MOSIS REPORTINGAMBER CASTLEMAN

THE MCDS PORTAL

JASON YOUNG

Missouri Departmentof Elementary and Secondary Education

April 26, 2012

AGENDA Overview 2012-13 Changes Current Reporting Reporting June Cycle MCDS Portal Questions

MOSIS ReportingCore Data ReportingSix CyclesRequesting AccessBasic Steps

Data Reporting Overview3

Overview - MOSIS

MOSIS ID System

A MOSIS ID is required for any student served by a public school district.

A MOSIS ID is required when submitting all MOSIS Data Collection files collecting individual student data.

The sole purpose of the MOSIS ID is to maintain the state ID of the student. It is NOT used to associate a student with any entity and does not imply any type of ownership.

ID File Layout: http://dese.mo.gov/MOSIS/FileLayout.html

4

Overview - MOSIS

MOSIS Data Collection System

Replaces aggregate data collections with record-level collections.

Data are collected in 6 cycles throughout the school year with additional collections for Pre-Coding for state assessments.

5

Overview – Core Data6

Core Data Web based data collection system

Collected in 6 cycles throughout the year

About half of the screens are still manual entry, while the other half are populated from Certified MOSIS Trials in the MOSIS Data Collection System.

Overview – Six Cycles7

Cycle MOSIS Collection Core Data Collection

AugustStudent Enrollment Attendance

Screen 2 – District DataScreen 3 – District Contact PersonnelScreen 4 – District DirectoryScreen 6 – District Tax DataScreen 8 – Attendance CenterScreen 10 – School CalendarScreen 16 – Enrollment, Membership, Summer School

October

Student CoreEducator CoreEducator SchoolCourse AssignmentStudent Assignment

Screen 2 – District Data Screen 16 – Enrollment, MembershipScreen 18 – Educator DataScreen 20 – Assignment DataScreen 21 – Educator VacancyScreen 22 – Sending School Courses Screen 25 – Gifted Education

December

Student CoreScreen 11 – Spec Ed Placement Counts

Overview – Six Cycles8

Cycle MOSIS Collection Core Data Collection

February

Student Core Graduate Follow-Up

Screen 8 – Attendance CenterScreen 15 – Home School/Free Reduced LunchScreen 16 – Enrollment, MembershipScreen 26 – Career Ed Follow-UpScreen 27 – Career Ed Follow-Up Sending School Screen 29 – PS & Adult Follow-UpScreen 35 – December 31 Fund Balance

April Student CoreScreen 30 – District Census of TechnologyScreen 31 – Building Census of Technology

June

Student CoreEnrollment/AttendanceStudent DisciplineSummer Course AssignmentSummer Student AssignmentStudent Course Completion

Screen 7 – Library Media CenterScreen 8 – Attendance CenterScreen 9 – Discipline IncidentsScreen 10 – School CalendarScreen 12 – Special Education Exiter CountsScreen 13 – Secondary HeadcountScreen 14 – AttendanceScreen 17 - Physical Fitness AssessmentScreen 18A - Education EvaluationScreen 19 – Professional DevelopmentScreen 24 – Summer School Courses

Requesting Access

Request access through DESE Web Applications:http://dese.mo.gov/dsm/websystemuserid.htm

Login Request Forms:

MOSIS – MO Student Information System Access Request Form Two Levels of Access: Building and District

Core Data – DESE Web Systems User ID Request Form Data Collection Access

9

2012-13 Changes

2012-13 Changes

Required in all Student Core files: IEP LEP/ELL Lunch Status First Name Last Name Title I Title III LEP

2012-13 Changes

Add ESY Hours to Student Enrollment Attendance file: Required in August SEA Not Allowed in June SEA

ESY – Number of extended school year hours of special education and related services provided to a child with a disability.  These hours are beyond the normal school year of the public agency, are in accordance with the child's IEP, are at no cost to the parents of the child, and meet the standards of the State Education Agency.

2012-13 Changes

Add FirstFreshmanYear to Student Core file: Replaces FirstYearFreshman Conditional in June Student Core file, required for

students in grades 09, 10, 11, 12 not previously enrolled in a Missouri public school system

Optional in all other Student Core files Report four digit school year the student was a

freshman

2012-13 Changes

Core Data Screen Updates: Screen 2 District Info – adding a row for School Board

President and School Board Secretary email

Screen 18A Educator Evaluation – collapsing tenured and non-tenured categories into one

Screen 19 Professional Development– adding column to collect professional development hours

April Student Core

Core Data Screens 30 & 31

EOC Exceptions

Current Reporting

April Student Core

Student Core collects the demographic information for students who took state assessments.

In June we link this information to the assessment results, part of this process is the ‘June ID Cleanup’

The June ID Cleanup is a DESE created trial where districts verify each student with assessment results has a valid MOSIS ID and a matching April STC record.

EOC Exceptions

EOC Exceptions collects the exception reason for 12th grade students who did not take the appropriate EOC assessment.

EOC History Report Includes students who have participated in each of the

four EOC assessments. Available by accessing the Department’s MCDS Portal,

log into the Secured Content, choose Guided Inquiry, and State Assessment.

EOC Exceptions

EOC Exception List Report Includes 12th graders enrolled on the January count date that

do not have an EOC assessment record. Available through the February Student Core Reports section

and can be downloaded, modified, and uploaded to the EOC Exception Collection in MOSIS.

Modifications include students that may need to be removed if they took the assessment this school year, added if they enrolled after the count date, added if they were an early graduate, and the exception reason needs to be included in the file (the 4 exception reason codes found in MOSIS code sets under Assessment Type Codes.

Core Data Screens 30 & 31

Screen 30, Census of Technology (District Level) Screen 31, Census of Technology (Building

Level)

Due May 15th or last day of school

MOSIS Collections Student Core Student Enrollment/Attendance Student Discipline Incidents Summer Course Assignment/Student Assignment June ID CleanupCore Data Screens

Reporting June Cycle

June Cycle MOSIS Collections

Cycle

Name of File Available

Due Date

June

Student CoreStudent Enrollment/Attendance

May 16th

June 30th

Student Discipline Incident

Summer Course AssignmentSummer Student Assignment

Student Course Completion

June ID Cleanup Mid June

2 weeks

June Cycle Core Data Screens

CORE DATA SCREEN

SCREEN NAME (Bold-MOSIS)

Screen 07 Library Media Center

Screen 09 Discipline Incidents

Screen 10/10a School Calendar

Screen 12 Special Education Exiter Counts by Age

Screen 13 Secondary Headcount

Screen 14/14a/14b

Attendance/Resident II Attendance/Resident II Grade Point Average

Screen 17 Physical Fitness Assessment

Screen 18a Educator Evaluation

Screen 19 Professional Development

Screen 24 Summer School Courses and Enrollment

June STC/SEA

Student Core includes one record for each student who was enrolled for any period of time throughout the school year.

Enrollment & Attendance includes a record for each time a student entered and exited throughout the school year, changed grade, or residency status.

June STC/SEA Core Data Screens

CORE DATA SCREEN

MOSIS DATA COLLECTION CYCLE

Screen 12 Special Education Exiter Counts by Age

Screen 13 Secondary Headcount

Screen 14 Attendance

Screen 14a/14b Resident II Attendance/Resident II Grade Point Average

Screen 17 Physical Fitness Assessment

June Student Discipline Incidents

Student Discipline Incidents includes a record for each student with discipline incidences resulting in in-school or out-of-school suspension, expulsion, or unilateral removal to an interim educational setting.

Report incidents where a student is removed from the classroom ½ a day or more.CORE DATA SCREEN

MOSIS DATA COLLECTION CYCLE

Screen 09 Discipline Incidents (June Cycle)

June Summer Course/Student Assignment

Summer Course Assignment and Summer Student Assignment includes every educator teaching Summer School.

Allow Caseload in lieu of Student Assignment file

CORE DATA SCREEN

MOSIS DATA COLLECTION CYCLE

Screen 24 Summer School Courses and Enrollment

June ID Cleanup

DESE created trial available the middle of June. Includes every student who took a State

Assessment (MAP, MAP-A, EOC, LEP/ELL) Purpose is to ensure every record has a valid

MOSIS ID, and it can be linked back to an April Student Core record.

Districts can add ‘teacher name’ to the file which will be linked to the assessment results – one for communication arts, math, and science.

Student Course Completion

Collects student level data including courses completed and grades earned.

Includes the final grade and credit earned by each student for each class taken.

Grades 7-12 required to be reported.

Student Course Completion

Linking the Course Completion file to October/June: Each student reported in the October Student

Assignment file will be expected to have a record in the Course Completion file.

Likewise, each student reported in the June Student Core/Enrollment Attendance file will be expected to have a record in the Course Completion file.

If a student is reported in the Course Completion file they will be expected to be in either the October STA or June STC/SEA.

Student Course Completion

Not required to be reported for Resident II students.

Grade code of ‘NC’ should be reported if the student did not receive credit.

Educator Evaluation

Collects information about an educator’s overall outcome of their evaluation.

Manually entered onto Core Data Screen 18A.

Educator Evaluation

Website References

www.dese.mo.gov/dsm Webinars Core Data/MOSIS Manual

www.dese.mo.gov/MOSIS Code Sets FAQ File Layouts/Business Rules/Excel Templates LEP/Immigrant/Title I Reporting Spec Ed Reporting

33

Communications

Subscribe to the Listserv: http://www.dese.mo.gov/MOSIS/mosis_subscribe.htm

Update Core Data Screen 03 - Contact Personnel Core Data MOSIS

34

Q & A35

Program Area Contacts(Pg. 271 of Manual):Career Education – 573-751-3524

Special Education – 573-751-7848

Fed. Programs (Title I, III, etc.) – 573-526-4472

MOSIS – 573-751-8271

Core Data – 573-526-5287

MCDS Portal36

37

38

39

Questions