minutes - city of armadale · minutes - ordinary meeting 5 13 november 2017 of council 6 petitions...
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ORDINARY MEETING OF COUNCIL
MONDAY, 13 NOVEMBER 2017
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 MR STEWART PAULL - 117 KNUTSFORD AVENUE, RIVERVALE WA ........................................... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4
6 PETITIONS ................................................................................................................................................ 5 NIL ............................................................................................................................................................... 5
7 CONFIRMATION OF MINUTES ........................................................................................................... 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 16 OCTOBER 2017 ............................... 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 23 OCTOBER 2017 – 7PM ........................ 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 23 OCTOBER 2017 – 7.45PM ................... 5
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION & COMMUNICATION .................................................................................... 5 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 6 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 6
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ............................................................................................................................................. 7
10 REPORTS ................................................................................................................................................... 7 10.1 CITY AUDIT COMMITTEE MEETING - 1 NOVEMBER 2017 .................................................. 7
10.1.1 2016/17 FINANCIAL REPORT AND AUDITOR'S REPORT (1.1) ................................... 7 10.2 SPECIAL COMMUNITY SERVICES COMMITTEE MEETING - 23 OCTOBER 2017 ............. 7 10.3 SPECIAL DEVELOPMENT SERVICES COMMITTEE MEETING - 23 OCTOBER
2017................................................................................................................................................... 8 10.4 SPECIAL TECHNICAL SERVICES COMMITTEE MEETING - 23 OCTOBER 2017 ............... 8 10.5 COMMUNITY SERVICES COMMITTEE MEETING - 6 NOVEMBER 2017 ............................ 8
10.5.1 APPOINTMENT OF ELECTED MEMBERS TO OCCASIONAL ADVISORY GROUPS,
REFERENCE/WORKING GROUPS AND ESTERNAL ORGANISATIONS (1.1) ........... 8
10.5.2 YOUTH ENGAGEMENT PROJECT - REVIEW OF YOUTH PLACES AND SPACES
(2.1) ........................................................................................................................................ 9 10.5.3 UPDATE ON ARMADALE ARTISTS RETAIL COLLECTIVE (2.2) ............................... 9 10.5.4 AUTHORISED OFFICERS (3.1) .......................................................................................... 9 10.5.5 DRONE USE (4.1) .............................................................................................................. 10 10.5.6 CHILDREN & FAMILIES - PLACES & SPACES (1) ...................................................... 10
10.6 TECHNICAL SERVICES COMMITTEE MEETING - 6 NOVEMBER 2017 ............................ 10 10.6.1 ASSET MANAGEMENT PLANS - SUMMARY REPORT (1.1) ..................................... 11 10.6.2 JULL STREET MALL BENCH UPGRADE PROPOSAL (2.1) ........................................ 11 10.6.3 TENDER 28/17 - MINNAWARRA LAKE DREDGING PROJECT (3.1) ........................ 11 10.6.4 TENDER 32/17 - LANDFILL LANDSCAPE MAINTENANCE SERVICES (3.2) .......... 12 10.6.5 EXPRESSION OF INTEREST 3/17 - HAKEA PRISON WATER MAIN STAGE 2 (3.3) 12 10.6.6 ABSENCE OF EXECUTIVE DIRECTOR TECHNICAL SERVICES - APPOINTMENT
OF ACTING EXECUTIVE DIRECTOR TECHNICAL SERVICES (4.1) ........................ 12 10.6.7 APPOINTMENT OF ELECTED MEMBERS TO OCCASIONAL ADVISORY GROUPS,
REFERENCE/WORKING GROUPS, AND EXTERNAL/LOCAL ORGANISATIONS
(4.2) ...................................................................................................................................... 13 10.6.8 RIVA ESTATE - OUTSTANDING WORKS (REFERRAL ITEM) (4.3) ......................... 13 10.6.9 ATTENDANCE AT THE NATIONAL ENERGY EFFICIENCY AWARDS
PRESENTATION (4.4) ....................................................................................................... 14 10.7 CITY AUDIT COMMITTEE MEETING - 8 NOVEMBER 2017 ................................................ 14
10.7.1 BETTER BUSINESS REVIEW UPDATE (1.1) ................................................................. 14 10.8 CHIEF EXECUTIVE OFFICER’S REPORT - 13 NOVEMBER 2017 ........................................ 14
10.8.1 ANNUAL REPORT 2016/17 (1.1) ...................................................................................... 15 10.8.2 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 18/2017 (1.2) ................... 15 10.8.3 MEMBERSHIP OF CITY STRATEGY COMMITTEE (1.3) ............................................ 15
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 17
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 17 NIL ............................................................................................................................................................. 17
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 17 1 PAWS IN CAMILLO ..................................................................................................................... 17 2 ALTERNATIVE INFRASTRUCTURE - NEW DEVELOPMENT AREAS ................................ 17 3 DELEGATIONS OF TRADERS PERMITS .................................................................................. 17 4 SIGNAGE - COUNCIL VERGES & ROAD RESERVES............................................................. 18 5 ROLE AND FUNCTION OF CITY STRATEGY COMMITTEE ................................................. 18
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 18 NIL ............................................................................................................................................................. 18
15 CLOSURE................................................................................................................................................. 18
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 13
NOVEMBER 2017 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr J A Stewart Heron Ward
Cr D M Shaw Heron Ward
Cr G Nixon Jarrah Ward
Cr C M Wielinga Jarrah Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
Cr G J Smith Minnawarra Ward
Cr J H Munn JP CMC Neerigen Ward
Cr M Geary Neerigen Ward
Cr L Sargeson Palomino Ward
Cr C A Campbell JP Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr A F Maxwell Executive Director Corporate Services
Mr S Famiano A/Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Ms Y Loveland Executive Director Community Services
Mrs S D’Souza CEO’s Executive Assistant
Public: Nil. Press: 1
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Nil
MINUTES - ORDINARY MEETING 4 13 NOVEMBER 2017
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3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
The following question by Stuart Paull was taken on notice at Council’s
Meeting on 16 October 2017 and a response forwarded in a letter dated 26
October 2017.
Question:
I operate the Coffee Van (Coffees R Us) and have been running this for the
past 8 months in the pull in bay on Albany Highway in Kelmscott.
My question is to ask will the Council request its Ranger Services and Health
Officials to cease issuing infringements until such time as I have exhausted all
avenues to obtain permits. I am in contact with the Public Transport Authority
and Main Roads WA as Council officials have indicated that unless we get
permission from the owners (PTA and Main Roads) they are unable to
consider a permit.
I have contacted Rita Saffioti, Minister for Transport and Michelle Roberts
Minister for Road Safety to try and get this resolved and open up opportunities
for other operators not just myself.
Response
Whilst understanding that you are currently trying to seek approval from PTA
and Main Roads, the City has been advised by those authorities that they do
not support any trading from that location. As a result the City has an
obligation to enforce the Local Law which applies to Trading in
Thoroughfares and Public Places. You were advised of the conditions of the
Local Law in correspondence dated 15 September 2017.
The City has had applications from other traders for the same site and has not
been able to approve those permits for the same reasons that you are
encountering. The City is able to support you in gaining a permit to operate
from alternative locations within the City.
I am not able to meet your request as above. You are advised that if you
continue to trade in the location, infringements will continue to be issued and
that the matter may proceed to court prosecution.
4 PUBLIC QUESTION TIME
Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
MINUTES - ORDINARY MEETING 5 13 NOVEMBER 2017
OF COUNCIL
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 16 OCTOBER 2017.
MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on
16 October 2017 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (14/0)
7.2 PREVIOUS SPECIAL COUNCIL MEETING
HELD ON 23 OCTOBER 2017 – 7.OO PM
MOVED Cr J A Stewart that the Minutes of the Special Council Meeting held on
23 October 2017 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (14/0)
7.3 PREVIOUS SPECIAL COUNCIL MEETING
HELD ON 23 OCTOBER 2017 – 7.45 PM
MOVED Cr J A Stewartthat the Minutes of the Special Council Meeting held on
23 October 2017 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (14/0)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
1Consultation & Communication
On Tuesday 24 October 2017 attended the Australian Property Institute Series “Focus on
Perth” held at the Perth Convention Centre. The focus of this event was on ageing and the
impacts this will have on our communities and especially the services being delivered by
Local Governments.
On Wednesday 25 October met with Pauline & Dominique Pratt who are working with
young people by engaging them in swimming programs. Pauline is a swimming coach
and known for her expertise in English Channel crossings and holds several records in
this regard. Pauline is currently travelling north of the river to run her training sessions
and is looking at opportunities to bring her programs to our rebuilt Aquatic Centre in
2019.
On Wednesday 1 November chaired a meeting of the Armadale City Centre Liaison
Group.
On Monday 6 November had a meeting with Mr Barry Urban MLA Member for Darling
Range at his office in Byford to give him an update on issues within his electorate.
MINUTES - ORDINARY MEETING 6 13 NOVEMBER 2017
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On Thursday 9 November met with President Michelle Rich and Deputy Dave Atwell
from the Serpentine Jarrahdale Shire. This meeting was to introduce ourselves and to
promote the continued cooperation between our Local Governments.
2 Marketing & Public Relations
On Wednesday 25 October Cr Colin Campbell hosted 54 Students from the St John
Bosco School on my behalf. The children were treated to a Local Government
presentation in the Council Chambers.
On Thursday 26 October attended and launched the Age Friendly Expo in the Jull Street
Mall andthat same morning, and was interviewed by Heritage FM promoting the Expo
and other upcoming events in our City.
On Friday 27 October was interviewed by the Western Independent in relation to crime
stats and what is being done to improve these issues here in Armadale.
Later that evening attended the Armadale Society of Artists Annual Art Exhibition held
at the Armadale District Hall.
On Saturday 28 October attended the Spring into Armadale Fashion Show held this year
at Avocados Cafe. I met with Mr. Nazarudin Jaafar, Consul General of Malaysia. This is
the 3rd
time the city has hosted the annual Spring into Armadale Fashion Show. Also
attending were Crs Busby, Campbell, Smith and Silver
On Friday 3 November attended the Hawkers Market in Memorial Park. It appeared to be
well attended and the public were enjoying the atmosphere and the large choice of food
available.
On Monday 6 November attended the Birtwistle Wiki Launch held at the Birtwistle
Library along with former Mayor, Mr Linton Reynolds. The purpose of this event was to
publish and launch his research of the military background of many of our men and
women who served during WW1.
On Thursday 9 November attended the 60th
anniversary of the establishment of Armadale
Senior High School and gave a congratulatory address.
On Friday 10 November attended the Araluen Remembrance Day Service hosted by the
Araluen Park Foundation, while the Deputy Mayor Cr Ruth Butterfield attended the
Kelmscott Primary School Remembrance Day service.
On Saturday 11 November attended the Kelmscott RSL Remembrance Day service in
Rushton Park, Kelmscott whilst the Deputy Mayor Cr Ruth Butterfield attended the
Armadale RSL Remembrance Day service in Memorial Park.
3 Governance & Economic Development
On Wednesday 25 October attended the monthly WAPC meeting in Perth.
On Tuesday 31 October attended the “Shaping WA” with Hon Rita Saffioti MLA held at
Aloft Perth in Rivervale. This event was hosted by Landcorp. This is an annual
development opportunities event. New and future residential, industrial and commercial
MINUTES - ORDINARY MEETING 7 13 NOVEMBER 2017
OF COUNCIL
projects will be showcased, from mixed-use redevelopments in metro Perth to iconic
developments in our state's south, all designed to support WA's economic and
employment growth.
On Wednesday 8 November attended and chaired the WAPC Executive Finance and
Property Committee meeting held in Perth.
On Friday 10 November attended a meeting with Mr Tony Brown, Governance officer, at
the WA Local Government Association to discuss progress on the Local Government Act
review. Later that afternoon the CEO and I met with Mr Matt Keogh MP Member for
Burt for an update on projects and issues within his electorate.
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 CITY AUDIT COMMITTEE MEETING
Report of the City Audit Committee Held on 1 November 2017.
MOVED Cr C Frost that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation CA6/11/17 - 2016/17 Financial Report and Auditor's Report
MOVED Cr C Frost, SECONDED Cr Nixon
That Council:
1. in accordance with section 5.54 of the Local Government Act 1995, accepts* for
inclusion in the City’s 2016/17 Annual Report, the Annual Financial Report and
Auditor’s Independent Audit Report for the financial year ended 30 June 2017 as
presented.
2. accepts the 2017 Audit Completion report as presented.
MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY
RESOLUTION OF COUNCIL (14/0)
10.2 SPECIAL COMMUNITY SERVICES COMMITTEE MEETING
Report of the Special Community Services Committee held on Monday 23
October 2017.
MOVED Cr C M Wielinga that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 8 13 NOVEMBER 2017
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10.3 SPECIAL DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Special Development Services Committee held on 23 October
2017 .
MOVED Cr D M Shaw that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
10.4 SPECIAL TECHNICAL SERVICES COMMITTEE MEETING
Report of the Special Technical Services Committee held on 23 October 2017.
MOVED Cr G Nixon that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
10.5 COMMUNITY SERVICES COMMITTEE MEETING
Report of the Community Services Committee held on 6 November 2017.
CORRECTION:
Page 88 In the Councillors’ item the words “as outlined in the Community
Development Strategy” be added after the words “City of Armadale”
MOVED Cr C M Wielinga that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation C35/11/17 - Appointment of Elected Members to Occasional Advisory
Groups, Reference/Working Groups and Esternal Organisations
MOVED Cr C M Wielinga
That Council:
Make appointments for the period October 2017 to October 2019 as follows:
Occasional Advisory Groups and Reference / Working Groups
Group Name Member / Delegate Deputy
Aboriginal and Torres Strait Islander
Advisory Group
Cr G J Smith Cr C A Campbell JP
Armadale State Emergency Committee Cr M Geary
Bushfire Advisory Committee Cr C M Wielinga
City of Armadale Highland Gathering
Reference Group
Cr J A Stewart Cr C A Campbell JP
Disability, Access & Inclusion Reference
Group
Cr C Frost Cr J A Stewart
History Reference Group Cr G J Smith Cr C Frost
Neighbourhood Watch (CoA) Committee Cr C A Campbell Cr R Butterfield
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 9 13 NOVEMBER 2017
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Recommendation C36/11/17 - Youth Engagement Project - Review of Youth Places and
Spaces
MOVED Cr C M Wielinga
That Council
1. Support the Youth Engagement Project as outlined in the report.
2. Support a full review of youth friendly spaces, places and programs in partnership
with this cohort of young people and Notre Dame University.
3. Accept the Department of Communities grant of $10,000 to conduct a review of
youth spaces, places and programs as outlined in this report.
4. Request a further report detailing the outcomes of the Youth Engagement project
and the review of youth spaces, places and programs as outlined in this report
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation C37/11/17 - Update on Armadale Artists Retail Collective
MOVED Cr C M Wielinga
That Council note the progress of the Artists Retail Collective Armadale (ARC
Armadale) as outlined in this report
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation C38/11/17 - Authorised Officers
MOVED Cr C M Wielinga, SECONDED Cr Frost
That Council aappoint both Mr Paul Di Girolami and Mr Darren Cole as “Authorised
Person” for the City of Armadale to exercise powers under:
Part XX of the Local Government (Miscellaneous Provisions) Act 1960, Part 9 Division
2 of the Local Government Act 1995, Section 9.13 & 9.15 of the Local Government Act
1995, Section 20(1) Criminal Procedures Act 2004
Dog Act 1976 and Regulations
Local Law Dog
Cat Act 2011 and Regulations
Control of Vehicles (Off Road Areas) Act 1978 and Regulations
Bush Fires Act 1954 and Regulations
Local Law Bush Fire Control
Section 38 (1) Bush Fire Act 1954
Section 59(3) Bush Fires Act 1954
MINUTES - ORDINARY MEETING 10 13 NOVEMBER 2017
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Litter Act 1979 and Regulations
Local Government (Parking for Disabled Persons) Regulations 1988
Local Laws Relating to Dogs
Local Laws Relating to Parking and Parking Facilities.
Livestock in Public Place and Wandering at Large Local Law 2015
Local Government Property Local Law
Activities and Trading in Thoroughfares and Public Places Local Law
Environment, Animals and Nuisance Local Laws
This authorisation will be withdrawn automatically when the persons herein named as
an “Authorised Person” cease employment with the City.
MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY
RESOLUTION OF COUNCIL (14/0)
Recommendation C39/11/17 - Drone Use
MOVED Cr C M Wielinga
That Council:
Seek information from WALGA on guidelines for uses of Drones for local government
authorities.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation C40/11/17 - Children & Families - Places & Spaces
RECOMMEND
That the Councillor item regarding Children & Families – Places & Spaces be referred
to the appropriate directorate for action and/or report back to Committee.
10.6 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee held on 6 November 2017.
MOVED Cr G Nixon that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 11 13 NOVEMBER 2017
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BUSINESS ARISING FROM REPORT
Recommendation T89/11/17 - Asset Management Plans - Summary Report
Committee Recommendation
That Council accept the Asset Management Plans for the following asset classes:
Civil Infrastructure
Property
Public Open Spaces
MOVED Cr G Nixon that Recommendation T89/11/17 be not adopted and be replaced as
follows:
1. Accept the Asset Management Plans for the following asset classes:
Civil Infrastructure
Public Open Spaces
2. Accept the Property Asset Management Plan, as amended and shown attached
to the Minutes.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T89/11/17 - Jull Street Mall Bench Upgrade Proposal
MOVED Cr G Nixon
That Council review the Jull Street Mall seating arrangements and investigate further
options in consultation with Community Services as part of the Jull Street Mall
Revitalisation Project Action Plan.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T90/11/17 - Tender 28/17 - Minnawarra Lake Dredging Project
MOVED Cr G Nixon
That Council, in regard to Tender 28/17 for the Minnawarra Lake Dredging Project:
1. Accept the tender from Apex Eco Management International Pty Ltd for a period
of sixteen (16) weeks commencing 29 January 2018 in accordance with:
The Apex Eco Management International Pty Ltd submitted Lump Sum as
presented at Confidential Attachment 1
Council’s contract documentation, 2017/18 Budget and Long Term Financial
Plan estimates
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 12 13 NOVEMBER 2017
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Recommendation T91/11/17 - Tender 32/17 - Landfill Landscape Maintenance Services
MOVED Cr G Nixon
That Council, in regard to Tender 32/17 for Landfill Landscape Maintenance Services:
1. Accept the tender from The Hairy Gardener Pty Ltd (Trading as Greenfield
Gardening) for a period of 2 years commencing
1 December 2017 and expiring 30 November 2019 in accordance with:
the submitted schedule of rates as presented in Confidential Attachment 1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for three (3) periods
of twelve (12) months up to 30 November 2022, subject to satisfactory
performance by the tenderer and price adjustments as specified in the Request for
Tender Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T92/11/17 - Expression of Interest 3/17 - Hakea Prison Water Main Stage 2
MOVED Cr G Nixon
That Council, in regard to Expression of Interest 3/17 for the Design and Construction
of the Hakea Prison Water Main Stage 2, endorse the following short-listed respondents
as acceptable tenderers in accordance with Regulation 23 (4) of the Local Government
(Functions & General) Regulations 1996.
Civcon Civil & Project Management Pty Ltd
Densford Civil Pty Ltd
TRACC Civil Pty Ltd
RCR Water Pty Ltd
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T93/11/17 - Absence of Executive Director Technical Services -
Appointment of Acting Executive Director Technical Services
MOVED Cr G Nixon
That Council:
1. Note the Executive Director Technical Services absence on annual leave from
Friday, 23 February 2018 to Friday, 16 March 2018 inclusive.
2. Appoint the Executive Manager Technical Services, Theo Naude, as Acting
Executive Director Technical Services for the period Friday,
23 February 2018 to Friday, 16 March 2018 inclusive.
MOTION not opposed, DECLARED CARRIED (14/0)
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Recommendation T94/11/17 - Appointment of Elected Members to Occasional Advisory
Groups, Reference/Working Groups, and External/Local Organisations
MOVED Cr G Nixon
That Council:
1. Appoint nominated Elected Members to Occasional Advisory Groups,
Reference/Working groups, and External/Local Organisations for the period
November 2017 to October 2019, as follows:
GROUP DELEGATE DEPUTY
Bushcare and Environmental Working
Group Cr R Butterfield Cr M Geary
City of Armadale Roadwise Advisory Group Cr K Busby Cr L Sargeson
Metropolitan Regional Road Sub-Group Cr R Butterfield Cr K Busby
Rivers Regional Council Cr K Busby
Cr C Frost
Cr R Butterfield
Cr J H Munn
South East Regional Energy Group Cr R Butterfield N/A
2. Not appoint Council representatives to the following Occasional Advisory
Groups, Reference/Working groups, and External/Local Organisations but that
enquiries be made as to whether it was appropriate for interested Councillors to
attend scheduled meetings of these Groups from time to time as observers.
Armadale/Gosnells Landcare Group
Armadale Settlers Common Working Group
Bungendore Park Environmental Working Group
Civic Pride Action Group
Jandakot Regional Park Community Advisory Committee
Parks Darling Range Community Advisory Committee
South East Regional Centre for Urban Landcare
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T95/11/17 - Riva Estate - Outstanding Works (Referral Item)
Committee Recommendation
That a report be submitted to Council relating to the completion and maintenance of the
Public Open Spaces in the Riva Estate, as soon as all the necessary information is available.
MOVED Cr M Silver that Recommendation T95/11/17 be amended by replacing the words
“as soon as all the necessary information is available” with the words “prior and separate to
the mid-year review”.
SECONDED Cr C Frost
OPPOSED Cr K Busby
AMENDMENT DECLARED CARRIED (8/6)
MINUTES - ORDINARY MEETING 14 13 NOVEMBER 2017
OF COUNCIL
MOVED Cr M Silver that Recommendation T95/11/17, as amended, be adopted.
That a report be submitted to Council relating to the completion and maintenance of
the Public Open Spaces in the Riva Estate, prior and separate to the mid-year review.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation T96/11/17 - Attendance at the National Energy Efficiency Awards
Presentation
MOVED Cr G Nixon
That Council:
1. Make no nomination for Councillor attendance at the 2017 National Energy
Efficiency Awards presentation to be held in Melbourne, Victoria on 20
November 2017.
2. Note the attendance of a Senior Officer from Technical Services as a delegate to
the 2017 National Energy Efficiency Awards presentation event.
MOTION not opposed, DECLARED CARRIED (14/0)
10.7 CITY AUDIT COMMITTEE MEETING
Report of the City Audit held on 8 November 2017.
MOVED Cr C Frost that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation CA7/11/17 - Better Business Review Update
MOVED Cr C Frost
That Council:
1. notes the direction and progress made in developing the Better Business Register
which will, amongst other organisational purposes, serve to fulfil Council’s Audit
Regulation 17 obligations.
2. adopts the Risk Rating Tables presented as an Attachment, so as to inform
ongoing risk analysis as part of the Better Business Register.
MOTION not opposed, DECLARED CARRIED (14/0)
10.8 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer .
MOVED Cr R Butterfield that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 15 13 NOVEMBER 2017
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BUSINESS ARISING FROM REPORT
Annual Report 2016/17
MOVED Cr D M Shaw, SECONDED Cr J H Munn
That Council:
1. pursuant to section 5.54 of the Local Government Act 1995*, accept the 2016/17
Annual Report for the year ending 30 June 2017, as presented in the attachment to
this report.
2. pursuant to section 5.27 of the Local Government Act 1995, hold the Annual
General Meeting of Electors on Wednesday 13 December 2017 at 7pm in the
Function Room at Council’s Administration Centre, 7 Orchard Avenue,
Armadale.
MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY
RESOLUTION OF COUNCIL (14/0)
Councillors' Information Bulletin - Issue No. 18/2017
MOVED Cr R Butterfield
That Council acknowledge receipt of Issue No 18/2017 of the Information
Bulletin.
MOTION not opposed, DECLARED CARRIED (14/0)
Membership of City Strategy Committee
CORRECTION:
Pages 210 & 213 The word “sworn” in the report be replaced with the word “pledged”
MOVED Cr C Frost that Standing Orders be suspended to allow open discussion on this item
Motion Carried (14-0)
DISCUSSION
There was lengthy discussion on each of the Options presented in the CEO’s Report i.e.
Status-quo, Ward-based option and an expanded 9-member committee option.
Views for and against each of the options were put to the meeting with the majority view
being to retain the status-quo. Whilst the role and function of the Committee was also raised
this was felt to be a matter for another time to be considered in conjunction with the roles of
all committees.
MOVED Cr K Busby that Standing Orders be resumed
Motion Carried (14-0)
MINUTES - ORDINARY MEETING 16 13 NOVEMBER 2017
OF COUNCIL
In moving the following motion, Cr Campbell foreshadowed the following:
That Council Sets the method of selecting Membership of the City Strategy Committee
to duplicating that of the method of filling positions of Development Services,
Community Services and Technical Services; one representative from each Ward, with
the Committee Chair and Deputy Chair elected from within.
Cr Shaw left the meeting between 8.40pm and 8.41pm
MOVED Cr C A Campbell that Part (1) the Report Recommendation not be adopted.
SECONDED Cr D M Shaw
OPPOSED Cr R Butterfield
MOTION LOST (5-9)
MOVED Cr D M Shaw, SECONDED Cr R Butterfield
OPPOSED Cr K Busby
That Council:
Retain the current method of appointing membership of the City Strategy Committee
(i.e. Option-1) noting that there are at least two positions available at each election for
appointment of elected members from wards otherwise not represented in the first five
positions.
MOTION DECLARED CARRIED (10-4)
In regard to the two (2) members to be appointed at large, the Mayor called for nominations
from the wards not already represented.
Cr Shaw nominated Cr Busby (Minnawarra Ward)
Cr Frost nominated Cr Silver (Lake Ward)
Cr Munn nominated Cr Geary (Ranford Ward)
Cr Sargeson nominated Cr Campbell (Palomino Ward)
There being more nominations than vacancies, a ballot was conducted.
MOVED Cr Zelones that the meeting be adjourned while ballot papers are being organised.
Motion Carried (14-0)
Meeting adjourned at 8.55pm
MOVED Cr Zelones that the meeting be resumed. Motion Carried (14-0)
Meeting resumed at 8.59pm
A ballot was held with the following result:
Cr Geary 8 votes
Cr Campbell 8 votes
Cr Busby 6 votes
Cr Silver 6 votes
MINUTES - ORDINARY MEETING 17 13 NOVEMBER 2017
OF COUNCIL
MOVED Cr D M Shaw, SECONDED Cr J H Munn
That Council:
Appoint the following Councillors and deputies to the City Strategy Committee from
November 2017 to October 2019.
Membership Members Deputies
Mayor Cr H A Zelones Cr J H Munn
Deputy Mayor Cr R Butterfield Cr J A Stewart
Chair, Community Services Cr C M Wielinga Cr G J Smith
Chair, Development Services Cr D M Shaw Cr M Silver
Chair, Technical Services Cr G Nixon Cr C Frost
Cr M Geary Cr J H Munn
Cr C A Campbell Cr L Sargeson
MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORTIY
RESOLUTION OF COUNCIL (14/0)
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
Nil
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
1 PAWS in Camillo (Cr Donna Shaw)
That the matter of Pedestrian Access Ways in Camillo (Specifically Ypres Road PAW) be
referred to the Development Services Committee.
2 Alternative infrastructure - New development Areas (Cr Donna Shaw)
That the matter of alternative infrastructure in new development areas to reduce fill be
referred to the Technical Services Committee.
3 Delegations of Traders Permits (Cr Donna Shaw)
That the matter of delegations of Traders Permits be referred to the City Strategy Committee.
MINUTES - ORDINARY MEETING 18 13 NOVEMBER 2017
OF COUNCIL
4 Signage - Council verges & Road Reserves (Cr Carole Frost)
That the matter of commercial advertising and election signs on Council verges and road
reserves be referred to the Development Services Committee.
5 Role and Function of City Strategy Committee (Cr Carole Frost)
That the role and function of the City Strategy Committee be referred to the City Strategy
Committee.
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
Nil
15 CLOSURE
The Mayor, Cr Zelones, declared the meeting closed at 9.10pm
MINUTES CONFIRMED THIS 27TH
DAY OF NOVEMBER 2017
MAYOR
CONFIDENTIAL TECHNICAL SERVICES COMMITTEE
SUMMARY OF CONFIDENTIAL ATTACHMENTS 6 NOVEMBER 2017
ATT
NO. SUBJECT PAGE
3.1 TENDER 28/17 - MINNAWARRA LAKE DREDGING PROJECT
3.1.1 Confidential Attachment - Price Schedule - Tender 28/17 2
3.2 TENDER 32/17 - LANDFILL LANDSCAPE MAINTENANCE SERVICES
3.2.1 Confidential Attachment - Price Schedule - Tender 32/17 3