Park

Pocket

Park

Town

Green

Stormwater

Amenity

“Ballpark” Construction CostDoes not include right-of-way or design cost

Questions

ORDINANCE NO.______

AN ORDINANCE TO AMEND ARTICLE V OF CHAPTER 9 OF THE CITYCODE, CONCERNING SANITATION FEES; TO REPEAL CONFLICTING

PROVISIONS; AND FOR OTHER PURPOSES.

WHEREAS, City Charter Section 6.15 authorizes the City to assess and collect a fee for sanitation services; and

WHEREAS, the Board of Mayor and Commissioners desires to make sanitation fees for businesses more equitable by assessing the fee on a usage (“per can”) basis.

NOW THEREFORE, BE IT ORDAINED BY the City of Avondale Estates, as follows:

SECTION 1: City Code section 9-82(a), subsections (2), (3) and (4) are hereby repealed anddeleted.

SECTION 2: New Code subsection 9-82(a)(2) is hereby adopted, to read as follows:

“(2) Commercial means any use of property within the City for purposes other thanresidential.”

SECTION 3: City Code subsection 9-82(b) is hereby amended to read as follows:

“(b) For residential property uses, a separate fee shall be imposed for each housing unit. Forcommercial property uses, a separate fee shall be imposed on each business unit, with anadditional fee levied for each additional receptacle required by and licensed to the business.”

SECTION 4. City Code subsection 9-82(c) is hereby amended to read as follows:

“(c) The amount of the annual sanitation fees shall be set by properly adopted resolutionof the Board of Mayor and Commissioners and may be amended at the discretion of theBoard of Mayor and Commissioners.”

SECTION 5. City Code subsection 9-84(a) is hereby amended to read as follows:

“(a) Residential sanitation fees shall be due and payable by November 15th of each year,without discount, with interest at one (1) percent per month if not paid when due, with aminimum interest of one dollar ($1.00), plus a late payment penalty of five (5) percent ofthe fee due. Commercial sanitation fees shall be due and payable on the same scheduleand with the same delinquency penalty as occupation tax, as specified in Section 14-41(a).”

SECTION 6: New Code subsection 9-84(d) is hereby adopted, to read as follows:

“(d) Commercial entities receiving service from a sanitation provider other than the Cityshall be deemed exempt from City sanitation fees upon providing proof of that service,such as a current bill and canceled check. When such alternative service begins during ayear for which the sanitation fee has already been paid, the commercial organization shallbe entitled to a prorated refund for the remainder of that year.”

SECTION 7. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. This ordinance shall become effective immediately upon its adoption by the Board of Mayor and Commissions.

First Reading: _______________Second Reading: _______________Third Reading: _______________

ADOPTED THIS ______DAY OF ________, 20___.

BOARD OF MAYOR AND COMMISSIONERSAVONDALE ESTATES, GEORGIA

_________________________________________Jonathan Elmore, Mayor

ATTEST:

__________________________Gina Hill, City Clerk

Approved As To Form:

_______________________________Stephen G. Quinn, Assistant City Attorney

A RESOLUTIONFOR THE CITY OF AVONDALE ESTATES TO BECOME A MEMBER OF

WELCOMING AMERICA

WHEREAS, fostering a welcoming environment for all individuals, regardless of race, ethnicity or place of origin, enhances the City of Avondale Estates’ cultural fabric,economic growth, and overall prosperity for current and future generations; and,

WHEREAS, the Avondale Estates community, as stated in the Comprehensive Plan updated in 2017, developed goals “that recognize that the City of Avondale Estates is a diverse and forward-looking community, engaged in shaping its own future...”; and,

WHEREAS, Avondale Estates, as stated in the vision statement of the Downtown Master Plan updated in 2014, “is a vibrant, growing community with a small-town feel, which is inclusive of all residents…”; and,

WHEREAS, community efforts such as Civic Dinners, Education, and Gatherings that promote understanding and collaboration between long-time residents and newcommunity members are crucial to ensuring a welcoming environment; and,

WHEREAS, Avondale Estates encourages businesses, civic groups, other government agencies and community institutions and residents to join in a community-wide effort toexpand prosperity and inclusion for all residents; and,

WHEREAS, the City wishes to create an Ad Hoc Committee to focus on these efforts; and,

NOW, THEREFORE, BE IT RESOLVED, by the Board of Mayor and Commissioners of the City of Avondale Estates, Georgia, the City will join the Welcoming America organization and participate in its One Region Initiative to share good ideas, develop new tools, and receive recognition for efforts to create a more welcoming community.

Resolved this 16th day of December, 2019.

_________________________ Jonathan Elmore, Mayor

Attest:

__________________Gina Hill, City Clerk