morton county commission meeting agenda january 29, 2019 …90cbb59c-38ea-4d41-861a... ·...

Morton County Commission Meeting Agenda

January 29, 2019

Commission Room, Morton County Courthouse

210 2nd Ave NW, Mandan ND

5:30 PM

Call to order

Roll Call

Approval of Agenda

Approval of minutes for previous meetings

Approve monthly bills and payroll – Commissioner Strinden

1. Linda Morris/MC Tax Director

Abatements for Board Consideration

2. Kari Hatzenbuhler/MC Treasurer

Designate Depositories and Pledges of Securities

3. Mitchell Erhardt/MC Veteran Services Officer

Request out of state travel to attend National Association of County Veteran Services Officer annual conference.

4. Kyle Kirchmeier, Lynn Woodall/MC Sheriff’s Department

Public Safety Radio Communication upgrade

5. John Saiki/MC Engineer

Request for approval for purchase of one new Motor Grader and lease one new Motor Grader

6. Dawn Rhone/MC Auditor

Planning & Zoning Board Member 4yr term unexpired term 7/1/2021

*ISSUES MAY BE ADDED OR DELETED BY MEETING DAY.

MORTON COUNTY COMMISSION REGULAR MEETING

January 10, 2019

The Morton County Commission Regular Meeting was called to order on January 10, 2019

at 5:30 PM by Chairman Strinden at the Morton County Courthouse, 210 Second Avenue NW,

Mandan, North Dakota. Others present were Commissioners Zachmeier, Schulz, Leingang and

Buckley, Auditor Rhone, States Attorney Koppy and Assistant States Attorney Grosinger.

Schulz moved and Leingang seconded to approve the agenda. All voting aye, motion carried.

Zachmeier moved and Buckley seconded to approve the minutes of the December 27, 2018

meeting with a correction. All voting aye, motion carried.

Schulz moved and Leingang seconded to approve bills and payroll. All voting aye, motion

carried.

Chairman Strinden released the chair for reorganization of the Board of Commission to Auditor

Rhone.

Rhone called for nominations for Chairman.

Schulz nominated Strinden for Chairman.

Schulz moved and Zachmeier seconded to cease nominations and cast a unanimous ballot for

Strinden. All voting aye, motion carried.

Rhone released the chair to Chairman Strinden.

Strinden called for nominations for Vice-Chairman.

Schulz nominated Zachmeier for Vice-Chairman.

Buckley moved and Strinden seconded to cease nominations and cast a unanimous ballot for

Zachmeier for Vice-Chairman. All voting aye, motion carried.

Zachmeier moved and Buckley seconded to accept final report on the Bismarck – Mandan

Regional Freight Study. All voting aye, motion carried.

Leingang moved and Schulz seconded to approve abatements# 5203 -5207 Homestead Credits.

All voting aye, motion carried.

Schulz moved and Leingang seconded to approve abatement # 5208 land re-assessment. All

voting aye, motion carried.

Leingang moved and Buckley seconded to approve the 2019 average Ag Land Valuation at

$370.15 per acre, a decrease of the State 2018 per acre value of $371.39. All voting aye, motion

carried.

Schulz moved and Leingang seconded to schedule the 2019 County Board of Equalization

Meeting on Monday, June 10, 2019 at 6:00pm. All voting aye, motion carried.

Schulz moved and Leingang seconded to approve 2019 Building Inspectors Annual Contract. All

voting aye, motion carried.

The total of all county funds expended from December 28, 2018 through January 10, 2019,

equals $10,288,999.72.

A detailed list of funds expended by check is available for public inspection anytime during

regular business hours at the Morton County Auditor’s Office.

Leingang moved and Schulz seconded to adjourn at 6:07 PM. All voting aye, motion carried.

Bruce Strinden, Chairman, Morton County Commission ______________________

Dawn R Rhone, County Auditor ________________________________

DATE: 1/24/2019TO: MORTON COUNTY COMMISSIONERS

FROM: LINDA MORRIS, MORTON COUNTY TAX DIRECTORRE: 1/24/2019 ABATEMENTS

TAX ABATEMENT TYPE OF PARCEL ORIGINAL NEW PROPERTYYEAR NUMBER ABATEMENT NUMBER VALUE VALUE ADDRESS2018 5209 HC 650655000 201,800$ DOLL 201,800$ 712 8TH AVE NE2018 5210 HC 300025000 154,600$ KNITTEL 154,600$ 2210 COTTONTAIL WAY S2018 5211 HC 600046000 88,100$ RENNER 88,100$ 7245 CO RD 140 - HEBRON2018 5212 HC 653311000 212,700$ SWIFT 212,700$ 310 5TH ST NW2019 5213 HC 653000057MH 17,280$ FLECK 17,280$ 1309 SOUTH FRONTIER TRL2018 5214 HC 640824000 106,200$ KNOPP 106,200$ 307 GROVE ST N - HEBRON

OWNER

of 1

Morton County CommissionMorton County Courthouse

210 2nd Ave NWMandan, ND 58554

(701) 667.3414 Stewardship of Public Trust | Respect for Diverse Voices & Ideas | Responsive & Comprehensive Customer Service | Leadership with Ethics and Integrity | Culture of Teamwork & Collaboration MEETING DATE: 01/29/2019 PREPARATION DATE: 01/24/2019 SUBMITTING DEPARTMENT: TAX EQUALIZATION DEPARTMENT DIRECTOR: LINDA MORRIS PRESENTER: LINDA MORRIS SUBJECT: ABATEMENTS #5209 THROUGH 5214 STATEMENT/PURPOSE: HOMESTEAD CREDIT ABATEMENTS BACKGROUND/ALTERNATIVES: N/A

ATTACHMENTS:

FISCAL IMPACT: NONE—CREDIT WILL BE REIMBURSED BY THE STATE STAFF IMPACT: N/A LEGAL REVIEW: N/A RECOMMENDATION: RECOMMEND APPROVAL OF ABATEMENTS 5209 THROUGH 5214 AS APPLICANTS QUALIFY FOR HOMESTEAD CREDIT

SUGGESTED MOTION: MOTION TO APPROVE AS PRESENTED

TAX ABATEMENT TYPE OF PARCEL ORIGINAL NEW PROPERTYYEAR NUMBER ABATEMENT NUMBER VALUE VALUE ADDRESS2018 5209 HC 650655000 201,800$ DOLL 201,800$ 712 8TH AVE NE2018 5210 HC 300025000 154,600$ KNITTEL 154,600$ 2210 COTTONTAIL WAY S2018 5211 HC 600046000 88,100$ RENNER 88,100$ 7245 CO RD 140 - HEBRON2018 5212 HC 653311000 212,700$ SWIFT 212,700$ 310 5TH ST NW2019 5213 HC 653000057MH 17,280$ FLECK 17,280$ 1309 SOUTH FRONTIER TRL2018 5214 HC 640824000 106,200$ KNOPP 106,200$ 307 GROVE ST N - HEBRON

OWNER

of 1

Morton County Commission

Morton County Courthouse

210 2nd Ave NW

Mandan, ND 58554

(701) 667.3414

Stewardship of Public Trust | Respect for Diverse Voices & Ideas | Responsive & Comprehensive Customer Service | Leadership with Ethics and Integrity | Culture of Teamwork & Collaboration

MEETING DATE: JANUARY 29,2019

PREPARATION DATE: JANUARY 15, 2019

SUBMITTING DEPARTMENT: TREASURER

DEPARTMENT DIRECTOR: KARI HATZENBUHLER, INTERIM TREASURER

PRESENTER: KARI HATZENBUHLER

SUBJECT: LIST 2019 DEPOSITORIES

AND PLEDGE OF SECURITIES REVIEW

STATEMENT/PURPOSE: 1) Establish a list of financial institutions that Morton County may use

for 2019.

2) First review of Pledges of Securities.

BACKGROUND/ALTERNATIVES: 1) State Auditor’s require a list of Depositories be provided to the

commission every other year on even numbered years. Due to the change in department head, I will provide

you with 2019 as well. 2) It is also required to present the commission with the current Pledge of Securities

twice a year for review. This is the first review for 2019.

ATTACHMENTS: 1) List of 2019 Depositories 2) Pledge of Securities

FISCAL IMPACT: NA

STAFF IMPACT: NA

LEGAL REVIEW: NA

RECOMMENDATION: I recommend the commission accepts the list of Financial Institutions and accepts the

Pledges of Securities as presented.

SUGGESTED MOTION: 1) A motion to accept the depositories as listed.

2) A motion to accept the Pledges of Securities.

Pledges of Security Page 1 of 2

(As of January 1, 2019)

Wells Fargo Bank

Wells Fargo Checking Account 30-090 6,805,273.77

Wells Fargo Saving Account 841392509 7,570,518.29

Total: 14,375,792.06

Less FDIC Insurance 250,000.00

Total amount not covered by FDIC 14,125,792.06

X 110% Amount Needed for Pledges 15,538,371.27

Pledges of Security Total Coverage 22,853,130.21

Starion Financial

Certificate of Deposit: Morton County 563,498.38

Saving Account 10842113 553,308.89

Certificate of Deposit: Morton County Parks 102,099.31Total: 1,218,906.58

Less FDIC Coverage 250,000.00

Total amount not covered by FDIC 968,906.58

X 110% Amount Needed for Pledges 1,065,797.24

Pledges of Security Total Coverage 1,407,597.42

Dakota Community Bank Mandan & Hebron


FDIC Insurance 250,000.00

Total Coverage 250,000.00

Bank of Glen Ullin



Total Coverage 250,000.00

of 2

Pershing Bank-E-Connect

Certificates of Deposit American Express Federal Savings Bank 245,000.00

American Express Centurion Bank 245,000.00

Discover Bank 245,000.00

Capital One Bank Natl Association 245,000.00

Ally Bank 245,000.00

Goldman Sachs Bank 245,000.00

Morgan Stanley Bank 245,000.00

Capital One Bank USA Natl 245,000.00

BMW Bank North America Salt Lake City 100,000.00

Comenity Cap Bank Salt Lake City 100,000.00

1st Technology Federal 245,000.00

Infinity Federal Credit Union 245,000.00

Sallie Mae Bank Salt Lake City 245,000.00

US Alliance FCU 245,000.00

Total: 3,140,000.00

FDIC x 14 @ 250000.00 3,250,000.00

Total Coverage 3,500,000.00

1st International Bank & Trust

ICS #1501190826 250,000.00


Account #826 BB & T 245,104.06

BOKF, NA 245,104.05

Community Financial Services Bank 245,104.05

East Boston Savings Bank 52,992.94

First Bank 245,104.05

First National Bank of Omaha 245,104.05

The Huntington National Bank 245,104.06

United Bank 245,104.06

Total: 1,768,721.32

FDIC x 8 @ 250000.00 2,000,000.00

Total Coverage 2,250,000.00

Bremer Trust 1,047,546.90

January 15, 2019

Please note the following financial institutions that I, Kari Hatzenbuhler, Morton County

Treasurer, would like on record as depositories for the year 2019.

Wells Fargo Bank Mandan ND

Starion Financial Mandan ND

Bank of Glen Ullin Glen Ullin ND

Dakota Community Bank Hebron ND

Bremer Investment Management & Trust Fargo ND

First International Bank & Trust Bismarck ND

Multi Bank Securities EConnect Direct

American Bank Center Mandan ND

Capital Credit Union Mandan ND

Security First Bank Mandan ND

Thank You

Kari Hatzenbuhler

Morton County Treasurer

of 1


MEETING DATE: 29 JANUARY 2019 PREPARATION DATE: 23 JANUARY 2019 SUBMITTING DEPARTMENT: VETERANS SERVICE OFFICE DEPARTMENT DIRECTOR: MITCHELL ERHARDT PRESENTER: MITCHELL ERHARDT SUBJECT: OUT OF STATE TRAVEL

STATEMENT/PURPOSE: Request out of state travel to attend National Association of County Veteran Services

Officer annual conference in Cleveland, OH

BACKGROUND/ALTERNATIVES: Annual attendance is required to maintain accreditation with the Veterans

Administration.

ATTACHMENTS: NACVSO conference announcement

FISCAL IMPACT: Travel to/from. Baggage fee. Hotel 6 days. Other normal expenses

STAFF IMPACT: VSO out of the office 2-8 June 2019

LEGAL REVIEW: None required

RECOMMENDATION: Recommend Approval within the budget.

SUGGESTED MOTION: Allow out of state travel for the County Veterans Service Officer to attend the National

Association of County Veterans Service Officers in Cleveland, OH from 2 – 9 June 2019.

Morton County Commission

Morton County Courthouse

210 2nd Ave NW

Mandan, ND 58554

(701) 667.3414

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of 2

Morton County CommissionMorton County Courthouse

210 2nd Ave NWMandan, ND 58554

(701) 667.3414


MEETING DATE: January 29, 2019 PREPARATION DATE: January 25, 2019 SUBMITTING DEPARTMENT: Highway Department DEPARTMENT DIRECTOR: John Saiki PRESENTER: Ron Leingang

SUBJECT: Bids Received for Motor Graders

STATEMENT/PURPOSE: Request for Approval for Purchase of one new Motor Grader and

Lease one New Motor Grader.

BACKGROUND/ALTERNATIVES: Bids were received for Purchase of one and Lease of one new motor graders. There were two bidders, RDO Equipment and Butler Machinery. The bids for purchase were based on an RFP that required a base bid, a guaranteed buy back price after 7 years and a number of alternates. The bids for the Lease were based on an hourly rate for 1,100 hours per year for seven years. Butler Machinery was the low bidder on the purchase for the base machine, the high bidder on the buy back and low bidder on the alternates recommended by the Highway Department. In fact, the Base Price for the Cat Motor grader plus the recommended alternates was lower than Base Bid for the John Deere Motor grade, with no alternates provided. The Total Life Cost for the Cat Motor Grader will be lower than the John Deere based on the Bids.

ATTACHMENTS: Bid Tabulation for Bids Received.

FISCAL IMPACT: Budgeted under Capital Outlay. Budgeted Purchase $ 320,000,

budgeted Lease $ 32,000. The combined Purchase and Lease will be below the $ 352,000 budgeted.

STAFF IMPACT: Minimal LEGAL REVIEW: None RECOMMENDATION Approve bid from Butler Machinery for the purchase of one

Caterpillar 140M Motor Grader and Lease of one Caterpillar 140M Motor Grader.

of 2

SUGGESTED MOTION: Approve bid from Butler Machinery for one purchase of Caterpillar 140M Motor Grader and Lease of one Caterpillar 140M Motor Grader.

County Engineer: John Saiki, PE E-mail: [email protected]

Road Superintendent: Chad Schneider E-mail: [email protected]

Website: www.co.morton.nd.us Telephone: (701) 667-3346

Fax: (701) 667-3362

Morton County Highway Department

2916 37th Street NW Mandan, ND 58554

Budgeted for 2019

Butler Machinery

RDO Equipment

Purchase

Base Price $295,595.00 $306,250.00

Guaranteed Repurchase $125,000.00 $108,100.00

Purchase Cost

Recommended Alternates

New Lift Group $6,950.00 $4,140.00

Stable Blade $1,800.00 Not Available

Back up Camera Included $1,375.00

Purchase Cost (Base + Alternates) $320,000.00 $304,345.00 $311,765.00

Total Life Cost (Price ‐ Buy Back) $179,345.00 $198,150.00

Lease 2019

7 Year Lease

2019 Cost 1,100 Hours x $30/Hour $32,000.00 $33,000.00 $35,828.00

New Lift Group $6,950.00 $4,140.00

Stable Blade $1,800.00 Not Available

Back Up Camera Included $1,375.00

Lease Cost (Base + Alternates) for 2019 $41,750.00 $41,343.00

2019 Costs $352,000.00 $346,095.00 $353,108.00

MORTON COUNTY AUXILIARY BOARD

APPLICATION FORM

Name: Jesse Kist

Address:2753 lyons Road, Mandan, ND 58554

Home Phone: (7Otl22O-2577 Work Phone: l70tl220-2577

Email : [email protected]

Board or Commission on which you prefer to serve:

Morton County Planning & Zoning Board

List below the skills or qualifications you could bring to this Board or Commission:

o Registered Professional Engineer;o Several years of experience developing and reviewing stormwater master plans for

both urban and rural areas; ando Experience working with surface water resources (creeks, rivers, lakes, etc.).

lf you have any special interest or reason for serving on this Board or Commission, please explain below.

I am passionate about the opportunities Morton County has to offer through its diverselandscape, water resources, wildlife, urban areas, and citizens. As part of the County P&Z

Board, I would do my best to play some role in ensuring that Morton County continues to be

a desirable place to live and visit.

Principal Occupation/Source of lncome (check one)

l- Farmer

l- Laborer

I* Government

l* nltilitary

l- Crafuman

l- student

l- lnvestor/Retired

[- Business owner

l- other

I- Clerical &Sales,i7fofessional

List the name of each business or trust that is NOT the principal source of income, in which you

have a financial interest:Kist Livestock Auction Company

List below the associations or institutions with which you are closely associated, or serve as a

director or officer:

Signature: Date I /5 lol

Please return to: Dawn R Rhone, Morton County Auditor - 2!O 2"d Ave NW - Mandan, ND 58554

MORTON COUNTY AUXILIARY BOARDAPPLICATION FORM

Name: Benjamin Gress

Address: 3994 35th Ave Mandan, ND 58554

Home Phone: 7014265951 Work Phone: 7014427049

Email: [email protected]


Planning and Zoning Board


I am a life long member of Morton County and currently operate a small cattle ranch on my family farm west of Mandan. In addition, I have over 15 years of professional experience in the regulatory field, primarily in environmental regulation. I believe that my experience from both the private and professional sectors will provide a common sense and unique prospective to the Planning and Zoning Board.

If you have any special interest or reason for serving on this Board or Commission, please explain below. Click here to enter text.

Principal Occupation/Source of Income (check one)

r* Farmer I Military C Investor/Retired I- Clerical & Sales

I- Laborer C Craftsman Business Owner R Professional

I- Government P Student F Other

List the name of each business or trust that is NOT the principal source of income, in which you have a financial interest:My small family ranching operation.

List below the associations or institutions with which you are closely associated, or serve as a director or officer:I currently serve as a school board member for the Sweet Briar School district.

Date: 1/10/2018

mailto:[email protected]

MORTON COUNTYAUXILIARY BOARD

APPLICATION FORM

Name: Victoria L. Vayda

Address: 3904 Old Red Trail NW

Home Phone: (701) 663-5642 Work Phone:(701)354-6961

Email:[email protected]


Morton County Planning and Zoning


I am a problem solver, I listen to the people’s needs, I am an outstanding negotiator, I am very

patient and a good listener, I am very knowledgeable and I know the ordinances and codes for

Morton County. I do not table discussions. I work with people to help find solutions to their

problems

If you have any special interest or reason for serving on this Board or Commission, please explain below. I work at Mandan Walmart Store #2033. I was recognized for being very dedicated to my customers and bringing

outstanding customer service in 2016 and received a plaque at Mandan Walmart for Second Shift Associate of the

Month for November 2016. My customer’s’ needs always come first and I am a people person and I help my

customers to the best of my ability. Being with Walmart for 4 years, I have the experience, the drive, the ability,

and I can bring fresh ideas and creative thinking to the Morton County Planning and Zoning Board.

Principal Occupation/Source of Income (check one)

Farmer Military Investor/Retired Clerical & Sales

Laborer Craftsman Business Owner Professional

Government Student Other

List the name of each business or trust that is NOT the principal source of income, in which you

have a financial interest:

Click here to enter text.

List below the associations or institutions with which you are closely associated, or serve as a

director or officer:

City of Mandan-Code Enforcement Board of Appeals

City of Mandan-Cemetery Advisory Committee

Multi-Planning and Zoning Sub Committee with Mr. Bob Decker (2017)

Signature: Victoria L. Vayda________________________________ Date: 01-16-

2019___________

Please return application to: Dawn R Rhone,Morton County Auditor – 210 2nd Ave NW – Mandan, ND 58554

morton county commission meeting agenda january 29, 2019 …90cbb59c-38ea-4d41-861a... ·...

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