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Western Metropolitan Regional Council

MINUTES

ORDINARY COUNCIL MEETING (OC 06/15)

3 December 2015

Commencing at 5.30pm

Shire of Peppermint Grove

1 Leake Street, Peppermint Grove WA 6011


Minutes for the Ordinary Council Meeting held 3 December 2015 of 50

Index

Item Subject Page

1.0 Declaration of Opening 4

2.0 Record of Attendance and Apologies 4

3.0 Disclosures of Interests 4

4.0 Public Question Time 4

4.1 Response to Previous Public Questions Taken on Notice 4

5.0 Applications for Leave of Absence 4

6.0 Petitions, Approved Deputations and Public Statements 4

7.0 Confirmation of Previous Minutes (Attachments 7.1 and 7.2) 5

8.0 Announcements by Person Presiding Without Discussion 5

9.0 Reports of Committees and Officers

9.1 Financial Statements 6

9.2 List of Payments and Sundry Debtors 9

9.3 Investment Register 16

9.4 Minutes of the CEOAC Meeting Held on 17 November 2015 (Attachment 9.4) 20

9.5 2016 Council and Committee Meeting Dates 22

9.6 Christmas and New Year Trading Hours 25

9.7 Unbudgeted Expenditure – WMRC Asbestos Management Plan (Attachment 9.7)

28

9.8 Unbudgeted Expenditure – Safety Management 31

9.9 Changes to Council Policy 7 – Purchasing and to Council Policy 8 - Tendering (Attachment 9.9)

34

9.10 WMRC Annual Report 2014/15 (Attachment 9.10) 38

10 Information Bulletins

10.1 Earth Carers Update 41

10.2 Waste Operations Report (Attachment 10.2) 48

11 Motions for Which Previous Notice Has Been Given 50



12 Questions By Members of Which Due Notice Has Been Given 50

13 Urgent Business Approved by the Person Presiding or by Decision 50

13.1 Audit Committee Meeting Minutes 50

14 Matters Behind Closed Doors 50

14.1 Confidential Report – (emailed separately) 50

15 Closure of Meeting 50



1. DECLARATION OF OPENING The Chairman welcomed everyone and declared the meeting open at 5.30pm.

2. RECORD OF ATTENDANCE AND APOLOGIES

Councillors Cr C Hohnen Chairman Shire of Peppermint Grove Cr B Haynes Deputy Chair Town of Claremont Cr B Pollock Town of Mosman Park Cr L Hemsley City of Subiaco Cr M Rodda Town of Cottesloe

Staff Mr G Hoppe A/Chief Executive Officer WMRC Mr P Thomson Business Manager WMRC Mrs A Hynes Waste Operations Manager WMRC Ms L Wyatt Office Manager WMRC Mrs A Warne A/Sustainability Manager WMRC Gallery Dr F Haynes (arrived at 5.36pm)

Apologies Nil

Leave of Absence Nil

3. DISCLOSURES OF INTERESTS Nil

4. PUBLIC QUESTION TIME Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE Nil

6. PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS Nil



7. CONFIRMATION OF PREVIOUS MINUTES Minutes of the previous Ordinary Council Meeting which was held on 1 October 2015 were circulated previously under a separate cover and are at Attachment 7.1. Minutes of the Special Council Meeting which was held on 4 November 2015 were circulated previously under a separate cover and are at Attachment 7.2.

RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Pollock Seconded: Cr Hemsley 7.1 That the minutes of the previous Ordinary Council Meeting held on 1 October 2015

be accepted as a true and accurate record of proceedings. CARRIED 5/0

Moved: Cr Haynes Seconded: Cr Rodda 7.2 That the minutes of the Special Council Meeting held on 4 November 2015 be

accepted as a true and accurate record of proceedings. CARRIED 5/0

8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION Nil



9 REPORTS OF COMMITTEES AND OFFICERS 9.1 FINANCIAL STATEMENTS Responsible Officer: Business Manager Date: 25 November 2015 Attachments: Nil SUMMARY The purpose of this report is to provide financial reporting in line with statutory requirements which provides useful information to stakeholders of the Council. BACKGROUND Reporting requirements are defined by Financial Management Regulations 34 of the Local Government (Financial Management) Regulations 1996. DETAIL Operating statements are presented for the periods ended 30 September 2015 and 31 October 2015. The operating result for September shows the net effects of monthly accruals, budget adjustments necessary and the continued delay in bringing the DiCOM plant into operation. The operating result for October shows the effect of bringing to account the charges to DiCOM ($62K) and the City of Stirling ($98K) to compensate for operations outside the WSA. The year-to-date result for the 4 months ended October 2015 is materially in line with budget, reflecting a net deficit of $60,668. STATUTORY ENVIRONMENT Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. CONSULTATION Nil



REPORT IMPLICATIONS Policy Implications Strategic action 6.4 in the Western Metropolitan Regional Council’s (WMRC) Corporate Business Plan is “Deliver responsible financial management”. This includes a key action to “Provide accurate and transparent financial reporting”. Financial Implications At 31 October 2015, WMRC’s net position was a deficit of ($60,668) compared to a budget deficit of ($60,710). Strategic Implications Nil COMMENTS Nil VOTING REQUIREMENT Simple majority RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Haynes That the financial statements for the periods ended 30 September 2015 and 31 October 2015 be noted.

CARRIED 5/0



Adopted Budget YTD Budget YTD Actual Difference Difference Comment($) ($) ($) ($) (%)

Operating RevenueOperating grants 5,000$ -$ -$ -$ 0.00%Fees and charges 10,545,976$ 2,636,502$ 1,320,772$ (1,315,730)$ -49.90% DiCOM plant not yet operating to budgetInterest earnings 113,000$ 28,245$ 22,646$ (5,599)$ -19.82%Other revenue 16,000$ 3,995$ 2,000$ (1,995)$ -49.94% Timing - see October

10,679,976$ 2,668,742$ 1,345,418$ (1,323,324)$ -49.59%Operating ExpenditureEmployee costs 1,204,536$ 309,891$ 318,061$ 8,170$ 2.64%Materials and contracts 9,159,211$ 2,291,377$ 1,085,651$ (1,205,726)$ -52.62% DiCOM plant not yet operating to budgetUtility charges 12,000$ 2,994$ 3,900$ 906$ 30.27% Rates not yet dueDepreciation 187,110$ 46,782$ 50,573$ 3,791$ 8.10%Interest expenses -$ -$ -$ -$ 0.00%Insurance 70,620$ 35,311$ 41,309$ 5,998$ 16.99% Insurances paid earlier to secure dividendOther expenditure 151,950$ 34,550$ 22,245$ (12,305)$ -35.62% Legal fees not yet due.

10,785,427$ 2,720,905$ 1,521,739$ (1,199,166)$ -44.07%

Operating Result (105,451)$ (52,163)$ (176,322)$ (124,159)$ 238.02%

Insurance dividend -$ -$ -$ -$ 0.00%Non-operating grants 18,500$ 4,620$ -$ (4,620)$ -100.00%Profit on asset disposals -$ -$ -$ -$ 0.00%

18,500$ 4,620$ -$ (4,620)$ (1)$

Net result (86,951)$ (47,543)$ (176,322)$ (128,779)$ 270.87%

Operating StatementBy Nature or Type

as at 30 September 2015

Adopted Budget YTD Budget YTD Actual Difference Difference Comment($) ($) ($) ($) (%)

Operating RevenueOperating grants 5,000$ 2,500$ -$ (2,500)$ 0.00%Fees and charges 10,545,976$ 3,515,336$ 1,960,406$ (1,554,930)$ -44.23% DiCOM plant not yet operating to budgetInterest earnings 113,000$ 37,660$ 30,140$ (7,520)$ -19.97% Timing of investments maturityOther revenue 16,000$ 4,910$ 5,063$ 153$ 3.11% Recycling (metals) revenue increase.

10,679,976$ 3,560,406$ 1,995,608$ (1,564,798)$ -43.95%Operating ExpenditureEmployee costs 1,204,536$ 407,686$ 446,275$ 38,589$ 9.47% Includes paid parental leaveMaterials and contracts 9,159,211$ 3,052,261$ 1,461,450$ (1,590,811)$ -52.12% DiCOM plant not yet operating to budgetUtility charges 12,000$ 3,992$ 4,840$ 848$ 21.24% Electricity usage increaseDepreciation 187,110$ 62,376$ 67,486$ 5,110$ 8.19%Interest expenses -$ -$ -$ -$ 0.00%Insurance 70,620$ 35,311$ 64,680$ 29,369$ 83.17% Insurances paid earlier to secure dividendOther expenditure 151,950$ 65,650$ 24,002$ (41,648)$ -63.44% Legal fees

10,785,427$ 3,627,276$ 2,068,733$ (1,558,543)$ -42.97%

Operating Result (105,451)$ (66,870)$ (73,125)$ (6,255)$ 9.35%

Insurance dividend -$ -$ 5,887$ 5,887$ 0.00% Early payment dividendRe-imb. Centrelink 6,570$ 6,570$ 100.00% Paid parental leave re-imbursementNon-operating grants 18,500$ 6,160$ -$ (6,160)$ -100.00%Profit on asset disposals -$ -$ -$ -$ 0.00%

18,500$ 6,160$ 12,457$ 6,297$ 102.22%

Net result (86,951)$ (60,710)$ (60,668)$ 42$ -0.07%

Operating StatementBy Nature or Type

as at 31 October 2015



9.2 LIST OF PAYMENTS AND SUNDRY DEBTORS Responsible Officer: Business Manager Date: 25 November 2015 Attachments: Nil SUMMARY The schedule of accounts paid for September and October 2015 are attached. The sundry debtors as at 25 November 2015 are also attached. BACKGROUND Nil DETAIL Nil STATUTORY ENVIRONMENT Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. CONSULTATION Nil REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil Strategic Implications Nil COMMENTS Nil



VOTING REQUIREMENT Simple majority RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Pollock That: 1 The schedule of accounts paid of $490,581.00 and $$739,156.26 for the months of September

and October 2015 respectively be endorsed. 2 The schedule of sundry debtors outstanding at 25 November 2015 be noted.

CARRIED 5/0




Cash Disbursements Journal 1/09/2015 To 30/09/2015

ID# Account Name Credit 1/09/2015 Bankwest Bank fees $16.60 1/09/2015 Bankwest Bank fees $20.00 1/09/2015 Westpac Banking Bank fees (merchant fees) $389.46 2/09/2015 Civic Legal PID Training – CEO $33.00 2/09/2015 City of Rockingham Tipping fees $129,971.50 2/09/2015 Elan Energy Management Problematic Waste $542.12 2/09/2015 Earthwise Community Association Venue hire $50.00 2/09/2015 Hoppe, Gunther Recoup meeting refreshments $33.10 2/09/2015 Melville Toyota Vehicle service - Rav 4 $928.63 2/09/2015 RAC Business Wise Roadside Assist $935.00 2/09/2015 Ronley Holdings Repair guttering at the Transfer

Station as per quote:15-9996 $7,975.00

2/09/2015 Spider Waste Collection Services Pty Ltd Mattresses $3,234.00 2/09/2015 Craneswest (WA) Pty Ltd Haulage of green waste $20,739.13 2/09/2015 Nabilla Zayan Salaries and Wages $2,101.84 2/09/2015 Capital Finance Lease 3 x waste tech trailers $11,123.16 2/09/2015 Australian Taxation Office PAYG Liabilities $16,014.00 2/09/2015 Australian Services Union Union fees $51.60 2/09/2015 Bendtech Group Supply and install handrails as per

quote Ref: 39570.01 $3,456.57

2/09/2015 Hohnen, Charles Member sitting fees $3,425.00 2/09/2015 Hemsley, Lee Member sitting fees $1,625.00 2/09/2015 Brett Pollock Member sitting fees $1,625.00 7/09/2015 Caltex Australia Fuels and oils $699.86 8/09/2015 Electronic Payment Salaries and Wages $30,089.85 9/09/2015 Pay mastercard Mastercard payment $166.83 11/09/2015 Saferight Safe working procedure

documentation creation $1,650.00

11/09/2015 Servicewest IT support $220.00 11/09/2015 Mini-Tankers Fuels and oils $3,486.03 11/09/2015 Heatley Sales Pty Ltd Personal protective equipment

and uniforms. $980.03

11/09/2015 Electrical Nett Replacement of lights in the transfer station building

$702.46

11/09/2015 Curtin Aged Persons Home Inc Monthly utilities $623.82 11/09/2015 City of Rockingham Tipping fees $170,562.15 11/09/2015 Arc-I Welding Industries Welding consumables $143.00 11/09/2015 Activ Foundation E-waste $3,012.90 12/09/2015 Bankwest MasterCard $166.83 18/09/2015 St John Ambulance WA Limited Staff training - Libby Eustance $160.00 18/09/2015 Industrial Equipment Online Bunded pallet $2,752.64 18/09/2015 Saferight Inspection of system $330.00 18/09/2015 Activ Foundation E-Waste $3,012.90 22/09/2015 Electronic Payment Salaries and Wages $40,126.68 24/09/2015 Synergy Electricity $1,736.25 24/09/2015 Telstra Telephone $1,593.64 29/09/2015 Perth Bin Hire Haulage of waste to various sites $25,009.08

Grand Total: $490,581.00




Cash Disbursements Journal 1/10/2015 To 31/10/2015

ID# Account Name Credit 1/10/2015 Westpac Bank Bank fees $395.96 1/10/2015 Vividwireless Internet connection $99.00

1/10/2015 Bankwest Bank fees $21.40

1/10/2015 Bankwest Bank fees $20.00

2/10/2015 ABR Security Security monitoring - Transfer station $100.10

2/10/2015 Access Cleaning Services Cleaning of the Transfer Station $407.00

2/10/2015 Arc-I Welding Industries Welding consumables $55.00

2/10/2015 Capital Finance Lease 3 x wastetech trailer $11,123.16

2/10/2015 City of Nedlands Rates $1,519.15

2/10/2015 Craneswest (WA) Pty Ltd Haulage of green waste $11,719.81

2/10/2015 Department of Sport and Recreation Licence $12,176.18

2/10/2015 Docu-Shred Secure shredding $40.70

2/10/2015 Enviro Sweep Road sweeping around the transfer station

$1,115.40

2/10/2015 GMD Automotive Heavy vehicle maintenance $300.36

2/10/2015 Hartac Sales and Distribution Signage for the Transfer Station $811.25

2/10/2015 Heatley Sales Pty Ltd Personal protective equipment and uniforms.

$620.73

2/10/2015 Hosemasters Heavy vehicle maintenance $275.90

2/10/2015 McLeods Legal fees $2,693.92

2/10/2015 Mindarie Regional Council Reimbursement of travel costs $273.00

2/10/2015 Mini-Tankers Refilling fuel pods at the Transfer station

$1,159.72

2/10/2015 More Than A Mow Mowing at the transfer station $520.00

2/10/2015 Nabilla Zayan Recoup - meeting refreshments $16.80

2/10/2015 P & G Body Builders Weld all cracks to sub frame and chassis of lifter

$583.00

2/10/2015 Perth Bin Hire Haulage $21,679.00

2/10/2015 Precision Fluid Power Heavy vehicle maintenance $1,436.16

2/10/2015 Spider Waste Collection Services Pty Ltd Mattresses $1,633.50

2/10/2015 Taylor Tyres Pty Ltd Heavy vehicle maintenance $370.00

2/10/2015 Total Green Recycling E-waste recycling $503.48

2/10/2015 WA BOS Semi Trailer Equipment Pty Ltd Heavy vehicle maintenance $679.25

2/10/2015 WALGA MWAC contributions $4,698.94

2/10/2015 Waste & Recycle 2011 Conference Conference fees $2,250.00

2/10/2015 Waste Stream Management Haulage/removal of asbestos from Brockway

$506.88

2/10/2015 WesTrac Heavy vehicle maintenance $1,153.27

2/10/2015 Curtin Aged Persons Home Inc Monthly lease $5,249.01

6/10/2015 Electronic Payment Salaries and Wages

7/10/2015 Access Cleaning Services Cleaning of the admin office and transfer station

$748.00

7/10/2015 AIT Specialists Pty Ltd Consultant - Fuel credits $203.17



7/10/2015 ANL Container Hire & Sales Pty Ltd Final payment $123.20

7/10/2015 Ashurst Australia Legal fees $8,145.72


7/10/2015 Complete Office Supplies Pty Ltd Stationary items and filing cabinet. $1,049.82



7/10/2015 LO-GO Appointments Records officer $3,532.76

7/10/2015 Paxon Group End of month processing $3,960.00

7/10/2015 Prince-Ruiz, Rebecca Recoup – meeting refreshments $25.70

7/10/2015 SOS Switched Onto Safety Annual maintenance fee for chemwatch Gold FFX

$1,595.00

7/10/2015 WALGA Subscription/membership $11,135.30

7/10/2015 City of Rockingham Tipping fees $255,597.43

7/10/2015 Mindarie Regional Council WMRC share of conference costs CEO $2,030.25

7/10/2015 Caltex Australia Fuel cards $450.69

7/10/2015 Australia Post Postage $358.66

8/10/2015 Telstra Telephones $124.61

9/10/2015 Electronic Payment Salaries and Wages $248.46

12/10/2015 Bankwest Mastercard $454.60

14/10/2015 Amy Warne Recoup – Earth Carers course $236.22

14/10/2015 Remida Creative Reuse Centre Venue hire $200.00

14/10/2015 West Tip Waste Management Haulage $46,397.75

14/10/2015 Saferight Balance of payment for invoice 00124869

$1,650.00

15/10/2015 Bankwest Petty cash reimbursement $197.10

19/10/2015 Abhis bread Catering - Earth Carers $67.45

19/10/2015 Wyatt Lorraine Recoup - staff gifts x2 (flowers) $100.00

19/10/2015 Karen Fairweather Reimbursement of fuel costs associated with Plastic Free July promotion

$100.03

19/10/2015 Australian Taxation Office PAYG liabilities $18,686.00

19/10/2015 Electronic Payment Salaries and Wages $29,251.39

19/10/2015 Electronic Payment PAYG liability $18,953.48

25/10/2015 Access Cleaning Services Cleaning of the admin office and transfer station

$407.00

25/10/2015 ADCORP Australia Limited Monthly newsletter - Earth Carers $1,253.27

25/10/2015 BOC Limited Oxygen - industrial size $583.44

25/10/2015 By Word of Mouth Catering - Earth Carers $356.40


25/10/2015 City of Nedlands Reimbursement for asphalt driveway repair

$577.50

25/10/2015 Craneswest (WA) Pty Ltd Haulage of green waste $32,533.01


25/10/2015 Department of Environment Licence $1,331.69


25/10/2015 Electrical Nett Building maintenance (minor) $880.00

25/10/2015 Enviro Sweep Road sweeping around the transfer station

$1,115.40

25/10/2015 Fuji Xerox Photocopier printing costs $1,465.99



25/10/2015 Horizons West Bus hire - Earth Carers $561.00

25/10/2015 LGIS Insurances $40,918.45

25/10/2015 Macri Partners Audit fees $7,700.00

25/10/2015 More Than A Mow Mowing at the transfer station $520.00

25/10/2015 Perth Bin Hire Haulage $23,878.00

25/10/2015 Phase 3 Landscape Construction Pty Ltd Landscaping at the transfer station $5,350.26

25/10/2015 Picton Press Printing of business cards and tip passes

$638.02

25/10/2015 Precision Fluid Power Repair 3 hydraulic cylinder/RAMS $4,215.53

25/10/2015 Servicewest Monthly IT fee $88.00

25/10/2015 Taylor Tyres Pty Ltd Heavy vehicle maintenance $786.00

25/10/2015 Total Supplies Weighbridge docket paper $2,477.57

25/10/2015 WA BOS Semi Trailer Equipment Pty Ltd Semi-trailer maintenance/servicing $12,879.22

25/10/2015 West Tip Waste Management Haulage $25,470.00

25/10/2015 WesTrac Heavy vehicle maintenance $3,539.34

26/10/2015 WA Local Government Superannuation Plan Superannuation $8,363.47

26/10/2015 Dimitrious Antipas Super Fund Superannuation $1,068.01

26/10/2015 Rest Industry Super Superannuation $628.55

26/10/2015 Hoppe Gunther Superannuation $525.04



26/10/2015 Dimitrious Antipas Super Fund Superannuation $1,105.86


26/10/2015 Australian Services Union Union Fees payable $103.20



27/10/2015 Dimitrious Antipas Super Fund Superannuation $ 199.91


27/10/2015 SuperWrap Superannuation $1,076.41

27/10/2015 SuperWrap Superannuation $659.36

28/10/2015 Telstra Telephones $567.69 28/10/2015 Department of Transport Vehicle licence $83.00

Grand Total: $739,156.26




Aged Receivables [Summary] 25/11/2015

Name Total Due 36 - 60 60+ Comment All Fencing Perth $212.65 $210.76 $1.89 Follow-up taking place.

Almond Gardens & Maintenance $214.38 $134.38 $80.00 Follow-up taking place.

Central Psychiatric Service $153.62 $0.00 $153.62 Health Dept had no record of account. Duplicates have been forwarded.

City of Nedlands $638.14 $638.14 $0.00 Follow-up taking place.

Cruizer Pty Ltd $190.08 $190.08 $0.00 Follow-up taking place.

Davidson Projects Pty Ltd $287.88 $0.08 $287.80 Is now aware of balance and will amend.

Martin Cuthbert Landscapes $116.94 $0.00 $116.94 Is now aware of balance and will amend.

More Than A Mow $372.08 $168.80 $203.28 Pays regularly. Is aware of balance and will amend.

Need A Bin Disposal $273.24 $273.24 $0.00 SITA contacted. No response at this time.

Perth Bin Hire $3,837.24 $3,837.24 $0.00 Payment due 7/1/2015

Project West $174.24 $174.24 $0.00 Follow-up taking place.

Sir Charles Gairdner Hospital $643.18 $0.00 $643.18 Health Dept had no record of account. Duplicates have been forwarded.

University of WA $2,108.70 $1,728.54 $380.16 University has been contacted. No response at this time.

Total: $9,222.37 $7,355.50 $1,866.87 Note: Only accounts outstanding > 35 days are included.

Ageing Percent: 80% 20%



9.3 INVESTMENT REGISTER Responsible Officer: Business Manager Date: 25 November 2015 Attachments: Nil SUMMARY Interest rates remain low with the prediction that the low rates will continue for some time. Reserve funds have been placed on 90 day terms. BACKGROUND Surplus funds and reserve funds are invested in long term fixed deposits with a cross section of large domestic banks, so as to achieve a low risk, competitive return on funds for the Council. DETAIL • Council receives an update at each meeting of the Investment Register as at the end of

each month. • During September and October four investments matured and $12,914.32 in interest

was received. The full amount, including interest, was reinvested. • The total value of Reserves at 31 October 2015 was $3,078,777.90

STATUTORY ENVIRONMENT Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. CONSULTATION Nil REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil



Strategic Implications Nil COMMENTS Nil VOTING REQUIREMENT Simple majority RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Pollock Seconded: Cr Rodda That the investment register for the periods ended 30 September and 31 October 2015 respectively be noted.

CARRIED 5/0



9.4 MINUTES OF THE CEOAC MEETING HELD ON 17 NOVEMBER 2015 Responsible Officer: A/Chief Executive Officer Date: 25 November 2015 Attachments: 9.4 Minutes of the CEOAC meeting held 17 November 2015 SUMMARY There are no immediate issues or recommendations arising from this meeting. BACKGROUND The Chief Executive Officers Advisory Committee (CEOAC) serves as a consultation forum for the Chief Executive Officer as he makes recommendations to the WMRC on strategic and policy matters. DETAIL No further discussions are required at this time. STATUTORY ENVIRONMENT Nil CONSULTATION Nil REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil Strategic Implications Nil



COMMENTS Nil VOTING REQUIREMENT Simple majority RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Hemsley Seconded: Cr Pollock That the minutes of the CEOAC Meeting held on 17 November 2015 be received.

CARRIED 5/0



9.5 2016 COUNCIL AND COMMITTEE MEETING DATES Responsible Officer: Office Manager Date: 25 November 2015 Attachments: Nil SUMMARY Meeting dates for the WMRC’s Ordinary Council Meetings, Audit Committee and the Chief Executive Officers Advisory Committee (CEOAC) for the 2016 calendar year are proposed for adoption by Council. BACKGROUND The WMRC develops a meeting calendar each year and when selecting suitable dates ensures that, where possible, there are no clashes with member councils’ meeting dates. The WMRC Ordinary Council Meetings are usually held on the first Thursday of every second month (February, April, June, August, October and December). Meetings of the CEOAC are scheduled in the month prior to each Council meeting. It is proposed that existing Council and Committee meeting schedules continue into 2016. DETAIL Council historically sets six fixed Council meeting dates a year. Council has established two committees to assist in its decision-making. The CEOAC generally meets on the third Tuesday prior to each Ordinary Council Meeting and the minutes from CEOAC meetings form part of the next Ordinary Council Meeting’s agenda. The role of the CEOAC is to consider matters within its terms of reference and provide advice to Council. The Audit Committee is established in accordance with section 7.1A of the Local Government Act 1995. The committee consists of three Councilors and guides the WMRC’s audit processes and financial management. Member councils have been canvassed to ensure meeting dates do not clash, thereby seeking to ensure maximum participation at WMRC meetings.



Councils have confirmed their venue availability and meeting dates have been allocated as follows: 4 February 2016 City of Subiaco 7 April 2016 Town of Mosman Park 2 June 2016 Town of Claremont 4 August 2016 Town of Cottesloe 6 October 2016 Shire of Peppermint Grove 1 December 2016 City of Subiaco The CEOAC meeting dates are the 3rd Tuesday of every second month (preceding a Council meeting) and the proposed meeting dates are as follows: 19 January 2016 Town of Mosman Park 15 March 2016 Shire of Peppermint Grove 17 May 2016 City of Subiaco 19 July 2016 Town of Claremont 20 September 2016 Town of Cottesloe 15 November 2016 Town of Mosman Park Audit Committee meeting dates will be arranged and convened as required. STATUTORY ENVIRONMENT Section 5.25(1)(g) of the Local Government Act 1995 and Regulation 12 of the Local Government (Administration) Regulations 1996 requires that at least once a year local public notice is to be given of all Ordinary Council Meetings and Committee meeting dates, times and places that are to be open to the public and are to be held in the next 12 months. CONSULTATION Nil. REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil – advertising already factored into the budget. Strategic Implications Nil.



COMMENTS Nil VOTING REQUIREMENT Simple majority. RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Haynes 1. The proposed Ordinary Council Meeting and Committee meeting dates, times and locations for

2016 be adopted. 2. The Ordinary Council Meeting host member council be requested to provide and pay for the

WMRC Council dinner. 3. Local public notice of Ordinary Council meetings be given in accordance with R.12 of the Local

Government (Administration) Regulations 1996. CARRIED 5/0



9.6 CHRISTMAS AND NEW YEAR TRADING HOURS Responsible Officer: Office Manager Date: 25 November 2015 Attachments: Nil SUMMARY Each year, Council approves the trading hours of the WMRC for the upcoming calendar year or any changes to previously approved trading hours. BACKGROUND The JFR (Jim) McGeough Resource Recovery Facility is historically closed on Christmas Day and New Year’s Day and opens between 7.30am and 1.00pm on public holidays. This is included on all promotional material for the facility. For the past four years, the WMRC Administration Office has been closed during the Christmas and New Year period, although staff may work on days not identified as a public holiday. DETAIL It is proposed that the WMRC Administration Office be closed from 4.30pm Thursday, 24 December 2015 and remain closed each day thereafter until reopening on Monday, 4 January 2016. As most enquiries during this period will relate to waste disposal and can be handled at the Transfer Station, it is considered that clients and/or the public will not be inconvenienced by this arrangement. WMRC Officers would be required to make appropriate leave arrangements during this period, e.g. time in lieu or annual leave. Public holidays will be observed on: - Friday, 25 December 2015 - Monday, 28 December 2015 - Friday, 1 January 2016. It is proposed the JFR (Jim) McGeough Resource Recovery Facility be opened on the following days and times over the Christmas and New Year period:

Wednesday 23 December 2015 7.30am - 3.45pm Thursday 24 December 2015 7.30am - 3.45pm Friday 25 December 2015 CLOSED Saturday 26 December 2015 7.30am - 1.00pm Sunday 27 December 2015 10.00am - 1.00pm



Monday 28 December 2015 7.30am - 1.00pm Tuesday 29 December 2015 7.30am - 3.45pm Wednesday 30 December 2015 7.30am - 3.45pm Thursday 31 December 2015 7.30am - 3.45pm Friday 1 January 2016 CLOSED Saturday 2 January 2016 7.30am- 1.00pm

It is also proposed that the transfer station close early, being 1.00pm on the day of Friday 18 December 2015 to allow all WMRC staff to come together as a team for their Christmas function. The Transfer Station would ordinarily close at 3.45pm. It is understood that member Council and commercial operators will need to be advised and an advertisement will need to be placed in the newspaper and on the Council website. STATUTORY ENVIRONMENT Nil CONSULTATION Local public notice will be given on the WMRC Christmas and New Year closure times. REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil – advertising already factored into the budget. Strategic Implications Nil. COMMENTS Nil VOTING REQUIREMENT Simple majority.



RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Hemsley That: 1. That the WMRC Administration Office and the JFR (Jim) McGeough Resource Recovery Facility

be closed from 1.00pm on Friday 18 December 2015. 2. The WMRC Administration Office be closed from 4.30pm Thursday, 24 December 2015 and on

each day thereafter until it is re-opened on Monday, 4 January 2016. 3. The JFR (Jim) McGeough Resource Recovery Facility be closed on Christmas Day (Friday,

25 December 2015) and New Year’s Day (Friday, 1 January 2016). 4. Local public notice be given on the WMRC Christmas and New Year closure times

CARRIED 5/0



9.7 UNBUDGETED EXPENDITURE – WMRC ASBESTOS MANAGEMENT PLAN Responsible Officer: Waste Operations Manager Date: 25 November 2015 Attachments: 9.7 Asbestos Management Plan SUMMARY The WMRC Transfer Station DER Licence is anticipated to be amended to include a requirement for an Asbestos Management Plan. The proposed Asbestos Management Plan addresses acceptance and transfer methods, rejection of unsuitable loads, containment of loose asbestos, training and records management. BACKGROUND The WMRC accepts small amounts of asbestos that meet strict wrapping requirements at the WMRC transfer Station. The WMRC accepts around 200 packages of asbestos per year. The WMRC Transfer Station DER Licence is anticipated to be amended to include a requirement for an Asbestos Management Plan. DETAIL The WMRC Transfer Station DER Licence is anticipated to be amended to include the following requirement, due within 3 months of the licence amendment being issued:

The Licensee shall prepare and submit to the CEO an Asbestos Management Plan (AMP). As a minimum the AMP shall include;

• Standard operational procedures (SOP's) for the preacceptance and acceptance of waste and how any asbestos detected on site will be managed; and

• Identification of each person's roles and responsibilities under the AMP; and • Procedures for detailing incidents or emergencies associated with asbestos that are

consistent with the DER Asbestos Guidelines.

The Licensee shall implement the AMP once submitted in accordance with IR2.

The proposed Asbestos Management Plan addresseses acceptance and transfer methods, rejection of unsuitable loads, containment of loose asbestos, training and records management. It references two procedures: Asbestos Acceptance and Transfer; and Loose Asbestos Containment.



Some additional expenditure not allowed for in the 2015/16 budget will be required, as per the table below.

DESCRIPTION OF EXPENDITURE Cost Estimate (ex. GST)

Capital Expenditures Asbestos handling safety kits $2,500 Total Capital Expenditures $2,500 Operating Expenditures Asbestos Awareness Training (9 people) $1,000 Stationary, printing etc. $400 Total Operating Expenditures $1,400 Total Capital Expenditures $2,500 Total Operating Expenditures $1,400 Total Facility cost for 2015/16 budget $3,900

It is proposed that the capital expenditures be covered by the existing HHW capital works budget and as a result, no additional capital budget allocation is required to fund the continuation of the improved service. No operating expenditures in respect of asbestos training or printing costs were allowed for in the 2015/16 budget, so an additional $1,400 of funding is required in this regard. STATUTORY ENVIRONMENT Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. CONSULTATION Department of Environmental Regulation (DER) licencing requirement. REPORT IMPLICATIONS Policy Implications Nil



Financial Implications $3,900 of unbudgeted expenditure is required, of which $2,500 will be funded through a reallocation of an existing capital budget, with the balance of $1,400 being funded in the half year budget review process. Strategic Implications Nil COMMENTS Nil VOTING REQUIREMENT Absolute majority. RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Pollock That Council endorse the Asbestos Management Plan and approve additional operating expenditures of $1,400 in this regard, to be funded through the half yearly budget review process.

CARRIED 5/0



9.8 UNBUDGETED EXPENDITURE – SAFETY MANAGEMENT Responsible Officer: Waste Operations Manager Date: 25 November 2015 Attachments: Nil SUMMARY Additional safety expenditure is requested to fund civil works required for safe vertical storage of the silos and for the purchase of an Automated External Defibrillators (AED). BACKGROUND Safety Committee Meeting number 14 was held on 13 October 2015. Several minor actions have been completed since the last meeting. No major new issues were identified. DETAIL Several safety actions have occurred in October and November 2015:

• 6 staff have undertaken Working at Heights training. All regular Transfer Station staff have now undertaken this training. A further two staff will undergo refresher training in the near future.

• An emergency drill was conducted and consequential revisions were made to the Emergency Evacuation Procedure based on the learnings from the exercise,

• 4 new procedures have been adopted, • A site audit was conducted by the WMRC’s safety consultants, • Fall rescue infrastructure was installed and fall rescue equipment purchased, and • Skin cancer screenings were carried out.

Civil works An amount of $58,000 is required to fund the civil works required for the safe vertical storage of the silos at the transfer station. Council has previously approved an amount of $40,000 for these works. At its September 2015 meeting, Council requested further quotes be sought for these works, as only a single quote was received, which was significantly above the estimated cost. Ten additional companies were asked to price the works, and three additional quotations were received, all of which were significantly above the original quotation received.



As a result, an additional $18,000 of capital expenditure, over and above the previously approved capital expenditure approved of $40,000 is required to allow for carrying out of the civil works at the quoted price, whilst allowing for a small contingency. This will be addressed as part of the mid year budget review that will be presented to the February 2016 meeting of Council. Automated External Defibrillators (AED) A deficiency that has been identified at the Transfer Station is the lack of an Automated External Defibrillator (AED). AEDs are a critically important first aid tool, significantly increasing survival rates for patients suffering from sudden cardiac arrests. Defibrillators are simple to use even for people who are not first aid trained, with the device providing voice instructions to the user. An amount of up to $4,000 of capital expenditure is requested to fund the purchase of an AED for the Transfer Station. This will be addressed as part of the mid year budget review that will be presented to the February 2016 meeting of Council.

Safety statistics for September and October 2015 are provided below.

Safety Statistics

September – October 2015 Last 12 months Definition

High Potential Incident None None

Incidents involving personnel that didn’t reach their ultimate potential and could have resulted in a fatality.

Lost Time Injury None 27 days

Any work-related injury or occupational illness that results in permanent disability or time lost from work of one day/ shift or more.

Alternate Duties Injury None 3 days

Any work-related injury or occupational illness which results in a person being unfit for full performance of their regular job on any day after the injury or illness.

Medical Treatment

Injury None None

Any work-related loss of consciousness, injury or occupational illness requiring more than First Aid treatment by a medical practitioner or registered medical personnel but not resulting in lost time.

First Aid Injury None None

Any work-related injury or occupational illness requiring one-time treatment and subsequent observation of minor scratches, cuts, burns splinters etc. which do not require professional medical care.

Near Miss 0 2 An event which, under slightly different conditions, could have resulted in injury, damage or business loss.



STATUTORY ENVIRONMENT Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. CONSULTATION Nil REPORT IMPLICATIONS Policy Implications Nil Financial Implications $22,000 of unbudgeted expenditure which will be addressed as part of the mid year budget review that will be presented to the February 2016 meeting of Council. Strategic Implications Nil COMMENTS Nil VOTING REQUIREMENT Absolute majority. RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Haynes Seconded: Cr Hemsley That Council approve additional expenditure of $22,000 for management of safety issues.

CARRIED 5/0 Dr Haynes left the meeting at 6.07pm and did not return.



9.9 CHANGES TO COUNCIL POLICY 7 – PURCHASING AND TO COUNCIL POLICY 8 - TENDERING Responsible Officer: A/Chief Executive Officer Date: 25 November 2015 Attachments: 9.9A Marked up copy of the Local Government (Functions and

General) Regulations 1996 9.9B Amended version of Council Policy 7 – Purchasing 9.9C Amended version of Council Policy 8 – Tenders SUMMARY This report seeks approval for changes to Council Policy 7 – Purchasing and to Council Policy 8 – Tendering as a result of changes to the Local Government (Functions and General) Regulations 2015 (the Regulations) advertised in the Government Gazette on 18 September 2015 effective from 1 October 2015. BACKGROUND The Western Metropolitan Regional Council (WMRC) formally reviews its policies every two years. Policy 7 – Purchasing was last reviewed in April 2015 and Policy 8 – Tenders was last reviewed in April 2014. DETAIL The amendment of the Regulations has resulted in the WMRC reviewing its current Council Policy 7 – Purchasing and Council Policy 8 – Tenders to determine the changes required to ensure conformity with the Regulations. The following table highlights only the changes in the Regulations that require an amendment to the Policy and the consequential wording changes required. A copy of Policy 7 – Purchasing and Policy 8 - Tenders, including the proposed changes, are included at Appendices 2 and 3 respectively, and a marked up copy of all the changes to the Local Government (Functions and General) Regulations 1996 is included at Appendix 1.



Amendments to the Regulations Amendments required to Council Policy 1 Part 11A amended as follows:

Increase in threshold from $100,000 to $150,000

Council Policy 7 - Purchasing The upper threshold contained in the policy is amended in line with the changes to the Regulations and intervals in the underlying bands have been adjusted for this increase as per the table below.

Old Policy Threshold New Policy Threshold Requirement Goods less than $999 Goods less than $1,999 One verbal quote Between $1,000 & $4,999 Between $2,000 & $4,999 3 quotes required Between $5,000 & $49,000 Between $5,000 & $69,999 3 written quotes Between $50,000 & $99,999 Between $70,000 & $149,999 Formal quotation process Over $100,000 Over $150,000 Public tender process

Amendments to the Regulations Amendments required to Council Policy 2 Part 21A Varying a contract for the supply

of goods or services (new clause) allowing a variation/s to a contract after it has been entered into if it is: a) Necessary in order for the goods and

services to be supplied and does not change the scope of the contract;

b) a renewal or extension of the term of the contract as described in regulation 11(2) (j)

Council Policy 8 - Tenders A paragraph entitled ‘Variation of Contracts’ has been added to reflect the changes to the Regulation as follows: A contract that has been entered into may only be varied if: - the variation is necessary for the supply of the goods and service and the variation does not change the scope of the contract or - it is a renewal or a term extension of a contract required for emergency under 6.8(1)(c) of the Local Government Act 1995.

STATUTORY ENVIRONMENT The changes proposed to Council Policy 7 – Purchasing and Council Policy 8 - Tenders bring them in line with the amendments to the Regulations advertised in the Government Gazette on 18 September 2015. CONSULTATION Nil.



REPORT IMPLICATIONS Policy Implications Refer to Detail section above. Financial Implications Nil. Strategic Implications Nil. COMMENTS The proposed amendments bring the WMRC’s policies into line with the revised Regulations. VOTING REQUIREMENT Simple majority. RESPONSIBLE OFFICER RECOMMENDATION 1. That the Council endorse the amendments to Council Policy 7 – Purchasing whereby the values of

the tendering and quoting requirements are amended as follows: a. Part 1 – increase the value from $999 to $1,999; b. Part 2 – increase the lower value from $1,000 to $2,000; c. Part 3 – increase the upper value from $49,000 to $69,999; d. Part 4 – increase the lower value from $50,000 to $70,000 and increase the upper value

from $99,999 to $149,999; and e. Part 5 – increase the value from $100,000 to $150,000

2. That the Council endorse the amendments to Council Policy 8 – Tenders whereby the following

paragraph shall be added to the policy: ‘Variations of contracts A contract that has been entered into may only be varied if: a) the variation is necessary for the supply of goods and services and the variation does not

change the scope of the contract; or b) it is a renewal or a term extension of a contract required for an emergency under 6.8(1)(c) of

the Local Government Act 1995.’



RESOLUTION Moved: Cr Pollock Seconded: Cr Hemsley 1. That the Council endorse the amendments to Council Policy 7 – Purchasing whereby the values

of the tendering and quoting requirements are amended as follows: a. Part 1 – increase the value from $999 to $3,999 b. Part 2 – increase the lower value from $1,000 to $4,000 and increase the upper value

from $4,999 to $9,999 c. Part 3 – increase the lower value from $,5000 to $10,000 and increase the upper value

from $49,000 – $69,999 d. Part 4 – increase the lower value from $50,000 to $70,000 and increase the upper

value from $99,999 to $149,999; and e. Part 5 – increase the value from $100,000 to $150,000

2. That the Council endorse the amendments to Council Policy 8 – Tenders whereby the following

paragraph shall be added to the policy: ‘Variations of contracts A contract that has been entered into may only be varied if: c) the variation is necessary for the supply of goods and services and the variation does not

change the scope of the contract; or d) it is a renewal or a term extension of a contract required for an emergency under 6.8(1)(c) of

the Local Government Act 1995.’ CARRIED 5/0



9.10 WMRC ANNUAL REPORT 2014/15 Responsible Officer: Business Manager Date: 25 November 2015 Attachments: 9.10 WMRC Annual Report 2014/15 SUMMARY

It is a requirement of the Local Government Act 1995; section 5.53 that an Annual Report is prepared each financial year. Section 5.54 of the Local Government Act 1995 requires the Annual Report to be accepted by the Council no later than 31 December after that financial year. BACKGROUND Section 6.4 of the Local Government Act 1995 requires a local government to prepare an Annual Financial Report and submit it to its auditor by 30 September. The WMRC’s Annual Financial Report for the period ending 30 June 2015 was submitted to the WMRC’s auditor, Macri Partners, and the final audit was concluded in September 2015. It is a requirement of the Local Government Act 1996; section 5.53 that an Annual Report is prepared for each financial year. Under the Act, the Annual Report is to contain:

(a) a report from the Mayor or President; (b) a report from the CEO; (e) an overview of the plan for the future of the district made in accordance with section

5.56, including major initiatives that are proposed to commence or to continue in the next financial year;

(f) the financial report for the financial year; (g) such information as may be prescribed in relation to the payments made to employees

[the Local Government (Administration) Regulations 1996 states that the annual report must contain the number of employees of the local government entitled to an annual salary of $100,000 or more within each band of $10,000];

(h) the auditor’s report for the financial year; (ha) a matter on which a report must be made under section 29(2) of the Disability Services

Act 1993; (hb) details of entries made under section 5.121 during the financial year in the register of

complaints, including — (i) the number of complaints recorded in the register of complaints;

(ii) how the recorded complaints were dealt with; and (iii) any other details that the regulations may require;

(i) such other information as may be prescribed.



Section 5.54 of the Act requires the Annual Report to be accepted by the Council no later than 31 December after that financial year. DETAIL The WMRC Annual Report 2014/15, incorporating the audited Annual Financial Report for the year ended 30 June 2015, is presented in accordance with the provision of the Local Government Act 1995 and addresses all required contents. The 2014/15 actual results presented in the Annual Financial Report vary from the estimated actual results presented in the 2014/15 Annual Budget adopted by Council on 7 August 2014. The change is a result of:

• Auditor’s advice that the right to use land be reclassified as an intangible asset and amortised accordingly.

• Delayed commissioning of the DiCOM plant.

The net total comprehensive income for the year is a surplus of $22,817 compared to a budgeted surplus of $105,600. It is proposed the Annual Report be distributed in electronic format to key stakeholders and made available on the WMRC’s website. Availability of the Annual Report will be advertised through a public notice in local print media. STATUTORY ENVIRONMENT Section 5.25(1)(g) of the Local Government Act 1995 and Regulation 12 of the Local Government (Administration) Regulations 1996. CONSULTATION The CEO is to give local public notice of the availability of the annual report as soon as practicable after the report has been accepted by the local government. REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil. Strategic Implications Nil.



COMMENTS Nil VOTING REQUIREMENT Simple/Absolute majority. RESPONSIBLE OFFICER RECOMMENDATION That: 1. The WMRC Annual Report 2014/15, incorporating the audited Annual Financial Report for the

year ended 30 June 2015, be adopted by an absolute majority in accordance with section 5.54 of the Local Government Act 1995.

2. In accordance with Regulation 51(2) of the Local Government (Financial Management) Regulations 1996, a copy of the 2014/15 Annual Financial Report be submitted to the Department of Local Government within 30 days of receipt by the local government’s CEO of the auditor’s report on that financial report.

3. The CEO gives local public notice of the availability of the WMRC Annual Report 2014/15. RESOLUTION Moved: Cr Hohnen Seconded: Cr Rodda That

1. Council note the minutes of the audit committee held on 3 December 2015. 2. Council note the contents of the Interim Audit Report and the management comments

provided in response. 3. Council note the contents of the Audit Completion Report to the Audit Committee (including

the draft Independent Auditor’s Report) for the year ended 30 June 2015. 4. The WMRC Annual Report 2014/15, incorporating the audited Annual Financial Report for

the year ended 30 June 2015, be adopted by an absolute majority in accordance with section 5.54 of the Local Government Act 1995.

5. In accordance with Regulation 51(2) of the Local Government (Financial Management) Regulations 1996, a copy of the 2014/15 Annual Financial Report be submitted to the Department of Local Government within 30 days of receipt by the local government’s CEO of the auditor’s report on that financial report.

6. The CEO gives local public notice of the availability of the WMRC Annual Report 2014/15. CARRIED 5/0



INFORMATION BULLETINS 10.1. EARTH CARERS UPDATE

REPORT Source of Report Earth Carers Coordinator Background This has been a busy period for the Earth Carers. This report will include items on:

Perth Royal Show Earth Carers Course Public Place recycling Schools Battery recycling competition National Recycling Week Talk Cottesloe Village Carnival Infinity Awards success Media coverage Staff movements

Community Activities: Perth Royal Show Western Earth Carers and volunteers combined with other regional councils and the Waste Authority to run a “WA - Too Good to Waste” stall for the duration of the Royal Show. Each shift was manned by a staff member and up to three volunteers. 33 of 128 shifts were filled by WMRC staff or volunteers. For the first time, some of these volunteers were graduates from our Perth Modern School Earth Carers Course. The portable water fountain and drinking bottle refill stations were very popular with Royal Show patrons. Meters indicated that they dispensed a total of 2,106 litres or 3,510 600ml water bottles during the week. As bottled water was being sold at $4 per bottle that represents a saving of $14,040.



Scenes from the combined 'WA Too Good to Waste" stall at the Perth Royal Show 2015 Earth Carers Course A record 39 people signed up for the 5 session Earth Carers Course held in October. Participants had three weeknight sessions in sustainability-focussed community venues across the area and two weekend sessions which included visits to the JFR (Jim) McGeough Resource Recovery Facility, Tamala Park and to St Luke’s Community Garden in Mosman Park. The participants represented a range of ages and backgrounds including many with international backgrounds. Prior to the course we surveyed their understanding of waste management practices. The results indicated a range of knowledge, but a clear lack of understanding of waste management processes once their bin is collected and in particular 80% didn’t know how to deal with Household Hazardous Waste (HHW). Comparison with the post-course results clearly shows the success of the course and increasing the participants’ understanding



Earth Carers Course Precourse and postcourse participant survey results



A selection of their comments at the conclusion of the course is shown below:

This Earth Carers course has….. …Inspired me to not only improve my own waste practice but try and make a difference in the wider community ….opened my eyes to the fate of the hard refuse collections and the horror of landfill :( … encouraged me by being around so many like-minded people and that the public perception of people who care about these things are just 'tree huggers' needs fixing ….resparked my passion for the issue of waste and reminded me that there are a lot of passionate people who are doing amazing things

Scenes from the Earth Carers Course Oct 2015



Many participants have been involved in events since the end of the course including volunteering at the Cottesloe Village Carnival, attending the National Recycling Week talk and joining in the Christmas Celebration. Public Place Recycling The six public place recycling stations continue to increase the amount of hazardous material collected for recycling as shown in the graphs below. One station has since been moved from Bunnings Claremont to Bunnings Subiaco at the request of the store managers concerned.

Annual collection totals from Recycling Stations by material collected



Schools Battery Recycling Competition The school battery collection competition winner 2015 has been announced as Freshwater Bay Primary School with an annualised total of 177kg of batteries collected. 45% of all batteries collected by schools came through Freshwater Bay Primary and Rosalie Primary schools. Some schools, particularly high schools, continue with low battery collection rates and the team will be working with them to improve these rates. 2015 schools battery collection totals National Recycling Week Talk

66 people came to a free talk by Professor Caroline Baillie at the Grove Community Centre on 10 November promoted under the banner of National Recycling Week. Prof Baillie is Chair of Engineering Education at UWA and runs a not-for-profit organisation “Waste for Life” which uses waste-based materials technologies to generate income for local communities in Argentina and Sri Lanka. Prof Baillie and the talk also featured in a half-page “Post People” article in The Post Newspaper on 6 November. Cottesloe Village Carnival A stall in Napoleon St featured information, a children’s

game and our water bottle refill stations. As this event also generates a lot of waste (the organisers ordered 60 extra bins for the occasion) we are considering a different interaction next year. However our volunteers were enthusiastic in manning the stall and wearing the costumes as shown below.

Waste for Life talk promotional material

020406080

100120140160180200

Total weight (kg) of batteries collected 2015 (adjusted for part year participation)



Costumes and filtered water at the Cottesloe Village Carnival

Infinity Awards 2015

We are delighted that Rebecca was announced Waste Champion of WA at the Waste Authority Infinity Awards 2015 in the Local Government Category at the awards night on 6th November. Her award focussed on the work Rebecca does in raising awareness for Plastic Free July, “the simple idea that has become a global movement”.

Press Releases The Earth Carers team was successful in gaining media coverage as follows during the period: • Post Newspaper October 10 page 9 ‘Towards an empty rubbish bin….’ - Promoting the Earth Carers

Course • Post Newspaper November 7 page 6 ‘Post People’ ‘Engineering an ethical life’ - Promoting the

National Recycling Week talk • The West Australian Infinity Awards pullout feature, Post Newspaper, Western Suburbs Weekly -

Rebecca as Waste Champion 2015 Staff Movements Rebecca will be undertaking her Churchill Fellowship travels from mid-February to mid-April. Libby and Amy will continue the Earth Carers programme in her absence. RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Hemsley Seconded: Cr Rodda That the Earth Carers Progress report to 13 November 2015 be received.

CARRIED 5/0

Rebecca receiving Waste Champion 2015 award from Marcus Geisler, Chair Waste Authority



10.2 WASTE OPERATIONS REPORT Responsible Officer: Waste Operations Manager Date: 25 November 2015 Attachments: 10.2 Waste Statistics SUMMARY There are no immediate issues or recommendations arising from this meeting. BACKGROUND The Waste Operations Manager provides regular updates to Council to keep them informed of operational matters occurring at the Transfer Station. DETAIL Waste Statistics Total waste receivals for September and October 2015 are slightly down from previous years. Commercial tonnages continue with a significant downturn, as advised previously. Bulk Waste tonnes are on track with previous years and Green Waste tonnes are slightly down on previous years. Attachment 10.1 provides waste receivals data to 31 October 2015. DER Licence The WMRC is in the process of preparing a licence application for a licence for the external green waste area. The WMRC received an amended Transfer station DER licence on 8 October 2014. As previously advised, the DER is requiring some drainage remediation works to the north east portion of site. The WMRC has engaged a consultant to design these works. AWT Plant Commissioning 419 tonnes were delivered in September 2015; of these 242 tonnes were delivered from WMRC Councils. 912 tonnes were delivered in October 2015; of these 529 tonnes were delivered from WMRC Councils.



The commissioning performance trials have been delayed from October. Current indications are that these may begin in December 2015 or January 2016. The delay is due to a combination of factors, such as wait times for critical equipment and examination of bioconversion vessel conveying systems, which may require modifications to optimise performance. STATUTORY ENVIRONMENT Nil CONSULTATION Nil REPORT IMPLICATIONS Policy Implications Nil Financial Implications Nil Strategic Implications Nil COMMENTS Nil VOTING REQUIREMENT Simple majority RESPONSIBLE OFFICER RECOMMENDATION Moved: Cr Rodda Seconded: Cr Hemsley That the Waste operations report be received.

CARRIED 5/0



11 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

12 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil

13 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION 13.1 Audit Committee Meeting Minutes (To be tabled at the meeting)

This item was heard out of sequence. Refer to the motion at for item 9.10 on page 40.

14 MATTERS BEHIND CLOSED DOORS

14.1 Confidential Progress Report

The report entitled “Confidential Progress ReportDiCOM Project – 17 November 2015” has been circulated separately under separate cover. Due to the commercial, confidential and legally privileged nature of this material, it is recommended discussion by Council of the report with all appendices take place behind closed doors. Moved: Cr Haynes Seconded: Cr Rodda That the meeting move behind closed doors at 6.47pm

CARRIED 5/0

RESOLVED BEHIND CLOSED DOORS Moved: Cr Hohnen Seconded: Cr Haynes That the Confidential Progress Report – DiCOM Project 17 November 2015, be received.

CARRIED 5/0

Moved: Cr Hohnen Seconded: Cr Pollock That the meeting resume in open session at 6.53pm

CARRIED 5/0

The chairman read out the resolution of Council made behind closed doors when the meeting resumed in open session.

15 CLOSURE OF MEETING There being no further business, the Chairman thanked everyone for their attendance and declared the meeting closed at 6.55pm.

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