monthly progress report no. 4 -...

Monthly Progress Report No. 4Covering Project Activities During

April 2013

PT.PERENTJANADJAJAin subconsultancy with 'iJlI Yongma Engineering Co. Ltd and 5lPT. Epadascon Permata Engineering ConsultantCTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180

phone /Fax: (021) 7229823

Cc:1. Acting Director of Planning, DGH2. Headof Sub Directorate of Financingand ForeignCooperation3. Kasalker PembinaanAdministrasidan Pelaksanaan PengendalianPHLN4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorateof Planning, DirectorateGeneral of Highways (Bina Marga), Ministryof PublicWorks5. File

Thank you for your kindattention.

Hereby w,e: submit April Monthly Progress Report WINRIP Loan IBRD No 8043-10 (documentattached).

Dear Sir,.:...

Subject : Submission of April Monthly Progress Report; WINRIP Loan IBRO No. 8043-10

.'.Attention: Ir. Agusta Ersada Sinulingga , MTOfficer In Charge PMU WIN RIP

DirectorateGeneral of HighwaysDepartment of PublicWorksJI. Patimura20 Kebayoran BaruJakarta SelatanIndonesia

Jakarta, May 7, 2013Our Ref.No . : 03_02/PWP/O/M-4.2013Enclosure : 20 (twenty) sets

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCore Team Consultant for

Western Indonesia National Roads Improvement Project (WIN RIP)IBRD Loan No. 8043-ID

Monthly Progress Report April 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY................................................................................................... 12 PROJECT DESCRIPTION................................................................................................. 5

2.1 Background...................................................................................................................... 52.2 Project Development........................................................................................................... 52.3 Project Objective................................................................................................................. 9

3 CONSULTANCY SERVICES .............................................................................................103.1 CTC Consultants................................................................................................................10

3.1.1 Scope of Services.....................................................................................................103.1.2 CTC Manning .........................................................................................................113.1.3 CTC Contract..........................................................................................................12

3.2 DSC Consultants.............................................................................................................124 CIVIL WORKS...................................................................................................................14

4.1 Detailed Design Preparation.................................................................................................144.2 Procurements ....................................................................................................................144.3 Civil Works Implementation .............................................................................................164.4 Civil Works Progress..........................................................................................................164.5 Quality Assurance ...........................................................................................................164.6 Environmental and Social Considerations .......................................................................16

4.6.1 Current Overall Situation ............................................................................................164.6.2 Monitoring of Environmental Aspects During Construction.......................................174.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies.17

4.7 Anti Corruption Issues .....................................................................................................174.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................174.7.2 Community Representative Observers (CRO) ......................................................184.7.3 Publication/Disclosure ............................................................................................194.7.4 Complaints Handling Mechanism (CHS) ...............................................................224.7.5 Third Party Monitoring (TPM) .................................................................................23

4.8 Road Safety Audit ..........................................................................................................245 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................25

5.1 Draw‐Downs and Future Costs........................................................................................255.2 Disbursement ..................................................................................................................255.3 Management Information System....................................................................................25

5.3.1 General Overview....................................................................................................255.3.2 Database .................................................................................................................265.3.3 Project Progress Monitoring System......................................................................28



5.3.4 Website ...................................................................................................................286 PROJECT PERFORMANCE.............................................................................................30

6.1 World Bank and GOI Compliance....................................................................................306.1.1 World Bank Missions..............................................................................................306.1.2 Performance Indicators..........................................................................................30

6.2 Implementation Support Components .............................................................................306.2.1 Core Team Consultant (CTC)................................................................................306.2.2 Design and Supervision Consultant (DSC) ..............................................................316.2.3 Road Sector Institutional Development ....................................................................31

6.3 Training ...........................................................................................................................326.4 Anti‐Corruption Issues .....................................................................................................34

6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................346.4.2 Community Representative Observers (CRO)......................................................356.4.3 Third Party Monitoring (TPM) ................................................................................366.4.4 Complaint Handling System (CHS) .......................................................................37

6.5 Road Safety Audit ..........................................................................................................376.6. Environmental and Social Impact Issues ........................................................................38

6.6.1. LARAP Study Report for Package No.01 : Krui – Biha.............................................386.6.2. LARAP Study Report for Package No.02 : Padang Sawah – Simpang Empat .........386.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang Sawah ...............386.6.4. LARAP Study Report for Package No.04 : Ipuh – Bantal .........................................38

6.7 Management Information Systems ..................................................................................396.8 Quality Assurance ...........................................................................................................396.9 Project Risks and Mitigation Measures............................................................................39

6.9.1 Risks Related to Delays.........................................................................................396.9.2 Financial Risks .......................................................................................................396.9.3 Risks Related to Quality.........................................................................................39

7 ISSUES and RECOMMENDATIONS ................................................................................417.1 Current Situation ............................................................................................................417.2 Action Required..............................................................................................................41



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)



ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan



SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

Representative Observer / CRO )



APPENDICESAppendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Environmental and Social Progress

Appendix E : Procurement Plan and Progress

Appendix F : ACAP Training/Dissemination Progress

Appendix G : Performance Indicator

Appendix H : Correspondences


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

1`

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of April 2013 was USD 2,207,915.00equivalent to approximately 0.88% of the loan funds. The following table summarizes theindividual disbursements as calculated by CTC but retaining the total disbursement fromClient Connection at the end of April 2013.

Category Description Loan Amount US$ Totals Disbursed toEnd March in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 685,577.50 4.28

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,522,337.50 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO APRIL 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL April 2013

Forecast April 2013Forecast Expenditure USD

50.75 mil (20.30%)

Deviation = 19.42%



Project Status to End April 2013Length Width

Estimated Cost(PIP Mar 2012)

(excl. VAT)DED

(Km) (m) (IDR Million) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus

Est'd.Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review byCTC

UKL/UPLOK

Balai I2011

SLARAPConsultantrecruitment

(Balai 1)Balai 1 100% Not yet started Dec-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review byCTC

UKL/UPLOK

Balai I2011

LARAPConsultantrecruitment

(Balai 1)Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPLOK

P2JN2010

1. LARAP2. Monit.LARAPReport

1. NOL WB13 Dec 122. Process

Dinas PUProp

100%NOL for AERsissued on 22

April 2013Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 AwaitingDSC

AMDAL BaruANDAL


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 2)Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPLOK

P2JN2010


1. NOL WB10 Dec 122. Not yetprepared

SAL 2013Administr

Process forLamd Acq.

NOL for AERsissued on 22

April 2013Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC

UKL/UPLOK

TLKJ2011

LARAP Underpreparation

Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review byCTC

AMDAL Preparation



13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review byCTC

UKL/UPLOK

P2JN2011



Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



19 Lais- Bintunan 11.6 7 37,558.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB4 Jan 132. NOL WB

Satker PJNProp


April 2013Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 3)APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

Sp.Gunung Kemala - Pg. Tampak

Pack.No.

Loan Package Name

Environment Social Land AcquisitionProcuremen

t Status

OKP2JN2010


1. NOL WB13 Dec 122. Process

Dinas PUProp


April 2013

ContractImplementation

Plan

24.002 207,390.20 Completed SPPL&UKL/UPL Bridge

21.00

Oct-13

Inventory Not yet started Jul-15

17 104,238.00 Review byCTC

AMDALOK

TLKJ2011

16 110,237.00

Prepared byP2JN

Consultantssince March

2013

AMDALIn

conveneSLARAP

Consultantrecruitment

(Balai 3)Balai 3

Apr-14 21.00LARAPUnder

preparationAPBN/SAL

2013Measurement by BPN

Not yet started



World Bank Missions

No World Bank missions visited Indonesia during April 2013.

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011 forICB multiple contract. This was an advanced procurement action agreed by both DGH andthe World Bank prior to the CTC establishment. The deadline of Qualification Documentsubmission by the Applicants was on 28 February 2012. There are twenty nine (29)Applicants who submitted and applied their qualification documents for various packageswhich are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokjas evaluated all qualification documents submittedby those Applicants. Submission of the Application Evaluation Report (AER) to the Bank wason 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for othertwo packages (Package No.2 and No.3). The Bank still reviews the AERs and requested thePokja to submit supporting documents. The latest request from the Bank was sent to DGH on15 March 2013 for board of director and board of commissioner information of theGovernment’s Entity participated in the prequalification. Finally, the Bank approved the AERswith issuance letter Ref. No. WINRIP/120 dated 22 April 2013.

DGH has also completed the draft of consolidated multiple contract ICB Standard BiddingDocument for four (4) packages under AWP-1. The draft had been submitted to the Bank on8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft ofconsolidated SBD was revised by DGH accommodating the Bank’s comments and submittedto the Banks on 27 June 2012. Second revision of the draft consolidated SBD, as requestedby the Bank regarding synchronization between drawings and Bill of Quantities by letter dated1 August 2012, was then concurred by the Bank on 31 October 2012.

Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports(AERs) have been discussed between the DGH and the Bank for almost a year. Finally, theAERs have been approved by the Bank on 22 April 2013. The tender will be started soonafter announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is required toexpedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages,including the 7 packages under CTC review at the current time, shall be completed soonestand the procurement can be started immediately.



Action Required

Since it was concluded that the delay on the procurement is caused by limited performanceof the Procurement Teams (Pokja), a workshop for procurement procedures under the WorldBank Procurement Guidelines was delivered on 24 – 25 April 2013 at Tanjung Pandan inBangka Belitung Province which were attended by all Pokjas. Afterwards, the Pokjas willhave more capability on tender process including preparation of the bid evaluation report andthe tender process will be implemented smoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of the AWP-1packages following actual condition of the existing roads. The estimated construction costshould be considered to not significantly increase. Otherwise, the prequalification shall becancelled since the experience criteria for the Applicants were set based on previousestimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’s approvalfor negotiation results and draft contract on 19 April 2013.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the NationalRoad system in Indonesia while the Eastern Indonesia National Roads ImprovementProject (EINRIP which is assisted by AusAID through the Australian IndonesiaPartnership or AIP), is providing support program of National road and bridgeimprovement works in Eastern Indonesia. The Western Indonesia National RoadImprovement Project (WINRIP) will provide similar support for National road and bridgein the Sumatra region of Indonesia. The focus of WINRIP will be roads administereddirectly by the National Government, including those currently classified as Provincial,Kabupaten (District) or non-status roads which are in process of being reclassified asNational roads. In addition, provision will be made for major bridge repair works,rehabilitation, duplication and replacement as necessary to complement the roadbetterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project datais shown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 30 April 2013) US$ 0.69 million (0.28%)Original Closing Date 31 December 2017Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part ofthe DGH investment program for national roads with a particular focus on the Westerncorridor of Sumatra. The corridor is one of the three main corridors in Sumatra andconnects the city of Padang (with a population of around one million) to major townsalong the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects throughconnector roads on the West coast to Medan in the northeast and to Pekanbaru in thecentre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacement of194 meters of bridges. This civil works program will be executed in three Annual WorkPrograms (AWP), as summarized in Table 2.1. The table shows the IBRD assistedscope and costs of civil works at estimated current (year of implementation) prices,excluding taxes.



Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line withterminology used in other Bina Marga projects. They are not in fact “annual” programsas such but rather a series of multi-year programs, each commencing in consecutiveyears. Hence, hereinafter it will call as just Work Programs (WPs). It is expected thatimplementation of the first Works Program (WP-1) will commence in the third quarter of2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)is expected to commence in early 2014 and be completed by late 2015 or middle 2016.The third Work Program (WP-3) is expected to commence in early 2015 and becompleted by mid 2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in thisgroup should have been free from any land acquisition issues, but in fact two packages(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved bythe DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisal



and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. Thesewere selected for inclusion and are subject to completion of environmental and socialscreening, to confirm that there is no land acquisition or resettlement requirementsremain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3proposed works require preparation or finalization. In the cases of some projects,preliminary Engineering Designs were prepared during Project preparation which willrequire review and possible amendment by the Design and Supervision Consultant priorto procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scopeand contents of WP-2 and WP-3 may need to be revised as when revised costs andbudgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21

16. Bengkulu : Link No. 009.4,34.5

0.052 110,237.0 6.0 March 2014 21



NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

Seblat – Ipuh, including Air Galang and AirGuntung Bridges

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of theworks. It also includes funds for a small amount of training of DGH staff and forincremental operating costs for the project. This will provide support to the MPW for theimplementation of the civil works, including: (a) provision of Core Team Consultants(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Projectmanagement support and technical audits. This is directly related to the implementationof the civil works and covers consulting services for design and supervision of the civilworks in Component 1; management support and technical audits to help improve thequality of construction and support to governance improvements during procurementand implementation; and a series of systematic road safety audits of road designs for allproject roads in Component 1. This is to ensure compliance with road safety standardsand regulations, identify road hazards and undertake remedial treatments for safetyimprovements.

Project Management Core Team Consultants (CTC). The CTC will provide support tothe PMU and DGH in the management of the Project, based in Jakarta. Their tasksinclude financial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation of atraining program to support project management and implementation. The CTC contractNo. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and aJoint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of allcivil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasksinclude the preparation and maintenance of a quality assurance plan, validation and



updating of designs, supervision of all civil works, environmental and social monitoringand management, and support for financial and progress monitoring and reporting. TheDSC will also be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted and managedby DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster riskmitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, and analysis of alternative designs for road segments that pass through criticalenvironmental assets and vulnerable areas. The procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollarcomponent will be added under this project to allow for rapid reallocation of loanproceeds from other components under streamlined procurement and disbursementprocedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducing roaduser costs, through improving the National road network especially in 4 (four)Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,where desirable, raise the road standard to that set by the Directorate General ofHighways. This will contribute significantly to ensuring that the National road network inthe region provides acceptable standards of service and accessibility, and is capable ofsupporting local and regional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of ServicesThe CTC contract services originally were structured in its different project managementelements.

Inception PhaseA key activity during the inception phase will be to establish lines of communicationwith PMU-WINRIP and DSC’s Team Leader as well as with all Provincial ProjectManagers (Satkers) where the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablishedThe Terms of reference identify a number of sub-items to be performed by CTC. Thekey factor that will ensure success is that the CTC must work pro-actively andalongside PMU counterparts and with DSC team in a professional manner based onmutual respect and trust.

Preparation of Work ProgramsThe tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in the procurementprocedures required. The indicative work programs and cost estimates identified forWP-2 and WP-3 are subject to verification, and are likely to change following moredetailed investigations. Further preparation for WP-2 and WP-3 will be managed bythe PMU supported by the CTC.

Financial MonitoringIt will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at theprovincial and central level and subsequently devise an appropriate training programand assist the PMU in training delivery.

Project Progress and Performance MonitoringCTC will monitor the loan project progress and prepare the report in monthly basis. Inthe meantime, GOI and the World Bank have agreed on a set of Key PerformanceIndicators (KPIs) to measure the project’s performance in achieving its stateddevelopment objectives. CTC will therefore first concentrate on the establishment ofprecise definitions, calculation methods and data collection procedures to monitor theKPIs.

Support for the Implementation of the ACAPThe CTC will assist PMU be responsible for ensuring the ACAP is properlyimplemented and for revising the Project Management Manual on an annual basis toincorporate necessary improvements to processes and procedure.

ESAMP and LARAP Implementation MonitoringCTC will closely work with BLH and DSC and will monitor and report the action ofthe Environmental Management Plan on a periodical basis and/or as required.



Training to Support Project ImplementationCTC is responsible for preparation and management of all training program requiredunder WINRIP.

ReportingCTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of April 2013 are listedin the following table:

Position MM Name

Assignment TimeUsed toEnd ofApril2013

ContractTime

RemainingStart End

Team Leader40 Mahbub ur Rahman - - - * -

35.25 Per Weiss Pedersen Apr-2013 Mar-2016 0.90 34.35

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct2013 1.33 6.67

Senior Road SafetyAudit Engineer 6 Cho, Woo Sung - - - ** 6.00

Senior ProcurementSpecialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 5.37 34.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 5.37 30.63

Bridge Engineer 5 HarimurtiSuprihartono Jan-2013 May-2013 3.93 1.07

Quality AssuranceEngineer 36 Uray Abdul Manaf - - - ** 36

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Oct-2015 5.37 30.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 4.43 25.57

Social ImpactSpecialist 36 M. Sutopo Nov-2012 Oct-2015 5.37 30.63

ProcurementSpecialist-1

12 Darmansiri - - - ** 12.00

12 Muhdi - - - *** -

ProcurementSpecialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 * -

17 M. Edi Fachri Mar-2013 Aug-2014 1.17 15.83

ManagementInformation Specialist

30 Agung Lukito - - - ** 30.00

25 Sony Thamrin - - - *** 25.00

CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 3.90 32.10

Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement



From this table it can be seen that a number of key personnel have not yet beenmobilized even though the project has already been running for almost five months.A number of the originally proposed names are no longer available due to a late startfor the project and substitutes have been proposed but the project is still awaitingapproval for these proposed replacement key personnel. These personnel arecritically required for the production of reports in a timely fashion.

Replacement of the Team Leader has been approved by the Bank. The TeamLeader has been mobilized a before the beginning of this months.

During the CTC mobilization, the DSC has not been established yet. In parallel withthe instruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN.The CTC has been instructed by DGH to review the DED of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditionsimply to the need of changing the CTC scope of works which will be included in CTCcontract amendment and the need to extend the Senior Highway Engineerassignment.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. Thecontract is between the Government of Indonesia represented by Directorate Generalof Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venturewith Yongma Engineering Co.Ltd. and PT. Epadascon Permata EngineeringConsultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK,and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract withDGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000Draft Amendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects currentrequirement of the CTC services as summarized below.

Replacement of the Team Leader. Extending the assignment of the Senior Highway Engineer. Extending the assignment of the Senior Road Safety Audit Engineer. Extending the assignment of the Procurement Specialist. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer (local staff).



under a FIDIC-type contract. The tasks include the preparation and maintenance of aquality assurance plan, validation and updating of designs, supervision of all civil works,environmental and social monitoring and management, and support for financial andprogress monitoring and reporting. The DSC will also be responsible for qualityassurance of materials and workmanship, certifying whether or not contractors haveachieved the required results, as well as documentation and reporting based on thefinancial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures.The team will be contracted and managed by DGH through the Bina Marga RegionalOffice (Balai II), and will be based in Padang, West Sumatra.

The activities of DSC recruitment by the Procurement Committee (Pokja) in Balai BesarPelaksanaan Jalan Nasional II (Balai-II) of DGH during March and April 2013 are:

Official opening of Financial Proposal by the Pokja held on 5 March 2013. Final Evaluation Report (Technical and Financial) was submitted on 13 March

2013. Negotiation Results and draft Contract were submitted to the Bank on 25 March

2013. The Bank issued no objection letter on the negotiation results and draft contract

with letter dated 19 April 2013.

Until the end of April 2013, the DSC contract signing was still in process.



4 CIVIL WORKS4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and theconstruction supervision of all the works programs will be performed by the DSC. Duringthe CTC mobilization, the DSC has not been established yet. In parallel with theinstruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. TheCTC has been instructed by DGH to review the DED of seven packages completed bythe P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need ofchanging the CTC scope of works which will be included in CTC contract amendment.

It is held the 1stTechnical Review Presentation in BINA MARGA for Package No.5 Sp.Rampa – Poriaha and Package No.15 Sibolga – Bts. Tapsel on 4 April 2013. In order toidentify the issues of technical review for geometric plan and existing site conditionswhen to present the Technical review, It will have been planned the Joint survey withstaff in P2JN and BINTEK and BINTEK advisor.

The Senior Highway Engineer have implemented the technical parts in the ProjectManagement Manual for WINRIP project that the target submission day is in next month.The Senior Highway Engineer have still reviewed the guidelines and design manuals inIndonesia to identify the improvements of engineering judgment. It also have beendiscussed the technical details with BINTEK and the DED Consultants.

Package No.5 Simpang Rampa – Poriaha, No.11 Bantal – Mukomuko, No.13 SimpangRukis – Tanjung Kemuning and Package No.15 Sibolga – Batas Tapsel are underreviewing.

The Senior Road Safety Auditor has joined the CTC team on 24 April 2013 in advance toprepare his role and responsibility.

Progress of Technical Design Reviewing up to the end of April 2013 is included asAppendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures asmentioned in the Loan Agreement. The International Competitive Bidding (ICB) will applyto the packages with the construction estimated cost more than US$ 10 Million to complywith the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shallbe applied for the packages with the construction estimated cost more than IDR 10 Billion.

Therefore, all subprojects for WP-1 have been started with prequalification since 30December 2011 for ICB multiple contract. This was an advanced procurement actionagreed by both DGH and the World Bank prior to the CTC establishment. The deadline ofQualification Document submission by the Applicants was on 28 February 2012. Thereare twenty nine (29) Applicants who submitted and applied their qualification documentsfor various packages which are summarized as follow.



Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokja evaluated all qualification documentssubmitted by those Applicants. Submission of the Application Evaluation Report (AER) tothe Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20June 2012 for other two packages (Package No.2 and No.3). The Bank still reviews theAERs and requested the Pokja to submit supporting documents. The latest request fromthe Bank was sent to DGH on 15 March 2013 for board of director and board ofcommissioner information of the Government’s Entity participated in the prequalification.Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/120 dated 22April 2013. The results of prequalification are summarized as the table below.

No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

1 PT. AdhiKarya (Persero), Tbk. Passed NA NA Passed2 PT. AdhiKarya - PT. AngkasapuriKonsursindo, JO. NA Passed Passed NA3 PT. BangunCiptaKonstruksi - PT. AmartaKarya (Persero), JO. Passed NA NA NA4 PT. BrantasAbipraya (Persero) Passed NA Passed NA5 PT. Citra GadingAsritama NA NA NA Passed6 PT. ConblocInfratecno Passed NA Passed NA7 PT. Duta Graha Indah, Tbk. Passed Passed Passed NA8 PT. HutamaKarya (Persero) NA Passed Passed NA9 PT. HutamaKarya (Persero) - PT. SuciKarya Bad inusa, JO. Passed NA NA Passed

10 PT. Jaya Konstruksi MP, Tbk. Passed Passed Passed Failed11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Passed12 PT. Multi Structure Passed Passed Passed Passed13 PT. NindyaKarya (Persero) NA Failed Passed Failed14 PT. NindyaKarya (Persero) - PT. RindangTigasatuPratama, JO. Passed NA NA NA15 Pan Asia Corp. - PT. AnugerahKarya Agra Sentosa, JO. Passed NA Passed Failed16 PT. PP (Persero), Tbk. NA Passed Passed NA17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Passed NA NA Passed18 PT. WaskitaKarya (Persero) NA Passed Passed NA19 PT. WaskitaKarya (Persero) - PT. AngkasaPuriKonsursindo, JO. Passed NA NA NA20 PT. WaskitaKarya (Persero) - PT. DayaMuliaTurangga, JO. NA NA NA Passed21 PT. WijayaKarya – PT. LubukMinturunKaryaPersada, JO. NA Passed Passed Passed22 PT. Yasa Patria Perkasa NA NA Passed NA23 PT. AngkasaTeknik Raya NA Failed Failed NA24 PT. BangunCipta - Barettamuda KSO. NA NA Failed NA25 PT. BumiRejo Failed NA NA Failed26 PT. CiptaKarya Prima Mandiri NA Failed Failed NA27 PT. SumberBatu NA Failed NA NA28 Synohidro Co. Ltd. NA Failed Failed NA29 PT. TelagaMegabuana - PT. Mawatindo Road Construction, JO NA NA Failed NA

Number Of Applicants submitted the document 13 13 18 12Number Of Qualified Applicant 12 8 13 8

Number Of Applicant failed to fulfill the qualification requirement 1 5 5 4

Note : NA = Not Applied for Prequalification.

DGH has also completed the draft of consolidated multiple contract ICB StandardBidding Document for four (4) packages under AWP-1. The draft had been submitted tothe Bank on 8 March 2012. The Bank’s comments had been issued on 12 March 2012.The draft of consolidated SBD was revised by DGH accommodating the Bank’s



comments and submitted to the Banks on 27 June 2012. Second revision of the draftconsolidated SBD, as requested by the Bank regarding synchronization betweendrawings and Bill of Quantities by letter dated 1 August 2012, was then concurred by theBank on 31 October 2012.

The WINRIP Procurement Plan is shown in Appendix E.

4.3 Civil Works ImplementationUntil the end of April 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted untilthe end of April 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures.

The CTC will give guidance to them preparing quality assurance system includingstandard operation procedures for all work items under the contract based on contractspecification. He is also responsible to conduct regular monitoring on the qualityassurance for all civil works implementation. A Quality Assurance Engineer of the CTCwill be in charged soonest.

4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with abrief explanation as follows.

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project area.A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to someextent but with a smaller impact than a Category A. The required environmentalanalysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and anenvironmental analysis is not required. Standard operational procedures (SOP) areused to handle any minor problem which may arise.

Details of packages that require environmental and social safeguards are given inAppendix D.

The following table provides a summary of the work involved are 21 packages.



WorksProgram

No ofPackag

es

Investigations Approved by RemarksNos Documents BLH World Bank

AWP-1 4 8SPPL (4)Full LARAP (4)

4(SPPL)

4(Full LARAP)

NOLs have been issuedby WB, except for SPPL.

AWP-2 8 17

Simple LARAP (1)Full LARAP (8)AMDAL Study (4)UKL&UPL (4)

4(UKL&UPL)

0(Full LARAP)

1 (one) AMDAL Study forthree packages of AWP-2and AWP-3 (PackageNos. 7, 12 and 14).1 (one) AMDAL Study fortwo packages of AWP-2and AWP-3 (PackagesNo.11 & 16).

AWP-3 9 14Full LARAP (8)AMDAL Study (1)UKL/UPL (5)

5(UKL&UPL)

0(Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During ConstructionCTC will circulate of environmental monitoring forms to DSC. This set of formsfocused on environmental and social impacts, and amounted to 7 pages. Theseforms were intended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staff will actively advise to DSC on environmental monitoring,but have not directly carried out monitoring, despite the CTC TOR requirement to “toimplement the Environmental and Social Assessment and Management Planfor WINRIP”, which involves monitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses (SEC), CTC assisted SubditEnvironmental Affairs to produce monitoring forms covering all aspects of thetechnical specifications, and introduced them to participants of environmental trainingincluding P2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pagesof forms, covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of EnvironmentalStudiesTask 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment andManagement Plan/ESAMP) and Para 10.9 of the PMM requires ensuring thatenvironmental management aspects of contracts have been implemented inaccordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues willintegrated to design, Prepare environmental mitigation on construction stage forcontractor (Contractor Program for Executing Environmental Managemen PlanCPEMP/RKPPL). Therefore CTC will propose to visit the site of projects subject tostudies or issues, and ensure that the plans are being implemented. A schedule forthese visits is still in process.

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences. Basically,



it has the same main components of involving the Community RepresentativeObservers (CRO) in the bid opening and Third Party Monitoring (TPM) during theconstruction supervision although modification was made on the selection process ofthe CROs for SRIP. Within this plan there are four main pillars as indicatedseparately below

a) Community Representative Observers (CRO)b) Publication/ Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected inaccordance with the World Bank suggestion to request assistance from localuniversities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’s management,and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit,

delegated of the authority to the selection of the CRO to the Head of NationalRoads Implementation Agency (BBPJN) / Head of Procurement Services Unit(Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by the

PMU / CTC WINRIP.f. Head of Balai reported the result of CRO selection by attaching the Minutes of

Election Meeting and send an approval application letter of the CRO to Directorof Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, theDirector of Planning DGH as the Chairman of PMU signed a Letter of Agreementand the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit,Bids Submission and Opening of Bids, and Announcement of Bids Winner) byinvitation of the Procurement Committee, and are required to sign the attendancelist

b. If the elected CRO unable to attend on procurement activities, then SubstitutedCRO appointed have to attend these activities.



c. In discharging the Substituted CRO have the same responsibilities as electedCRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, requiredto make a report of his/her activities and submit them to the PMU and CC to therelated Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home/ office to the location of procurement meeting, and also he / she also receives perdiem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay.CROs also got additional charged for their reporting costs. The financing standardsadjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministryof Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated5 November 2012.

4.7.3 Publication/Disclosure

The second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in theACAP segment of the WINRIP website. This ACAP section has been being designedto attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the ProjectImplementation Plan (PIP), Project Management manual (PMM) on its website, and inthe bidding documents, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM will provideguidelines on disclosure of information related to the project. MPW official website willdisplay critical information on WINRIP to enhance both internal and externalmonitoring of the project:

Work Plan and Procurement Plan. Quarterly newsletter containing information on the list of contracts,

implementation progress, projects related activities, number, types and statusof complaints in each location. The newsletter will also be made available tocivil society in hard copy and through electronic mailing system.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports)prepared in accordance with the loan agreement and all formal responses ofthe government in relation to such reports. The publication should be donewithin one month after the report is accepted as final.



Contracts awarded with information on general scope of work (with location),value, and summary information of the awarded firms/ contractors. Thepractice in other projects demonstrates that disclosure of contracts awardedwill help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMUWINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com,and with it all the information and data about WINRIP be inputted or uploaded on thissite.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through a varietyof relevant training. The trainings have been expressed in the ToR of CTC WINRIPand described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derivesfrom the likelihood that project management staff does not have adequate training in orexperience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive trainingof staff in all participating entities involved with the procurement, financial managementand supervision of the project.

In response to this need, an Annual Training Program has been prepared, whichidentifies the major training requirements to be addressed. This program builds onprevious training programs prepared and implemented by DGH to strengthenmanagement staff and support the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including thebudget which use provisional sum budgets

Internal training of central and regional government staff will be required to supportand strengthening administration and management of the project trhroughout itsimplementation. This will help ensure that procedures for procurement, projectimplementation and monitoring are well understood, to explain the safeguard aspect ofthe project including the Anti-Corruption Action Plan (ACAP) and the Environmentaland Social safeguards (ESS), and to reinforce technical guidelines as required.

Training will be provided an extension of normal DGH training program as outlined intable below:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatkrer (Work Units)

20



No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satkrer (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satkers Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), thenumber of trainees is 3 x 250 = 750. It is also possible on the way of time, type orduration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees(POKJA Pengadaan) of each entity.

To make sure that members of Procurements Committees in each participatingentity are fully familiar with requirements of Perpres 54/2010 and Perpres70/2012 and World Bank Procurement Guidelines, plus provisions of PMMregarding procurement (including the Anti-Corruption Action Plan, ACAP).

The intention is to provide in-depth training once a year, before the maintendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as keyproject staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers andTreasury), who were do not yet have a certificate in project management. Thecandidates will be selected from officials of the public works agencies(National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

Refresher Training in Project Management: Annual refresher course for keystaff of project units. Training purpose is to give staff currently occupying keyposition in Work Units a brief updating in latest developments in projectmanagement.



Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

3. Project Management Manual (PMM) Training: Initial training / annual refreshertraining in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible forthe implementation of WINRIP, in order to carry out their duties in accordancewith the need to properly and fully observed during project implementationWINRIP.

All groups participating in project implementation should be included in theaudience addressed by this component

4. Training in Reporting for FMR: Initial training / subsequent refresher training inthe details of monthly financial and other reporting requirements for FMR andother financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation andsubmission of monthly reports on disbursements, procurement activities andproject progress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project). The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2

per entity).

5. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and keyproject staff.

The training is intended to provide staff and consultants with information on theEnvironmental Special Clauses in works contracts and to enhance theirawareness of their responsibilities both under the project and in the wider contextof all works implementation.

6. Training in Treasury (Brevet A): Annual training for financial staff of projectunits.

To provide staff currently occupying key financial positions in Work Units with fullunderstanding of financial record keeping and compliance with Ministry ofFinance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers,and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on thesubject of “Complaints handling system”. The Community Development Specialist andthe Management Information Specialist will play a crucial role in the set-up of theComplaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s)



in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP websitebut in fact, to date, most complaints have been received by letter, eitherdirectly or indirectly, although a few were sent by fax or email. However, toattain the best possible transparency of the project, complaints submittedmanually through letter, facsimile, telephone, e‐mail or visit to the PublicWorks regional offices will be entered in the WINRIP website by the CHSteam of CTC. The possibility of using the ‘short message service’ (SMS)from a cell phone for complaints was considered and it was decided that allSMS messages, although not treated as formal complaints, will be recordedas additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHSdatabase, categorized, and sent to the correlated expert for futureconsultation in order to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of allcomplaints. Simple complaints are followed by the formulation of aresponse for PMU’s approval before uploading the formal response intothe WINRIP website. Complex complaints are followed by a thoroughinvestigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will makefield visits and take necessary action such as discussion with relatedinstitutions (Satker, Dinas, Supervision Consultant, etc); invite thecomplainer; interview the contractor; etc. Findings will be used for analysisto formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved inconducting an independent assessment of the project throughout construction.Project information is accessible through the WINRIP website (under construction),project information booth which is normally maintained in the PPK/Satker/Dinasoffice or, project announcement (billboard) at each site. ACAP requires a third party,from outside the project, to independently monitor the progress of construction work ofeach link and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third PartyMonitors. This concept is based on the fact that Universities/Technical Faculties



have the engineers available for recruitment and Universities could use thisopportunity to be involved in public service. It is hoped that this concept will be moreeffective and more efficient in getting legitimate, competent, independent ThirdParty Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of alldrawings and contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4)days long, and ascertain that the works are being carried out incompliance with the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with their lastreport post PHO.

4.8 Road Safety Audit

As stipulated in the TOR, the CTC shall conduct independent Road Safety Audits (RSA)for all sub-projects. This task is under responsibility of the Senior Road Safety AuditEngineer. The RSA for AWP-1 shall be conducted one time during construction. TheRSA for AWP-2 and AWP-3 shall be conducted each one time during design and eachone time during construction, and make sure that some initial RSA action have to beincorporated in the design for AWP-2 and 3. The purpose of the RSA is to identify theroad safety weaknesses in design during the design and actual construction and makerecommendations for realistic improvements which can be handled within the scope ofthe construction works of the project. The CTC shall compile all the road safetyrecommendations in the Road Safety Audit Reports which shall be part of the technicalreports. The RSA report has to be disseminating in particular to the audited packages.

As mentioned above, the Senior Road Safety Auditor has joined the CTC team on 24April 2013 in advance to prepare his role and responsibility.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the followingsub‐section.

5.2 Disbursement

The total disbursement from the loan until the end of April 2013 was USD2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment,not including the Special Account advance, is shown in Appendix C. The followingtable summarizes the individual disbursements as calculated by CTC but retainingthe total disbursement from Client Connection at the end of April 2013.

Category Description LoanAmount US$

TotalsDisbursed to

End April 2013in US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 685,577.50 4.28

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency forDisaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,522,337.50

Original LoanAmount 250,000,000.00 2,207,915.00 0.88

Expenditure during the April 2013 is amounted USD 11,400,47 ( Category 2 Part 2 IOC ).

5.3 Management Information System

5.3.1General OverviewThe Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents

into a file storage server.



b. Establish a Document Management System (DMS) to provide: Letter Database System, used to record all information of incoming

and outgoing letter. Document Library System, used to record all information of hard copy

documents then store it into library shelves.c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial

and roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System

(FMIS), the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the ACAP

activities to accommodate complaints from the public via sms gateway,email and website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cablenetwork of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier

and phone.c. Software installation and cleaning up of computer virus.

5.3.2Database

A typical work flow in management of incoming and outgoing data will be dividedinto 3 types of data handling, below:

1. Hardcopy, the document is stored in a rack.2. Soft files, saved in the File Storage Server.3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database managementsystem so that all data can be stored properly. The database system will beprepared to store all of WINRIP project information in a systematic, easilytraceable, maintainable, and manageable format as outlined below with thefollowing systems:

a. File Storage Server, used to store all files of reports and other documents.b. Letter Database System, used to record all information of incoming and

outgoing letter.c. Document Library System, used to record all information of hard copy

documents then store it into library shelves.

Following further review the sub‐folder server file system will be provided toaccommodate the needs of the professional staff as follows:



CODE ROOT 1st FOLDER 2nd FOLDER01 01_Project_Document

01_01 01_01_PIP01_02 01_02_Loan_Agreement01_03 01_03_Loan_Agreement_Extention01_04 01_04_PAD01_05 01_05_PMM01_06 10_06_Aide_Memoire

02 02_General_Contract02_01 02_01_Pre-contract02_02 02_02_Contract02_03 02_03_Mobilization02_04 02_04_Amendment02_05 02_05_Addendum02_06 02_06_MOA

03 03_General_Report03_01 03_01_Inception_Report03_02 03_02_Monthly_Progress_Report03_03 03_03_IFR03_04 03_04_IFR_Q

03_05 03_05_Procurement_Committee_Readiness_Assessment_Report

03_06 03_06_Bid_Evaluation_Procurement_Report03_07 03_07_Draft_Project_Completion_Report03_08 03_08_Project_Completion_Report03_09 03_09_Technical_Report

04_01 04_General_Letter

05 05_General_Documentation05_01 05_01_Meeting05_02 05_02_Workshop05_03 05_03_Training05_04 05_04_Site_Visit

06 06_Office_Manager06_01 06_01_Document06_02 06_02_Operational

07 07_Highway07_01 07_01_General07_02 07_02_Design_Review

07_02_01 Package 1, 2, 3, 407_03 07_03_Auditor

07_03_01 Package 1, 2, 3, 407_04 07_04_Meeting07_05 07_05_Report

08 08_Quality_Assurance08_01 08_01_General08_02 08_02_Meeting08_03 08_03_Report

09 09_Financial09_01 09_01_General09_02 09_01_Meeting09_03 09_01_Report

10 10_Environmental10_01 10_01_General10_02 10_02_Environmental_Review10_03 10_03_Environmental_Studies10_04 10_04_HIV/AIDS10_05 10_05_Monitoring10_06 10_06_Meeting10_07 10_07_Report

11 11_Social_Impact11_01 11_01_General11_02 11_02_LARAP_Review11_03 11_03_Monitoring



CODE ROOT 1st FOLDER 2nd FOLDER11_04 11_04_Meeting11_05 11_05_Report

12 12_Procurement12_01 12_01_General_Procurement_Notice12_02 12_02_Special_Procurement_Notice12_03 12_03_Bidding

12_03_01 CTC12_03_02 DSC12_03_03 Civil Works12_03_04 Capacity Building

12_03_05 DisasterManagement

12_04 12_04_Meeting12_05 12_05_Report

13 13_Data_and_Information13_01 13_01_General13_02 13_02_Source_Code13_03 13_03_Master_Software13_04 13_04_Meeting13_05 13_05_Report

14 14_Community_Development14_01 14_01_General14_02 14_02_ACAP_Review14_03 14_03_WPM14_04 14_04_PP314_05 14_05_Meeting14_06 14_06_Report

15 15_Supporting_Staff15_01 15_01_Tedi_Okta_Pratama15_02 15_02_Banu_Amanda_Zuhri15_03 15_03_Data_Manager15_04 15_04_Bayu_Rendro

Each folder will only be able to be accessed by responsible and nominated staffmembers to prevent any undesirable alteration or addition to the stored material.Each engineer will save every document into its correct folder which will bebacked‐up weekly by the Management Information Specialist on a 1.5 Terabyteexternal hard disk.

5.3.3 Project Progress Monitoring SystemA Project Progress Monitoring System will be developed to record all of WINRIPpackage progress activities including financial and physical progress.

5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a) General WINRIP information including copies of all reports i.e. Monthly ProgressReports, Social and Environmental Status Reports and the Road Safety AuditReports.

b) Project list and Project Progress Status including Procurement Plan and BidWinners, and Copies of all Bid Documents.

c) ACAP and Complaint Handling System including contact points, list ofCommunity Representation Observers, and list of Third Party Monitors.

d) Announcements (current and archived)



e) Newsletter

f) Documents, (including all reports and bidding documents)

g) Gallery and other important information

h) Package Location Map

i) Response from the CHU will be recorded following contract signing.

During April 2013 there were no activities for the WINRIP website due to latemobilization of the Information Management Specialist.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

No World Bank missions visited Indonesia during April 2013.

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs)to measure the project’s performance in achieving its stated development objectives.These KPIs are provided in the World Bank’s Project Appraisal Document (PAD),together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document arebased on the initial Project Implementation Schedule as shown in Appendix H.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the managementof the Project, based in Jakarta. The CTC tasks include financial and progressmonitoring and reporting, information management and dissemination, qualityassurance and performance review for the Design and Supervision Consultants(DSC), implementation and monitoring of the anti-corruption action plan, support forproject monitoring and evaluation, and support for implementation of a trainingprogram to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, YongmaEngineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.

The main CTC activities during April 2013 included:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for March 2013. Presentation by the Senior Highway Engineer and the Highway Engineer on

review results of DED Package 05 (Simpang Rampa – Poriaha) and Package 15(Sibolga – Batas Tapsel).

Attend a workshop for World Bank Procurement Guidelines and disseminationpreparation of the WINRIP PMM during 24 to 25 April 2013 in Tanjung Pandan(Bangka Belitung Province).

Finalized and submit LARAP Monitoring Report for Package No.01 Krui – Biha toPMU.

Finalized and submit LARAP Monitoring Report for Package No.02 PadangSawah – Simpang Empat to PMU.

Finalized and submit LARAP Monitoring Report for Package No.03 Manggopoh



– Padang Sawah to PMU. Review and submit comments on LARAP Document of Package 06 (Pasar

Perdati – Kerkap in Bengkulu Province). Review and submit comments on LARAP Document of Package 11 (Bantal –

Mukomuko in Bengkulu Province). Review and submit comments on LARAP Document of Package 13 (Simpang

Rukis – Tanjung Kemuning in Bengkulu Province). Monitor WINRIP Procurement Plan and Progress. Review and submit updating PMM (Project Management Manual) regarding

Financial Management aspects. Mobilization the Senior Road Safety Audit Engineer.

The following table summarized the CTC personnel field activities during April 2013.

Date Position Destination Purpose

23 – 26 April2013

Team Leader,Assistant TeamLeader, ProcurementSpecialist, andCommunityDevelopment Officer.

TanjungPandan inBangkaBelitungProvince.

Workshop on World BankProcurement Guidelines anddissemination preparation of theWINRIP Project ManagementManual (PMM).

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2and WP 3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs,supervision of all civil works, environmental and social monitoring and management,and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the requiredresults, as well as documentation and reporting based on the financial managementplan. They will prepare a Quality Assurance system covering all subprojects, andcontinuously monitor the effectiveness of their supervision procedures. The team willbe contracted and managed by DGH through the Bina Marga Regional Office (BalaiII), and will be based in Padang, West Sumatra.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II)of DGH. The negotiation result and draft contract have been sent to WB on 25 March2013 for review and approval. The Bank issued no objection letter on the negotiationresults and draft contract with letter dated 19 April 2013.

6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity for disasterrisk assessment and planning, risk mapping of land-slides, coastal erosion,earthquake and floods, analysis of alternative road designs for road segmentspassing through critical environmental assets and vulnerable areas.



It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activitiesfor the component.

During preparation of this Report, the procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 Training

The Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects of theprocedures and safeguards. It includes a limited range of technical topics, other thanenvironmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program has changed with the real needs of theproject, such as training in Project Management is a certified training for aspiring ProjectManager (PPK / Head of Unit) with a duration of about one month, it may not be toorelevant to the implementation of this project.

Some training is necessary but not yet be covered in this WINRIP’s training program oflikes:

1. Workshop on Contract Administration based on FIDICAlthough WINRIP is not used FIDIC Contract, but used Multilateral DevelopmentBanks (MDB) Harmonised Edition 2005 (amended 2006), FIDIC MDBHarmonized Edition 2010. MDB is very close to FIDIC Red Book that hasmodified, thus WINRIP Contracts are based on the same philosophy of QualityAssurance in FIDIC.

2. Workshop on Quality Control and Quality Assurance,General Condition of Contract (GCC) WINRIP clause 4.9: “The Contractor shallinstitute a quality assurance system.” And General Specification (GS) clause1.21.2: Contractor have to implement the Quality Control Plan (QCP) and GSclause 1.21.3 -Engineers/Supervision Consultants have to establish the QualityAssurance Plan (QAP).

3. Workshop on Works Planning and ProgrammingAnnual workshop to prepare and update 3 year rolling programs of civil works.

4. Workshop on Road Safety Engineering and Audit

Proposed changes in the types of training or other required additional training needs tobe discussed and approved by the PMU WINRIP.

Training activities during April 2013 includes of the following activities: 1). Workshop onthe World Bank's Guidelines for Procurement, and 2). Updating of PMM TrainingMaterials.



However, in addition to the procurement process smoothly and properly, it must alsosatisfy the principles of transparency and accountability that has been agreed in theLoan Agreement, as well as should be also implement the Anti-Corruption Action Plan(ACAP), according to the World Bank's Guidelines on the Prevention and ResistanceAgainst Fraud and Corruption Act in the Project funded by the World Bank, IDA Creditand Grant, dated October 15, 2006 and was updated in January 2011,therefore theWorld Bank took the initiative to conduct a Workshop on the World Bank's Guidelinesfor Procurement.

The workshop was delivered on April 24 - 25, 2013 at Jalan Kemuning No. 16A,Telephone: 0719-22889, Fax: 0719-23800, Tanjung Pandan – Kabupaten BelitungBarat, Bangka –Belitung Province [Postal Code: 33411].

The workshop was attended by 46 participants from the element of ProcurementCommittee (POKJA) and Project Implementation Unit (Project Manager/Satker andPPK) from four Provinces (Sumatera Barat, Bengkulu, Lampung and Sumatera Utara),official/staff of National Roads Implementation Agency / Balai Besar Pelaksanaan JalanNasional (Balai) I, II, and III, official/staff of Directorate of Implementation Region I,official/staff of Sub Directorate of Financing and Foreign Affairs Cooperation, Directorateof Planning, PMU and CTC WINRIP.

The workshop matters were consisted of:

1. World Bank Guidelines for Procurement2. Discussion on Pre-Qualification Document.3. Discussion on Pre-Qualification Evaluation Report4. Discussion, questions and answers on Procurement Guidelines and Pre-

Qualification Process.5. Discussion on Bidding Documents6. Discussion on Bid Evaluation Report (BER)7. Case study, discussion, questions and answers on Bid Evaluation Report (BER)

The keynote speaker planned by Director of Planning, but he could not present on thisopportunity because there was an urgent activities that should attending by him at thesame time.

Speakers / Facilitators who delivered the workshop matters was from the World Bank,the Senior Procurement Specialist, Mr. Yash Gupta and the Procurement Analyst,Enggar Prasetya Ningsih and A. Zaki Fahmi, moderated by Head of the Financing andForeign Cooperation Section / Administrative Assistant of PMU WINRIP (Mr. Ir. BudiHarimawan Semihardjo, M.Eng.Sc) and Head of Implementation Preparation Region I,Sub Directorate of Regional Control System Region I / Technical Assistant of PMUWINRIP (Mr. Sjofva Rusliansjah, ST, MM).

Closing and direction speech was given by Director of Roads Implementation Region I,Mr. Ir. Subagyo, CES.

The detail agenda of workshop on World Bank Procurement Guidelines is shown inAppendix F4.



The updating of PMM Training Materials is a part of the training activities. This activityhas been organized and has been held to each of the experts according to theirrespective fields.

The first updating has been compiled and sent to PMU WINRIP for re-review theappropriateness and validity. Furthermore finalized and approved as training materialsof PMM.

Distribution of tasks on improving the Training Materials for PMM as shown in Tablebelow:

CHAPTER TITTLES PERSON IN CHARGE COMPLETION ofFIRST DRAFT

I PROJECT OUTLINE Every professional in charge April 26, 2013

II PROJECT MANAGEMENT ARRANGEMENTS Social Impact Specialist April 29, 2013

III GENERAL PLANNING AND PROGRAMMING Highway Engineer April 29, 2013

IV TECHNICAL DESIGN PROCEDURES Highway Engineer April 29, 2013

V PROCUREMENT OF WORKS Procurement Specialist April 29, 2014

VI PROCUREMENT OF CONSULTING SERVICES Procurement Specialist April 29, 2015

VII IMPLEMENTATION OF CONTRACTS Highway Engineer and FinancialManagement Specialist April 29, 2013

VIII FINANCIAL MANAGEMENT AND REPORTING Financial Management Specialist April 22, 2013

IX PERFORMANCE MONITORING ANDEVALUATION Community Development Officer April 30, 2013

X ANALYSIS AND PLAN OF ENVIRONMENTALAND SOCIAL MANAGEMENT

Environmental Specialist and SocialImpact Specialist April 26, 2013

XI ANTI-CORRUPTION ACTION PLAN (ACAP) Community Development Officer April 29, 2013

XII PROJECT COMPLETION REPORT Team Leader April 29, 2013

XIII PROJECT AUDITS Financial Management Specialist April 25, 2013

6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance asrequired with the establishment of anti-corruption measures necessary to support theproject, and monitor and report their effectiveness based on the Anti-CorruptionAction Plan (ACAP) agreed between the World Bank and the DGH.

The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil societygroups to attend the procurements process on key procurement steps includingpre-bid meeting and site visit, bids submission and bids opening, and the



announcement of the bid winner. These CROs will be invited from localuniversities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby themedia and civil society groups can become involved in monitoring the progressof the project. This mechanism will include regular sharing of information withthe media.

Establishment and Management of a Complaints Handling Mechanism (CHM),which includes maintaining project complaint log and filing to monitor status offollow-up of each complaint. This mechanism will include provision for follow upinvestigations of substantial complaints by the Inspectorate General of Ministryof Public Works or third party audit to ensure independence and reliability of thesystem. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active in resolving issues when such a matter arises. The CommunityDevelopment specialist has a major role in monitoring performance and assistsPMU in the set-up and follow-through of the Complaints Handling Unit (CHU)for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan(PIP), Project Management manual (PMM) on their website, and in the biddingdocuments, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM willprovide guidelines on disclosure of information related to the project. MPWofficial website will display critical information on WINRIP to enhance bothinternal and external monitoring of the project

6.4.2 Community Representative Observers (CRO)

The activities of the Community Development Officer during April 2013 still inpreparation of selection of the Community Representative Observers (CROs) mainlyfor 2 (two) Packages of Annual Works Program (AWP-1) WINRIP in National RoadsImplementation Agency (Balai Besar Pelaksanaan Jalan Nasional or the Balai) IIIPalembang, that are Package: 01. Krui – Biha in Lampung Province and Package:04. Ipuh – Bantal in Bengkulu Province, and 2 (two) Packages under Balai II Padang,they are Package: 02. Padang Sawah – Simpang Empat, and Package: 03.Manggopoh - Padang Sawah in West Sumatra Province.

Activities during April, 2013 were socialization on preparation of CROs selection hasbeen conducted by the Community Development Team of CTC WINRIP,accompanied by PMU WINRIP. The purpose of socialization is to help the NationalRoad Implementation Agency (Balai) in understanding about the Anti-CorruptionAction Plan (ACAP) and to facilitate the selection of the Community RepresentativeObservers (CROs) on the project WINRIP.



Outcomes expected from implementation of ACAP is achieving a smooth tenderingprocess of WINRIP, meet the requirements and in accordance with applicable lawsand regulations, avoid the corruption, collusion, nepotism, and any other actions thatharm the state finances.

The first socialization held in Balai II Padangon 9 April 2013, for package 02 PadangSawah – Simpang Empat and package 03 Manggopoh - Padang Sawah.

Socialization meeting chaired by the Head Division of Implementation of BBPJN IIPadang / Chairman of the Procurement Committee of West Sumatra, Ir. AhmadFauzi, MT, attended by the Members of the Procurement Committee, the ProjectManagers (Kasatker/PPK), officials / staff of BBPJN II Padang / ProcurementServices Unit (ULP).

The second socialization held in Balai III Palembang on 11 April 2013 for Package 01: Krui – Biha and Package 04 : Ipuh – Bantal.

Socialization meeting chaired by the Head Division of Planning of Balai III Palembang/ Chairman of the Procurement Committee of Bengkulu Province, Ir. Syarkowi, M.Sc,attended by the Chairman of the Procurement Committee of Lampung Province, Ir.Bambang Widyarta, MT and all members of the Procurement Committee of Bengkulu& Lampung, the related Project Managers (Kasatker/PPK), officials / staff of Balai IIIPalembang / Procurement Services Unit (ULP), and Regional Head Section ofImplementation Regiona lI-D, Sub Directorate of Region I-D, Ir. John Girsang, asrepresenting of PMU WINRIP.

The Progress of Community Representative Observers (CROs) Activities on April2013 is shown in table below:

No Subject of Activities Date

1. Socialization of CROs Selection in Balai II Padangforpackage02 Padang Sawah – Simpang Empat and package 03Manggopoh - Padang Sawah.

April 9, 2013

2. Socialization of CROs Selection in Balai III Palembang forPackage 01 Krui – Biha and Package 04 Ipuh – Bantal

April 11, 2013

The Progress of Community Representative Observers (CROs) activities fromJanuary to April 2013 and the Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring (TPM)

Selection of TPMs will be done by invite the Universities/Colleges who interested toparticipate in Third Party Monitoring. The TPMs for the first four AWP-1 packages arenow being preparing, and will elected before signing the construction contracts.

Some steps of the selection of TPM activities have been done until the end of March2013, and the activities will be done for future time, are as follow:

Preparation the initial draft of ToR of selection the TPM is currently running(50%).



Providing the TPM selection guidelines, now condition is 50%. Providing the Training Materials for the TPM is ongoing providing (25%). Sending the official letter from the Director of Planning as Chairman of PMU to

Head of Balai II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages. Implementation of selection of the TPM for AWP-1 packages by TPM

Evaluation Team Delivery of the Training for elected TPM. Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.

The Progress of Third Party Monitoring (TPM) activities during April 2013 is shown intable below:

No Subject of Activities ActualStatus

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 50% August, 2013

2 Providing the TPM selection guidelines. 50% Sept., 2013

3. Providing the Training Materials for the TPM 25% Sept., 2013

The Progress of Third Party Monitoring (TPM) activities up to April2013 and theWorks plan are shown in Appendix F2.

6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialist to developthe system to the WINRIP website. The web is being developing by MIS Specialist.These activities will be completed at the end of the 2013 or the beginning of 2014.

Establishment of Management of a Complaints Handling Mechanism System (CHS)which includes several components that needs to be prepared in connection with themanagement of CHS as follows:

Formation of the Complaints Handling Unit (CHU). Preparation of Complaints Register and the complaints address. Preparation of Complaint Handling Procedure. The completion of the Initial investigation of a complaint Procedure, and the

procedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (Executing Agency). Preparation of the device for Executing Agency. The development of a code of conduct and actions for Implementing Agency

(Bidders, Suppliers, Contractors and Consultants).



Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there arefour main components as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Investigation and Analysis. Problem Solving and taking the Decision

For the Complaint Handling System (CHS) until the end of April 2013, the activity hasnot been started.

The Works Plan Activities for CHS is shown in Appendix F3.

6.5 Road Safety AuditThe Senior Road Safety Auditor has joined the CTC team on 24 April 2013 in advanceto prepare his role and responsibility. The activity for project road safety audit will bereported next month.

6.6 Environmental and Social Impact Issues

6.6.1. LARAP Study Report for Package No. 01 : Krui – BihaThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 10 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation.

6.6.2. LARAP Study Report for Package No. 02 : Padang Sawah – Simpang EmpatThe report was concurred by the World Bank on 13 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation.

6.6.3. LARAP Study Report for Package No. 03 : Manggopoh – Padang SawahThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation.

6.6.4. LARAP Study Report for Package No. 04 : Ipuh – BantalThe report was concurred by the World Bank on 10 December 2012. The MonitoringLARAP Report is being prepared by the CTC. A site visit to Subproject Ipuh-Bantal in



Bengkulu Province was conducted by Environmental Specialist during 13 – 15 March2013 to check the status of land to be acquired, to estimate of land area which isaffected by the project and to identify the type of land asset affected by project tocarry out interview with PAPs, to get information related land acquisition process andto check the current status of the Appraisal Team readiness for payment of the landacquisition. The CTC found that the land and asset of PAPs have not been paid bythe project. Until the end of April 2013, the land acquisition process is still ongoing.

6.7 Management Information SystemsThe Information Management Specialist has not yet been mobilized. The activity formanagement information system will be reported soon after his mobilization.

6.8 Quality Assurance

The Quality Assurance Engineer has not yet been mobilized. The activity for projectquality assurance will be reported soon after his mobilization.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to theprocurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, theDED of several subprojects of WP-2 and WP-3 were prepared and completed byrespective P2JN. The CTC has then been instructed by DGH to review the DEDs ofseven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report since the main program of theloan (civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractorsshall be considered at the time of bid evaluation and prior to the award of anycontract.

The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent,honest, qualified and experienced personnel.



The provision of properly equipped laboratories with properly trainedoperators for each package.

Package supervision comes under the responsibilities of the immediate supervisionteams and the relevant DSC but the Quality Assurance Engineer from CTC, whenmobilized, will periodically monitor their performance.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during April 2013 is the procurement of four (4) packages under AWP-1.The AERs have been approved by the Bank. The tender will be started soon afterannouncement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predictedbeing deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Another issue is establishment of the Design and Supervision Consultant (DSC). TheDEDs for AWP-2 and AWP-3 packages, including the 7 packages under CTC review atthe current time, shall be completed soonest and the procurement can be startedimmediately.

7.2 Action RequiredSince it was concluded that the delay on the procurement is caused by limitedperformance of the Procurement Teams (Pokja), a workshop discussing procurementprocedures under the World Bank Procurement Guidelines was delivered on 24 – 25April 2013 at Tanjung Pandan in Bangka Belitung Province which were attended by allPokjas. Afterwards, the Pokjas will have more capability on tender process includingpreparation of the bid evaluation report and the tender process will be implementedsmoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of theAWP-1 packages following actual condition of the existing roads. The estimatedconstruction cost should be considered to not significantly increase. Otherwise, theprequalification shall be cancelled since the experience criteria for the Applicants wereset based on previous estimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’sapproval for negotiation results and draft contract on 19 April 2013.



Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 30 April 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 6,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 16.192% 90.03 11.695% 65.03 -4.496% -25.00 Ongoing Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH Recruitment process.

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 340,000,000.00 3,473,151.28 16.192% 90.02580645 11.695% 65.03 -4.496% -25.00

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual BalancePROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Proc. Speclt-1Proc. Speclt-2 19-Nov-12 0.33 1.33 2.33 3.33 4.35 5.35 6.35 7.35 8.35 9.35 10.35 11.35 12.35MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.65 7.10 14.10 22.10 30.37 39.37 50.36 61.36 73.36 85.36 96.29 108.29 120.29

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 2.31 9.76 21.76 35.76 50.03 65.03 82.02 99.02 117.02 135.02 151.95 169.95 187.95

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

(%)(%)Original

30 April 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million)

30 April 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

CIVIL WORKS PROGRESS STATUS OF AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

IBRD LOAN No. 8043-ID

Appendix - A2



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing Progress

Amendment 9.7 6 126,219 Date 01-Feb-13 4-Apr-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment 50.1 6 224,090 Date 18-Mar-13

Amendment Date

Amendment 56.3 7 287,549 Date 18-Mar-13

Amendment Date

Amendment 36 7 353,956 Date 28-Mar-13 4-Apr-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment Date

21Lubuk Alung – Sicincin

(Link No.009.1)Original 16.8 7 65,778 Process

20Lubuk Alung – Sicincin


Process

19Lais - Bintuan


18Mukomuko – Bts.Sumbar

(Link No.015.3)Original 25.8 6 69,223

17Sp.Gng Kemala–Pg.Tampak


129,228 Process 50%TechnicalReviewby CTC

16Seblat – Ipuh


Process 20%TechnicalReviewby CTC

AWP-3

14Painan – Kambang

(Link No.017.1)Original 31.5 7 118,993

13SP.Rukis - TJ.Kemuning

(Link No.006.0)Original 56.3 7 225,481.5

Process

15Sibolga – Bts TapSel

(Link No.016.1)Original 36 7

Process 20%TechnicalReviewby CTC

12Kambang – Indrapura


10Sp.Empat – Sp. Air Balam


9Rantau Tijang – Kota Agung

(Link No.026.1)Original 42 7 149,831

8Bts.Pariaman – Manggopoh


50%TechnicalReviewby CTC

6PS.Pedati - Kerkap

(Link No.010.0)Original 25 7 72,019 Process

AWP-2

5Sp.Rampa – Poriaha

(Link No.015.xx)Original 11.1 6 55,127

EstimatedCost /

Excl.VAT(mil. RP)

Technical Design Review Process for Design Stage

Process

7Indrapura – Tapan


Process

11Bantal - Mukomuko

(Link No.015.2)Original 50.1 6 157,820

ApprovalBy BINTEC

Total Process(%)

RemarkStatus

ReceivedDatum

Post-Review Site Visting Full-ReviewGroup

PkgNo.

Name of Sub-project ECLLength(km)

Width(m) Presentation&

Discussion

TechinicalReport

Submission

QualityAssurance



Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30% 2,207,915 0.88% Actual31/05/2013 21.75%30/06/2013 23.20%31/07/2013 24.65%31/08/2013 26.10%30/09/2013 27.55%31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DEnvironmental Progress and Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

1 Krui - Bha Lampung 25 7 ICB/PriorSPPL Air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2 ; Fence 2.445,41M ; Plant 653 rod ; paddy field 25 plots ; Social & PablicFacilities

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ; B.

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Plant 72 rod.

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 430 . No Land affected . Aset affected: building149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; KiosksBBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 ICB/PriorSPPL Air pollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 1.338 . No Land affected . Aset affected :building 115 unit = 668,33 M2 ; Culvert 661,05 m ;concrete & foundations 1.421,60 M3 ; Soil embankment5.564,21 M3; Plant 5.324 rod ; paddy field andlemongrass & turmeric = 17.695 clumps ; Mesjid &Market

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ;

ENV : Propose to site visit for finding environmentalissues on field. SOS :

4 Ipuh- Bantal Bengkulu 42.4 7 ICB/PriorSPPL Geometric, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2011 LARAP Total PAP 178. Land affected 2.730 M2 ; Aset affected :building 141 unit = 1.014 M2 ; Fence 52 unit = 531 M ;cemetery 2 unit ; Plant 32 rod.

Rp.286.743.000. APBN,Satker PJN I, Bengkulu,2013

On going measurement by BPN (Land Agency) A. NOL LARAP 10 Dec2012 ; B.-

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 NCB/PostUKL&UPL slope stability, waterquality, Run off, bridgesacces, continued trafficaccess & quarry problem

APBN(BBPJN I 2011)

100% YES, 2011 Simple LARAP

-

APBN, Satker PJN II,Sumut, 2014

Bidding for Consultant LARAP A. -B.-

ENV : r opose to site visit for finding environmentalissues on field. SOS :

6 Ps Pedati - Kerkap Bengkulu 25 7 NCB/PostUKL&UPL Comersil areas, trafficcongestion, market on thestreet, air pollution &noise,

APBN(TLKJ 2011)

100% YES, 2011 LARAP

-

APBN Satker PJN I,Bengkulu, 2014

Revise of LARAP Document by Colsultant A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste management, airpollution, squater on ROWetc

APBN(TLKJ 2012)

80% Not Yet Simple LARAP &

-

APBD Prov Sumbar,Dinas PU,

Not Yet A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).Propose to site visit for findingenvironmental issues on field.

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 ICB/PriorAMDAL Comersil areas, market,public facilities, Airpollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(BBPJN II 2011)

90% Not Yet LARAP

-



Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).

9 Rantau Tijang - Kota Agung (Replace) Lampung 42 7 ICB/PriorUKL&UPL Sensitive areas, resident,air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)


- - -

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL). Propose to site visit for findingenvironmental issues on field.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt, bridgetraffic access & quarryproblem

APBN(BBPJN II 2011)

90% Not Yet LARAP

-




11 Bantal - Mukomuko (1 Paketdoc AMDAL)

Bengkulu 50.1 6 ICB/PriorAMDAL Sensitive areas, socialissues, market on thestreet, geometric, wastemanagemnt, continuedtraffic access, etc

APBN(TLKJ 2011)

75% Not Yet LARAP

-



ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 ICB/PriorAMDAL Resident, productive land,Catcment areas,rivers,slope stability, squater onthe street, land acquisition.

APBN(TLKJ 2011)

80% Not Yet LARAP

-


LARAP Preparation A. -B.-

Input RKL&RPL integration to design doc.

LARAP Monitoirng Report under review CTC A. NOL LARAP 13 Jan2013 ; B.

SPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000 APBDProv Sumbar, Dinas PU,2012

APBN(P2JN 2010)

100%

Remedial Action

AWP - 1

No Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES, 2010ICB/Prior

Appendix D : ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-IDas per 30 April, 2013

one link,sensitiveareas/resident,public,facilities, squater,market,sopt soil and rivers

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

AWP - 2

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

Remedial ActionNo Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 ICB/PriorUKL/UPL one link,sensitive/steepsopes,slopes,sopt soiland rivers, squater onthe street, resident,productive land.

APBN(P2JN 2011)


-

APBN, Satker PJN IBengkulu, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL). Propose to site visit forfinding environmental issues on field. SOCIAL:

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt,continued traffic access &quarry problem

APBN(TLKJ 2011)

80% Not Yet Simple LARAP

-


Check to field is needed for LARAP requirment A. -B.-


15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 ICB/PriorUKL/UPL resident, comersil areas,geometric etc.

APBN(BBPJN I 2011)


-

APBN, Satker PJN II,Sumut, 2014



Seblat - Ipuh including (1 Amdal) 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

Sp.Gunung Kemala - Pg. Tampak 36.8 6

Way Tauu Bridge 30 m 6

18 Mukomuko - Bts. Sumbar (Replace) Bengkulu 25.8 6 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 LARAP- - -

Site visit to finding environmental issues on field,propose schedule the first of July 2013

19 Lais- Bintunan Bengkulu 11.6 7 NCB/PostUKL&UPL one link,sensitive/airpollution, trafficcongestion, squater on thestreet, etc

APBN(TLKJ 2011)

100% YES,2011 LARAP

-

APBN, Satker PJN IILampung, 2014


ENV: Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 NCB/PostUKL&UPL sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




-



Simple LARAP

17 Lampung ICB/Prior YES, 2012

APBN(TLKJ 2011)

100%

16 Bengkulu ICB/Prior


sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)

LARAP APBN, Satker PJN IILampung, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

Not Yet

AMDAL

75%AMDAL sensitive areas/steepsopes,slopes,sopt soil andrivers and beach, abrasion

AWP - 3



Appendix EProcurement Plan & Progress

Procurement Plan of Civil WorksWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated April 30, 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 640

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13Sub Total AWP - 1 734,768.30 81.64

A W P - 2 and 3201

5 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 03-Oct-13 02-Nov-13 16-Nov-13 07-Dec-13 02-Jan-14 540Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 01-Apr-14 540Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 02-Feb-15 630Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 01-Dec-14 720Actual

9 Rantau Tijang - Kota Agung** Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 01-Dec-14 720Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 720Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 02-Feb-15 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 6300.03 Actual

18 Mukomuko - Batas Sumbar ** Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

Note:** : indicate sub-projects proposed to drop from the Work Programs (WP's) of WINRIP 6/11/2013

207,390.30 23.04 Pre

Pre

Construction

Period(day)

SubmissionDate NOL Date Submission

Date NOL Date SubmissionDate NOL Date Submission

Date NOL Date

Evalt.QualificationReport Invitation

for BidsDate

BidOpening

Date

Bid Evaluation Report ContractSignature

Date

Comencement DateRef. No. Province Procureme

nt MethodEstimated Cost Estimated

CostContractAmount

Design Bidding Document(including qualification) Invitation for

Pre-qualification



Appendix FACAP Training /Dissemination Progress

Appendix F : ACAP Training/Dissemination Progress

Appendix F1Activities Progress of Community Representative Observers (CROs) from January 2013 and the

Works Plan

No Subject of ActivitiesDate of Finish/

completed

1. Orientation and studied of WINRIP documents and Development of Works Plan January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,Balai BBPJN and PMU.

Febr. 28, 2013 –March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’sSelection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of General Explanationsabout WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

March 31, 2013

9. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

10 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

April 11, 2013

Works Plan for the next steps of CROs subject activities

No Subject of ActivitiesDatelines Plan /

Actual condition

3. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

4. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).

May 20, 2013

5. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

6. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah– Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May, 2013

8 Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose theApplication Letter for Approval of selected CROs for Package 03. Manggopoh – PadangSawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang forPackage 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal ProvinceBengkulu.

May, 2013

9 Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Directorof Planning DGH, as the Chairman of PMU.

June, 2013

10 Monitor and observation the Pre-Bid Meeting and Site Visit activities of ProcurementProcess that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013by CROs in implementing their tasks on the

June, 2013

11 Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

July, 2013

12 Monitor /Observe of Commencement of Bid Winners for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

Sept. 2013 ordepends on theprocurementprogress

Appendix F.2

The Progress of Third Party Monitoring (TPM) Activities from January2013 and WorksPlanning for Next Steps

No Subject of ActivitiesActual Status

April 2013

Completed

Target

1. Preparation the initial draft of ToR of selection the TPM 50% Aug. 2013

2 Providing the TPM selection guidelines. 50% Sept., 2013

3. Providing the Training Materials for the TPM 25% Sept., 2013

4. Sending the official letter from the Director of Planning as Chairman of PMUto Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

- Sept., 2013

5. Help the PMU on formulating the TPM Evaluation Team - Sept., 2013

6. Socialization of the TPM selection for AWP-1 packages. - Oct. 2013

7. Implementation of selection of the TPM for AWP-1 packages by TPMEvaluation Team

- Oct. 2013

8 Delivery of the Training for elected TPM - Oct. 2013

9 Approval process of elected TPM - Nov. 2013

10. Signing of TPM contracts and mobilization of TPM - Nov. 2013

Appendix F.3

Works Plan on Complaints Handling Mechanism System (CHS) Activities.

No Subject of Activities / Item of TasksCompletion Plan/

Progress Condition

1Review of Minister Decree of Public Works No. 323/2005 concerning theprocedures of Handling input from communities on the environment of theMinistry of Public Works

April 18, 2013

2 Formation Of Complaints Handling Unit (CHU) July. 2013

3Preparation of Complaints Register and the complaints address (developing of website of WINRIP)

Waiting for MISSpecialist

4 Preparation of Complaint Handling Procedure July, 2013

5The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation

Aug. 2013

6The establishment of the settlement Commission Handling the Complaint underthe Inspectorate General of the Ministry of Public Works (Executing Agency)

Sept. 2013

7Preparation of the device for Executing Agency such as: Proceduresannouncement of penalties, procedures for the annual Survey, Procedure AnnualIndependent Review, the process of Auctions

Oct. 2013

8The development of a code of conduct and actions for Implementing Institutions/Implementing Agency (Bidders, Suppliers, contractors and Consultants)

Nov. 2013

9Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

Dec. 2013

Appendix F.4

Works Plan on Publication / Disclosure Activities

No Subject of Activities / Item of TasksCompletion Plan/

Progress Condition

1Review training materials on Project Management Manual (PMM),especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)

First updating April 29, 2013

Final Update May 17, 2013

2The implementation of Dissemination/training of the PMM toStakeholders

Early 2014, after signing ofcontract for AWP-1 packages

3Delivery of PMM Training for PPK, contractors and Supervision Consultants(DSC)

PMM for Project Executors

after the Work Order to theContractors

4Preparing Method Transparency to the Public, and Improvement theprocedures to the Public Disclosure through information media.

Establishment of InformationSystem (MIS) waiting formobilization of the InformationManagement Specialist

5Delivering the training programs will inline of project implementationprogress.

Depend on projectimplementation progress

Appendix F5AGENDA OF WORKSHOP ON WORLD BANK PROCUREMENT GUIDELINESWestern Indonesia National Roads Improvement Project (WINRIP)

Loan IBRD No. 8043 – IDTanjung Pandan-Belitung: April 24 – 25, 2013

Time Description of Activities/Topics Speaker / Facilitator Moderator

Day I 13.00 – ... Registration Training Committee

Day

II (2

4 Ap

ril 2

013)

09.00 – 09.15 Opening Ceremony: Speech andDirection by Director of Planning Ir. Yusid Toyip, M.Eng.Sc

09.15 – 10.30 World Bank Procurement Guidelines- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi

Ir. Budi Harimawan S, M.Eng.ScSjofva Rusliansjah, ST, MM

10.30 – 10.45 C o f f e e B r e a k

10.45 – 12.00 PQ and Bidding Documents- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


12.00 – 13.15 B r e a k M a k a n S i a n g

13.15 – 14.45 PQ Evaluation Report- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


14.45 – 15.00 C o f f e e B r e a k

15.00 – 16.30 Discussion and Q / A- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


Day

III (2

5 Ap

ril 2

013)

09.00 – 10.30 Discussion on Bidding Documents- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


10.30 – 10.45 C o f f e e B r e a k

10.45 – 12.00 Bid Evaluation Report (BER), Session I- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


12.00 – 13.15 B r e a k M a k a n S i a n g

13.15 – 14.45 Bid Evaluation Report (BER), Session II- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


14.45 – 15.00 C o f f e e B r e a k

15.00 – 16.30 Case Study, Discussion and Q / A- Mr. Yash Gupta- Enggar Prasetya Ningsih- A. Zaki Fahmi


16.30 – 16.45Closing Ceremony: Closing Speech byDirector of Roads ImplementationRegion I

Ir. Subagyo, CES

Day

IV

... – 12.00 Check Out Training Committee



Appendix GPerformance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix G : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix HCorrespondence

Appendix H Correspondence during April 2013

Incoming Letter

Date From To Activity

2 April 2013 Kasubdit SistemPengendalian Wilayah I : Ir.Agusta E. Sinulingga, MT

CTC WINRIP Pemaparan Hasil Review CTCWINRIP Terhadap DetailEngineering Design (DED)Paket Rampa – Poriaha(Sumut) dan Paket Sibolga –Batas Tapsel (Sumut)

2 April 2013 Acting Director of Planning :Yusid Toyib

Senior TransportSpecialist/Task TeamLeader : Mr. MitsuyoshiAsada

Submission Monitoring LARAPReport For Padang Sawah –Simpang Empat Including AirGandang Bridge Link No. 047.2; WINRIP Loan IBRD No. 8043-ID

3 April 2013 Task Team leader WINRIP &SRIP : Mr. Mitsuyoshi Asada

Acting Director ofPlanning DirectorateGeneral of Highway : Mr.Yusid Toyib

WINRIP Loan 8043-IDSubmission of Minutes ofClarification/Negotiation andDraft Contract for Design


Task Team leader WINRIP& SRIP : Mr. MitsuyoshiAsada

Submission Monitoring LARAPDocument of Package No. 3 :Manggopoh – Padang Sawah ;WINRIP IBRD Loan No. 8043-ID

5 April 2013 Direktur Bina PelaksanaanWilayah I : Ir. Subagyo, CES

Direktur Bina Program Penyampaian LaporanMonitoring LARAP, WINRIPIBRD Loan No. 8043-ID

10 April 2013 Head Of Sub Directorate ofFinancing and ForeignCooperation : AtyantoBusono


Submission Monitoring LARAPDocument of Package No. 2(Link:047.2) : Padang Sawah –Simpang Empat ; Including AirGadang Bridge ; WINRIP IBRDLoan No. 8043-ID




Submission Monitoring LARAPDocument of Package No. 1(Link:053.0): Krui – Biha;WINRIP IBRD Loan No. 8043-ID

15 April 2013 Direktur Bina PelaksanaanWilayah I : Ir. Subagyo, CES

Direktur Bina Program Permohonan Penangguhan(Waiver) Perpanjangan MasaBerlaku Penawaran (BidValidity) untuk DesignSupervision Consultant (DSC)Western Indonesia NationalRoad Improvement Project(WINRIP) IBRD Loan No. 8043-ID


Senior TransportSpecialist/Task TeamLeader : Mr. MitsuyoshiAsada

Submission the Revision ofDraft Contract and RequestWaiver for Rextending the BidValidity Period SelectionDesign Supervision Consultant(DSC); WINRIP IBRD Loan No.8043-ID


CTC WINRIP Undangan WorkshopProcurement (World BankGuidelines) Western IndonesiaNational Road ImprovementProject (WINRIP) ; WINRIPLoan IBRD 8043-ID : Tanggal =24-25 April 2013 di HotelGrandika

18 April 2013 Senior TransportSpecialist/Task TeamLeader : Mr. MitsuyoshiAsada

Head Of Sub Directorateof Financing and ForeignCooperation : AtyantoBusono

WINRIP Loan No.8043-IDSubmission LARAP MonitoringReport Document of PackageNo. 2 : Padang Sawah –Simpang Empat, Including AirGadang Bridge, WestSumatera Province




WINRIP Loan No.8043-IDSubmission LARAP MonitoringReport Document of PackageNo. 3 : Manggopoh – PadangSawah, West SumateraProvince



WINRIP Loan No.8043-IDSubmission LARAP MonitoringReport Document of PackageNo. 1 : Krui – Biha, LampungProvince

19 April 2013 Kasubdit Teknik Jalan : Dr.Ir. Hedy Rahardian, M.Sc

CTC WINRIP Penyampaian Gambar danEngineering Estimate PaketWINRIP Propinsi Bengkulu

22 April 2013 Task Team leader WINRIP &SRIP : Mr. Mitsuyoshi Asada

Acting Director ofPlanning DirectorateGeneral of Highway : Mr.Yusid Toyib

WINRIP Loan IBRD 8043-IDPre-Qualification EvaluationReports for Packages 01,02,03& 04 under AWP-1

25 April 2013 Kasubdit Teknik Jalan : Dr.Ir. Hedy Rahardian, M.Sc

CTC WINRIP Rapat Pembebasan DED PaketRAmpa Poriaha (Sumut) danPaket Sibolga – Batas Tapsel(Sumut) : Tanggal = 29 April2013 di Ruang Rapat IDirektorat Bina Teknik


Direktur BinaPelaksanaan Wilayah I

Penyampaian Surat BankDunia terhadap LaporanMonitoring LARAP PaketPadang Sawah – Sim. Empat,termasuk Jembatan air gadangdi Provinsi Sumatera Barat ;WINRIP Loan IBRD 8043-ID




Penyampaian Surat BankDunia terhadap LaporanMonitoring LARAP Paket Krui –Biha di Provinsi Lampung danPaket Manggopoh – PadangSawah di provinsi SumateraBarat ; WINRIP Loan IBRD8043-ID



Kelengkapan Dokumen DED,Dokumen LARAP danDokumen AMDAL/UKL/UPLuntuk Mendukung ProgramWINRIP Loan IBRD 8043-ID

Outgoing Letter

Date To From Activity

2 April 2013 Deputy Of Head PMUWINRIP : Ir. Agusta ErsadaSinulingga, MT

CTC WINRIP Submission of LARAP Monitoring Reportfor Manggopoh – Padang Sawah Link No.047.1; WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Submission of LARAP Monitoring Reportfor Padang Sawah – Simpang EmpatIncluding Air Gadang Bridge Link No.047.2; WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Submission of LARAP Monitoring Reportfor Krui - Biha Link No. 053.0; WINRIPLoan IBRD No. 8043-ID


CTC WINRIP Submission and Comments of LARAPDocument for PS. Pedati – Kerkap LinkNo. 010.0; WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Submission and Comments of LARAPDocument for Bantal - Mukomuko LinkNo. 010.0; WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Submission and Comments of LARAPDocument for Sp. Rukis – Tj. KemuningLink No. 010.0; WINRIP Loan IBRD No.8043-ID

Date To From Activity


CTC WINRIP Submission of LARAP Monitoring Reportfor Manggopoh – Padang Sawah Link No.047.1; WINRIP Loan IBRD No. 8043-ID