minutes of ordinary meeting of council - 15 october 2013 · web viewpresentation of the unconfirmed...

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MELTON CITY COUNCIL

Minutes of the Ordinary Meeting of the Melton City Council

15 October 2013

THESE MINUTES CONTAIN REPORTS DEALT WITH AT A CLOSED MEETING OF

COUNCIL

MINUTES OF THE ORDINARY MEETING OF COUNCIL 15 OCTOBER 2013

TABLE OF CONTENTS

1. OPENING PRAYER AND RECONCILIATION STATEMENT 5

2. APOLOGIES AND LEAVE OF ABSENCE 5

3. CHANGE TO THE ORDER OF BUSINESS 5

4. DEPUTATIONS 5

5. DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST OR CONFLICT OF INTEREST OF ANY COUNCILLOR 5

6. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 6

7. CORRESPONDENCE INWARD 6

8. PETITIONS AND JOINT LETTERS 6

9. RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED OVER FROM A PREVIOUS MEETING 6

10. PUBLIC QUESTION TIME 6

11. PRESENTATION OF STAFF REPORTS 6

11.1 AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCIL 7For Council to adopt the schedule of documents (Appendix 1) requiring the Common Seal of Council.

11.2 DJERRIWARRH FESTIVAL COMMITTEE MINUTES 7 OCTOBER 2013 9Presentation of the unconfirmed minutes of Djerriwarrh Festival Advisory Committee meeting held on Monday, 7 October 2013.

11.3 SUBURB NAMING ADVISORY COMMITTEE MINUTES 12 SEPTEMBER 2013 11To inform Council of the outcome of a scheduled meeting of the Suburb Naming Advisory Committee, of 12 September 2013.

11.4 PUBLIC HOSPITAL ADVISORY COMMITTEE MINUTES - 24 JULY 2013 AND 2 OCTOBER 2013 13To advise Council of the minutes of the Public Hospital for Melton Advisory Committee meetings held on 24 July 2013 and 2 October 2013 and seek endorsement of recommendations arising.

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11.5 ANNUAL REPORT 2012/2013 16To discuss the Melton City Council Annual Report 2012/2013, as required pursuant to Section 134 of the Local Government Act, 1989.

11.6 MELTON WEIR DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES 4 SEPTEMBER 2013 18To present the minutes of the Melton Weir Development Advisory Committee meeting held on 4 September 2013.

11.7 COMMUNITY SAFETY COMMITTEE MEETING MINUTES 5 SEPTEMBER 2013 20To present the minutes of the Community Safety Committee meeting held on 5 September 2013.

11.8 MUNICIPAL PUBLIC HEALTH AND WELLBEING PLAN 2013-2017 22To present the Municipal Public Health and Wellbeing Plan 2013-2017 for Council adoption.

11.9 MELTON CITY COUNCIL DISABILITY ACTION PLAN 2013-2017 26To present the Melton City Council Disability Action Plan 2013-2017 for adoption.

11.10 CITY OF MELTON WOMAN OF THE YEAR AWARD 29To provide outcomes of investigation into opportunities to create a local Women’s Recognition Award, as requested via Notice of Motion 364, adopted at the 23 July 2013 Council meeting.

11.11 DELEGATION OF AUTHORITY UNDER THE PLANNING AND ENVIRONMENT ACT 1987 32To consider amending the current Instrument of Delegation under the Planning and Environment Act 1987, in response to a number of significant changes being proposed to the legislation.

11.12 FERRIS ROAD INTERCHANGE WITH WESTERN HIGHWAY - TRAFFIC SIGNALS 35To provide Council with an update in relation to the provision of traffic signals at the west bound intersection of Ferris Road and the Western Highway, Melton South.

11.13 TRANSPORT INFRASTRUCTURE INITIATIVES 37To provide Council with an update in relation to current State Government transport infrastructure initiatives.

11.14 GREENHOUSE ACTION PLAN 2011-2015: YEAR 2 STATUS REPORT 41To provide Council with a status update regarding the implementation of Year 2 of the Greenhouse Action Plan 2011-2015 and outline the key

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achievements, challenges and opportunities associated with the delivery of the plan.

12. REPORTS FROM DELEGATES APPOINTED BY COUNCIL TO OTHER BODIES 45

13. COUNCILLOR REPRESENTATIONS AND ACKNOWLEDGEMENTS 45

13.1 PUBLIC ADDRESS BY EACH COUNCILLOR 45

13.2 RECORD OF ASSEMBLY OF COUNCILLORS IN ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT 1989 45 8 October 2013 Record of Assembly of Councillors.

14. NOTICES OF MOTION 46

14.1 NOTICE OF MOTION 367 (CR DUNN) WESTERN GRASSLAND RESERVE 46

14.2 NOTICE OF MOTION 368 (CR DUNN) UPGRADE AND DUPLICATION OF CHRISTIES ROAD, WESTERN HIGHWAY 47

15. COUNCILLOR’S QUESTIONS WITHOUT NOTICE 48

16. MOTIONS WITHOUT NOTICE 48

17. URGENT BUSINESS 48

18. CONFIDENTIAL BUSINESS 49

18.1 REQUEST FOR A COMMUNITY GROUP LOAN 50To seek Council consideration of a loan request to support a local community project.

18.2 ARNOLDS CREEK RECREATION RESERVE PAVILION - RIDDELL DISTRICT FOOTBALL NETBALL LEAGUE 51To seek Council approval to enter into a tenancy agreement and programming arrangements with the Riddell District Football Netball League in respect to the Arnolds Creek Recreation Reserve.

18.3 AWARDING OF FACILITIES CLEANING CONTRACT 14/002 52To present recommendations extending from the completion of the tender assessment process for Cleaning Contract 14/002.

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18.4 WESTERN BUSINESS ACCELERATOR AND CENTRE FOR EXCELLENCE CONTRACT NUMBER C13/043 PROVISION OF DESIGN AND CONSTRUCTION SERVICES 53This report provides an update on the current status of the Western Business Accelerator and Centre for Excellence project and advises that the tender assessment for Contract Number: C13/043 Provision of Design & Construction Services has been completed and to seek approval from Council to award the contract.

18.5 CONTRACT 14/004 ANNUAL ASPHALT RESURFACING PROGRAM 2013-2014 54To advise Council that the tender assessment for Contract No. 14/004 Annual Asphalt Resurfacing Program 2013/2014 has been completed and to present a recommendation to Council.

18.6 EXTENSION OF CONTRACT 10/053 PROVISION AND ADMINISTRATION OF FUEL CARD & OTHER SERVICES 55To report to Council, in relation to excising the option to extend contract 10/053, Provision and Administration of Fuel Card & Other Services for a further period of two years.

18.7 OFFICE ACCOMMODATION 56Council to consider the medium term office accommodation needs.

19. CLOSE OF BUSINESS 57

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MELTON CITY COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE MELTON CITY COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE,

232 HIGH STREET, MELTON ON 15 OCTOBER 2013 AT 7.00PM

Present: Cr K.Majdlik (Mayor)Cr B.Turner (Deputy Mayor)Cr B.BorgCr R.CugliariCr N.DunnCr S.Ramsey

Mr K.Tori, Chief Executive OfficerMr P.Bean, General Manager Corporate ServicesMr M.Heaney, General Manager Community Services Mr L.Shannon, General Manager Planning and DevelopmentMr I.Stewart, Acting Manager Customer EngagementMs E.Haley, Communications Officer

1. OPENING PRAYER AND RECONCILIATION STATEMENT

The Mayor, Cr Majdlik read the opening prayer and reconciliation statement.

2. APOLOGIES AND LEAVE OF ABSENCE

Cr Carli - Leave of Absence granted at the Ordinary Meeting of Council held on 27 August 2013, for the period 26 August 2013 to 28 October 2013.

3. CHANGES TO THE ORDER OF BUSINESS

Nil.

4. DEPUTATIONS

Nil.

5. DECLARATION OF ANY PECUNIARY INTEREST, OTHER INTEREST OR CONFLICT OF INTEREST OF ANY COUNCILLOR

Cr Ramsey declared an interest in report number 18.5 - Contract 14/004 Annual Asphalt Resurfacing Program 2013-2014 as she is a home owner in a street listed on the schedule.

Cr Turner left the chamber at 7.04pm.

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6. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS Crs Ramsey/Cugliari.

That the Minutes of the Ordinary Meeting of Council held on 17 September 2013 be confirmed as a true and correct record.

CARRIED

7. CORRESPONDENCE INWARDNil.

8. PETITIONS AND JOINT LETTERSNil.

9. RESUMPTION OF DEBATE OR OTHER BUSINESS CARRIED OVER FROM A PREVIOUS MEETINGNil.

10. PUBLIC QUESTION TIME

Cr Turner returned to chamber at 7.05pm.

Name Question asked of Council

David O’Connor Capacity to sublet Council Buildings and the impact of Councils insurances.

David O’Connor Demolition of house in Diggers Rest related to inability to destroy Diggers Rest Hotel.

John Southall Council contact for Christmas Decorations.

Nathan Miles Repair and activation of the giant feature slide and other equipment at Navan Park.

Nathan Miles Expenses of Mayoral Fuel Card and Credit Card.

Claire Smith Not present in gallery. Written response to be provided.

Steve Dimovski Not present in gallery. Written response to be provided.

Michael Matalewski Mayoral Charity Ball allocation of funds.

Michael Matalewski Maintenance of grass on Centenary Avenue.

Androulla Touvanna Requirement in legislation for public to provide names of attendees at public forums.

Androulla Touvanna Criteria used to determine travel by Councillors.

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11. PRESENTATION OF STAFF REPORTS

Procedural MotionCrs Ramsey/Turner.

That recommendations as printed in items 11.1, 11.2, 11.3, 11.4, 11.6, 11.7 and 11.11 be adopted in block.

CARRIED

11.1 AUTHORISING OF AFFIXING THE COMMON SEAL OF COUNCILAuthor: Christie Shields- Governance Officer

Presenter: Peter Bean- General Manager Corporate Services

PURPOSE OF REPORTFor Council to adopt the schedule of documents (Appendix 1) requiring the Common Seal of Council.

RECOMMENDATION:That the Council Seal be affixed to the documentation as detailed in the Schedule for Authorising of Affixing of the Common Seal of Melton City Council dated 15 October 2013 and appended to this report (Appendix 1).Crs Ramsey/Turner. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryDocuments requiring the Common Seal of Council to be affixed are detailed in (Appendix 1).

2. Background/IssuesUse of the Council Seal is required where Council as a body corporate is required to acquit a document or agreement for the purpose of performing its functions and exercising its powers.

The Local Government Act 1989 prescribes that a Council must have a common seal, and that the common seal must –

(a) Bear the name of the Council (which name may refer to the inhabitants of the municipal district) and any other word, letter, sign or device the Council determines should be included; and

(b) Be kept at the Council office; and

(c) Be used in accordance with the local laws of the Council.

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Council’s Meeting Procedure Local Law (2013) prescribes the use of Council’s Common Seal and the authorized officers who have the authority to sign every document to which the common seal is affixed.

3. Council Plan Reference and Policy ReferenceThe Melton City Council 2013-2017 Council Plan references:

2. A Well Governed and Leading Organisation: Operating with innovation, transparency, accountability and sustainability

2.6 Ensure timely compliance with statutory and regulatory obligations.

4. Financial ConsiderationsThere are no financial considerations relating to the use of the Council Seal.

5. Consultation/Public SubmissionsNot applicable.

6. Risk AnalysisEnsuring that the Council Seal is only affixed in accordance with a resolution of Council controls the potential risk of the seal being incorrectly affixed to a document.

7. OptionsNot applicable.

LIST OF APPENDICES1. Schedule for Authorising of Affixing The Common Seal

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11.2 DJERRIWARRH FESTIVAL COMMITTEE MINUTES 7 OCTOBER 2013Author: Heidi Taylor- Senior Events Officer


PURPOSE OF REPORT

Presentation of the unconfirmed minutes of Djerriwarrh Festival Advisory Committee meeting held on Monday, 7 October 2013.

RECOMMENDATION:That:-

1. The unconfirmed minutes of Djerriwarrh Festival Advisory Committee Meeting of 7 October 2013 to be noted.

2. Council adopt the recommendation of the Committee as detailed in the unconfirmed minutes appended to this report.

Crs Ramsey/Turner. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryThe Djerriwarrh Festival Advisory Committee met on 7 October 2013 and resolved on key issues for Council’s consideration.

2. Background/IssuesThe Djerriwarrh Festival Advisory Committee is a key community committee dedicated to the planning and delivery of the annual Djerriwarrh Festival.

The appointment of the committee supports the ongoing planning and preparation of this signature event and encourages a diverse program of opportunities that will achieve maximum community participation.

The Terms of Reference includes membership of the Djerriwarrh Festival Advisory Committee at a maximum of fourteen community members plus one Councillor Representative and one Council staff member.


3. Diverse, Confident and Inclusive Communities: A culturally rich, active, safe and connected City

3.2. Build resilient people and communities through opportunities to participate in community life.

3.3. Develop an environment that supports imagination, creative expression and engagement in cultural experiences.

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3.5. Build an inclusive community that embraces and values cultural diversity and celebrates our collective heritage.

3.6. Create a safer community through building a sense of belonging and community pride.

4. Financial ConsiderationsOperational costs for the Djerriwarrh Festival are referred annually to Council’s recurrent budget.

5. Consultation/Public SubmissionsThe Djerriwarrh Festival Advisory Committee is an Advisory Committee of Council and where public consultation and or submissions are identified as being appropriate the Committee would recommend an appropriate consultation process to Council for endorsement.

6. Risk AnalysisMaintaining up to date policies within an organisational framework assists Council in controlling risk.

7. OptionsDjerriwarrh Festival Advisory Committee is an Advisory Committee of Council and Council therefore has the discretion to accept/reject or amend its recommendations as Council deems appropriate.

LIST OF ATTACHMENTS1. Djerriwarrh Festival Advisory Committee Minutes

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11.3 SUBURB NAMING ADVISORY COMMITTEE MINUTES 12 SEPTEMBER 2013Author: Tracy Spiteri- Governance Coordinator


PURPOSE OF REPORTTo inform Council of the outcome of a scheduled meeting of the Suburb Naming Advisory Committee, of 12 September 2013.

RECOMMENDATION:That record of an informal working meeting of members of the Suburb Naming Advisory Committee be received and noted (refer Appendix 1).


CARRIED

REPORT

1. Executive SummaryThe Suburb Naming Advisory Committee has been established to assist Council develop a list of suburb names to apply to the formation of eleven new localities within the Melton municipality.

The Committee was scheduled to meet on 12 September, 2013. Due to a high number of apologies, a quorum was not reached.

As a result, this report presents notes arising from an informal working meeting of attending Committee members, attached at Appendix 1, rather than minutes of an official meeting of the Committee.

2. Background/IssuesAt the Ordinary Meeting of Council held on 20 September 2012 Council endorsed the community engagement framework for the proposed creation of eleven new suburbs in the City of Melton.

The establishment of a Suburb Naming Advisory Committee is a key community engagement strategy to meet the requirements of the guidelines of the Office of Geographic Names (OGN), who have the authority to approve, defer or reject naming proposals and boundary alterations for new and existing localities.

The committee will be responsible for ensuring compliance with the principles of OGN Guidelines and offering specialist advice and recommendations for the development of a suburb name shortlist for consideration by Council.

The Suburb Naming Advisory Committee Terms of Reference were adopted at the Ordinary Meeting of Council on 5 March 2013.

Membership of the Committee is based upon direct invitation to key stakeholder groups and subject matter experts, and an Expression of Interest process for general community representation.

The first meeting of the Committee was held on 22 May 2013.

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1. Managing our Growth: A clear vision to connect and develop a sustainable City

1.1 Strategically plan for a well designed and built City.


2.3 Facilitate community engagement in planning and decision making.

4. Financial ConsiderationsNil.

5. Consultation/Public SubmissionsPublic consultation and engagement are key principles driving the establishment of the Committee and the development of a suburb name shortlist for Council. Membership of the Committee is based on direct invitation of key stakeholder groups and relevant subject matter experts, with an expression of interest process to select general community representation.

The Committee will partly be responsible for providing insight into community preferences and feedback, and receiving and assessing submissions received for potential suburb names during the public consultation phase.

6. Risk AnalysisIf the Committee was not established, there is a high risk that the OGN will determine that a significant component of the community engagement requirement had not been met, resulting in refusal of the Council application to establish new suburban boundaries and names.

There is limited risk in establishing the Committee to advise Council of possible suburb names, as the ultimate decision of which names are included within the application to the OGN remains with the naming Authority being Council.

7. OptionsThe Suburb Naming Committee is an Advisory Committee and Council therefore has the discretion to accept/reject or amend the recommendations of the Committee as the Council deems appropriate.

LIST OF APPENDICES1. Suburb Naming Advisory Committee Notes 12 September 2013

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11.4 PUBLIC HOSPITAL ADVISORY COMMITTEE MINUTES - 24 JULY 2013 AND 2 OCTOBER 2013

Author: Daniel Hogan- Customer Engagement ManagerPresenter: Peter Bean- General Manager Corporate Services

PURPOSE OF REPORTTo advise Council of the minutes of the Public Hospital for Melton Advisory Committee meetings held on 24 July 2013 and 2 October 2013 and seek endorsement of recommendations arising.

RECOMMENDATION:1. That the confirmed minutes of the Public Hospital for Melton Advisory Committee meeting

of 24 July 2013 be noted (Appendix 1);

2. Council endorse the recommendations as detailed in the minutes of the Public Hospital for Melton Advisory Committee meeting held on 24 July 2013;

3. That the unconfirmed minutes of the Public Hospital for Melton Advisory Committee meeting of 2 October 2013 be noted (Appendix 2);

4. Council endorse the recommendations as detailed in the minutes of the Public Hospital for Melton Advisory Committee meeting held on 2 October 2013.


CARRIED

REPORT

1. Executive SummaryThe Public Hospital for Melton Advisory Committee is a community committee which provides advice to Council on advocacy and promotional strategies for the establishment of 24 hour General Public Hospital within the Melton municipality.

This report presents the confirmed minutes and recommendations arising from the meeting held on 24 July 2013, attached as Appendix 1.

The following recommendations arose for Council’s endorsement:

1. Regardless of outcome of funding application made through the strategic health forum, that Council pursue the development of a strategic municipal health needs analysis report.

2. Council direct resources into establishing Committee presence and community engagement effort at major community events such as DJ Festival and Summersault.

3. Council seek the support and engagement of Mr. David O’Brien MLC, Mr. David Koch MLC and Mr. Simon Ramsey MLC in pursuing the advocacy effort.

4. Council endorse a meeting of the Mayor and General Manager Community Services and the Secretary of the Department of Health.

This report also presents the unconfirmed minutes and recommendations arising from the meeting held on 2 October 2013, attached as Appendix 2.

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The following recommendation arose for Council’s endorsement:

1. That the Committee not reconvene until the strategic municipal health needs analysis report has been completed.

2. Background/IssuesA Notice of Motion (281) moved at the Ordinary Council Meeting of 3 March 2011 was the first formal Council action to advocate for the establishment of a 24 hour General Public Hospital in Melton, arising from a significant amount of advocacy work undertaken by Councillors and the Mayor in the public arena and local press.

Public advocacy effort, including the formation and distribution of a petition, continued until a further motion was carried at the Ordinary Council Meeting of 9 February to establish a Public Hospital for Melton Advisory Committee and accompanying Terms of Reference.

Following an Expression of Interest process and a number of direct invitations, membership of the Committee was selected, in which members are charged with the responsibility to provide expertise and advice to Council in relation to advocacy and campaigning to establish a public hospital in the municipality.

Due to the impending Council election of 26 October 2012 and concern for the incoming Councils intent, it was decided that a meeting of the Committee not be called until the formation of the new Council.

At Ordinary Council Meeting of 15 November 2012, the new Council resolved to reaffirm their support for the establishment of the hospital. Consequently, the first meeting of the Committee was held on 9 April 2013.



3.1 Provide an accessible range of services for all including children, young people, families and older adults.

3.6 Build an inclusive community through building a sense of belonging and community pride.

3.7 Ensure our established and new communities are well connected and supported.

4. Community Health and Wellbeing: A City of people leading healthy and happy lives.

4.1 Collaborate for an accessible, integrated and aligned health service system.

4. Financial ConsiderationsNot applicable.

5. Consultation/Public SubmissionsNot applicable in this instance.

6. Risk AnalysisNot applicable.

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7. OptionsThe Public Hospital for Melton Advisory Committee is an Advisory Committee of Council, Council therefore has the discretion to accept, reject or amend recommendations of the Advisory Committee as it deems appropriate.

LIST OF APPENDICES1. Minutes of the meeting held on 24 July 2013

2. Minutes of the meeting held on 2 October 2013

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11.5 ANNUAL REPORT 2012/2013Author: Annette Raijer- Public Relations Coordinator


PURPOSE OF REPORTTo discuss the Melton City Council Annual Report 2012/2013, as required pursuant to Section 134 of the Local Government Act, 1989.

RECOMMENDATION:That Council adopt the Annual Report 2012/2013 as presented (Appendix 1).Crs Ramsey/Cugliari. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryCouncil is required to consider the Annual Report at a meeting of the Council following it being submitted to the Minister and Public Notice being given.

The Annual Report has been available for inspection, and is appended to this report (Appendix 1).

2. Background/IssuesSection 131 of the Local Government Act, 1989, (“the Act”) requires Council to prepare an Annual Report in respect of each financial year, and specifies that the report must contain:

a report of Council’s operations during the year,

audited standard statements for the financial year

audited financial statements for the financial year

audited performance statement for the financial year

The Annual Report must be submitted to the Minister for Local Government by 30 September, and Council achieved compliance with this requirement by producing a “desktop” version of the report. Council has not produced a “glossy printed” version of the Annual Report again this year, instead producing an electronic version that is available from Council’s website. Where hard copies are requested Council can produce these in-house, saving considerably on the cost associated with commercial production. The Annual Report is also available on Compact Disc.

Section 134 of the Act requires that Council consider the Annual Report at a meeting of the Council that is open to the public.

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2.6 Ensure timely compliance with statutory and regulatory obligations

4. Financial ConsiderationsPreparation of the Annual Report is provided for in Council’s recurrent expenditure Budget.

5. Consultation/Public SubmissionsPublic notice was given in the local press in accordance with Section 134 of the Act, that the Melton City Council 2012/2013 Annual Report will be discussed at this meeting of Council.

Copies of the Melton City Council 2012/2013 Annual Report were made available at the Melton Civic Centre, Melton Library and Learning Hub and Caroline Springs/Library Civic Centre for public inspection in accordance with Sections 131 and 134 of the Act.


7. OptionsCouncil has a statutory obligation to consider the Annual Report at a formal meeting of Council.

LIST OF APPENDICES1.

Melton City Council 2012/2013 Annual Report

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11.6 MELTON WEIR DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES 4 SEPTEMBER 2013

Author: Trudy Martin- Acting Manager Leisure and FacilitiesPresenter: Maurie Heaney- General Manager Community Services

PURPOSE OF REPORTTo present the minutes of the Melton Weir Development Advisory Committee meeting held on 4 September 2013.

RECOMMENDATION:That the unconfirmed minutes of the Melton Weir Development Advisory Committee meeting of 4 September 2013 be noted as attached at Appendix 1.


CARRIED

REPORT

1. Executive SummaryLocated in Exford and managed by Southern Rural Water, the Melton Weir was developed in the early 1900’s to store water for irrigation at Werribee and Exford.

The Melton Weir Development Advisory Committee was developed as a forum for communication between the facilities primary stakeholders (Southern Rural Water and the Melbourne Runabout & Speedboat Club) and Council.

The Committee play an advisory and guidance role, providing necessary technical advice and recommendations based on knowledge, local experience and opinion of each member’s area of responsibility and expertise.

The Committee meet bimonthly, with minutes of the 4 September 2013 meeting provided at Appendix 1 for Council awareness.

2. Background/IssuesIn April 2005 Council adopted the Melton Reservoir Development Strategy as a guide for future development of the Melton Weir. This Strategy established direction to encourage future broader public access and usage of this significant asset. The ongoing implementation of the Strategy requires Council to work with several stakeholders, including the general community and Southern Rural Water.

The Melton Weir Development Advisory Committee meet to discuss matters relating to the improvement, planning and development of the Weir including water access and the surrounding public open space.

At its meeting of 4 September 2013, the Committee addressed:

Council’s 27 August 2013 resolution, to initiate the Melton Weir Interface Strategy. It was minuted that the Strategy’s Project Brief will be presented at the Committee’s next meeting.

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Members presented their individual feedback on the proposed use of the ‘interface’ area. Discussions will assist Council officers to develop the Strategy’s project brief.

Confirmation of a Committee tour of the Weir by boat during October, which was initiated to support the shared understating of issues and opportunities.

Minutes of this meeting can be found at Appendix 1 to this report, presenting more detail for Council’s awareness.



1.1 Strategically plan for a well designed and built City

4. Financial ConsiderationsOperational expense and initiatives extending from the Melton Weir Development Advisory Committee are accommodated within recurrent budgets.

5. Consultation/Public SubmissionsThe Committee is comprised of members representing a range of interest including Councillors and Council officers. Representatives from the community include Southern Rural Water, Melbourne Runabout & Speed Boat Club, Melton and Exford Residents Associations and the Didyabringyarodalong Angling Club.

6. Risk AnalysisBeing regularly informed on the development of the Melton Weir assists Council in controlling any possible identified risk exposure.

7. OptionsThe Melton Weir Development Advisory Committee is an Advisory Committee of Council, with Council’s discretion to accept or reject Committee recommendations as deemed appropriate.

LIST OF APPENDICES1. Melton Weir Development Advisory Committee Meeting Minutes 4 September

2013

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11.7 COMMUNITY SAFETY COMMITTEE MEETING MINUTES 5 SEPTEMBER 2013Author: Sarah Edwards- Community Well-being Officer

Presenter: Maurie Heaney- General Manager Community Services

PURPOSE OF REPORTTo present the minutes of the Community Safety Committee meeting held on 5 September 2013.

RECOMMENDATION:That Council:

1. Note the unconfirmed minutes of the Community Safety Committee meeting of 5 September 2013, as attached Appendix 1;

2. Initiate the development of a discussion paper that would inform the development of a future policy to guide Council’s role and approach to closed-circuit television (CCTV) in public spaces; and

3. Support the establishment of a temporary sub working group of the Safety Committee, to coordinate an application towards the Department of Justice Public Safety Infrastructure Fund grant that closes in February 2014.


CARRIED

REPORT

1. Executive SummaryThe Community Safety Committee has been established to provide a strategic, responsive and accountable model to promote community safety and address crime prevention efforts in the City.

Membership of the Committee is drawn from key stakeholders and subject matter experts. Committee members have an interest in developing partnership responses to local community safety priorities.

The Committee meets bimonthly, with minutes of the 5 September 2013 meeting provided at Appendix 1 for Council awareness.

2. Background/IssuesThe Community Safety Committee meets to consider matters relating to crime prevention, health and wellbeing and community safety.

The purpose of the Committee is to coordinate a multi-agency partnership response to prioritise community safety and crime prevention issues within the City.

At its meeting of 5 September 2013, the Committee addressed:

Planning for two (2) events to promote safety and related community safety issues:

o Community Safety Day to be held on 20 October 2013; and

o White Ribbon Day on 25 November 2013.

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Advancement in the development of Council’s Family Violence Strategy.

The role and value of initiatives such as Closed-Circuit Television (CCTV) and mobile cameras in public spaces, specifically hot spots.

The Committee made formal recommendations for Council consideration, being the initiative for Council to develop and adopt a position via Council policy on the use of CCTV. Further, the Committee recommended that Council coordinate a working group to develop an application to the Department of Justice Public Safety Infrastructure Fund, to support a CCTV initiative.

Minutes of the meeting can be found at Appendix 1 to this report, presenting more detail for Council awareness.



3.6 Create a safer community through building a sense of belonging and community pride

4. Financial ConsiderationsOperational expense and initiatives extending from the Community Safety Committee are accommodated within recurrent budgets.

5. Consultation/Public SubmissionsThe Community Safety Committee is an Advisory Committee of Council, and where public consultation and/or submissions are identified as being appropriate, the Committee will recommend an appropriate consultation process to Council for endorsement.

The Committee is influential in providing advice and direction to Council on the delivery of up to two (2) annual community safety forums that directly engage the community in key community safety issues.

6. Risk AnalysisFailure to address key community safety concerns and prevent crime in the community provides risk to our growing community. To improve community health and wellbeing, Council must ensure that the community is safe and continues to have strong perceptions of safety within their local neighbourhoods.

The Community Safety Committee ensures relationships and resources are adequately aligned to address community safety concerns in the City and assist Council in mitigating possible risks.

7. OptionsThe Community Safety Committee is an Advisory Committee to Council, therefore has the discretion to accept, reject or amend the Committee’s recommendations as Council deems appropriate.

LIST OF APPENDICES1. Community Safety Committee Meeting Minutes 5 September 2013

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11.8 MUNICIPAL PUBLIC HEALTH AND WELLBEING PLAN 2013-2017Author: Sarah Edwards- Community Well-being Officer


PURPOSE OF REPORTTo present the Municipal Public Health and Wellbeing Plan 2013-2017 for Council adoption.

RECOMMENDATION:That Council:

1. Adopt the Municipal Public Health and Wellbeing Plan 2013-2017, as presented at Appendix 1; and

2. Adopt the Municipal Public Health and Wellbeing Plan Action Plan 2013-2014, as presented at Appendix 2; and

3. Provide a copy of the Municipal Public Health and Wellbeing Plan 2013-2017 to Secretary of The Department of Health Victoria by 28 October 2013 to ensure compliance with the Public Health and Wellbeing Act 2008.

Crs Ramsey/Cugliari. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryVictorian Local Governments are required through The Public Health and Wellbeing Act 2008, to prepare a Municipal Public Health and Wellbeing Plan every four years to address the health and wellbeing needs of the community.

To fulfil this requirement and to set the strategic direction for the Council over the next four (4) years in relation to health and wellbeing, the Municipal Public Health and Wellbeing Plan 2013-2017 (MPHWP) has been developed.

This key strategic document is informed by a strong evidence base and has been subject to a robust consultation process with Council, the community, the Victorian Department of Health, Health West and other local health and community service providers, to inform the priority action areas.

Addressing a range of key health and wellbeing issues, the MPHWP presents a variety of committed strategies, actions and indicators to address the needs of our community. It describes Council’s objectives and strategies, aligning them to the Council Plan, to maximise health and wellbeing outcomes for our residents.

2. Background/IssuesUnder the Public Health and Wellbeing Act 2008, every Council must develop a new Municipal Public Health and Wellbeing Plan for adoption within twelve months of general Council elections. The function of Council is to seek to protect, improve and promote public health and wellbeing in the municipality by:

a) Creating an environment which supports the health of members of the local community and strengthens the capacity of the community and individuals to achieve better health.

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b) Initiating, supporting and managing public health planning processes at the local government level.

c) Developing and implementing public health policies and programs within the municipal district.

d) Meeting the requirements under section 26(3) of the Public Health and Wellbeing Act 2008 that Councils developing Municipal Public Health and Wellbeing Plans have regard to the Victorian Public Health and Wellbeing Plan.

e) Meeting requirements under section 14 of the Climate Change Act (2010), which requires decision makers to have regard to climate change.

Using the above principles as a guide, a comprehensive process has been undertaken to identify and respond to all known and foreseen issues and opportunities in the development of the MPHWP. These processes have informed the selection of priority areas within the plan and the development of strategies and actions to respond.

To maximise opportunity for collaboration and ensure synergy of strategic priority areas, a process was led by Council in conjunction with its staff, and local service providers through:

A series of planning forums and targeted workshops;

Future visioning exercises; and

Strategy and action plan authoring sessions.

These forums included representation from over forty (40) local service providers and key staff from a broad range of Council departments who will have responsibility for implementation of the MPHWP. Data collected informed the articulation of the broad goals, priorities and focused action in the MPHWP to achieve a healthy City for our residents.

Achievement of this vision will be delivered through a range of strategies that focus on four priority theme areas and associated priority action areas:

Theme 1 – Healthy Places Theme 2 – A Healthy Community

Urban Design and Planning

Environmental Health

Local Economy

Natural Environment and Climate Change

Active and Sustainable Transport

Responsive Community Services

Health Promotion

Community Safety

Family Violence Prevention

Mental Health

Cultural Diversity

Theme 3 – Healthy People Theme 4 – Healthy Lifestyles

Access and Inclusion

Gender Equity

Health Inequalities

Children

Young People

Older People

Arts and Culture

Lifelong Learning

Physical Activity

Healthy Eating

Smoking

Drugs and Alcohol

Gaming

Key health and wellbeing indicators have been developed and included in the MPHWP. The Plan is supported by an evaluation framework to monitor higher level long term indicators of

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change. A review of the MPHWP will be undertaken every twelve (12) months with progressive achievements reported to Council and the community annually.

Following the public exhibition period of the Plan from 6 to 23 September 2013, and receipt of eight (8) submissions, changes have been made to the Plan where considered appropriate. Council also received positive feedback from the Department of Health acknowledging the high calibre of the MPHWP and its alignment with legislative requirements.

The final copy of the MPHWP can be found at Appendix 1 to this report. A copy of the MPHWP Action Plan 2013-2014 can be found at Appendix 2 highlighting key year one (1) actions in delivering on the Plan.


4. Community Health and Wellbeing: A City of people leading healthy and happy lives

4.2 Address health inequalities in our community

4. Financial ConsiderationsCouncil’s 2013-2014 recurrent budget provides for specific resourcing, project, programs and capital initiatives that deliver upon the MPHWP.

5. Consultation/Public SubmissionsThe development process for the MPHWP was undertaken simultaneously to the development of the Council Plan 2013-2017. This process involved extensive consultation of stakeholders including the community, staff, government agencies, community organisations and local service providers. This information was captured by:

Analysis of consultation undertaken by Council over the past few years by various Council services and government agencies.

Public feedback during events such as the Councillor Community Engagement Day, community festival and events.

Public Exhibition of the Plan including availability at Council Customer Service Centres and on Council’s web page.

The MPHWP was placed on public exhibition in accordance with the Public Health and Wellbeing Act 2008, from 6 September to 23 September 2013. Feedback was encouraged from service providers, council staff and community members. Council’s ‘have your say’ web page received 129 visits in the public exhibition period with over 104 individual visits to the MPHWP specific page. No formal submissions were received from community members.

A draft of the MPHWP was also mailed to stakeholders and service providers that participated in the June 2013 Health and Wellbeing External Stakeholder Forum, seeking their feedback. From this, a total of three (3) formal written submissions were received. All three (3) submissions were supportive of the MPWHP and sought minor amendments to ensure our Plan aligns with regional and health priorities. These are detailed specifically below: Health West - specific considerations suggested were:

o The inclusion of a reference to the under-reporting of family violence;

o Strengthening the gender equity strategy by adding ‘and implementing gender equity activities/initiatives’;

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o The health promotion strategy to include focus on reducing the barriers or promoting the enablers for healthy eating, oral health and sun protection;

o Including ‘supporting programs that aim to close the gap in health and social outcomes for Aboriginal and Torres Strait Islander residents’, to increase the focus on the inequities experienced;

o Strengthening the strategy to promote healthy eating through a focus on supportive environments that increase access to nutritious, affordable and culturally appropriate foods;

o Including a focus on vulnerable communities and the ‘moderate risk’ portion of gamblers in gaming strategies; and

o Including an advocacy strategy on behalf of Alcohol and Other Drug services and the community for additional funding to meet the growing demand for interventions.

Department of Health - suggested Council consider specific reference to the Victorian Public Health and Wellbeing Plan 2011-2015 as an influence on strategy and priority development. Also, the inclusion of social demographic data for population of Indigenous residents in the City to be included in the ‘our people’ section.

Djerriwarrh Health Services - feedback sought the inclusion of wording to reflect ‘place based health promotion efforts’ and the importance of ‘settings for health promotion’.

All of the suggestions contained in these three submissions have been carefully considered, and minor adjustments made to reflect these priorities of our partners and strengthen and improve the MPHWP.

6. Risk AnalysisThe public exhibition period of the document between 6 September and 23 September 2013 ensured compliance with legislation and enable the timely submission of the MPHWP to the Minister for Health no later than 28 October 2013.

7. OptionsNil.

LIST OF APPENDICES1.

Municipal Public Health and Wellbeing Plan 2013-2017 (MPHWP)

2.

MPHWP Action Plan 2013-2014

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11.9 MELTON CITY COUNCIL DISABILITY ACTION PLAN 2013-2017Author: Coral Crameri- Manager Community Care and Inclusion


PURPOSE OF REPORTTo present the Melton City Council Disability Action Plan 2013-2017 for adoption.

RECOMMENDATION:That Council adopt the Disability Action Plan 2013-2017, as presented at Appendix 1.

Crs Turner/Ramsey. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryCouncil’s current Disability Action Plan, titled Opening Doors – Access and Inclusion in the Shire of Melton 2009-2013, will expire at the end of 2013. The new Disability Action Plan 2013-2017 is a four (4) year plan with a supporting four (4) year action plan.

The Disability Action Plan 2013-2017 recognises all people with a disability including children, young people and adults with a sensory, physical, or neurological impairment, acquired brain injury or mental illness. It understands the important role that families and carers play and the need for them to be supported, valued and respected.

The Plan considers the learning’s from the previous strategy, outcomes from the consultation process and supports the principles of the:

Victorian Disability Act 2006 Victorian Disability Plan 2013-2016 Melton City Council Plan 2013-2017 Melton City Council Municipal Public Health and Wellbeing Plan 2013-2017

The Disability Action Plan 2013-2017 supports Council and the community to be more accessible and inclusive of people with a disability, their families and carers. It identifies steps to improve programs, services and facilities while helping to change attitudinal barriers.

A copy of the Disability Action Plan 2013-2017 can be found at Appendix 1 for Council adoption.

2. Background/IssuesCouncil is required under Section 38 of the Victorian Disability Act 2006 to develop and implement a Disability Action Plan for the purpose of:

Reducing barriers to people with a disability accessing goods, services and facilities; Reducing barriers to people with a disability obtaining and maintaining employment; Promoting inclusion and participation in the community; Achieving tangible changes in attitudes and practices which discriminate against

people with a disability.

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A working group consisting of Council staff was established to guide the development of the Plan with bi-monthly reporting to the Melton Disability Advisory Committee. The role of the Disability Advisory Committee is to:

Consider updates and reports tabled by officers and provide direction and recommendations as required;

Support the community consultation process; Provide feedback and direction on the design of the Plan; and Support the launch of the Disability Action Plan 2013-2017.

The Plan has been designed with the key purpose of being relevant and accessible to the community reflecting the needs and aspirations of people with a disability, their families and carers living, working and recreating in the City of Melton. To achieve this, the Plan:

Uses language that is relevant to the broader community; Adopts a writing style that has general appeal and interest; Incorporates photos and artistic contributions from residents and stories that reflect the

lives of residents with a disability; and Uses color and large font size to support accessibility.

After analysis of data from existing strategies and plans and a comprehensive consultation process with both internal and external stakeholders, six (6) key themes with associated actions were determined as:

Theme 1 - Quality ServicesGoal: Work together to deliver accessible, flexible services that inform and meet the changing needs of people with a disability, their families and carers.

Theme 2 – Getting InformationGoal: Improve access to information that supports informed decision making and increases awareness of services, opportunities and entitlements.

Theme 3 – Getting Involved and ActiveGoal: Provide people with disability opportunities to actively participate, socialise and have fun in the community, improving their health and wellbeing.

Theme 4 – Valued Work, Employment and Further EducationGoal: Increase opportunities and participation in further education and employment for people with a disability.

Theme 5 – Built EnvironmentGoal: Increase participation and access to the local community.

Theme 6 - TransportGoal: Support people with a disability to move freely in and around the municipality.

A copy of the Disability Action Plan 2013-2017 can be found at Appendix 1 to this report.

The Disability Action Plan 2013-2017 will be monitored and reviewed through:

Bi-monthly reporting to the Melton Disability Advisory Committee; Quarterly progress reporting through Council’s quarterly reporting process; and Annual outcomes report in Councils Annual Report.



3.2 Build resilient people and communities through opportunities to participate in community life

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4. Financial ConsiderationsThe delivery of the Plan is accommodated within recurrent budget allocations access various Council service areas.

Specific allocations are referred to Council’s annual budget process, aligned to annual action plans.

5. Consultation/Public SubmissionsThe development of the Disability Action Plan 2013-2017 was informed by a comprehensive engagement methodology, consisting of:

Four community discussion groups targeting participants from Merrimu Services, Mambourin Day Service, Western Region Mental Health Services and parents from Melton Specialist School;

Community feedback from the 2012 Care Melton Expo (over 550 people in attendance);

Forum with representation from twelve (12) disability service providers, Government and non-Government organisations and health care agencies;

Two (2) public forums with interested members of the community; Surveys (125) identifying key issues for people with a disability, carers and disability

service providers; Feedback from the Disability Advisory Committee; and Feedback from Council staff.

The Disability Advisory Committee considered the actions resulting from the consultation process at their meeting held on 1 August 2013. Members provided feedback which has been incorporated and their support has been acknowledged.

The Disability Action Plan 2013-2017 was made available for public viewing on Council’s website and at Council Civic Centres and Libraries, from 21 August 2013 until 18 September 2013. Feedback received has been considered and incorporated into the Plan.

6. Risk AnalysisEndorsement of the Plan will ensure compliance with legislative requirements and enable Council to proactively respond to community issues and needs as expressed in the Disability Action Plan 2013-2017.

7. OptionsNil.

LIST OF APPENDICES1. Melton City Council Disability Action Plan 2013-2017

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11.10 CITY OF MELTON WOMAN OF THE YEAR AWARDAuthor: Matthew Wilson- Manager Family Youth and Housing


PURPOSE OF REPORTTo provide outcomes of investigation into opportunities to create a local Women’s Recognition Award, as requested via Notice of Motion 364, adopted at the 23 July 2013 Council meeting.

RECOMMENDATION:That Council endorse the creation of a City of Melton Woman of the Year category in the annual Community Achievement Awards program.

Crs Majdlik/Ramsey. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryAt Council’s Ordinary Meeting held on 23 July 2013, Council adopted Notice of Motion 364, which sought:

“That a report be provided to Council to investigate a ‘Local Women’s Recognition Award’, that recognises the great contributions the women of our community make to our great municipality”.

Following investigation, this report recommends the creation of a ‘City of Melton Woman of the Year Award’ category within Council’s existing annual Community Achievement Awards; with the successful recipient endorsed as an entrant in the annual State Government Victorian Honour Roll of Women.

2. Background/IssuesCouncil recognises local individuals who make an outstanding contribution to the Melton community through the Community Achievement Awards, which are presented at the annual Australia Day celebrations.

There are currently three (3) categories of recognition through the Community Achievement Awards. These categories are:

Citizen of the Year; Youth Citizen of the Year (under 25); and Community Group/Project of the Year.

The criteria for both the Citizen of the Year and the Youth Citizen of the Year aim to recognise individuals who have made an outstanding contribution to the community in making it a better place to live. Selection criteria are as follows:

Demonstrated contribution to the community; Involvement in activities, which promote community welfare and well being/have

community benefits; and

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Provides an inspirational positive role model and/or shows leadership skills.

Council’s adoption of Notice of Motion 364 to investigate a Local Women’s Recognition Award, creates opportunity to align the creation of the new City of Melton Woman of the Year Award to the two (2) existing Awards, being the Citizen of the Year and the Youth Citizen of the Year. This would provide for a coordinated response consistent with Council’s recognition processes of community pride and efforts of excellence of our local residents.

The creation of the Award is supported by Council’s Municipal Public Health and Wellbeing Plan 2013-2017, which has the objective to maximise wellbeing outcomes for women through the promotion of gender equity through implementation of gender equity achievement and initiatives.

Officers recommend that the proposed Award aligns with the aforementioned criteria for the Citizen of the Year and Youth Citizen of the Year, with the addition of specific criteria associated with the role of women in the community. In researching similar awards in Local Government, and also within the State Government’s Victoria Honour Roll of Women, the following criteria are recommended for application:

Demonstrated contribution to the community, field of work and/or endeavour;

Involvement in activities, which promote community welfare and well being/have community benefits;

Provides an inspirational positive role model and/or shows leadership skills;

Contributing to advancing the status of women in the community; and

Creating long-term, sustainable social change for women.

Aligning with the criteria used in the Victorian Honour Roll for Women will support a referral nomination of the recipient of the City of Melton’s Woman of the Year Award to the annual Victoria Honour Roll of Women initiative. There will also be an opportunity for the winner of the Award to present at Council’s Annual Business Breakfast.

Adoption of this initiative will provide a strong sense of community built on diversity that supports equity, inclusion and acknowledges the contributions of women in our city.



3.2 Build resilient people and communities through opportunities to participate in community life.

4. Financial ConsiderationsThe new Award can be facilitated within the recurrent budget framework of the existing Community Achievement Awards.

5. Consultation/Public SubmissionsThis report is in response to Notice of Motion 364 as adopted at Council’s Ordinary Meeting of 23 July 2013.

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In preparation of the response to the Motion, officers reviewed initiatives of other Local Government authorities and benchmarked with similar award programs, specifically the Hepburn Shire Women’s Honour Roll and the Victorian Honour Roll of Women. Below is identification of the criteria used by these sources, supporting the benchmarking and development of Melton City Council’s Award criteria:

Hepburn Women’s Honour Roll

Contributing to advancing the status of women. Advancing women’s interests. Leadership qualities and sharing of individual skills and knowledge. Expanding the lives of individual women and their families. Creating long-term, sustainable change. Contributing creative, unique or innovative ideas or initiatives. Achievements and projects.

Victorian Honour Roll of Women

The nominee’s activities and achievements in their field of work or endeavour. How the nominee’s activities and achievements have generated long-term benefits

for the local, state, national or international community. How the nominee has made an exceptional contribution to their field of work or

endeavour.

6. Risk AnalysisNil.

7. OptionsCouncil has the following options:

1. Endorse officer recommendations as presented.

2. Not endorse officer recommendations and seek further advice pertaining to Notice of Motion 364.

LIST OF APPENDICESNil

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11.11 DELEGATION OF AUTHORITY UNDER THE PLANNING AND ENVIRONMENT ACT 1987

Presenter: Bob Baggio- Manager Planning

PURPOSE OF REPORTTo consider amending the current Instrument of Delegation under the Planning and Environment Act 1987, in response to a number of significant changes being proposed to the legislation.

RECOMMENDATION:In the exercise of the powers conferred by Section 188(1) of the Planning and Environment Act 1987 (the Act) and the other legislation referred to in the attached instrument of delegation, Council resolves that:

1. There be delegated to the members of Council staff holding, acting in or performing the duties of the offices or positions referred to in the attached Instrument of Delegation to members of Council staff (Appendix 1), the powers, duties and functions set out in that instrument, subject to the conditions and limitations specified in that Instrument.

2. The instrument comes into force immediately the common seal of Council is affixed to the instrument.

3. On the coming into force of the instrument, all previous delegations under the Planning & Environment Act 1987 to members of Council staff (other than the Chief Executive Officer) are revoked.

4. The duties and function set out in the instrument must be performed, and the powers set out in the instruments must be executed, in accordance with any guidelines or policies of Council that it may from time to time adopt.


CARRIED

REPORT

1. Executive SummaryA Council may, by Council Resolution, make an Instrument of Delegation and delegate to a member of its staff a range of powers, duties or functions of a Council under the Planning and Environment Act 1987. This is normal practice across all councils and ensures that the planning system can run efficiently – with officers dealing with the more straightforward and uncontentious planning proposals.

The current Instrument of Delegation was adopted at the Ordinary Meeting of Council held on 25 June 2013. The State Government however, is proposing a number of significant changes to the planning legislation which will be introduced on 28 October 2013. These changes introduce new provisions and remove existing provisions, and therefore the delegation document needs to be reviewed and amended accordingly.

A copy of the amended Instrument of Delegation document with changes highlighted is attached at Appendix 1.

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2. Background/IssuesPursuant to s188(1) of the Planning and Environment Act 1987, Council may by instrument delegate certain powers, discretions and functions under the Act to officers of the Council. This delegation is critical to the proper functioning and efficiency of the planning system which is administered by Council.

The current Instrument was made by Council on 25 June 2013 and ensures that Council is generally only required to deal with the more significant or contentious planning proposals – such as requests to amend the planning scheme or planning applications which generate more than five objections.

The State Government is however proposing to make a number of significant changes to the planning legislation to implement ‘a number of government election commitments and introduce process improvements and red tape reductions to reduce paperwork, simplify key planning processes and promote quick decision making’.

The changes are being introduced in two stages – Stage 1 changes were introduced on 22 July 2013, with the Stage 2 changes becoming effective from 28 October 2013. The main changes can be summarised as follows:

Two types of referral authority – a determining referral authority which has the power to require a permit application be refused or permit conditions be imposed, and a recommending referral authority that can only comment on an application.

A new streamlined planning scheme amendment process – for proposals which meet one or more of the prescribed criteria.

Streamlined authorisation of amendments – where the Minister has 10 days to notify Council that its application is approved, refused or requires further review.

Greater power for Council to amend a permit issued at the direction of VCAT.

A new system allowing Council and VCAT to consider proposals to amend or end s173 agreements.

The proposed changes are generally welcomed as it is considered that they will improve the current operation of the planning system. The proposed changes make it opportune for Council to review the current Instrument of Delegation. Probably the main changes result from the introduction of an essentially new process to deal with changes to s173 agreements. This process enables Council to consider such a request, advertise the proposal and consider any submissions/objections received. Given the similarities between this new process and the process for considering planning applications and amendments to permits, it is recommended that a similar level of delegation should be applied – that is no more than five objections have been received and the proposal is considered to be consistent with the Planning Scheme.

The other main change relates to the creation of two types of referral authorities - a determining referral authority and a recommending referral authority. Proposed amendments to the delegation document basically reflect these changes and clarify that officers can refuse an application where a determining referral authority has objected to the application.

The current protocol of advising the Ward Councillors of any planning proposal which generates less than five objections / submissions will continue to apply.

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4. Financial ConsiderationsNot applicable.


6. Risk AnalysisThe risk to Council of not having appropriate and up-to-date delegations is increased delays in dealing with planning proposals and diminution of Council’s image and reputation.

7. OptionsCouncil has the option to maintain the current delegations as previously endorsed by Council, or amend the delegations as outlined in Appendix 1 as it sees fit.

LIST OF APPENDICES1. Delegation of Authority - Planning and Environment Act 1987

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11.12 FERRIS ROAD INTERCHANGE WITH WESTERN HIGHWAY - TRAFFIC SIGNALS

Presenter: Luke Shannon- General Manager Planning and Development

PURPOSE OF REPORTTo provide Council with an update in relation to the provision of traffic signals at the west bound intersection of Ferris Road and the Western Highway, Melton South.

RECOMMENDATION:That Council receive and note the report.


CARRIED

REPORT

1. Executive SummaryCouncil has been advocating for some time for the construction of traffic signals for the Ferris Road/Western Highway intersection (west bound off-ramp). In 2012 the State Government announced funding of the project with a budget of $1.5 million.

The works have been fully designed, documented and tendered. VicRoads have awarded the project to Healey Infrastructure Pty Ltd. Whilst the works program has yet to be finalised it is expected works will be completed by 30 June 2014.

2. Background/IssuesCouncil has been advocating for some time for the provision of traffic signals at the west bound intersection of Ferris Road and the Western Highway.

This intersection is a significant one, given that it is the key access to the Melton Township and also provides for the gateway into the Toolern growth area. The intersection has high traffic volumes and suffers significant congestion, particularly during peak times, and consequently presents a risk to motorists.

In 2012, the Minister for Planning announced $1.5 million of funding for the project from the monies collected under the Growth Area Infrastructure Charge (GAIC). The GAIC is money collected by the State Government, as part of Developers Contributions towards State infrastructure for land within the new growth areas within the Urban Growth Boundary.

VicRoads have worked with Council officers in developing a final design for the project. The works were subsequently tendered, with tenders closing in August 2013. VicRoads have subsequently awarded the project to Healey Infrastructure Pty Ltd. A final works program has yet to be established, however works are expected to be completed by 30 June 2014.



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4. Financial ConsiderationsThere are no financial impacts on Council. The project is a VicRoads project and is fully funded by the State Government at a cost of $1.5 million.


6. Risk AnalysisRisks associated with not undertaking the project relate primarily to road safety and efficiency of traffic movements within the Melton Township. These will be addressed on completion of the project.



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11.13 TRANSPORT INFRASTRUCTURE INITIATIVESPresenter: Luke Shannon- General Manager Planning and Development

PURPOSE OF REPORTTo provide Council with an update in relation to current State Government transport infrastructure initiatives.

RECOMMENDATION:That Council;

1. Receive and note this report.

2. Continue to proactively work with LeadWest and the Western Transport Alliance in developing an advocacy strategy to address transport needs in the west of Melbourne.

Crs Cugliari/Ramsey. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryThis report seeks to provide an update to Council in relation to a number of current State Government Transport Infrastructure initiatives. A context in terms of Council’s position through the Western Transport Alliance is also provided. A key project currently well underway is the Regional Rail project which will provide for significant benefits for the Melton community on completion. Another major project currently being progressed by the State Government is the East-West link project. Whilst the benefits may not be immediately obvious Stage 1 of this project will provide some consequential benefits for residents of the municipality.

The suggested way forward in dealing with key transport issues is that Council continue to work with LeadWest and the Western Transport Alliance to develop an advocacy strategy for projects to benefit the West and to also work proactively with the State Government in establishing an overall transport solution for Melbourne.

2. Background/IssuesThe State Government is currently progressing a number of transport infrastructure initiatives that are of interest to Council and the community. This report seeks to provide an update to Council regarding the status of a range of projects and initiatives being undertaken by the State Government. The report also provides a context of Council’s position on various issues.

Local StrategyWestern Transport Strategy

In August 2012, Council adopted the Western Transport Strategy.

The Strategy was developed in partnership between the Western Transport Alliance (WeTAI) and LeadWest. The Plan outlines the strategic direction for the regions transport response

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and provides a context for the project identified as priorities for the region’s future development.

The Strategy identified as a number of priority solutions, in particular:

1. Principal Freight Network

2. Western Freight Activity Centre

3. East-West Link (western section)

4. SmartRoads

5. Manage motorways on the regions freeway system

6. Growth Area arterial roads – corridor upgrades

7. Activity Centre arterial roads/rail grade separations

8. Transit Network Development

9. Bay West Port Study

10. Outer Metropolitan Ring Transport Corridor

11. Cycling Network Development

At the time of adoption of the Strategy it was recognised that Council would continue to work with the Western Transport Alliance and LeadWest to develop an advocacy plan in support of the Transport Strategy. This work is currently being progressed.

Melton Integrated Transport Plan

Council does not currently have an integrated Transport Plan, and therefore is reliant on the Western Transport Strategy for strategic direction. Council has however committed to undertaking a plan and this will occur over the forthcoming 12 months, which will provide direction in relation to all modes of transport, with a particular focus on priorities from a Melton perspective.

State Initiatives East West Link

East West Link is an 18 kilometre cross-city road connection extending across Melbourne from the Eastern Freeway to the Western Ring Road.

The State Government has committed to undertaking the first stage of the project, which consists of a 6 kilometre road way connecting the Eastern Freeway with the City Link. The estimated cost of this project is in the order of $8 million, and a funding application has been made to the Federal Government in support of this project. The State Government has indicated it proposes to award the contracts for the works prior to the next scheduled State Election in 2014.

There has been opposition to this project, particularly within inner Melbourne, as it will have an impact on a number of properties through compulsory land acquisition. Whilst the main impact will be generally within the City of Yarra, there is also an impact within the City of Moonee Valley.

The Plan below indicates the scope of the full project and also indicates the extent of the works currently proposed by the State Government.

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The desired position set out in the Western Transport Strategy was for the western section of the project to be commenced first. The western section is seen as providing the greatest potential benefit for the Western Region of Melbourne. The eastern section of the proposed works will however provide some benefits to residents from the municipality in terms of reduced congestion on the Bolte Bridge, through the City Link tunnel and consequently potentially on the Westgate Freeway. This will be achieved to some extent through the provision of alternate access to the Eastern Freeway and the south-eastern suburbs of Melbourne.

Network Development Plan – Metropolitan Rail (December 2012)

In 2012 Public Transport Victoria (PTV) released a Plan which examines how Melbourne’s Train systems need to evolve to meet the needs of the City and the train passages in the short, medium and long term.

The report breaks up infrastructure projects in a metro style system for Melbourne over the forthcoming 20 years, in four stages.

Stage 1 is completion of the Regional Rail Link, by 2016. This project is a $4.8 billion Federal and State project that provides a rail link between the Geelong rail line and the Ballarat rail line. The works include 2 new stations at Tarneit and Wyndham Vale, as well as dedicated platforms at Southern Cross Station. The works will increase the capacity on the Geelong, Bendigo and Ballarat lines and therefore will provide for an improved service for Melton residents.

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Stage 2 involves commencing the introduction of a metro style system within 10 years. Key projects identified include duplication of the rail line to Melton and construction of a Train Station at Toolern.

Stage 3 focuses on extending the rail network over the next 15 years. Key works identified include a new train line to the Melbourne Airport and electrification of the line to Melton.

Stage 4 addresses the issue of future growth and projects works to be completed over the forthcoming 20 years. Expected works include electrification of the rail line to Wallan in Melbourne’s north.

General CommentsThere has been significant agitation particularly within Melbourne regarding the State Governments initiative in relation to the East West tunnel. Council should note that some residents will be displaced within inner Melbourne through compulsory land acquisition. Whilst it has not been Council’s preferred position for the eastern section of the tunnel to be constructed first, it is still considered to be an important part of the overall solution for Melbourne’s future transport needs.

It is not suggested that Council advocate against the construction of the proposed east-west tunnel, rather it is recommended that Council continue to work with the Western Transport Alliance to develop advocacy Strategy to promote solutions that focus on addressing the Western Region’s transport issues. Council’s position in this regard will be further enhanced upon the completion of our integrated transport plan over the forthcoming 12 months.

Council should continue to work with the State Government, through LeadWest and the Western Transport Alliance to seek a comprehensive transport solution for the whole of Melbourne, and where possible seek to have commitments made in terms of the timing of some of these key projects.



1.5 Support a transport system that connects and moves our community

4. Financial ConsiderationsThere are no financial considerations in relation to this issue.




LIST OF APPENDICESNil.

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11.14 GREENHOUSE ACTION PLAN 2011-2015: YEAR 2 STATUS REPORTAuthor: Russell Beer- Environmental Services Coordinator

Presenter: Luke Shannon- General Manager Planning and Development

PURPOSE OF REPORTTo provide Council with a status update regarding the implementation of Year 2 of the Greenhouse Action Plan 2011-2015 and outline the key achievements, challenges and opportunities associated with the delivery of the plan.

RECOMMENDATION:That Council receive and note the status update.

Crs Borg/Cugliari. That the recommendation be adopted.

CARRIED

REPORT

1. Executive SummaryThe Greenhouse Action Plan 2011 – 2015 was adopted by Council in March 2011. The plan contains a total of 69 actions and by 30 June 2013, 24 actions have been completed with a further 35 actions currently underway. A key focus for the 2nd year of the Greenhouse Action Plan (GAP) has been the funding application submitted to the Australian Government, Clean Energy Future Package, known as the Community Energy Efficiency Program (CEEP) program. Council’s funding application was prepared using the acronym LEADS, Lead Educate Advocate Demonstrate Sustainability Program. This application has resulted in a successful funding announcement of $1.97M. This funding and Council’s contribution ensures that this program over a three year period is in excess of $2.95M.

The LEADS program will deliver a range of energy efficiency measures including upgrading street lighting, improving the energy efficiency of key community facilities through a range of innovative retrofits and upgrades as well as empowering residents to take charge of their energy consumption and costs.

2. Background/IssuesThe Greenhouse Action Plan 2011 – 2015 was adopted by Council in March 2011. The plan provides the framework for Council to reduce its carbon emissions, reduce our impact on the environment, show leadership across the community and to reduce Council’s energy consumption in the face of rising costs.

The Greenhouse Action Plan is implemented across the organisation and the Greenhouse Action Plan Steering Committee has been established to lead this change and implement the actions within the plan. The Steering Committee is chaired by the General Manager Corporate Services with representation from all relevant service units.

By 30 June 2013, 24 of 69 actions of the GAP had been completed with a further 35 actions in progress.

Some of the key actions completed since the adoption of the plan include;

1. Preparation of a sustainable streetlight policy (Action1.3)

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2. Building meter system audit and reconciled with utility bills with assets (Action 2.4)

3. Assessed the suitability of a cogeneration system at Melton Waves (Action 2.11)

4. Inclusion of ESD features into the design and development of the Melton Library and

Learning Hub (Actions 3.1, 3.2, 3.3)

5. Establishment of the Green Team (Actions 4.1, 4.2, 4.3)

6. The implementation of recycling bins at Melton Waves (Action 5.5)

7. Incorporating contract responsibility for reduced CO2 submissions and building

capacity of existing contracts to report on CO2 emissions (Action 6.2, 6.4)

8. Establishment of the Atherstone Joint Venture Sustainability Committee (Action 7.3)

9. Develop communications to raise awareness of climate change and the GAP (Action 8.6)

A total of nine actions were completed during the 2012/2013 financial year, which includes some of those listed above.

Key achievements during the 2nd year of the GAP’s operation include:

1. Community Energy Efficiency Program (CEEP) A successful submission of a funding application to the Community Energy Efficiency Program (CEEP), managed by the Australian Government through the Clean Energy Future Package was announced in the 2012/2013 period. This application resulted in successful funding of $1.97M. This funding and Council’s contribution ensures that this program over a three year period is in excess of $2.95M.

Melton City Council LEADS project is a comprehensive and holistic approach to community energy efficiency and comprises the following key elements;

- Energy efficiency upgrades to Council buildings

- Installation of energy efficient street lighting

- Delivery of a community education and awareness program

A range of energy efficiency measures will be delivered including upgraded street lighting, improving the energy efficiency of key community facilities and educating and empowering residents to take charge of their energy consumption and costs.

Energy efficiency improvements at some of Council's highest energy consuming sites including Melton Waves, Melton Civic Centre, Melton Seniors Citizens Centre, Melton Youth Facility and Caroline Springs Leisure Centre will be completed. This will include lighting efficiency upgrades, improved lighting, installation of pool blankets and heating, ventilation and air conditioning (HVAC) controls.

The street lighting program will replace more than 4,500 inefficient mercury vapour streetlights with efficient lighting which will reduce energy consumption by 68% and save approximately $9 million over the life of the new lights. This is anticipated to result in a saving of approximately $317,000 in operating costs and over 2900 tonnes of greenhouse gas emissions per annum and has a payback of 7 years. In addition to offering lower costs, energy consumption and emissions, the new lights will provide improved lighting outcomes for the Melton township community. This project will be a major project for Council, as it represents the best opportunity to achieve the targets as set out in Council's adopted Greenhouse Action Plan. There are however many more inefficient mercury vapour streetlights that could be changed in the future subject to funding.

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In regards to the community education program, the ongoing benefit is the exponential nature of community education. This program is based on the model "train the trainer" and using volunteers and ambassadors will spread the information to a wider community. The value of this training is likely to proceed the funding model as the community learns and passes the information to other family members, friends and colleagues.

2. Council Building Meter AuditAn audit of Council’s building metering systems was conducted to identify discrepancies in reporting and costs between energy retailers and Council records. This has allowed Council to consolidate metering and reduce service charges. This information also allows for better decisions on where to target emission reduction actions.

3. Melton Waves Cogeneration StudyA study was completed to assist in determining the suitability of a cogeneration system at Melton Waves. Cogeneration is a more efficient way to provide both energy and heating at a site. Gas, a localised source of energy, is used and the heat normally lost in the process of generating energy is captured and used for heating. Gas, is also less greenhouse gas intensive than burning coal for electricity. Funding a cogeneration plant at the Melton Waves will be further considered by Council officers.

4. Service contracts CO2 reporting The reporting and reduction of CO2 emissions in new contracts and reporting of CO2

emissions in existing contracts has been achieved. New service contracts require fleet meeting the Euro V emission standards as a minimum and this has been achieved in Council’s kerbside collection contract. A 30% reduction in greenhouse gas emissions has been achieved over a 12 month period or an equivalent of 284 tonnes of emissions.

In 2013/2014, the priorities for implementing further actions of the Greenhouse Action Plan will be;

1. Implementing the LEADS Program incorporating all street light replacements, completing some building upgrades and commencing the community education phase

2. Preparation of an Environmentally Sustainable Design (ESD) policy for new and renovated Council buildings

3. Further develop an alliance with Council’s growth areas for environmentally sustainable development

4. Implementing recycling facilities at Council owned sporting facilities

5. Development and implementation of procurement guidelines, e.g. ECO Buy for staff

6. Further development of a revolving energy fund which will see the funds saved from energy efficiency projects directed to future projects to assist in reducing greenhouse gas emissions



1.4 Value and protect the natural environment for future generations

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4. Financial ConsiderationsCouncil has been notified of a successful funding application of $1.97M through the Australian Government Community Energy Efficiency Program which will be delivered over a three year period. Council’s contribution to this program ensures the total value to this program being $2.95M. Council’s contribution to this project has been budgeted including other project costs. A milestone report for the grant program will be submitted which will outline the timing of grant payments and expenditure.


6. Risk AnalysisThe effective implementation and ongoing funding of the GAP will reduce Council’s exposure to rising energy costs and ensure that Council has a suitable plan in place to reduce emissions.



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12. REPORTS FROM DELEGATES APPOINTED BY COUNCIL TO OTHER BODIES

Verbal Reports were received from Crs Ramsey, Dunn, Cugliari, Turner and Majdlik.

Cr Ramsey during her delegates report, presented a sustainability procurement award to Council, recently received from Procurement Australia for the Melton Library Learning Hub.

13. COUNCILLOR REPRESENTATIONS AND ACKNOWLEDGEMENTS

13.1 PUBLIC ADDRESS BY EACH COUNCILLOR

Cr Dunn, Cugliari, Turner, Ramsey and Majdlik addressed the chamber in respect of a variety of matters of significance.

Cr Majdlik presented to Council a framed shirt from Springhill Football Club in recognition of Council’s support.

13.2 RECORD OF ASSEMBLY OF COUNCILLORS IN ACCORDANCE WITH SECTION 80A(1) OF THE LOCAL GOVERNMENT ACT 1989

8 October 2013 Record of Assembly of Councillors.

MotionCrs Ramsey/Turner.

That the Record of Assembly of Councillors attached to this Agenda dated 8 October 2013 be received and noted.

CARRIED

LIST OF APPENDICES1. 8 October 2013 Record of Assembly of Councillors

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14. NOTICES OF MOTION

14.1 NOTICE OF MOTION 367 (CR DUNN) WESTERN GRASSLAND RESERVECouncillor: Nola Dunn

MotionCrs Dunn/Cugliari.

Noting that Council received written advice from Andrew Elsbury MLC that Mr Hunt, then Shadow Minister for Climate Action, Environment and Heritage, was happy to have a meeting to discuss the issue of the Western Grassland Reserve when the Abbott Coalition Government was elected, that Council now write to Mr Hunt and Mr Elsbury seeking such a meeting to raise the issue of current unsatisfactory mechanism for compensation to property owners.

CARRIED

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14.2 NOTICE OF MOTION 368 (CR DUNN) UPGRADE AND DUPLICATION OF

CHRISTIES ROAD, WESTERN HIGHWAYCouncillor: Nola Dunn

MotionCrs Dunn/Cugliari.

That Council again write to VicRoads seeking the urgent upgrade and duplication of Christies Road, between the Deer Park Bypass and the Western Highway. That Council in support of this request also write to the Minister for Roads and Local Members of Parliament to seek their support in this critical piece of infrastructure.

CARRIED

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15. COUNCILLOR’S QUESTIONS WITHOUT NOTICE

Cr Ramsey requested an update on the development of Council’s Gaming Policy.

Cr Cugliari left the chamber at 8.19pm.

Cr Ramsey requested an update on the completion of works at Coburns and Barries Road.

Cr Cugliari returned to the chamber at 8.21pm.

16. MOTIONS WITHOUT NOTICE

Cr Turner

That Council re-affirm its commitment to the control and enforcement of illegal dumping of rubbish in the municipality and the management of graffiti removal and that a report be presented to Council for consideration that addresses these issues.

17. URGENT BUSINESS

Crs Ramsey/Turner.

That the Policy Review Panel Minutes dated 14 October 2013 be accepted as urgent business as some items contained within the Minutes need to be acted upon prior to the next Ordinary Meeting of Council.

CARRIED

MotionCrs Ramsey/Turner.

That the Policy Review Panel Minutes dated 14 October 2013 be adopted.

CARRIED

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18. CONFIDENTIAL BUSINESSProcedural MotionCrs Turner/Dunn.

That pursuant to Section 89(2) of the Local Government Act (1989) the meeting be closed to the public to consider the following reports, that are considered confidential for the reasons indicated:

18.1 Request for a Community Group LoanThis report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.2 Arnolds Creek Recreation Reserve Pavilion - Riddell District Football Netball LeagueThis report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.3 Awarding of Facilities Cleaning Contract 14/002This report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.4 Western Business Accelerator and Centre for Excellence Contract Number C13/043 Provision of Design and Construction ServicesThis report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.5 Contract 14/004 Annual Asphalt Resurfacing Program 2013-2014This report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.6 Extension of Contract 10/053 Provision and Administration of fuel card & other servicesThis report is confidential in accordance with s89(2)(d)as it relates to contractual matters

18.7 Office AccommodationThis report is confidential in accordance with s89(2)(e)as it relates to proposed developments.

CARRIED

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FOI EXEMPT AND NOT AVAILABLE FOR PUBLIC INSPECTIONMINUTES OF THE ORDINARY MEETING OF COUNCIL 15 OCTOBER 2013

18.1 REQUEST FOR A COMMUNITY GROUP LOANAuthor: Glenn Mulcahy- Recreation Coordinator


PURPOSE OF REPORTTo seek Council consideration of a loan request to support a local community project.

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18.2 ARNOLDS CREEK RECREATION RESERVE PAVILION - RIDDELL DISTRICT FOOTBALL NETBALL LEAGUE

Author: Glenn Mulcahy- Recreation CoordinatorPresenter: Maurie Heaney- General Manager Community Services

PURPOSE OF REPORTTo seek Council approval to enter into a tenancy agreement and programming arrangements with the Riddell District Football Netball League in respect to the Arnolds Creek Recreation Reserve.

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18.3 AWARDING OF FACILITIES CLEANING CONTRACT 14/002Author: Glenn Mulcahy- Recreation Coordinator


PURPOSE OF REPORTTo present recommendations extending from the completion of the tender assessment process for Cleaning Contract 14/002.

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18.4 WESTERN BUSINESS ACCELERATOR AND CENTRE FOR EXCELLENCE CONTRACT NUMBER C13/043 PROVISION OF DESIGN AND CONSTRUCTION SERVICES

Author: Mark Corrie- Western BACE Project CoordinatorPresenter: Luke Shannon- General Manager Planning and Development

PURPOSE OF REPORTThis report provides an update on the current status of the Western Business Accelerator and Centre for Excellence project and advises that the tender assessment for Contract Number: C13/043 Provision of Design & Construction Services has been completed and to seek approval from Council to award the contract.

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18.5 CONTRACT 14/004 ANNUAL ASPHALT RESURFACING PROGRAM 2013-2014

Author: David Sawyer- Works OfficerPresenter: Luke Shannon- General Manager Planning and Development

Cr Ramsey having declared a conflict of interest in item 5 in the Agenda, left the chamber prior to any discussion taking place.

PURPOSE OF REPORTTo advise Council that the tender assessment for Contract No. 14/004 Annual Asphalt Resurfacing Program 2013/2014 has been completed and to present a recommendation to Council.

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18.6 EXTENSION OF CONTRACT 10/053 PROVISION AND ADMINISTRATION OF FUEL CARD & OTHER SERVICES

Author: Charles Obwana- Procurement CoordinatorPresenter: Peter Bean- General Manager Corporate Services

PURPOSE OF REPORTTo report to Council, in relation to excising the option to extend contract 10/053, Provision and Administration of Fuel Card & Other Services for a further period of two years.

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18.7 OFFICE ACCOMMODATIONPresenter: Peter Bean- General Manager Corporate Services

PURPOSE OF REPORT

Council to consider the medium term office accommodation needs.

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Procedural MotionCrs Ramsey/Cugliari

That the meeting be opened to the public.

CARRIED

19. CLOSE OF BUSINESSThe meeting closed at 8.29pm.

Confirmed

Dated this

............................................................................CHAIRPERSON

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