minutes: st hugh of lincoln, bishop’s committee meeting in ... · september 13, 2016 in...
TRANSCRIPT
MINUTES:StHughofLincoln,Bishop’sCommitteeMeetingSeptember13,2016Inattendance:Fr.DanRondeau,JacqueSwerdfeger(Sr.Warden),JimSales(People’sWarden),JoyWoodman(2017),ChrisKnutson(2018),CarolRondeau(Clerk),EdHansen(MusicMinister);parishionerspresent:ChristinaNordella,BobbieGlasheen.Excused:PatriciaHorkey(Seminarian)andNeilPassage(Treasurer).Absent:JeffTurner(2017).
1. PrayerAlmightyGod,towhoseglorywebearwitnessatSt.Hugh’s:Wegiveyouthanksforthefellowshipofthosewhohaveworshipedinthisplace,andwepraythatallwhoseekyouheremayfindyou,andbefilledwithyourjoyandpeace;throughJesusChristourLord,wholivesandreignswithyou,intheunityoftheHolySpirit,oneGod,nowandforever.Amen.BCP254-55Adapted
2. CalltoOrder-10:07am
3. ReviewandUpdateAgenda.NoitemsaddedtoAgenda.4. ApproveMinutesfromJune14,2016Meeting–Joymadethemotion,itwas
secondedbyJacque;allwereinfavor5. Reports[WrittenReports,please]Note:ifanyofthesepersonsmakingareportneedfunding(beyondwhatisbudgetedalready)we’lldiscussandvoteduringthereportingtime.
a. SeniorWarden’sReport(Jacque).Reportsubmitted.i. ContinuingworkonDisasterPlandiscussed.Expressedbotha
desireandawillingnesstoworkwithMDPGroup.Fr.DanandJacquetodevelopaPreparednessChecklistforSt.Hugh’sMembers.
b. JuniorWarden’sReport(Jim).Reportsubmitted.i. Note:ChristinavolunteeredtodotheSaturdaycleaning(Item#3on
theReport).ii. DiscussionoftheAC/HeatingProposalresultedinconsensusto
gathermoreinformationandmakethisabusinessiteminOctober.iii. Consensuswastowaitoncounterinstallationratherthanmakeita
DIYproject.c. Seminarian’sReport(PatriciaReportsubmitted.d. MusicMinistryReport(Ed)Reportsubmitted.
i. ConfirmedthatAllSaintsDaywouldbecelebratedasAllSaintsSundayonNovember6,2016.DiscussionaboutChristmasEve
Service.EdandFr.Dantodiscussfurtherintheirmonthlymeeting.e. AltarGuildReport(Diana)
i. NoReportatthistime.Fr.DanpraisedtheworkofDianaandherhelpers.
f. Vicar’sReport(Fr.Dan)Reportsubmitted.g. Treasurer’sReport(Neil)[AvailableinGoogleDocs]
6. OldBusiness7. NewBusiness
a. ProposaltopaytheregistrationfeesforDiocesanConvention(Nov11-12)a. $65.00/person[Fr.Dan,Diana&TerryKurr(Delegates),Joy
WoodmanandRobynRitchey(Alternates),Patricia(Seminarian)(Seeattached).JacquemovedandJoyseconded,allwereinfavor.
b. ProposaltoagainparticipateinIHCChristmasProject(Callie)a. Consensuswastoparticipateintheprogramagain.Jimnotedthat
St.Hugh’swasthesinglelargestcontributor/participantinthe2015program.ConsensusthatGiftCardsincreasethechanceofabuse(sothatchilddoesn’treceiveintendedgift)andshouldbeeliminatedin2016Project.
c. Review,update,andapprovepoliciesandfeesforMemorialGardena. PreviousBCworkreviewed.Discussionwillcontinue.Specific
proposalswillbemadeandvotedoninOctoberMeeting.Itemsdiscussed:diggingandvaultscanpotentiallyharmthetreethatshadestheGarden.ConsiderpolicytoscatterashesontheGarden.Consensusgrowingthata$900-1000FeetousetheGarden(ifscatteringonly)maybesufficienttomaintaintheMemorialGarden(includingplacementofMemorialPlaque).
d. ChristinaaskedtoaddresstheBCa. PossibleFundRaiserpresented.Theidea:PresentaCasinoNight
themedMurderMysteryusingtheRainbowInnFacility.Partnerwithalocalgroup(sharingthefundsraised)andearmarkcertainfundsfortheDiocese.Livelydiscussionfollowed.Consensus:weareopentotheidea,andwonderifthelocalJewishCongregationwouldbeinterested.ChristianwilldevelopmoredetailedplanforpresentationinOctobermeeting.
8. ClosingPrayerandAdjournment–11:42am
/
Senior Warden ReportBishops Committee
9/13/16
Fellowship
Calendar is being used. Suppiies in good order. Cake for birthdays andanniversaries continue to be a success:
\Communication
New attendees are encouraged to sign guest book.Jk Evacuation information has been shared via emaii through Father Dan.
/Q_
* t’—' W T’ ' * ' “*7 '7 ~——— ——'~ 77*’
Bishops Committee Meeting - Peoples Warden Report
13 Sep 2016
Backleckt
Robin Ritchey has been very busy with her own business and teaching at
College of the Desert and unable to work on the revised plans. Until she
can do so we are on hold.
1. Air ConditioninglHeating-l have a bid from Mountain Mechanical to install a
mini ductless system for the entire church (less the bathrooms and kitchen
which currently have no direct heat or AC—For those rooms we would count on
circulation from the Parish Hall). A first look internet research indicates we
would experience a 40% energy savings by using the new system vs propane.
This is in addition to the added feature of AC.
2. As many of you are aware, gophers and other creatures (ground squirrels,
rabbits, dear?) have created havoc with our irrigation system. The initial
plastic pipe had to be replaced with hard PVC as something was chewing on
the pipe and leaks were everywhere. Also many of the sprinkler heads were
gnawed off. Almost all the the lilacs were attacked to now there are wire cages
around them. Although the gophers are still around the remaining plants are
not to their taste.
3. Arrangements have been made with Patti Perez to clean the bathrooms,
kitchen and Parish Hall counter every saturday afternoon so that all is clean for
Sunday morning. The cost is $40 per week. This is on top of what we pay for
the whole church cleaning twice a month ($‘?). Do we want to continue this?
4. New counters in the kitchen and Parish Hall. Hans has been busy all summer
with a project in the desert and it is unknown when he will be back. Suggest
we “do it ourselves". Volunteers?
5. Suggest Earmarking our Donation to the Help Center.
Mountain Mechanical ServicesP.o. Box 1389
Phone: (951) 692-0877Email: [email protected]
. Web: www.hvacmountain.com
Rick MartinezS3155 Double View
j Mcuntalzii ” 7
idyllwild
(760) 409-2289
Estimate # 000060. Date U7/19/2015ldy"W“d' Ca 92549 Business / Tax # CL#922929
DescriptionTotal
System will be a heat pump (heating and cooling)
Condenser m#mch4u-36phh2
System will be a heat pump ( heating and cooling)
includes electrical supply run from panel and refrigerant line set.
install new mini cluctless split system$6,475.00
1st system: 36k btu (3 ton) in Sanctuary. Media unit: cassette style evaporator (indoor) m#MEHSU-36CSC2, installed in ceiling with matching condenser mounted on pad (outside), Modei#MCHSU-36€SH2
install new mini ductiess split system$6,450.00
2nd system: 2 evaporators, one in office, 12k btu (1 ton), one in parish hail, 18k (1 .5 ton)/lcondenser for both evaporators. Media brand, model # mehsu~'i8 or similar.includes electrical supply from panel, refrigerant line set and line set cover.
Notes:
job location: 25525 Tahquitz dr, idyllwild
I777 7 77 7777' 77777 7
Page 1 of 2
Subtotal $12,925.00
Total $12,925.06
Please make checks payable to: Mountain Mechanical Sen/ices P.Q. Box 1389 idyllwild CA 92549
ST.HUGH’SEPISCOPALCHURCH
SEPTEMBER13,2016BISHOP’SCOMMITTEEREPORT
PatriciaHorkey–Postulant’sReport:
IntheSummermonthsandnowasFallbeginsI:
1. WillbeparticipatinginanAdvancedFieldEducationMinistryProgram(throughtheClaremontSchoolofTheology)atSt.JohnEpiscopalChurchinIndiofordurationoftheFallSemester.
a. Iwillbeinvolvedinthevariousoutreachministriesofthechurch.2. ContinuetoattendClaremontSchoolofTheology.3. Havecompletedmyeight-weekinternshipministryprogramatSt.PaulintheDesert.
a. PartoftheordinationprocessistoserveasaninternatanotherparishwithintheSanDiegoDiocese.DuringthemonthsofJulyandAugust,IhavebeenaskedbyBishopMathesandRev.Dr.AlexNagytocontinuetoserveinministryatSt.Paul’sintheDesert.
4. ContinuetomeetwithFr.Danasmypastoralcareadvisor.5. ContinuewithSt.Hugh’sPastoralCareMinistry,bybringingHolyCommuniontoour
congregantsandourneighborswhoareinhospicecare,convalescenthomesandhospitals.
6. ContinuetoserveoureldersinIdyllwildthroughthePreciousElderMinistry/MountainCommunityAllianceTeam.
7. ContinueasamemberoftheSt.Hugh’sPrayerTeam.8. Continuetogivepastoralcarebycontactingmembersbyphoneandbywritingand
sendingprayercardstothemembersofSt.Hugh’s.9. ContinuetobeapartofSt.Hugh’sliturgicalteam,includingtheAltarGuild.
ThankYou!
Blessingstoyouall,
Patricia
MusicMinistryReport|13September2016VaryingstylesanddegreesofliturgicalpracticearefoundintheEpiscopalChurch,includingtraditionalhymnsandanthems,moremodernreligiousmusic,andAnglicanChant.AsvariedasServicescanbe,thecentralbindingaspectistheBookofCommonPrayer,whichhasbeeninexistencesincethe1500's.EpiscopalServicesaresimilarinstructureandliturgytotheRomanCatholicChurch,astheHolyEucharististhecentralfocusoftheServiceorMass.TheHymnal1982istheprincipalsourceofmusicfortheliturgy.TheHymnalisdividedintotwoprimarysections:Servicemusicandanextraordinarycollectionofhymns.Thereare288piecesofmusicintheServicemusicsectionand720diversehymns.Thesehymnsarearrangedfor:
1. DailyOfficeuse(1-46);2. HymnsappropriatetoseasonsoftheChurchYear(Advent,Christmas,Epiphany,Lent,Holy
Week,Easter,Pentecost,Saint'sDays,Baptisms,Confirmations,Ordinations,HolyMatrimony,Theotokos(Mary,MotherofGod),etc.
3. Thenthereisalargesectionofgeneralhymns.Thesehymnsarearrangedbybroadtheologicaltopics-HolyTrinity,PraisetoGod,theHolySpirit,JesusChrist,theChurch'sMission,etc.
4. TheHymnalconcludeswithroundsandcanonsandsomegeneralNationalSongs.ItisthedutyoftheMusicDirectortomatchthesehymnswiththetheme(theReadingsandHolyGospel)oftheday;thisisachievedbyreadingtheLiturgyoftheWordofaparticulardayandfindingappropriatemusic.Rightnowweareintheseasonofthe"SundaysafterPentecost."ThisseasonwillconcludeonChrist,theKingSunday(20November2016).ThenwestartalloveragainwithAdvent,whenitiscompletelyappropriatetowisheveryonea"HappyNewYear."Thankyou,EdHansenMusicMinister
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Vicar’sReport|13September2016Thankyouforyourleadershipandservicetothiscommunity.
Note:Itemsinboldareneworsuggestedforfurtherdiscussionand/orevaluation
Communications1. PictorialDirectory:Needtoresumeourefforts
a. MissingpicturesfromtheBC(andour“PermanentVisitors”)i. JimSalesii. PatriciaHorkey
b. Iwillsendrequeststoour“Families”forphotosthisweek2. Maintainingourwebsite
a. Theaddress:www.sthughsidyllwild.orgisagainfunctional.b. Usethesiteyourself.Yourfeedbackisvaluable.c. Encourageotherstousethesite.
3. MaintainingourFacebookPage(stillseekingother“editors”).InadditionImaintain:a. HearwhattheSpiritissaying(ChristianFormation)b. MCAllianceAgainstGender-BasedViolence
4. Send:WeeklyE-newsletterandotheroccasionalall-members-and-friendsemails5. Continue:Regularphoneconversations6. WithPatricia’shelp:NotecardsandE-cardsarebeingsenttomembersandfriends
NewMemberUpdates1. ThankyouforyourhelpwithGuests
a. SEEKOUTANDWELCOMEGUESTSb. Let’scontinuetohelpthemsignGuestBookorGuestCard
2. GuestsinJulyandAugust(MemberorpotentialMember)a. GaryEngle&Greg(“theValley”/PineCove)
MembershipandAttendanceTotalActiveBaptizedMembers(31December2015)..........................................................................78TotalActiveBaptizedMembers(31August2016).................................................................77FriendsofSt.Hugh’s(31December2015)..............................................................................................115FriendsofSt.Hugh’s(31August2016)....................................................................................130
TotalAttendance2015throughAugust31...........................................................................................1609TotalAttendance2016throughAugust31..........................................................................1619SundayAttendance2015throughAug31.............................................................................................1419SundayAttendance2016throughAug31............................................................................1425AverageSundayAttendance2015throughAug31................................................................................42AverageSundayAttendance2016throughAug31................................................................42
1. Updated“Active”StatusinourParishRegistera. Status:“Removed”(duetomovingandsoon)
i. DanielBissler,BarbaraBurgess,BettyClopine,BobClopine,RandyEchito,CraigElliott,PatElliott,BobHildebrand,LaurelOwen,AdeleVoell,RonVoell
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b. Status:“Inactive”i. RoyDavidson,ChanelFriesen,JeffFriesen,GeorgiaO’Farrell,PhilStrong
2. Statusof“FriendofSt.Hugh’s”a. Daniel&Randy,Craig&Pat,BobHildebrand,LaurelOwen,Adele&Ron
OrdinationProcess1. PatriciaHorkeycontinuesherjourneytoordination.SheisaPostulant,“OurSeminarian”
a. PatriciahasbeguntheFallSemesteratClaremontSchoolofTheology&BloyHouse.
PastoralCareandServingOthers1. HealingandHolyCommunion(Attendancein2016:51,Average:4)2. ThroughPatriciaandothersIhaveregularcontactwithhomebound
a. Elliots(Patriciaisthemaincontact)i. Patcontinuestoconvalesce
b. Annamariecontinuestohealc. DianeNoble&Tom(Donaisthemaincontact)
i. SurgeryscheduledinOctoberii. Tommayrequireahigherlevelofcare
d. Fr.LarryBernier(continuesonhospiceandisweakening)3. PreciousElderMinistrycontinuesunderPatricia’sLeadership
a. WithmyencouragementandparticipationPatriciacontinuestomaintainacollaborativeministry—TheMountainCommunitiesElderAlliance—totheelderlyintheMountainCommunities
i. TheAllianceincludes(sofar)St.Hugh’s,SpiritualLivingCenter,Crossroads243,SpiritMountainRetreatCenter,Idy-Elders,interestedindividuals,andlocalindividualcareproviders.
ii. ThenextmeetingoftheAllianceiscurrentlybeingscheduledb. PatriciacontinuesacollaborativeministrytotheelderlywiththePastoralCareTeam
ofSt.Margaret’sinPalmDesert.4. MountainCommunitiesAllianceAgainstGender-basedViolence
a. Calliehashadtoscalebackherleadershiphere.b. TodatewehaveenlistedthesupportoftheIdyllwildRotary,theIdyllwild
Soroptimists,SpiritMountainRetreatCenter,andtheIdyllwildArtsAcademyandtheIdyllwildLibrary(ShannonNg).
c. Otherorganizationsbeingapproachedincludeschools,theRiversideDistrictAttorney’sOffice,andotherlocal,faith-basedcommunities.
d. StopHumanTrafficking:anEventonTuesday,Nov.1,2016withSoroptimistsofIdyllwild.
5. HELPCentersupporta. IamgratefulforthefinancialsupportofferedbyourBC/Members.b. MonthlyfooddeliverycontinueswiththesupportofSt.Margaret’sandThriveOnc. Reminder:Callie(Chair)andConoraremembersoftheHELPCenterBoard
6. ERDsupporta. Theweeklyiteminournewsletterismycontinuingsmallstepinkeepingawareness
ofneedsandministryinfrontofthecongregationb. MyhopeistobeapartnerwithERDinhealingahurtingworldc. Thisisa“Beyond-the-Hill”ministryeffort
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7. CampStevenssupporta. Theweeklyiteminournewsletterismycontinuingefforttokeepawarenessofthe
workoftheCampinfrontofthecongregationb. MyhopeistopartnerwithCampStevensinministry;theCampwouldthenbecome
anotheroneofour“Beyond-the-Hill”ministrypartners8. MountainCommunitiesInterfaithAlliance(St.Hugh’sleadstheway)
a. AnInterfaithThanksgivingServiceisbeingdiscussedb. TheServiceofSolacewillagainbeofferedtotheMountainCommunities
Education1. The“KeepLearning”featureofourweeklynewsletterismyattempttoextendour
EducationalMinistrytomembersandfriendsa. IcontinuetoinviteotherstosignupforHeartheSpiritnewsletterandblogb. IcontinuetoworkonfindingandpresentinganEmail/webbasedBibleStudygeared
totheRevisedCommonLectionary(RCL)c. Iaminvestigatingwaystohaveaninternetbasedstudygroup(usingeitherFacebook
orGoogle)2. TheSundayhomiliesarebeingrecordedandpostedonourwebsite3. Ihavebeguntosendaweekly“HearwhattheSpiritissaying”updatetoover100
friendsandmembersofSt.Hugh’sasa“keeplearning”invitation/opportunitya. TheupdateincludesmaterialnotusedonSunday(sometimes,wholeessays).
FundingMinistryandStewardship1. Continuingwork
a. ChurchPensionFund(CPF)offersonline/printmaterialsb. EpiscopalChurchFoundation(ECF)offersonline/printmaterials
WorshipNotes1. DianaKurrcontinuestodirecttheworkoftheAltarGuild(SusanSimmons,NeilPassage,and
PatriciaHorkey).JobDescriptionisinprocess.2. TaizéServicecontinueswiththeleadershipofDianaKurrandEdHansen
a. Attendancein2016:52(Average:8)3. ListentoourmembersinordertohelpEdandmeevaluateandplanourworship
a. Musicplanningisprogressingandtheexpansionseemstobewell-acceptedb. Let’sallworktomaintainaprayerfulreverencebeforeandafterworshipandatthe
Peace.
Calendaritems1. Wed09/21/16...................10:00amHealingandHolyCommunion2. Wed09/28/16...................6:00pmTaizéService3. Sat10/01/16......................BlessingsoftheAnimals4. Wed10/04/16...................10:00amHealingandHolyCommunion5. Sun10/09/16.....................Fr.PaulKowalewski(Fr.Danaway)|BirthdaySunday6. Sun10/16/16.....................Fr.GeorgeKeith(Fr.Danaway)7. Wed10/18/16...................10:00amHealingandHolyCommunion8. Wed10/25/16...................6:00pmTaizéService9. Sun11/06/16.....................“AllSaintsSunday”
9/6/2016 Gmail August Financials and Treasurer's Report
https://mail.google.com/mail/ca/u/0/?ui=2&ik=3e8f9571db&view=pt&search=inbox&th=156ff65aa4f831b7&siml=156ff65aa4f831b7 1/1
Neil Passage <[email protected]>
August Financials and Treasurer's Report1 message
Neil Passage <[email protected]> Tue, Sep 6, 2016 at 5:07 AMTo: Father Dan <[email protected]>, Jacque Swerdfeger <[email protected]>, Joy Woodman<[email protected]>, Jim Sales <[email protected]>, jeffhturner <[email protected]>, Christopher Knutson<[email protected]>, Carol Rondeau <[email protected]>, Patricia Horkey <[email protected]>Cc: Julie Young <[email protected]>, Rosa Feeney <[email protected]>Bcc: [email protected]
Here are the financials for August.
Rosa, as you requested, I have attached copies in the .xlsx format.
If anyone needs other formats or has any other questions, don’t hesitate.
In my June email/report, I touched on cleaning up the balances in two designated funds.
The Designated Contingency Fund clean up was approved in the June Bishop’s Committee Minutes(page 2).
The Altar Fund clean up of unsupported balances hasn’t been approved by the Bishop’s Committee,even though I included the entry in the July financials. I anticipate the BIshop’s Committee’s approval atthe next meeting.
On Wednesday morning, August 17, Jacque and I met with Rosa Feeney regarding the DiocesanReview.
After a brief tour of the church, Rosa, her husband, Joe, Jacque and myself retired to my house for pizza,homemade ice cream and consideration of any outstanding questions Rosa might have regarding thereview ( I previously answered most of her queries via email).
I, and members of the Audit Committee, look forward to receiving a report of her findings.
Carol, here is a pdf copy of this email for attachment to the electronic version of the August minutes asthe Treasurer’s Report.
Thanks.
Neil Passage
Treasurer, St. Hugh’s Episcopal ChurchIdyllwild, California
Motion:TocoverRegistrationFeesforDiocesanConventionSt.Hugh’swillpaytheRegistrationFeeof$65.00forFr.Dan,DianaandTerryKurr(Delegates),RobynRitcheyandJoyWoodman(Alternates),andPatriciaHorkey(Seminarian)thattheymayparticipateinthe2016DiocesanConvention.
Notes:1. IftheAlternatesarenotattending,noRegistrationFeeneedstobepaid.2. Likewise,ifPatriciaisunabletoattend,noFeerequired.3. Dinnercost($65/person)tobecoveredbythosewhochoosetoattend4. Thisexpenseshouldbeincludedinour2017Budget
Question• Couldwecoverhalfthisexpensefromthe2016EducationBudgetandhalffrom
the2016DiscretionaryFund?
MemorialGardenOverthelasttwoyearstheBChasconsideredupdatingtheProcedures,Policies,andFeesforuseoftheSt.Hugh’sMemorialGarden.WhatfollowsistakenfromourMinutesandJr.Warden’sReports(2014-todate).AsfarasIcantell,theBChasnotformallyadoptedanyProceduresandPolicies(beyondthosesetoriginally),norhasitformallyupdatedoradoptedanewFeeSchedule.Ibelieveweshoulddothisbeforetheendof2016.Also,iftherewasanemaildiscussionafterMarch2015I’mnotabletolocatetheemailthread.~Fr.Dan
September2014LocateandreviewthepaperworkregardingtheMemorialGarden.i.Ricklocatedthedocuments.Hastheminhispossession.HansBu(newmember)hasvolunteeredtomaintainboththeMemorialGardenandChapelashiscontributiontothelifeofthecongregation.ii.AdelementionedthatMillerJonesMortuaryservedasaconsultantinestablishingtheMemorialGardenandwouldbeagoodsourceofcontinuinginformationandguidance.iii.TerryKurrhasrefurbishedtheplaquefortheMemorialGardenandHanswillreinstalltheplaque.
February2015MemorialGardenReview(HansBu)2/11/15–PurchaseofVaults($190each)afunddoesexistfortheMemorialGarden.HansBuandRickMartineztoreporttoBC[in]March2015.
March2015(Jr.Warden’sReport)MemorialGarden
1. MillerJonesMortuaryandCrematory–[HansandRickmetwith]CurtWelshona. [MillerJonesWebsite:http://www.miller-jones.com/]
2. DirectCremationPackage[fromMillerJones]:Pickup,preparationandcontainer$1390.003. St.Hugh'sMemorialGardenFee:$900.00(?)(Welshonadvised[us]toraiseat3Xour
currentrate).FeewouldincludeMemorialService,burial,vault($195)andWallPlaque($65)
4. ProposemapofMemorialGarden.CDonfile.PreparedisplaynexttoGarden(?)5. Procedures,policiesandformsbeingworkedonbyHansandRicktofollowupviaemail