minutes of ordinary council meeting - 18 december 2017

ORDINARY MEETING OF COUNCIL

MONDAY, 18 DECEMBER 2017

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 1 CATHERINE ANGEL, 54 CARRADINE ROAD, MOUNT NASURA ......................................... 4 2 RAY HICKS, 86 A METHYST CRESCENT, MT RICHON .......................................................... 6 3 AGHA SHAZAD PERVEZ - 168 KEANE ROAD, HARRISDALE ............................................... 7 4 GRANT HILL, 17 TOLARNO BEND, HARRISDALE .................................................................. 7 5 EMMA O'HARE, 18A NORTHERLY DRIVE, HARRISDALE ..................................................... 8 6 GRANT HILL, 17 TOLARNO BEND, HARRISDALE .................................................................. 8

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 9

6 PETITIONS ................................................................................................................................................ 9 NIL ............................................................................................................................................................... 9

7 CONFIRMATION OF MINUTES ........................................................................................................... 9 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 27 NOVEMBER 2017 ........................... 9

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 9 1 CONSULTATION & COMMUNICATION .................................................................................... 9 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 9 3 GOVERNANCE & ECONOMIC DEVELOPMENT ..................................................................... 10

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ........................................................................................................................................... 11

10 REPORTS ................................................................................................................................................. 11 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 4 DECEMBER 2017 ............................. 11

10.1.1 STRATEGIC EVALUATION OF THE CITY'S CLOSED CIRCUIT TELEVISION

(CCTV) SYSTEM REPORT (1.1)....................................................................................... 11 10.1.2 PARKING RESTRICTIONS - OWEN ROAD, KELMSCOTT (2.1) ................................. 11 10.1.3 CITIES POWER PARTNERSHIP INITIATIVE (3.1)........................................................ 12 10.1.4 KELMSCOTT HALL UPGRADE FUNDING (4.1) ........................................................... 12 10.1.5 TENDER 37/17 - PEST CONTROL SERVICES (5.1) ....................................................... 13

10.1.6 TENDER 40/17 - BALANNUP LIVING STREAM STAGE 1 LANDSCAPE

HARDWORKS (5.2) ........................................................................................................... 13 10.1.7 PANEL OF PRE-QUALIFIED SUPPLIERS PPS/1/17 - PROVISION OF FENCING

INSTALLATION AND MAINTENANCE SERVICES (5.3) ............................................ 14 10.1.8 ALTERNATIVE INFRASTRUCTURE - NEW DEVELOPMENT AREAS (REFERRAL

ITEM) (6.1) .......................................................................................................................... 14 10.2 CITY STRATEGY COMMITTEE MEETING - 11 DECEMBER 2017 ...................................... 15

10.2.1 LIST OF ACCOUNTS PAID - NOVEMBER 2017 (1.1) ................................................... 15 10.2.2 STATEMENT OF FINANCIAL ACTIVITY (1.2) ............................................................ 15 10.2.3 TRADERS PERMIT APPLICATION - CAFE SWIFT (COFFEE VENDOR),

FORRESTDALE HALL CAR PARK, CORNER OF WELD STREET AND

ARMADALE ROAD. (2.1) ................................................................................................. 15 10.2.4 TRADERS PERMIT APPLICATION - BEE DELIGHTED MOBILE CAFE,

HARRISDALE PAVILION CAR PARK (2.2) ................................................................... 16 10.2.5 TENDER 34/17 - REDEVELOPMENT (CONSTRUCTION) OF THE ARMADALE

AQUATIC CENTRE (3.1) .................................................................................................. 17 10.2.6 PROPOSED ANNUAL LEAVE - CHIEF EXECUTIVE OFFICER (3.2) ......................... 17 10.2.7 ROLE AND FUNCTION OF CITY STRATEGY COMMITTEE (REFERRAL MATTER)

(3.3) ...................................................................................................................................... 17 10.2.8 SOLAR LIGHTING AT CHAMPION LAKES (REFERRAL MATTER) (3.4) ................ 17 10.2.9 2018 CHILLI FESTIVAL - TO BE HELD AT ARALUEN BOTANIC PARK (3.5) ........ 18

10.3 DEVELOPMENT SERVICES COMMITTEE MEETING - 12 DECEMBER 2017 .................... 18 10.3.1 REVISED DEVELOPMENT APPLICATION - CONCRETE CRUSHING AND

SCREENING FACILITY - LOT 254 (13) KEATES ROAD, ARMADALE (1.1) ............ 18 10.3.2 CLOSURE OF UNUSED PORTION OF ROSSITER AVENUE ROAD RESERVE IN

PIARA WATERS (2.1) ....................................................................................................... 25 10.3.3 PUBLIC ACCESS WAYS IN CAMILLO (REFERRAL ITEM) (3.1) ............................... 25 10.3.4 SIGNAGE - COUNCIL VERGES AND ROAD RESERVES (REFERRAL ITEM) (3.2). 26 10.3.5 AIRBNB ACCOMMODATION (REFERRAL ITEM) (3.3) .............................................. 26

10.4 CHIEF EXECUTIVE OFFICER’S REPORT - 18 DECEMBER 2017 ......................................... 26 10.4.1 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 20/2017 ( ) ....................... 26

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 26

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 26 NIL ............................................................................................................................................................. 26

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 27 1 PAW SIGNAGE ............................................................................................................................. 27 2 TREE FINES................................................................................................................................... 27 3 EMERGENCY SERVICES VEHICLE ACCESS TO ARALUEN ESTATE ................................ 27 4 ANNUAL FEES - CONDITIONS FOR COMPLIANCE .............................................................. 27 5 VEGETATIVE SCREENING - SOUTH WESTERN HIGHWAY ................................................ 27

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 27 NIL ............................................................................................................................................................. 27

15 CLOSURE................................................................................................................................................. 27

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 18

DECEMBER 2017 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr J A Stewart Heron Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hils Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr K Busby Minnawarra Ward

Cr G J Smith Minnawarra Ward

Cr J H Munn JP CMC Ranford Ward

Cr M Geary Ranford Ward

Cr L Sargeson Palomino Ward

Cr C A Campbell JP Palomino Ward

IN ATTENDANCE:

Mr R S Tame Chief Executive Officer

Mr A F Maxwell Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Ms Y Loveland Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 8 Press: Nil

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Apology received from Cr D M Shaw

MINUTES - ORDINARY MEETING 4 18 DECEMBER 2017

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3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

1 Catherine Angel, 54 Carradine Road, Mount Nasura

Q1. As the proponent has applied for Non-conforming land use; noxious industry, in a

General Industry zone which is against the City’s planning zoning and the EPA

guidelines, I ask the City of Armadale:

What are the future plans for the area? Is it residential housing? Has the City

considered getting rid of noxious Industrial land use from the residential infill areas?

The Mayor advised that he did not believe it is a non-conforming use. It is classified

as a noxious industry type use. The Armadale industrial area is categorized as

general industry hence there is a range of uses that are allowed in the town planning

scheme. This particular one lies slightly outside of that but there is discretion to

approve. No plan on changing or relocating the businesses from that location.

Q2. Has CoA asked whether Austral Bricks intend to move their operations to a more

rural Industrial setting? The Brickworks could move to Cardup Brickworks which is

currently inactive. How would a closure of the brickworks site and rezoning affect the

current application and COA’s planning for residential infill?

The Mayor advised that he was not aware of any plans for Austral to relocate. The

Brickworks has been under a number of different ownerships and is part of the

brickworks that operates out of Cardup. This plant has been expanded, updated and

improved in its own brickmaking technology. I am not aware of any plans of

relocation.

Q3. Monitoring – if CoA has absolutely no choice but to permit the development of the

Keates road site against planning regulations, I ask that;

a) City of Armadale insists that there is a monitoring program by ‘Accredited

Acoustic and Dust monitoring consultants’, that the proponent pays for.

b) That the licence approval be subject to annual review in perpetuity based on

monitoring outcomes and noise and nuisance data of human receptors most

sensitive and closest to the operation within the 1000m buffer and in line with

prevailing wind influences on dust and noise contamination.

c) That Council demand that the throughput of material is restricted to a fixed

50,000 tonnes per year as the maximum allowable capacity ever in perpetuity, and

that the proponent does not consider expanding their operation at all on or on

another site within the 1000m buffer zone, that the throughput volume is

monitored monthly along with the monitoring records of dust and noise. If the

proponent doesn’t comply with assigned levels the licensing approval can be

withdrawn.

d) Establish Baseline data for both dust and noise (prior to the new activity) within


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the 100m buffer zone at a range of distances in the most susceptible and sensitive

areas for noise and dust nuisance. Wind directions and intensity are worse in

February; Easterlies, North Easterlies, South Easterlies a good time to start the

monitoring (Gosnells weather station data the nearest to the site) especially with

the cyclonic wind patterns. (e.g. Yasi in the 2011 Roleystone/Kelmscott bushfire).

e) Consider the asbestos levels, investigate threshold limits and who sets these

standards? Ensure that these will be adhered to, that if compliance is not met

Council reserves the right to report to DWER to decline any future Licensing

approvals.

f) Review and monitor according to contaminant threshold standards and limits and

consider intervention strategies to minimise and eliminate’ the Nuisance factor’ of

noise and dust for the welfare, health and amenity of sensitive areas such as

nearby residences and business operators.

g) That council ask for a 5 minute monitoring interval. This could ameliorate the

nuisance factor for residents and businesses (human receptors) within the 1000m

buffer zone. The closes receptors deserve more stringent monitoring, which will

prevent excessive processing increasing dust and noise thresholds during

operation hours, within a 24 hour average.

h) That council investigates water usage and dust suppression procedures on

stockpiles and noise abatement buffers and insulating materials surrounding and

on stockpiles. To prevent reduce and control emissions and discharges to the

environment and to the monitoring and reporting of them, EPA Act 1986, Licence

L9006/2016/1 File Number; DER 2016/001909, (accessed 12/12/17)

i) That council investigates how dust is going to be stopped from being tracked

around by the wheels of the vehicles carting the rubble?

j) That council insists on a thick vegetative barrier and shade-cloth for screening

equivalent to the maximum allowable height of the facility to reduce dust

emissions to nearby businesses and residences, and to insist that this me

maintained throughout the licence period.

k) That council consider the ‘Health Impact Assessment’ of the activity on residents

and how this may affect future health insurance policies and claims of nearby

residents. Whether council has considered the likelihood of a class action of

residents in the future if measures to limit the operation are not enforced and

residents increasingly develop chronic respiratory tract complaints.

The Mayor advised that this application will be subject of consideration as one of the

first items on the Development Services Report for tonight’s meeting and these issues

will be discussed shortly.

There will be a management plan required and the contents of that Management plan

will be reviewed and most of the suggestions made tonight would be worthy of

discussion. It was suggested that all questions relating to the management plan

conditions be submitted for officers to follow-up and provide advice administratively.


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2 Ray Hicks, 86 A methyst Crescent, Mt Richon

Regarding the proposed Crushing Plant at 13 Keates Road Armadale:

Q1 With the City of Armadale Spend to date at $65,000, I wonder, how many of the

assembled councillors will say we have spent enough on defending the right to keep

this hazardous industry out of our City? I am thinking, should this proposal go ahead,

the ongoing compliance with additional personnel as required, would surely be a

substantial cost per annum into the future.

Q2 As for the threat by the applicant; If the City of Armadale does not agree to the

reduced 50,000 t/a output, the applicant will seek 75,000 t/a from the State

Administrative Tribunal, how many councillors might be swayed to perhaps go for

the 50,000 t/a?

Who would ever know whether they are pushing through 50,000 or 100,000? The bin

sizes still have the capacity to deal with the previous 75,000 t/a. These figures really

cannot be taken seriously.

Q3 Are the councillors aware that it is such an impossible task to assure the removal of

all asbestos from construction waste prior to processing, in 2012, the DWER

approved the sale of recycled waste containing up to 0.001% asbestos, making this

the only asbestos containing product that can be legally sold within Australia.

Q4 On this historically windy site, to produce 50,000 tonnes of product per annum, that

can legally contain 500 kg of asbestos fibre, who knows how much airborne fibre will

be generated to be blown over adjacent businesses and residents during unloading

processing, stockpiling and loading for transport?

Q5 Are all of the councillors assembled tonight aware of the very real hazard of airborne

asbestos fibre and the DWER assessment of this risk as MODERATE, with dust

management conditions in place?

How can the DWER think this is acceptable for the people of Armadale!

Q6 A question regarding just one aspect of DWER dust management strategy: Did we

see the DWER proposal; Fugitive dust, Appendix A

Which reads: Loading and unloading of materials shall be halted during adverse

weather conditions where winds are blowing towards the nearby receptors to the east

and south?

Can The Councillors tell me, with the wind in a typical summer pattern on the scarp,

blowing and gusting 20 KPH for most part of every day, gusting to 130kph, What is

the likelihood of the employee on site, charged with that responsibility, making the

onerous decision to halt loading and unloading when there are production targets to

be met?

Q7 Did the Consultants identify a safe place, out of the wind, to ramp and park the

loaded trucks whilst it is too windy to load and unload?

Q8 Do we see that if it is not feasible to ensure the most rudimentary dust management

recommendation at 13 Keates Road Armadale, the Asbestos dust risk assessment,

must surely escalate from the already unacceptable moderate, to the more realistic

extreme risk?

Q9 What happened to DWER’s 1000metre buffer?


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Q10 How does reducing the proposed output to 50,000 t/a make this venture in any way

acceptable in our City when it is widely known, that exposure to airborne asbestos

fibres can be responsible for the onset of Asbestosis and Mesothelioma?

The Mayor advised that all councillors are aware as they have been provided with reports

and confidential documents relating to this application for consideration. DWER is an

advisory body and it has given approval subject to other planning conditions which will be

the subject of discussion later during this meeting.

The detail of the questions will be assessed by officers and advice will be forwarded in

writing in due course.

Moved Cr Campbell that question time be extended.

Motion Carried (13-0)

3 Agha Shazad Pervez - 168 Keane Road, Harrisdale

Q1 Do council actually consider that Harrisdale and Piara Waters have excessive council

rates? What actions has the Council taken in the past and what plans do the Council

have in the future to reduce the excessive council rates?

Mayor - This is a question the Local Member has raised with us on a number of

occasions and we are addressing the issues that he has raised.

A document has been circulated to show that valuations and therefore rates are

actually higher in (5) other suburbs. Whether it is excessive or not depends on your

perspective of whether you can afford to pay the rates or not compared to someone

who is unemployed or a pensioner. The Local Government Act sets down the formula

by which it can apply the rates. Each year members of the public are invited to submit

their views on the council rates, what the rates should be and how these are spent.

Throughout the budget process we review our services. This year we are broadening

that to assess how these are being delivered, the efficiencies gained and whether

some services are even necessary.

Q2 Can we increase our revenue from other streams rather than billing it all just to the

residents? Can we reduce our expenditure as the economy is not good and people are

struggling to find jobs and it does affect a lot of residents?

Mayor - Since 2004 we have been advocating with both current and previous State

Governments to achieve other sources of income. This is a problem all local

governments have, not just the CoA. In terms of reducing our other costs, this is

constantly being reviewed. Submissions are invited on Council budgets.

4 Grant Hill, 17 Tolarno Bend, Harrisdale

Q1 Will the Council and Councillors present tonight be more transparent in addressing

the excessive rate issue for Harrisdale and Piara Waters. We have been here after

hours, we have been here during business hours, none of it was documented and it has

not been addressed. We have been fighting this as a community for 6 years and we

continue to fight it and will continue to fight it while we believe there is a lack of

transparency, lack of accountability by the Council.

Mayor - I believe we are transparent. Of course it depends on the level of


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involvement you and residents have with the processes we need to undertake. There

may be a different view if you and residents take a more active involvement and you

will see that we are transparent.

5 Emma O'Hare, 18a Northerly Drive, Harrisdale

Q1. What as a council are you doing to balance the rate disparity between 5 suburbs and

the rest of Armadale?

Mayor - That is the question that we have been dealing with for a long time. Members

of the public wouldn’t be aware of my involvement with the WA Local Government

Association and my direct petitions to the Ministers of the day to change the

Regulations to give us greater flexibility. Right now if you know how the rates are

assessed and laid out they are set down rather rigidly within the Local Government

Act itself. As to other sources of income, if greater industrial and commercial rates

came in that would offset the residential rate base. Minister Templeman has agreed

to look at that in the review of the Local Government Act.

Q2. When is that scheduled to happen?

Mayor – The first phase of the review of Local Government Act is underway and

local governments have already made submissions .

6 Grant Hill, 17 Tolarno Bend, Harrisdale

Q2 On 10 August I submitted an email to the Council regarding kiss and ride or some

kind of solution to the Harrisdale, Piara Waters Primary School. I gave suggestions,

took photographs, provided details and also drew pictures of how a solution can be

found. As there was no response a follow-up email was sent on 17 August to which

an acknowledgement was then sent and was given a number.

Who do I direct these emails to as initially I was told the Technical Department but

there is a lack of information forthcoming?

Mayor: Discussions have been held with the Local Member on this matter and the

Executive Director will be able to advise further.

Executive Director: - All the schools in Piara Waters have similar issues where the

parking around the school has encroached into the residential areas. The simple

approach is to paint yellow lines everywhere but this is not necessarily the right

solution. We are currently looking at alternatives and will be able to find a resolution

shortly.

Q3 Is there a timeframe?

Executive Director: There will be a report presented to the February or March round

of meetings with a recommended approach.

Question time closed at 7.28pm


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5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 27 NOVEMBER 2017.

MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 27

November 2017 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (13/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 Consultation & Communication

On Tuesday 28 November attended a WALGA Selection Committee meeting. Later that

afternoon met with the President of the Kelmscott Baseball Club to discuss John Dunn

Reserve redevelopment.

On Wednesday 29 November along with the CEO, Mr Tame and Cr Butterfield attended

the South East Zone meeting held in the Armadale Council Chambers.

On Saturday 2 December along with Crs Butterfield, Sargeson and Smith, attended the

Annual BEWG & AGLG Bush Breakfast held at Settlers Common to recognise the

volunteer work of the Bush groups and to open a resource library in recognition of the

long and dedicated contribution of local resident and founding member of the local

Wildflower Society

2 Marketing & Public Relations

On Tuesday 29 November Cr Butterfield attended the John Wollaston Anglican College

to present the CoA Scholarship.

On Wednesday 29 November attended a photo opportunity of the Wreaths that were

placed in the Jull Street Mall to recognise our volunteers and contribution they make to

improving the image and perceptions of the City.

On Thursday 30 November attended an interview with Channel 9. We went to the

Hidden Café in Kelmscott, Avocados Café, Raeburn Orchards and Churchman’s Brook


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to showcase some of our hidden gems.

On Friday 1 December attended the Carols by Candlelight event held in Memorial Park.

We had a record number for the event which was very well received by the community.

On Sunday 3 December, along with Crs Geary, Smith, Munn, Busby and Campbell,

attended and assisted with the official opening of the Stockland Shipwreck Park in

Hilbert.

On Tuesday 5 December Cr Butterfield attended Cecil Andrews Clontarf Academy on

my behalf for their end of year awards presentation. Cr Busby attended the Dale

Christian College assembly to present the CoA Scholarship on my behalf.

On Wednesday 6 December Cr Butterfield attended Roleystone Community College to

present the CoA Scholarship on my behalf. Cr Campbell attended the Armadale Police

Rangers Presentation night on my behalf. Cr Busby attended the Willandra Primary

School Presentation on my behalf.

On Friday 8 December attended the Armadale Senior High School to present the CoA

Scholarship.

On Saturday 9 December attended the Westfield Seniors event held at Harold King. This

was followed by the Jack De Vos Retrospective Exhibition opening at History House.

Later that night attended the City of Canning Mayor’s Christmas Civic Reception.

On Monday 11 December attended a photo opportunity with the Switch Your Thinking

team at Bakers House along with the President of SJ & Mayor of Gosnells. We won the

National Energy Efficiency Awards – best in residential energy efficiency.

Whilst mentioning awards that the City has received, the City won the Bronze Award in

the LG Awards for Tourism category in the recent 2017 Perth Airport WA Tourism

awards. The recent launch of our Perth Hills Armadale Regional Guide showcased just

how many quality accommodations, restaurants and attractions the Armadale and

surrounding regions have to offer residents and visitors alike.

On Tuesday 12 December, along with Carol Frost, attended the Piara Waters Primary

School Year 6 Graduation. Cr Smith attended the Kelmscott Primary School Graduation

on my behalf.

3 Governance & Economic Development

On Wednesday 29 November along with Crs Butterfield, Campbell, Nixon, Frost, Munn,

Sargeson and Smith, conducted our last Citizenship function for 2017 which was held in

the Armadale District Hall.

On Wednesday 6 December attended a CEDA (Committee for Economic Development

of Australia) event at the Perth Convention Centre. The event featured a presentation on


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the economy by the Premier of Western Australia (WA), the Hon. Mark McGowan, The

Hon. Roger Cook, Deputy Premier, the Hon. Alannah MacTiernan and the Hon Ben

Wyatt, to detail the Government’s plans to steer the State’s economy.

On Wednesday 13 December attended the WAPC meeting in Perth following which and

along with Cr Geary, attended a JDAP meeting here at the CoA. This was followed by

the Annual Electors meeting.

On Thursday 14 December attended the monthly WAPC Executive Finance and Property

Committee meeting in Perth

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee Held on 4 December 2017 .

CORRECTION:

Page 39 In Recommendation T102/12/17 the period of the tender be corrected to read:

‘commencing 15 January 2018 and expiring 25 November 2018”

MOVED Cr G Nixon that the report, subject to the above correction, be received.


BUSINESS ARISING FROM REPORT

Recommendation T97/12/17 - Strategic Evaluation of the City's Closed Circuit Television

(CCTV) System Report

MOVED Cr G Nixon

That Council receive the strategic evaluation report on the City’s Closed Circuit

Television (CCTV) system.


Recommendation T98/12/17 - Parking Restrictions - Owen Road, Kelmscott

MOVED Cr G Nixon

That Council approve the installation of parking restriction signage and yellow no

stopping lines as depicted on Drawing No E17-64 attached.



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Recommendation T99/12/17 - Cities Power Partnership Initiative

MOVED Cr G Nixon

That Council endorse participation in the Australian Climate Council’s Cities Power

Partnership initiative.


Recommendation T100/12/17 - Kelmscott Hall Upgrade Funding

Committee Recommendation

That Council, in regard to the Kelmscott Hall Upgrade Project:

1. Note the revised scope of works required at an estimated cost of $2,100,000 as follows:

Item Description Estimated Cost

1 Building works including electrical, plumbing, mechanical $1,430,000

2 Demo and external works including asbestos removal $355,000

3 Main hall upgrade, includes mechanical $260,000

4 External services upgrades and improvements $55,000

Total $2,100,000

2. Refer the matter of the additional $920,000 required to complete the revised Kelmscott

Hall upgrade to the 2017/18 mid-year Budget review.

In moving the following Cr Geary foreshadowed an alternative motion that would require the

Kelmscott Hall Project to be included for assessment in the full Master Plan Assessment &

Prioritisation report considering the revised scope of works and further Budget

consideration.

Moved Cr M Geary that Recommendation T100/12/17 be not adopted.

SECONDED Cr C A Campbell

OPPOSED Cr C M Wielinga

MOTION DECLARED CARRIED (8/5)

MOVED Cr M Geary, SECONDED Cr C A Campbell

OPPOSED Cr K Busby

That Council:

1. Request a report to Technical Services Committee on essential short term works

funded and required as part of original budget allocation.

2. Refer Kelmscott Hall to be included as a project in the full Master Plan

Assessment and Prioritisation report, noting its assessment may change existing

project rankings; and


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3. Refer the balance of current funding from Master Planning for Kelmscott Hall to

2018/19 Budget, to be allocated to highest ranking next unfunded project after

part 2 of this recommendation is complete.


Recommendation T101/12/17 - Tender 37/17 - Pest Control Services

MOVED Cr G Nixon

That Council, in regard to Tender 37/17 for Pest Control Services:

1. Accept the tender from Bug Busters Pty Ltd for a period of two (2) years

commencing 1 February 2018 and expiring on 31 January 2020 in accordance

with:

The tenderer’s submitted schedule of rates as presented at Confidential

Attachment 5.1.1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates

2. Authorise the Chief Executive Officer to extend the contract for three (3)

periods of twelve (12) months up to 31 January 2023, subject to satisfactory

performance by the tenderer and price adjustments, as specified in the Request

for Tender Special Conditions of Contract Clause 4.1.


Recommendation T102/12/17 - Tender 40/17 - Balannup Living Stream Stage 1 Landscape

Hardworks

MOVED Cr G Nixon

That Council, in regard to Tender 40/17 for Balannup Living Stream Stage 1

Landscape Hardworks accept the tender from Horizon West for a period of 45 weeks

commencing 15 January 2017 and expiring 25 November 2017 in accordance with:

The tenderer’s submitted lump sum as presented at Confidential

Attachment 5.2.1

Council’s contract documentation, 2017/18 Budget and Long Term Financial

Plan estimates



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Recommendation T103/12/17 - Panel of Pre-Qualified Suppliers PPS/1/17 - Provision of

Fencing Installation and Maintenance Services

Cr Busby declared a financial interest in Recommendation T103/12/17 on the basis that one

of the tenderers is a client of a business that he is director of.

Cr Busby left the meeting at 8.00pm

MOVED Cr G Nixon

That Council, in regard to Panel of Pre-Qualified Suppliers PPS/1/17 for the Provision

of Fencing Installation and Maintenance Services:

1. Accept the applications from:

JSB Fencing and Machinery Hire Pty Ltd and SCP Conservation and Land

Management for:

Schedule A - Installation Works

AND

JSB Fencing and Machinery Hire Pty Ltd and Horizon Works for:

Schedule B - Maintenance and Minor Repairs

for a period of two (2) years commencing on 15 January 2018 and expiring on 14

January 2020 in accordance with:

The submitted schedule of rates as presented at Confidential

Attachment 5.3.1


Plan estimates.

2. Authorise the Chief Executive Officer to extend the contracts for two (2) periods

of twelve (12) months up to 14 January 2022 subject to satisfactory performance

by the applicants and price adjustments as specified in the Request for

Application to Join a Panel of Suppliers Special Conditions of Contract Clause 4.1.


Cr Busby returned to the meeting at 8.01pm

Recommendation T104/12/17 - Alternative Infrastructure - New Development Areas

(Referral Item)

MOVED Cr G Nixon

That Council note the content of the Officer Comment relating to the application of

ovoid pipes in the City.



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10.2 CITY STRATEGY COMMITTEE MEETING

Report of the City Strategy Committee held on 11 December 2017 .

MOVED Cr M Geary that the report be received.



Recommendation CS82/12/17 - List of Accounts Paid - November 2017

MOVED Cr M Geary

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $17,202,184.40 on Vouchers 29250–29406, Batch 2122-2130,

2132, Direct Debits and PY01.10-PY01.11.

Trust Fund

Accounts paid totalling $146,005.36 on Vouchers 6516-6571, Direct Debits and Batch

2131.


Recommendation CS83/12/17 - Statement of Financial Activity

MOVED Cr M Geary

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the five (5) month period ended 30 November 2017; and

(ii) notes there are no reportable actual to budget material variances for the period.


Recommendation CS84/12/17 - Traders Permit Application - Cafe Swift (Coffee Vendor),

Forrestdale Hall Car Park, Corner of Weld Street and Armadale Road.

MOVED Cr M Geary

That Council, pursuant to the City’s Activities and Trading in Thoroughfares and

Public Places Local Law, approves a traders permit being issued to Café Swift to

trade from the Forrestdale Hall carpark under the following permit

conditions:

Days and Hours of Trading: Monday to Friday – 6:30am to 12:30pm;

Types of goods to be traded – Hot/cold beverages as certified under the

Certificate of Registration to operate as a food business by the City of

Armadale;

Application Fee: $100.00;


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Annual Permit Fee: $1,000.00;

Period of Permit: 12 months from date of issue of the permit (permit to

be issued within 1 month of Council decision);

The applicant providing evidence of current public liability insurance

for no less than $20 million;

Compliance with the Activities and Trading in Thoroughfares and

Public Places Local Law and any other applicable legislation;

All litter is to be removed immediately after close of business and the

area is to be left in a clean and tidy state;

The City reserving the right to cancel or amend the permit should

substantiated complaints be received; and

The applicant not holding the City and/or Main Roads liable for any

property loss or personal injury arising from the road widening works

along Armadale Road.


Recommendation CS85/12/17 - Traders Permit Application - Bee Delighted Mobile Cafe,

Harrisdale Pavilion Car Park

MOVED Cr M Geary

That Council, pursuant to the City’s Activities and Trading in Thoroughfares and

Public Places Local Law, approves a traders permit being issued to Bee

Delighted Mobile Café to trade from the Harrisdale Pavilion carpark under

the following permit conditions:

Days and Hours of Trading: Monday to Friday – 6:00am to 11:00am;

Types of goods to be traded – Hot/cold beverages and food as certified

under the Certificate of Registration to operate as a food business by

the Shire of Serpentine Jarrahdale;

Application Fee: $100.00;

6 month Permit Fee: $500.00;

Period of Permit: 6 months from date of issue of the permit (permit to

be issued within 1 month of Council decision);

The applicant providing evidence of current public liability insurance

for no less than $20 million;

Compliance with the Activities and Trading in Thoroughfares and

Public Places Local Law and any other applicable legislation;

All litter is to be removed immediately after close of business and the

area is to be left in a clean and tidy state;


substantiated complaints be received; and


there be unforeseen carpark congestion issues as the site further

develops.



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Recommendation CS86/12/17 - Tender 34/17 - Redevelopment (Construction) of the

Armadale Aquatic Centre

MOVED Cr M Geary

That Council, in regard to Tender 34/17 for the Redevelopment (Construction) of the

Armadale Aquatic Centre accepts the tender from PS Structures Pty Ltd for a period of

up to 60 weeks commencing 19 December 2017 in accordance with:

The PS Structures submitted Guaranteed Maximum Price as presented at

Confidential Attachment 1.


Plan estimates.


Recommendation CS87/12/17 - Proposed Annual Leave - Chief Executive Officer

MOVED Cr M Geary

That Council:

1. note the Chief Executive Officer’s absence on leave from Wednesday

27 December 2017 to Friday 2 February 2018 inclusive.

2. appoint the Executive Director Community Services, Mrs Yvonne

Loveland, as Acting Chief Executive Officer, during Mr Tame’s absence,

and appoint Mr Neil Kegie as Acting Executive Director Community

Services for the same period.


Recommendation CS88/12/17 - Role and Function of City Strategy Committee (Referral

Matter)

MOVED Cr M Geary

That Council recommit the referral matter – Role and Function of the City Strategy

Committee – to a future meeting of the City Strategy Committee.


Recommendation CS89/12/17 - Solar Lighting at Champion Lakes (Referral Matter)

MOVED Cr M Geary

That Council request a report on this matter to be submitted to a future City Strategy

Committee Meeting for consideration.



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Recommendation CS90/12/17 - 2018 Chilli Festival - To be held at Araluen Botanic Park

Cr Nixon declared a financial interest in Recommendation CS90/12/17 on the grounds that

the Report refers to correspondence to the City from his employer, the Araluen Botanic Park

Foundation Inc.

Cr Busby declared a financial interest in Recommendation CS90/12/17 on the basis that

Araluen Botanic Park is a client of his computer software business.

Cr Smith declared a financial interest in Recommendation CS90/12/17 on the basis that his

business is a supplier of catering services at Araluen Botanic Park.

Cr Nixon, Cr Busby and Cr Smith left the meeting at 8.02pm

MOVED Cr M Geary

That Council note that the 2018 Chilli Festival is proposed to be held at the Araluen

Botanic Park on 3 and 4 February 2018, with Traffic Management Plans to be

submitted to the Executive Director Technical Services for approval under delegation.


Cr Nixon, Cr Busby and Cr Smith returned to the meeting at 8.06pm

10.3 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 12 December 2017 .

MOVED Cr C M Wielinga that the report be received.



Recommendation D61/12/17 - Revised Development Application - Concrete Crushing and

Screening Facility - Lot 254 (13) Keates Road, Armadale

Cr Geary disclosed a non-financial interest in Recommendation D61/12/17 on the basis that

he has a proximity interest as his residence is located near the proposed development. As a

consequence, there may be a perception that his impartiality on the matter may be affected.

He declared that he will set aside this association, consider the matter on its merits and vote

accordingly.

Cr Campbell disclosed a non-financial interest in Recommendation D61/12/17 on the basis

that he has an association with a resident within 1 km of the location of the Crushing and

Screening Operation. As a consequence, there may be a perception that his impartiality on

the matter may be affected. He declared that he will set aside this association, consider the

matter on its merits and vote accordingly.

Committee Recommendation

That Council

A. Refuse the application for a Crushing and Screening operation on Lot 254 (No.13)

Keates Road, Armadale on the following grounds:

1. The proposal should be classified as an “industry – noxious” use in the City Town

Planning Scheme No.4, which is an “A” use and should not be approved, given


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the risks associated with the proposal and the detrimental impacts on the area,

property owners/businesses and streetscape.

2. The proposal is considered to be over development of the lot and will have a

detrimental impact on the streetscape and surrounding land uses.

3. The proposal does not comply with the setback requirements specified in the

City’s Planning Policy PLN 4.1 - The Design of Industrial Sites and Estates and

will have a detrimental impact on the streetscape.

4. The proposal does not comply with Clause 4D.2.1 of the City’s Town Planning

Scheme No.4 in terms of the proposed building height and will have a detrimental

impact on the adjoining/nearby development and streetscape.

5. The proposal does not provide adequate car parking on-site to meet the

requirements of the City’s Town Planning Scheme No.4 and is likely to have an

adverse impact on the street and vehicle movements.

6. The proposal does not include adequate landscaping as required by Clauses

4D.4.1, 4D.4.2 and 4D.4.3 of the City’s Town Planning Scheme No.4.

7. The proposal does not comply with Clause 4D.9 (off-site buffers) of the City’s

Town Planning Scheme No.4 due to the potential environmental impacts and risk.

8. The proposed use is not appropriate for this lot due to the proximity of nearby

residences and the potential risks and impacts associated with the proposed

development and its operations.

9. The Council is not satisfied that appropriate mechanisms will be in place to

ensure compliance with the proposed Management Plans.

B. Advise the applicant, submitters, State Administrative Tribunal and the Department of

Environment and Regulation of Council’s decision in this regard.

In moving the following motion, Cr Zelones foreshadowed an alternative motion to approve

the application subject to a number of planning conditions. In this regard he referred to the

further advice circulated to all Councillors following the Development Services Committee

meeting. Based on this advice, the conditions for approval of this application have been

modified to improve their effectiveness for compliance, monitoring and reporting, truck

movements on site, additional landscaping and improvements to complaint management

relating to dust and other matters.

MOVED Cr H A Zelones that Recommendation D61/12/17 be not adopted.

SECONDED Cr K Busby, OPPOSED Cr C M Wielinga


MOVED Cr H A Zelones, SECONDED Cr K Busby

OPPOSED Cr C M Wielinga

That Council

A) Approves the application dated 20/11/2017 for Planning Approval for a

Crushing and Screening operation on Lot 254 (No.13) Keates Road, Armadale

subject to the following conditions:


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1. The processing capacity (throughput) of the facility is limited to a

maximum of 50,000 tonnes per annum measured over a calendar year.

2. Operating hours shall be limited to:

a. Monday to Friday 6:30 am to 4:00 pm, and

b. Closed on weekends and Public Holidays.

3. Trucks shall not enter the site and equipment shall not be operated (or

turned on) prior to 7:00AM.

4. Submission of an amended Operational Management Plan to include

the following requirements to the satisfaction of the Executive Director

Development Services prior to the commencement of site works:

a. The material to be accepted to site for processing will be limited to

the following: lateritic and Construction and Demolition waste (Class

I) materials. Materials containing visible asbestos or Asbestos

Containing Materials (ACM) shall not be accepted. The site operator

shall visually inspect all waste on arrival at the premises and again

before it enters any stockpile or treatment process to ensure that it

complies.

b. The concentration of asbestos in any form within processed material

shall not exceed 0.0001% w/w. All processed materials shall be tested for

asbestos in accordance with the Development Application dated 20

November 2017.

c. Any material that is subjected to testing for asbestos will be

quarantined in a suitable location (to be identified on the operational

layout plan) ahead of the results from the testing being received.

The approved Operational Management Plan is to be continuously

implemented to the satisfaction of the Executive Director Development

Services.

5. Submission of an amended Dust Management and Monitoring Plan to

include the following requirements to the satisfaction of the Executive

Director Development Services prior to the commencement of site works:

a. Additional information provided in relation to monitoring processes.

b. Modify the plan to include the requirements of Condition 11.

The approved management plan is to be continuously implemented to the

satisfaction of the Executive Director Development Services

6. The applicant/operator shall review the approved Dust Management and

Monitoring Plan within six months after the date of commencement of

operations. Within six months after the date of commencement of

operations. The review must take into account any complaint(s) received

from surrounding premises and includes the submission of a report to the

City of Armadale confirming the outcome of the review which:

a. Compares and contrasts the results of the review with the initial Dust

Management and Monitoring Plan submitted with the application; and

b. Confirms timeframes for the implementation of appropriate mitigation


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measures and amendment of the Dust Management and Monitoring Plan,

where compliance has not been met, to the satisfaction of the Executive

Director Development Services.

7. Submission of an amended Traffic Management Plan to include the

following requirements to the satisfaction of the Executive Director

Development Services prior to the commencement of site works:

a. That Condition 3 of the development approval is specified in the Plan;

b. Sufficient demonstration that trucks can manoeuvre to exit the site without

obstruction.

The approved management plan is to be continuously implemented to the

satisfaction of the Executive Director Development Services

8. Continued implementation of the approved Environmental Noise

Assessment, is to occur to the satisfaction of the Executive Director

Development Services

9. Continued implementation of the approved Asbestos Management Plan, to

the satisfaction of the Executive Director Development Services.

10. A report (audit) on compliance with the approved management plans shall

be submitted to the City on an annual basis by the 30th of December each

year. The annual audit must include:

a. an identification of the sources and nature of all emissions, discharges and

wastes generated on the site;

b. an assessment of dust amenity (dust deposition) and health impacts (total

suspended particulate, particulate matter less than 10 micron);

c. an assessment of environmental impacts associated with its operations (both

internal and external to the site) and its compliance with planning and

environmental requirements, in particular assessment of:

i. its operations measured against the Environment Protection (Noise)

Regulations and this shall include but not be limited to a complete

operational noise survey;

ii. compares the results of the noise as part of the operational noise

survey to the initial noise modelling assessment submitted with the

application;

iii. defines compliance with the Environmental Protection (Noise)

Regulations 1997; and

iv. confirms timeframes for the implementation of appropriate

mitigation measures, where compliance has not been met, to the

satisfaction of the Executive Director Development Services;

d. Demonstration of compliance with Condition 1;

e. A review of operational and management practices relating to environmental

performance and the management of environmental risk, including

emergency response, contingency plans and other measures to prevent or

minimise environmental impacts and any additional measures required to

ensure compliance within accepted standards;

f. The results of monitoring that is conducted throughout the year at such times

and for such periods and reported as specified in the respective Management

Plans; and

g. A suitably qualified and experienced person must conduct the audit to the

satisfaction of the City.


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11. The owner/applicant shall maintain a complaint register for noise and dust

at the premises (with a sign on site including details of where complaints

can be lodged) to record any complaint received to the satisfaction of the

City. The register shall include the following at a minimum:

a. name and address of the complainants (if consented);

b. date and time of complaint;

c. date and time of alleged incident;

d. alleged source of the incident;

e. general description of the alleged incident, including any

environmental or health impacts reported by the complainant;

f. wind direction, wind speed and temperature at time of alleged incident;

g. likely source of the alleged incident;

h. actions taken by Applicant to address the complaint, including the

outcome of any investigation(s) and action(s) to verify any impacts;

and

i. complete an annual analysis and review of complaints recorded under (a) to

identify any common factors and root cause of complaints and

proposals to address these.

12. Stock piling not to exceed the following maximum heights from the finished

ground level and shall be screened to their full height to the satisfaction of

the Executive Director Development Services:

a. Bay 1 - 5m

b. Bays 2 to 5 - 3m.

All stockpiles shall be retained within the walls of the infrastructure as

shown on the plans provided within the Application dated 20/11/2017. The

materials shall not exceed the height of the infrastructure when measured at

that location.

13. The storage bays shall be enclosed where they abut side boundaries.

14. The applicant/operator shall ensure that prior to leaving the site, all

materials are arranged, contained, fastened or covered so that the load or

any part of it cannot fall or otherwise escape from the vehicle.

15. Construction standards of the proposed sheds on site in terms of location,

distance between building and building material types to comply with the

requirement as stated in the 'Works Approval' issued by the Department of

Environment Regulation.

16. A schedule of external colours and materials shall be submitted to the City's

Planning Services Department and approved by the Executive Director

Development Services. The development shall be completed and maintained in

accordance with the approved schedule to the satisfaction of the Executive



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17. The external surfaces of all parapet walls and solid fences that are on or

adjoining a property boundary shall be painted and finished in accordance

with the schedule of colours required by Condition 16 above, prior to the

installation of any parapet walls along a property boundary to the

satisfaction of the Executive Director Development Services.

18. The owner/applicant shall adhere to all the Works conditions specified in the

'Works Approval' issued by the Department of Environment Regulation. The

owner/applicant shall not depart from specifications (design and construction of

facility) as specified in the Works Approval by Department of Environment

Regulation.

19. 'End of trip bicycle facilities' in accordance with Clause 4.11.1 and Schedule 7B of

Town Planning Scheme No.4 shall be provided prior to occupation of the

development in a location agreed to by the City and continuously maintained

thereafter.

20. All rubbish bin storage areas, outdoor storage areas and servicing areas associated

with the development shall be appropriately screened from Keates Road and public

vantage points to the satisfaction of the Executive Director Development Services.

21. Air conditioning units, compressors and other equipment related to utilities shall be

screened from public view and positioned so as to avoid any adverse effects,

including noise, on the occupants of nearby properties to the satisfaction of the

Executive Director Development Services.

22. To meet drainage requirements the developer/owner shall, to the specifications and

satisfaction of the Executive Director Technical Services:

a. Submit a stormwater management plan incorporating water

sens1t1ve design principles for approval and implement the

approved plan thereafter;

b. Show any drainage easements as may be required on the Certificate

of Title in favour of the City; and

c. Relocate, remove or upgrade any drainage infrastructure on the lot

or within the adjoining road reserve that is impacted by the proposed

development.

23. A finalised landscape plan shall be submitted to and approved by the Executive

Director Development Services. The landscape plan shall include:

a. Plant species (predominantly West Australian natives);

b. The provision of mature size large tree plantings;

c. Numbers, location, container size;

d. Method of irrigation of the landscaped areas;

e. A minimum 2 metre wide landscaping strip between the parking area

and the street boundary of the site. f. Landscaping and treatment of adjoining verge areas, including

retention of existing trees; and

g. A minimum 0.5m wide landscaping strip between the parking area

and the southern side boundary of the site.

All landscaping shall be installed prior to occupancy of the development and

maintained as per the approved plan thereafter to the satisfaction of the

Executive Director Development Services.

24. All vehicle manoeuvring spaces shall be constructed, sealed, kerbed and drained in


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accordance with the approved site plan to the satisfaction of the Executive Director

Technical Services and continuously maintained thereafter. Relocation/removal of

any services/infrastructure will be at the cost of the developer.

25. The number of staff and customer vehicles attending the site shall not exceed the

number of parking bays available (maximum of 8 including staff) at any one time.

26. No materials shall be stored in car parking areas to the satisfaction of the Executive


27. All conditions are to be complied with prior to exercising the right of this approval,

to the satisfaction of the City.

ADVICE NOTES

a) With regard to Condition 16, requiring submission of a colour and material

schedule, it is expected that the colour and material schedule will be

submitted and approved prior to the submission of a Building Permit

Application.

b) With regard to Condition 23, requiring a Landscape Plan, please refer to the

City's Landscaping Guidelines - (Screening and/or Grouped Dwellings and/or

Industrial and Commercial), Landscaping Guidelines - Plants to Avoid , the

City's Urban Forestry Strategy and Landscape Factsheet - Treesfor Confined

Spaces to assist you to formulate a satisfactory landscaping proposal. Copies of

these documents are available on the City's website at:

www.armadale.wa.gov.au/planning-information-sheet -forms-fees

c) With regard to Condition 24, regarding vehicle manoeuvring spaces, the

City's Technical Services Directorate should be contacted in order that the

appropriate crossover application may be made.

d) Compliance with the Environmental Protection (Noise) Regulations 1997 is

required.

e) A separate application is required for all signs associated with the development.

f) The applicant and landowner are advised that it is a statutory requirement to

comply with all conditions of this approval, and that not complying with any

condition is therefore illegal. Failure to comply with any condition of this approval

or the approved plans constitutes an offence under the Planning Development Act

2005 . The City can issue a Planning Infringement Notice of $500 (without notice)

and/or commence legal action with higher penalties up to $200,000 for each

offence and a daily penalty of $25,000 per day for the continuation of that offence.

It is the responsibility of the applicant and/or landowner to inform Council in

writing when they consider the development to be complete and all conditions of

this approval have been satisfied.

g) Compliance with the Building Code of Australia is required. In this regard, a

Building I Demolition Permit application shall be submitted to the City's Building

Department and approved prior to the erection I demolition of any structures on

the subject site.

h) The developer is reminded of the requirement under the provisions of the

Environmental Protection Act that all construction work (which includes

http://www.armadale.wa.gov.au/planning-information-sheet%20-forms-fees


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earthworks and similar) be managed with due regard for noise control. Works

generating noise, and rock breaking in particular, are not permitted:-

o Outside the hours of 7.00am to 7.00pm; or

o On a Sunday or Public Holiday.

i) If the development the subject of this approval is not substantially commenced

within a period of 24 months from the date of this letter, the approval shall lapse

and be of no further effect.

j) Where the approval has so lapsed, no development shall be carried out without the

further approval of the City having first been sought and obtained.

B) Advise the submitters and the Department of Environment and Regulation of

Council's decision in this regard.


Recommendation D62/12/17 - Closure of Unused Portion of Rossiter Avenue Road Reserve

in Piara Waters

MOVED Cr C M Wielinga

That Council:

1. Request the Minister for Lands pursuant to Section 58 of the Land Administration

Act 1997 close the subject portion of the Rossiter Avenue road reserve in Piara

Waters, as identified on the attached Location Plan, subject to:

a. The land being amalgamated with the adjoining landholding, Piara Nature

Reserve 36594;

b. An easement measuring five metres being granted in favour of the Water

Corporation; and

c. Management of land be granted to the Department of Biodiversity,

Conservation and Attractions (Parks and Wildlife).

2. Notify the Department of Planning, Lands and Heritage, Water Corporation and the

Department of Biodiversity, Conservation and Attractions (Parks and Wildlife) of

Council’s decision.


Recommendation D63/12/17 - Public Access Ways in Camillo (Referral Item)


That Council request officers investigate possible options for the Ypres Road PAW and

report back to Development Services Committee.



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Recommendation D64/12/17 - Signage - Council Verges and Road Reserves (Referral Item)


That Council:

1. Request a report on the current practices relating to unauthorised signage and

compliance issues.

2. Note that a report is being prepared on election signage.


Recommendation D65/12/17 - Airbnb Accommodation (Referral Item)


That Council note Western Australian Local Government Association is reviewing

options relating to AirBNB.


10.4 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr K Busby that the report be received.



Recommendation - Councillors' Information Bulletin - Issue No. 20/2017

MOVED Cr C Frost

That Council acknowledge receipt of Issue No 20/2017 of the Information Bulletin.


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil


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13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 PAW Signage (Cr Caroline Wielinga)

That the matter of a sign on the PAW in Neerigen Brook be referred to the Technical

Services Committee

2 Tree fines (Cr Caroline Wielinga)

That the matter of tree fines for removal or damage to street trees be referred to the Technical

Services Committee

3 Emergency Services vehicle access to Araluen Estate (Cr Caroline Wielinga)

That the matter of contacting emergency services and electronic map providers regarding the

vehicular entrance to Araluen Residential estate be referred to City Strategy Committee.

4 Annual Fees - Conditions for compliance (Cr Caroline Wielinga)

That the matter of annual fees for conditions for compliance be referred to the Development

Services Committee.

5 Vegetative Screening - South Western Highway (Cr Caroline Wielinga)

That the matter of vegetative screening along South Western Highway between Dicken &

Stone Streets be referred to the Technical Services Committee.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor expressed best wishes to Councillors and staff and their family for a

Merry Christmas and a safe and Happy New Year. He also expressed

appreciation to the Executive and all staff for their support to Council.

On behalf of Council, Cr Butterfield reciprocated Christmas and new year

greetings to the Mayor and also thanked staff for their support in a very busy

year.

The Mayor, Cr Zelones, declared the meeting closed at 8.37pm

MINUTES CONFIRMED THIS 29th

DAY OF JANUARY 2018

MAYOR

CONFIDENTIAL TECHNICAL SERVICES COMMITTEE

SUMMARY OF CONFIDENTIAL ATTACHMENTS 4 DECEMBER 2017

ATT

NO. SUBJECT PAGE

5.1 TENDER 37/17 - PEST CONTROL SERVICES

5.1.1 Confidential Attachment - Schedule of Rates - Tender 37/17 29

5.2 TENDER 40/17 - BALANNUP LIVING STREAM STAGE 1 LANDSCAPE HARDWORKS

5.2.1 Confidential Attachment - Price Schedule - Tender 40/17 32

5.3 PANEL OF PRE-QUALIFIED SUPPLIERS PPS/1/17 - PROVISION OF FENCING

INSTALLATION AND MAINTENANCE SERVICES

5.3.1 Confidential Attachment - Price Schedule - PPS/1/17 35

Technical Services 29 ATTACHMENT 5.1.1 COMMITTEE - 4 December 2017

CONFIDENTIAL CITY STRATEGY COMMITTEE

SUMMARY OF CONFIDENTIAL ATTACHMENTS 11 DECEMBER 2017

ATT

NO. SUBJECT PAGE

3.1 TENDER 34/17 - REDEVELOPMENT (CONSTRUCTION) OF THE ARMADALE

AQUATIC CENTRE

3.1.1 Confidential Attachment 1 43

City Strategy 43 ATTACHMENT 3.1.1 COMMITTEE - 11 December 2017

minutes of ordinary council meeting - 18 december 2017

Documents