MINUTES:February12,2019

St.Hugh’sBishop’sCommittee

JacqueSwerdfeger(Bishop’sWarden),JamesSales(2020,People’sWarden),Fr.DanRondeau(Vicar),RobynRitchey(2020),JulieRoy(2021),MerrieVonSeggern(2021),CarolRondeau(ClerkandSundaySchool),NeilPassage(Treasurer).PermanentGuests:Rev.PatriciaHorkey(Curate),EdHansen(MusicMinister),DianaKurr(AltarGuild)Note:Fr.DanandCarolarrivedlate;NeilPassagerecordedMinutesthroughtheBishop’sWardenReport.Excused:EdHansen,Diana.

1. Prayer–Jamesofferedaprayer2. CalltoOrder–9:50AM

3. ReviewandUpdateAgenda4. ApproveMinutesfromtheJanuary8,2019Meeting–MovedbyJulie,Jacque

seconded,approvedbyall.5. Treasurer’sReport(Neil)–Attached6. NewBusiness

a. ElectaPeople’sWarden,Clerk,andTreasurer(By-LawsArt.V.Sec.6)–Jameselectedbyuniversalacclamation

b. –CarolRondeaunominatedforClerkbyJacque,Julieseconded,approvedbyall.

7. ContinuingBusiness a. Update:requestingTHStoincreasetheirstipendforuse[Fr.Dan]–Not

completedyet.b. UpdateonsignageforSt.Hugh’sandTempleHarShalom–Needmoreinput

aboutthesign.ConsiderallowingTHStoplacesignageonbuilding.8. Reports[WrittenReports,please.]

a. Bishop’sWarden’sReport(Jacque)–Reportsubmitted.i. Update:theplanforchurchsafetyandsecurity–Ongoingii. ServiceCancellationPolicy&Project–Need:(1)Prayerserviceguide

forinclementweatherresultinginservicecancellation;(2)Designatedpeopletoopenchurch(justincase);(3)Cardinwindowwithphonenumbersforemergenciesandinformation

b. People’sWarden’sReport(James)–Reportsubmittedi. AccessibilityandRevisedDeckProject[James]–Ongoing.Fr.Danwill

callNancyHolland.JameswillcontinuetopursueRichardWade.

2c. CommunityRelations(Julie)–Reportsubmitted

i. FundRaisingOpportunities(Julie,Merrie)d. MusicMinistryReport(Ed)–Reportsubmittede. AltarGuildReport(Diana)–Reportsubmittedf. SundaySchool(Carol)–Reportsubmittedg. Curate’sReport(Rev.Patricia)–Reportsubmittedh. Vicar’sReport(Fr.Dan)-reportsubmitted.–Reportsubmitted.Fr.Danwill

discussthesignandtherentfeeswiththeRabbi.i. Review&UpdateSnowDayPolicy–DiscussedinBishop’sWarden

Report.9. ClosingPrayerandAdjournment-Fr.Danclosedthemeetingat11:23witha

prayer.

MINUTES:January8,2019

St.Hugh’sBishop’sCommittee

JacqueSwerdfeger(Bishop’sWarden),JamesSales(2020,People’sWarden),JulieRoy(2019),Fr.DanRondeau(Vicar),CarolRondeau(ClerkandSundaySchool),NeilPassage(Treasurer).PermanentGuests:EdHansen(MusicMinister),Rev.PatriciaHorkey(Priest).Excused:TerryKurr(2019),RobynRitchey(2020),DianaKurr(AltarGuild)

1. Prayer-Openedwithaprayer2. CalltoOrder-9:44meetingcalledtoorder3. ReviewandUpdateAgenda4. ApproveMinutesfromtheDecember11,2018Meeting-Juliemadeamotionto

approveandJacquesecondedthemotion.Allwereinfavor.5. Treasurer’sReport(Neil)–Reportsubmitted.

a. EstablishChurchAccessibilityFund1. Jacquemovedthat:“TheBishop’sCommitteeinstructsour

TreasurertocreateaChurchAccessibilityFund.ThiswillbeaDesignatedFundtouseforupgradingandmaintainingourbuildingandgroundstobemoreaccessible.”Juliesecondedthemotion.Allwereinfavor.

2. Jacquemovedthat:“TheBishop’sCommitteeinstructsourTreasurertocontactthosewhohavecontributedtotheBackDeckFundaskingthosedonorstoallowtheirfundstobetransferredtotheChurchAccessibilityFund.Juliesecondedit.Allwereinfavor.

3. NotesfromourTreasurerintheAgendaforJanuary8th:IwouldlikeBishopCommitteeAuthorizationtocontactdonorstotheBackDeckFundregardingtheFundschangeofstatusfromtheBackDeckFundtotheChurchAccessibilityFund(orsomesuchotherwordingtobedetermined).Notificationwouldconsistofaformalletter,mailedoremailed,explainingthechangeincludingdetailsontheChurchAccessibilityFund.SaidauthorizationwouldallowmetoarchivetheBackDeckFundandestablishaChurchAccessibilityFundwithmoniesasapprovedbythecontacteddonors.

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b. 2019BudgetDiscussionandAdoption–Jacquemadeamotiontoacceptthebudgetaspresented.Jamessecondedthemotion.Allwereinfavor.

c. NewBusiness–NonewBusinessatthismeeting.6. ContinuingBusiness

a. NomineesforBC(2019-2021)[Fr.Dan]–Reportsubmitted.Potentialmemberswillbecontactedintheweektocome.

b. Update:requestingTHStoincreasetheirstipendforuse[Fr.Dan].–Nonewinformationonthis.However,thereisarumorthattheRabbiisnolongerservingtheTemple.(Note:subsequenttothemeetingitwasdeterminedthattheRabbihassomehealthissues,butis,indeed,servingtheTemple).

c. UpdateonsignageforSt.Hugh’sandTempleHarShalom–Onholduntilitisdeterminediftherabbiisstillserving.

7. Reportsa. Bishop’sWarden’sReport(Jacque)–Reportsubmitted.

i. Update:theplanforchurchsafetyandsecurityb. People’sWarden’sReport(James)–Reportsubmitted.

i. AccessibilityandRevisedDeckProject[James]-Jacquemadeamotiontoaccepttheproposal/bidtoimproveaccessibilityatSt.Hugh’s.Juliesecondedthemotion.Allwereinfavor.

c. CommunityRelations(Julie)–Reportsubmitted.d. MusicMinistryReport(Ed)–Reportsubmitted.e. AltarGuildReport(Diana)–Reportsubmitted.f. SundaySchool(Carol)–Reportsubmitted.g. Vicar’sReport(Fr.Dan)–Fr.DanintroducedRev.PatriciaasourCurate.Rev.

PatriciaexplainedherpositionatSt.Hughascurate.ConversationswithTheRev.LauraSheridan-CampbellandtheDioceseareongoing.Reportsubmitted.

8. ClosingPrayerandAdjournment–TheLord’sPrayerwasoffered.Meetingadjournedat11:20AM.NextmeetingisscheduledforTuesday,February12,2019.

Treasurer’sReport:January2019

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BISHOP'S COMMITTEEBISHOP'S WARDEN REPORT

FEBRUARY, 12, 2019

FELLOWSHIP

Reminders for sign-ups for fellowship, flowers continue to be needed. Atpresent this is done unstructured during fellowship. For

birthday/anniversary cakes we have been ordering a half sheet size and

about a third on average is left over. Should we consider a smaller size and

some cookies instead?

Some congregants choose to attend church even when there is a closuredue to weather/icy conditions. Perhaps a prayer sen/ice guide(s) could be

printed up for use for those still wishing to worship. The Pinno Hall is easy

to heat for small groups and there could be cookies kept in freezer for

fellowship after.

COMMUNICATION

Calling those out of the area to alert to closure of church on Sunday

continues. Most are now checking their emails for status of sen/ice

updates.

CHURCH SAFETY PLAN

The plan of having latecomers on Sundays come through the front door to

obtain entry may have to be adjusted during inclement weather.

Jacque SwerdfegerBishop’s WardenSt. Hugh's Episcopal Church

ldyllwild, CA

Bishop's Warden Report12 Feb 2019

Handicap Accessibility Project (HAP)

Neil and I met with the Diocese Property Committee and our $20,000grant was referred back to the finance and executive committees dueto the change from deck to the HAP. They were to meet on the the 9”’ofFebruary and I have reached out to Richard Wade (of the propertycommittee) attempting to find out the resolution but he has yet torespond. I emailed and left him a voicemail.

Misc‘

1. New lights were installed in the Sunday School room2. There was a roof leak and it has been repaired

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AltarGuild|12February2019ThealtarguildisAOkay.

Weseemtohavefallenlowonoursupplyoflinens.IfyourememberawhileagoIorderedsomelinenfabric.Nownecessityisurgingmetoactuallygetbusyandmakesomelinens:Purificators,lavabotowels,andafairlinen.(Thecurrentcataloguepriceisabout$300forafairlinenand$30foreachpurificatior.)IhavespokenaboutthistoFatherDan.

ThankyoutoTimandMizziforadonationof1/2caseofwineforcommunion.

ThankstoTerryforassistingthismonthwiththewashing.

Ifanyoneknowsofanyonewhowouldliketohelpwiththisministry,pleaseletmeknow.

Diana

CommunityRelations&FundRaising|12February2019JulieRoyandMerrieVonSeggernhaveformedafundraisingtaskforcethatwillmeetanddiscussvariousideasforfundraising.Severalideashavebeensuggestedtocreateimmediatefunds.ThetaskforcewillmeetonSundayFeb17,afterchurchtodiscussthedetailsfurther.

AfullreportwillbepresentedtotheBishop’sCommitteeinMarch.

Blessings

Julie

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Sunday School Report To the Bishop’s Committee

2/12/2019

*Attendance Attendance is down due to illness and weather. *Curriculum In addition to the regular curriculum, the Sunday School is now exploring Episcopal spirituality. This includes the Church Calendar, the seasons of the Church year, the Hymnal, the Book of Common Payer and common prayers. *Bishop Elect The Bishop Elect was not my choice. There was very little in her resume, biography or answers to four essay questions that indicated youth education is a strong point of interest. However, I am willing to see how things proceed after the ordination. *Farewell to Bishop Katharine Bishop Katharine will be leaving the diocese. With the election of the new bishop her term of interim will come to an end. The Sunday School will be working on a gift to mark this occasion. She will make a visit to St. Hugh on Sunday, June 9. (We were her first church to visit and we will be her last to visit before she returns home.)

“Let the children come to me……..” Luke 18:15-17

St.Hugh’sEpiscopalChurchFebruary12,2019

TheRev.PatriciaHorkey–Curate’sReport

PastoralandSacramentalMinistryatSt.Hugh’s:a. Presidingatliturgy,b. Preaching,c. PastoralCare,d. Baptism,e. Networkingwithindividualcongregantsandwiththevarioussocialservicesfor

assistance.SupplyPriestfortheDioceseofSanDiego:

a. CelebrantandPreacheronSunday,January20,2019atGraceChurchinSanMarcos.

b. CelebrantandPreacheronSunday,February17,2019atSt.Mary’sChurchinRamona.

c. CelebrantandPreacheronSunday,February24,2019atSt.Mary’sChurchinRamona.

ElectionConvention–VotingforSanDiego’sDioceseFifthBishop:a. ClergyDelegateonSaturday,February2,2019atSt.Bart’sinPoway.

SpiritualDirection:a. ContinuetoreceivespiritualdirectiononceamonthinSanDiego.

PastoralCare:a. MeetingswithFr.Dan,continuingspiritualformationasacuratepriest.b. ContinuingtoserveinthePreciousElderMinistry–incontactandin

communicationwiththeappropriatesocialservicesinassistinginthehealthandwell-beingofsomeofourparishmembers.

c. St.Hugh’sPrayerTeamandHealingMinistry–HoldingthoseinprayeronourSt.Hugh’sprayerlist.CallingbyphoneandsendingprayercardstomembersofSt.Hugh’s,bybringingthemHolyCommunionandvisitingmembersintheirhomesandinthehospital.

BishopCommitteeMeetings:a. BCmeetingonTuesday,January9,2019atSt.Hugh’s.b. AnnualmeetingonSunday,January27,2019atSt.Hugh’s.

ClergyMeetings:a. WalkAboutatSt.Bart’sonFriday,January18,2019.b. ClergymeetingonTuesday,January29,2019,inthedesert.c. ClergymeetingonThursday,January31,2019withFr.DanandRev.LauraatSt.

Hugh’s.

ThankYou!Blessings,Rev.Patricia

Vicar’sReport|12February2019Note:Itemsinboldredaresuggestedforfurtherdiscussionand/orevaluation

NewMemberUpdates1. ThankyouforyourhelpwithGuests

a. ShaliyahBenbecameaMemberinDecember/Januaryb. SEEKOUTANDWELCOMEGUESTS

2. PatriciaandIwouldlikehelpwithupdatingourRegister,MembershipInfo,andOnlineChurchDirectory(includingtaking/collectingpicturesofmembersandpets).

Membership and AttendanceTotalActiveBaptizedMembers(31December2018)....................................................................................98TotalActiveBaptizedMembers(31January2019)......................................................................98FriendsofSt.Hugh’s(31December2018)........................................................................................................170FriendsofSt.Hugh’s(31January2019).........................................................................................170TotalAttendance2018throughJanuary31.....................................................................................................168TotalAttendance2018throughJanuary31.................................................................................*109SundayAttendance2018throughJanuary31.................................................................................................149SundayAttendance2018throughJanuary31............................................................................*109AverageSundayAttendance2018throughJanuary31..................................................................................40AverageSundayAttendance2019throughJanuary31.............................................................*36*Sunday1/6/19=NoServiceduetosnow

Calendar items1. Sun3/3/19.....................LastSundayAfterTheEpiphany(Transfiguration)2. Wed3/6/19...................AshWednesday(Serviceat5:30PM)3. Sun3/10/19..................FirstSundayinLent4. Thu4/18/19..................MaundyThursday5. Fri4/19/19....................GoodFriday6 . Sat4/20/19....................HolySaturday(MorningPrayer,DecorateforEaster)7. Sun4/21/19...................EASTER8. Thu5/30/19...................AscensionDay9. Sun6/9/19......................PentecostandBishopKatharine’sVisitation10. Sat6/15/19....................OrdinationofaBishop(SusanBrownSnook)11. Sun6/16/19...................TrinitySunday