COMPANY X

QUALITY MANAGEMENT SYSTEM

WORK INSTRUCTION

PREPAREDBY

AMW

APPROVEDBY

JMS

Company x Logo

NO. QUAL-WI-005

PAG

E

1 of 4

REV. A

DAT

E

5/14/09

MATERIAL REVIEW BOARD

1. SCOPE

1.1. This procedure records the review and disposition of nonconforming material.

2. RESPONSIBILITY

2.1. The Quality Assurance Manager is responsible for ownership of this procedure.

2.2. The Quality Assurance Manager is responsible for appointing Quality Assurance designees to control material review proceedings and records, and to contribute in representation of the Quality Assurance department.

3. DEFINITIONS

3.1. Discrepancy Report (DR) - Detailed report of a nonconformance.

(a) Customer discrepancy (Form 10)

(b) Vendor discrepancy (Form 3-1.0)

3.2. Material Review Board (MRB) – The assigned group of department representatives gathering to disposition nonconforming material.

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4. DISPOSITION AUTHORITY

4.1. MRB shall recommend disposition of nonconforming material, unless restricted by contractual agreements or regulatory requirements.

4.2. The MRB Chairperson shall determine final disposition of nonconforming material based on recommendation of the group.

NOTE: Final dispositions are subject to review and change at the discretion of the Quality Assurance Manager and President.

4.3. Authorized department representatives are selected at the discretion of department managers.

4.4. The MRB shall include personnel from the following departments;

(a) Quality Assurance

(b) Purchasing

(c) Finance

(d) Sales

(e) Manufacturing (attendance at MRB Chairperson discretion)

(f) Warehouse (attendance at MRB Chairperson discretion)

5. REVIEW AND EVALUATION

5.1. All new DR and HOLD items shall be reviewed in their entirety during the MRB meeting.

5.2. Action items are determined and assigned to department representatives as required.

5.3. Status updates shall be maintained for each DR and HOLD items until final disposition.

5.4. The DR remains open until action items are reported as complete.

5.5. A DR shall be closed when all action items are completed.

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MATERIAL REVIEW BOARD QUAL-WI-005, Rev A

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6. TRACEABILITY

6.1. Detailed records of MRB proceedings are maintained and controlled by the Quality Assurance Department.

6.2. The final disposition is noted on the Discrepancy Report and authorized signature(s) obtained.

6.3. Dispositions shall not be considered valid unless signed by an authorized individual.

6.4. MRB proceedings are logged according to Discrepancy Report number or Hold number.

7. DISPOSITION DECISION

7.1. SCRAP – Item is unusable and shall be disposed.

7.2. REWORK – Nonconforming characteristic can be corrected.

7.3. SUBMIT (USE-AS-IS) - Material found to be nonconforming, but deemed suitable for use.

7.4. NOTE: Use of this disposition may be restricted. Before disposition, as “use-as-is” verify that MCF MRB has been granted such authority by customer.

7.5. INVALID - Following investigation, the DR is determined illegitimate; therefore no further action is required by the MRB.

7.6. OTHER - Disposition instructions shall be recorded in detail within the designated section of the discrepancy report.

7.7. RTV - Decision to return items to vendor for credit and/or replacement.

8. PROCESS MAP

8.1. Reference ‘Material Review Board’ - QUAL-PM-002

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MATERIAL REVIEW BOARD QUAL-WI-005, Rev A

Page 4 of 4 5/14/09

Revision Log

Version Date Description of RevisionA 5/14/09 Original

Review Log

Date of Review Reviewer

Printed Copies are Uncontrolled Printed 4/9/2023