minutes of ordinary council meeting - 29 january 2019
TRANSCRIPT
ORDINARY MEETING OF COUNCIL
TUESDAY, 29 JANUARY 2019
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 4
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4 5.1 REQUEST FOR LEAVE OF ABSENCE ......................................................................................... 4
6 PETITIONS ................................................................................................................................................ 4 1 REQUEST TO CLOSE LANEWAY (PAW) RIVERSIDE DRIVE AND CANDISH
GROVE, SEVILLE GROVE ............................................................................................................ 4 2 ARMADALE FITNESS AND AQUATIC CENTRE AND ARMADALE ARENA ....................... 4
7 CONFIRMATION OF MINUTES ........................................................................................................... 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 17 DECEMBER 2018 ............................ 5
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION AND COMMUNICATION ............................................................................... 5 2 MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3 GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 5
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ............................................................................................................................................. 6
10 REPORTS ................................................................................................................................................... 6 10.1 CITY STRATEGY COMMITTEE MEETING - 21 JANUARY 2019 ........................................... 6
10.1.1 LIST OF ACCOUNTS PAID - DECEMBER 2018 (1.1) ...................................................... 6 10.1.2 STATEMENT OF FINANCIAL ACTIVITY - JANUARY 2019 (1.2) ................................ 7 10.1.3 2018 ANNUAL GENERAL MEETING OF ELECTORS (2.1) ........................................... 7 10.1.4 AUSTRALIA/NEW ZEALAND CHIEF OFFICERS' GROUP MEETINGS 2019 (3.1) ..... 7 10.1.5 CONTRACT REVIEW - CHIEF EXECUTIVE OFFICER (3.2) ......................................... 8 10.1.6 LORIKEETS IN HILLS AREAS (1 ) ................................................................................... 8
10.2 DEVELOPMENT SERVICES COMMITTEE MEETING - 22 JANUARY 2019 ......................... 8 10.2.1 DEVELOPMENT CONTRIBUTION PLAN 3 INFRASTRUCTURE COST SCHEDULE
REVIEW 2019 (1.1) .............................................................................................................. 8
10.2.2 PROPOSED AMENDMENT TO BOUNDARY OF FORRESTDALE BUSINESS PARK
WEST (1.2) ............................................................................................................................ 8 10.2.3 REFERRAL ITEM - MUNICIPAL FUNDING OF PUBLIC OPEN SPACE FOR THE
ARMADALE STRATEGIC METROPOLITAN CITY CENTRE (2.1) ............................... 9 10.2.4 PLANNING INSTITUTE OF AUSTRALIA PLANNING CONGRESS - GOLD COAST -
15 TO 17 MAY 2019 (2.2) .................................................................................................... 9 10.2.5 UDIA 2019 STATE CONFERENCE - 27 FEB TO 1 MARCH 2019 - BUNKER BAY
(2.3) ........................................................................................................................................ 9 10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 29 JANUARY 2019 .............................................. 9
10.3.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 1/2019 (1.1) ..................... 10
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 10
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 10
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 10 1 ADDITIONAL SECURITY SERVICES ........................................................................................ 10 2 ROLEYSTONE THEATRE TEMPORARY HOME ..................................................................... 10
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 10
15 CLOSURE................................................................................................................................................. 12
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY,
29 JANUARY 2019 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr J A Stewart Heron Ward
Cr D M Shaw Heron Ward
Cr G Nixon Hills Ward
Cr C M Wielinga Hills Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
Cr G J Smith Minnawarra Ward
Cr J H Munn CMC Ranford Ward
Cr M Geary Ranford Ward
Cr L Sargeson Palomino Ward
Cr C A Campbell JP Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr J Lyon Executive Director Corporate Services
Mr P Sanders Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Mrs Y Loveland Executive Director Community Services
Mr G Scott Manager Human Resources
Ms L Jarosz A/Executive Assistant to the CEO
Public: 1
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Nil
MINUTES - ORDINARY MEETING 4 29 JANUARY 2019
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3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON
NOTICE
Nil
4 PUBLIC QUESTION TIME
Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE
5.1 Request for Leave of Absence (Cr Grant Nixon)
Request for leave of absence received from Cr Grant Nixon for the period Tuesday 19 March
to Friday 29 March 2019 inclusive.
MOVED Cr R Butterfield
That Council grant leave of absence to Cr G Nixon for the period Tuesday 19 March to
Friday 29 March 2019 inclusive (includes 1 Ordinary Council Meeting – 25 March)
MOTION not opposed, DECLARED CARRIED (14/0)
6 PETITIONS
1 Request to close Laneway (PAW) Riverside Drive and Candish Grove, Seville Grove
(Cr Colin Campbell)
Cr Campbell tabled a conforming petition containing 52 signatures, the prayer of which reads
as follows.
We the undersigned respectfully request that the Council: close the laneway (PAW), between
Riverside Lane and Candish Grove, Seville Grove due to anti-social behaviour,
house/garden break-in, stolen property, numerous vandalism (fence and garden) broken beer
bottles thrown over the fence and left in the alleyway along with needles, underwear (of a
private nature) and excrement. Motor bikes ridden through the alleyway in an offensive
manner and onto Reserves (Seminole Garden, Cam Clay Reserve, San Jacinta Playground)
MOVED Cr C A Campbell
That the petition be received and be referred to the Development Services Committee
MOTION not opposed, DECLARED CARRIED (14/0)
2 Armadale Fitness and Aquatic Centre and Armadale Arena (Cr Mark Geary)
Cr Geary tabled a conforming petition containing 124 signatures, the prayer of which reads
as follows.
We the undersigned, respectfully request that the Council:
Reconsider the closure of Armadale Arena to group fitness and retain all existing group
fitness classes.
MINUTES - ORDINARY MEETING 5 29 JANUARY 2019
OF COUNCIL
Consult extensively with all existing Armadale staff and its members, and the community in
general, regarding what they would like to see happen with the transition to the Armadale
Fitness and Aquatic Centre (AFAC), in particular relating to the timetable (schedule,
duration and type of group fitness classes).
Retain all existing staff in their current roles, either at Armadale Arena and/or AFAC, and
(where required) give time to certify for Les Mills group fitness for instructors.
Display transparency, honesty and good communication to Armadale Arena staff, members
and the general public.
MOVED Cr M Geary
That the petition be received and be referred to the Community Services Committee
MOTION not opposed, DECLARED CARRIED (14/0)
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 17 DECEMBER 2018.
MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 17
December 2018 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (14/0)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION
1 Consultation and Communication (Cr Henry Zelones)
On Tuesday 18 December, I met with Andrew Hastie & Bridget McKenzie, Minister for
Minister for Regional Services, Sport, Local Government and Decentralisation. The Minister
was visiting the Roleystone Cricket/Netball Club and toured the facilities to get a better
understanding of the need for upgrades. She also presented the Club with grant funding.
2 Marketing and Public Relations (Cr Henry Zelones)
On Thursday 24 January, I attended a photo opportunity at the new Armadale Fitness and
Aquatic Centre to turn on the water supply to the swimming facility.
On Friday 25 January Saturday 26 January, I attended Heritage FM interviews promoting the
City of Armadale’s new aquatic facilities and the Australia Day event.
3 Governance and Economic Development (Cr Henry Zelones)
On Tuesday 18 December, Manager Economic Development, Scott Jarvis and I attended a
meeting with Senator Linda Reynolds to update the Senator on our current advocacy
strategy.
On Thursday 20 December 2018, Manager Economic Development, Scott Jarvis and I
attended a meeting with Matt Keogh MP to update our local member on our current
Advocacy Strategy and the City Centre Structure Plan currently with the WAPC.
On Thursday 3 January 2019, Cr Shaw and I attended a JDAP meeting for DA application
for a new Medical Centre on the Corner of Albany and Lindley Ave.
MINUTES - ORDINARY MEETING 6 29 JANUARY 2019
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On Thursday 10 & Friday 11 January, I attended training sessions at WALGA for the
Member Advisor Training Program
On Thursday 17 January 2019, I chaired the Local Emergency Management Committee
(LEMC) Meeting in the Committee Room at the City of Armadale. The purpose of the
meeting is to discuss Local Emergency Management issues.
On Monday 21 January, Manager Economic Development, Scott Jarvis and I attended a
meeting with Andrew Hastie MP to update the Member on our current Advocacy Strategy
and City Centre Structure Plan.
On Wednesday 23 January 2019, I attended a meeting at the WAPC at Gordon Stephenson
House William St Perth. The meeting was attended by the Honourable Rita Saffioti MLA
Minister for Transport; Planning. The Minister welcomed the new and reappointed
Commissioner. She also brief Commission Members on the Government’s program for the
year.
On Saturday 26 January, along with the Deputy Mayor Cr Butterfield, and Cr’s Campbell,
Sargeson, Frost, Silver, Smith, Nixon and Munn, I hosted the 2019 Australia Day Public
Citizenship Ceremony and Community Citizen of the Year presentations.
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN –
WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 CITY STRATEGY COMMITTEE MEETING
Report of the City Strategy Committee held on 21 January 2019.
MOVED Cr M Geary that the report be received subject to any corrections.
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation CS1/1/19 - List of Accounts Paid - December 2018
Cr Smith declared an interest in this item - List of Accounts Paid namely payment
No.2280.1404-01 for $3849.95 relating to catering services provided by his company to the
City. Cr Smith left the meeting at 7.08pm.
MOVED Cr M Geary
That Council note the List of Accounts paid as presented in the attachment to this
report and summarised as follows:
Municipal Fund
Accounts paid totaling $15,290,344.11 on Vouchers 30832–30955, Batch 2277-2283,
2285-2286, Direct Debits and PY01.12-PY01.13
MINUTES - ORDINARY MEETING 7 29 JANUARY 2019
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Trust Fund
Accounts paid totaling $4,139,636.17 on Vouchers 7314-7395, Batch 2284 and Direct
Debit
MOTION not opposed, DECLARED CARRIED (13/0)
Cr Smith returned to the meeting at 7.09pm.
Recommendation CS2/1/19 - Statement of Financial Activity - January 2019
MOVED Cr M Geary
That Council:
(i) pursuant to Regulation 34 of the Local Government (Financial Management)
Regulations 1996 (Financial Activity Statement Report) accepts the Statement of
Financial Activity for the six (6) month period ended 31 December 2018; and
(ii) notes there are no reportable actual to budget material variances for the period.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation CS3/1/19 - 2018 Annual General Meeting of Electors
MOVED Cr M Geary
That Council receives the Minutes of the Annual General Meeting of Electors held on 12
December 2018 as presented in the attachment to this Report, and notes that there were
no decisions made at the meeting which require Council’s consideration, resolution or
action.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation CS4/1/19 - Australia/New Zealand Chief Officers' Group Meetings 2019
MOVED Cr M Geary
That Council notes and approves the Chief Executive Officer’s proposed attendance at
the 2019 meetings of the Australia/New Zealand Chief Officers’ Group to be held in
February 2019 (WA), July 2019 (NSW) and November 2019 (NSW) at an estimated cost
of $5,000.
MOTION not opposed, DECLARED CARRIED (14/0)
MINUTES - ORDINARY MEETING 8 29 JANUARY 2019
OF COUNCIL
Recommendation CS5/1/19 - Contract Review - Chief Executive Officer
MOVED Cr M Geary
That Council consider the Confidential report and recommendation attached to the
Minutes.
MOVED Cr Geary that Recommendation CS5/1/19 be considered under “Matters Requiring
Confidential Consideration’ as the item to be discussed affects an employee of Council.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation CS6/1/19 - Lorikeets in Hills areas
MOVED Cr M Geary
That Council refers the Councillor Item relating to ‘Lorikeets in the Hills areas’
to the relevant Directorate for action and/or report to the appropriate Committee.
MOTION not opposed, DECLARED CARRIED (14/0)
10.2 DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Development Services Committee held on 22 January 2019.
MOVED Cr D M Shaw that the report be received.
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation D1/1/19 - Development Contribution Plan 3 Infrastructure Cost Schedule
Review 2019
MOVED Cr D M Shaw
That Council:
1. In accordance with Clauses 3.12 and 3.13 of Schedule 9B in Town Planning
Scheme No.4, advertise the Proposed Values and Draft Infrastructure Cost
Schedule 2019 that includes a Cost Contribution per Lot of $9,683 for a minimum
of 28 Days.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation D2/1/19 - Proposed Amendment to Boundary of Forrestdale Business Park
West
Cr Silver declared a financial interest in this item on the basis that her employer is within close
proximity of the subject area. Cr Silver left the meeting at 7.11pm. MOVED Cr D M Shaw
That Council:
1. Write to the Minister for Transport; Planning; Lands in support of the proposed
amendment to the MRA Regulations which would add a portion of land to the
Forrestdale Business Park West Redevelopment Area, subject to:
MINUTES - ORDINARY MEETING 9 29 JANUARY 2019
OF COUNCIL
a. Legal advice being provided to the City confirming that the MRA’s
Forrestdale Business Park West DCP and the City’s planned DCP over the
Anstey-Keane Precinct can be operated concurrently over the same area of
land and that the FBP West DCP will not charge landowners DCP
contributions within the Amendment No.96 area.
b. Confirmation that the MRA will not implement planning authority over the
proposed expansion area that is included in Amendment No.96.
MOTION not opposed, DECLARED CARRIED (13/0)
Cr Silver returned to the meeting at 7.12pm
Recommendation D3/1/19 - Referral Item - Municipal Funding of Public Open Space for the
Armadale Strategic Metropolitan City Centre
MOVED Cr D M Shaw
That Council:
1. Set aside the undertaking of a separate evaluation into the acquisition of land and
development of a park in the William Precinct of the Armadale City Centre until a
full evaluation of the recommendations for the Armadale City Centre are
considered and presented to Council allowing priorities to be considered.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation D4/1/19 - Planning Institute of Australia Planning Congress - Gold Coast -
15 to 17 May 2019
MOVED Cr D M Shaw
That Council nominates Cr D M Shaw to attend the PIA Planning Congress to be held
at the Gold Coast Convention Centre, from Wednesday, 15th
May to Friday, 17th
May
2019.
MOTION not opposed, DECLARED CARRIED (14/0)
Recommendation D5/1/19 - UDIA 2019 State Conference - 27 Feb to 1 March 2019 - Bunker
Bay
MOVED Cr D M Shaw
That Council nominates Cr M Silver and Cr H A Zelones to attend the 2019 UDIA State
Conference held on the 27th
February to 1st March 2019 at Bunker Bay Resort.
MOTION not opposed, DECLARED CARRIED (14/0)
10.3 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer.
MOVED Cr K Busby that the report be received.
MINUTES - ORDINARY MEETING 10 29 JANUARY 2019
OF COUNCIL
MOTION not opposed, DECLARED CARRIED (14/0)
BUSINESS ARISING FROM REPORT
Recommendation - Councillors Information Bulletin - Issue No 1/2019
MOVED Cr K Busby
That Council acknowledge receipt of Issue 1/2019 of the Information Bulletin
MOTION not opposed, DECLARED CARRIED (14/0)
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY
DECISION
Nil
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT
DISCUSSION
1 Additional Security Services (Cr Michelle Silver)
That the matter of additional Security Services within the City be referred to the City
Strategy Committee.
2 Roleystone Theatre Temporary Home (Cr Grant Nixon)
That the matter of the Roleystone Theatre temporary home in relation to part 6 of
Recommendation C37/12/18 be referred to the Community Services Committee.
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
14.1 Contract Review - Chief Executive Officer
The CEO declared a financial interest in the matter as it relates to his contract of
employment with the City and left the meeting at 7.18pm.
MOVED Cr Zelones, that the meeting be closed to members of the public in accordance with
Standing Order 12.7 as the confidential matter to be discussed affects an employee of
Council. [Local Government Act, Section 5.23(2)].
MOTION CARRIED
The Meeting was declared closed to the public. Public and Officers in attendance, with the
exception of Mr Scott, Manager Human Resources, left the meeting at 7.19pm.
MINUTES - ORDINARY MEETING 11 29 JANUARY 2019
OF COUNCIL
MOVED Cr Zelones that Standing Orders 9.5 and 10.4, which are suspended by virtue of
Standing Order 12.7, be reinstated at 8.39pm.
MOTION CARRIED
Cr Campbell moved that CS5/1/19 not be adopted and foreshadowed that the
recommendation that appears on page 2 of the confidential report be adopted.
MOVED Cr C Campbell
SECONDED Cr K Busby
OPPOSED Cr G Nixon
MOTION LOST (6/8)
MOVED Cr Zelones that Standing Orders 9.5 and 10.4, which are suspended by virtue of
Standing Order 12.7, be reinstated at 8.39pm.
MOTION CARRIED
That Council adopts Recommendation CS5/1/19 relating to Contract Review - Chief
Executive Officer, as contained in the confidential Report.
MOVED Cr M Geary
SECONDED Cr G Nixon
OPPOSED: Cr C Campbell
MOTION DECLARED CARRIED (8/6)
Councillors Busby, Campbell, Frost and Sargeson requested that their vote opposing the
motion be recorded.
Cr Campbell requested that the vote of all members present be recorded in the minutes (in
accordance with s5.21 (4) (b) of the Local Government Act 1995)
SUPPORTED: Cr R Butterfield, Cr M Geary, Cr J Munn, Cr G Nixon, Cr D Shaw, Cr M
Silver, Cr J A Stewart, Cr C Wielinga.
OPPOSED: Cr K Busby, Cr C Campbell, Cr C Frost, Cr L Sargeson, Cr G Smith, Cr H
Zelones.
MOVED Cr Zelones that Standing Orders be reinstated and the meeting be opened to
members of the public.
MOTION CARRIED
The meeting was declared open and Officers returned to the meeting at 9.20pm.
The Mayor read aloud the Council Resolution relating to CS5/1/19 – Contract Review of the
CEO.
Corrected at the Ordinary
Council Meeting of 25 February
2019
MINUTES - ORDINARY MEETING 12 29 JANUARY 2019
OF COUNCIL
15 Closure The Mayor, Cr Zelones, declared the meeting closed at 9.21pm
MINUTES CONFIRMED THIS 25 February 2019
MAYOR