Microsoft Office

A Module of the CYC Course – Overview of Common Office Suites

8-10-10

What we’ll learn today:

• What’s an Office Suite?• What are popular Office Suites?• Word basics• Excel basics• PowerPoint basics

What’s an Office Suite?

• An Office Suite is a group of software programs, often used to support business uses.

• An Office Suite usually includes:– A word processing program– A spreadsheet program– A presentation program

What are popular Office Suites?

• Microsoft Office is the suite most widely used in business today.

• Other Office Suites include:– OpenOffice.org – Google docs– iWork (Apple version)

Microsoft Word

• Microsoft Word is a word processing program.

• What might you use a word processor for?– A resume– A letter– A recipe

Open Word now.

• Double Click on the Desktop Icon

Find “Microsoft Word” on the Start Menu

Double Click on a Word file

Find the cursor (the flashing vertical line). Your text will appear here

when you type.

Document: Write Here

Title Bar

Menu Bar Toolbars Buttons

Change the font• You can change the

font type and size by using the Format menu and clicking on Font …

• … or you can use the shortcuts in the Format toolbar

Save versus Save As

• Use Save As– When you are saving your file for the first time

– When your are saving your file to a new place

– When you are saving your file under a new name

• Use Save– When you have made a change to your document

Excel Basics

• Excel is a spreadsheet program.• What might you use a spreadsheet for?– A budget– Profit information

• Open Excel now

Create a table

• In Column A, type these labels (one in each cell): Rent, Car Payment, Electricity, Gas, Water

• In Column B (starting on the same row), type these numbers (one in each cell): 500, 300, 150, 50, 75

• In the cell under the last number, type =SUM(B1:B5)

• This is a formula that adds each number in the cells B1, B2, B3, B4 and B5.

• Save your spreadsheet.

PowerPoint Basics

• PowerPoint is a slide presentation program.

• What might you use a slide presentation for?– A sales presentation– A picture slide show

• Open PowerPoint now

• What’s an Office Suite?• What are popular Office Suites?• Word basics• Excel basics• PowerPoint basics

Create a presentation

• Double click on the Title section.

• Add the title, “About me.”• In the subtitle box, add the subtitle, “Your Name.”

• Click the new slide button to add a new slide. Title the slide, “My favorite things to do online” and add your favorites as bulleted items.

• Add 1 more slide of your favorite websites.

Play your presentation

• Go to the slideshow tab, and click play.

• Press the forward arrows to advance your slides.

• When you’re done, practice saving your presentation.

Learn More

• Free online tutorials for Microsoft Office - http://www.gcflearnfree.org/computer/

• Search for instructions on how to do specific tasks with Microsoft Office - http://wikihow.com/

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Sources

• This curriculum was partially adapted from a workshop created by N. Riesgraf for the Hibbing Public Library (MN). Funding provided by IRRRA Do I.T. Community Technology Awareness Program. Revised for Jacksonville Public Library Dec 2005 by Kate Holmes.

• This curriculum was partially adapted from a slide presentation entitled “The Computer” created by the Indian Prairie Public Library.

• Additional content created by Connect Your Community, a project of OneCommunity, funded by the federal Broadband Technology Opportunities Program.

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Creative Commons License

• This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0