ms project tutorial.01

BCIS 3610 MS Project 8/25/2010

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New Perspectives on Microsoft Project 2007: Planning a Project – Chapter 1

New Perspectives on Microsoft Project 2007: Planning a Project – Chapter 1

MS Project Chapter 1/15In this tutorial you will:MS Project Chapter 1/15In this tutorial you will:

Learn about project goals and Learn about project goals and managementLearn project management terminologyUnderstand the benefits of project managementU d t d h P j t 2007 t

managementLearn project management terminologyUnderstand the benefits of project managementU d t d h P j t 2007 t

8/25/2010 Presentations Created by: C. Hester -Microsoft Project 2007 by Bunin

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Understand how Project 2007 supports project managementLearn the basic setup of Project 2007

Understand how Project 2007 supports project managementLearn the basic setup of Project 2007


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Introduction to Project ManagementIntroduction to Project Management

Project Management process of Project Management process of j g pinitiating, planning, executing, controlling, and closing a projectProject Goal is the desired outcomeScope refers to all the work involved

ith th j t

j g pinitiating, planning, executing, controlling, and closing a projectProject Goal is the desired outcomeScope refers to all the work involved

ith th j t


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with the projectwith the project

Project Management Process GroupsProject Management Process Groups


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InitiatingInitiating

Setting the project goalSetting the project goalg p j gIdentifying start or finish datesIdentifying the project managerIdentifying project budget and quality considerations

g p j gIdentifying start or finish datesIdentifying the project managerIdentifying project budget and quality considerations


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PlanningPlanning

Entering project informationEntering project informationg p jIdentifying project subdivisions and milestonesDocumenting resourcesEntering restrictions

g p jIdentifying project subdivisions and milestonesDocumenting resourcesEntering restrictions


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Assigning Resources to tasksAssigning Resources to tasks


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Project Information Dialog BoxProject Information Dialog Box


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ExecutingExecuting

Producing work resultsProducing work resultsgRequesting changesRecommending improvementsCreating project records, reports, and presentations

gRequesting changesRecommending improvementsCreating project records, reports, and presentations


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ControllingControlling

Updating projectUpdating projectp g p jManaging resources and tasksMeet management timing, resource, and cost objectivesChanging project

p g p jManaging resources and tasksMeet management timing, resource, and cost objectivesChanging project


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Project Management TerminologyProject Management Terminology

TaskTaskDurationResourcesProject ManagerScope

DurationResourcesProject ManagerScope


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pQualityRisk

pQualityRisk


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Benefits of Project ManagementBenefits of Project Management

Better understanding of overall project goalsBetter understanding of overall project goalsBetter understanding of alignment with business objectivesMore organized and streamlined way to manage a projectMore accurate and reliable project status

Better understanding of alignment with business objectivesMore organized and streamlined way to manage a projectMore accurate and reliable project status


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p jinformationMore efficient use of project resources

p jinformationMore efficient use of project resources

Benefits of Project ManagementBenefits of Project Management

Better communicationBetter communicationFaster response to conflicting project goalsGreater awareness of project progressFaster project completionLower project costs

Faster response to conflicting project goalsGreater awareness of project progressFaster project completionLower project costs


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p jFewer project failures

p jFewer project failures


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Microsoft Project 2007 ToolsMicrosoft Project 2007 Tools

The Gantt and Network Diagram are The Gantt and Network Diagram are gtwo important project management tools within Project 2007.A Project Guide is there to help you navigate through the project management process

gtwo important project management tools within Project 2007.A Project Guide is there to help you navigate through the project management process


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process.process.

Microsoft Project ToolsMicrosoft Project Tools

Basic Gantt ChartBasic Gantt Chart


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Basic Network DiagramBasic Network Diagramgg


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Project GuideProject Guidejj


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Getting Started with Project 2007Getting Started with Project 2007

Getting AroundGetting AroundDefault Settings – Gantt Chart ViewMicrosoft Project 2007 Screen

Project GuideTitle BarMenu BarT lb

Default Settings – Gantt Chart ViewMicrosoft Project 2007 Screen

Project GuideTitle BarMenu BarT lb


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ToolbarsView BarEntry Table and Entry Bar

ToolbarsView BarEntry Table and Entry Bar

Elements of the Project WindowElements of the Project Window


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Microsoft Project 2007 OverviewMicrosoft Project 2007 Overview

Entering TasksEntering TasksGantt ChartTimescale

A major scale (the upper scale)A minor scale (the lower scale)

Closing a project fileO i i ti j t

Gantt ChartTimescale

A major scale (the upper scale)A minor scale (the lower scale)

Closing a project fileO i i ti j t


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Opening an existing projectExiting Microsoft Project 2007Saving a project with a new name

Opening an existing projectExiting Microsoft Project 2007Saving a project with a new name

Task Information Dialog BoxTask Information Dialog Box


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TimescaleTimescale


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Understanding Project ViewsUnderstanding Project Views

Chart or Graphic: representation of data Chart or Graphic: representation of data using bars, boxes, lines, and imagesSheet: A spreadsheet-like representation of data in rows and columnsForm: view of many pieces of information to focus on the details of one task

using bars, boxes, lines, and imagesSheet: A spreadsheet-like representation of data in rows and columnsForm: view of many pieces of information to focus on the details of one task


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to focus on the details of one taskto focus on the details of one task


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Microsoft Project ViewsMicrosoft Project Views

Gantt Chart Gantt Chart Calendar ViewNetwork DiagramRelationship DiagramTask Schedule

Calendar ViewNetwork DiagramRelationship DiagramTask Schedule


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Split WindowSplit Window

Calendar ViewCalendar View


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Network Diagram ViewNetwork Diagram View


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Relationship Diagram ViewRelationship Diagram View


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Task Schedule ViewTask Schedule View


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Task Form ViewTask Form View


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Split Window ViewSplit Window View


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Common Project Views (Task Views)Common Project Views (Task Views)


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Microsoft Project 2007Microsoft Project 2007

Zooming In and Zooming OutZooming In and Zooming OutZooming In and Zooming OutModifying the TimescalePrinting a ViewGetting Help

Zooming In and Zooming OutModifying the TimescalePrinting a ViewGetting Help


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Successful PrintingSuccessful Printing

The key aspects of successful printing:The key aspects of successful printing:y p p gZooming to an acceptable magnification levelPrint previewing your workUsing the page setup dialog box to make changes

y p p gZooming to an acceptable magnification levelPrint previewing your workUsing the page setup dialog box to make changes


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Gantt Chart in Print PreviewGantt Chart in Print Preview


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Page SetupPage Setup


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Project Management Website ResourcesProject Management Website Resources

Microsoft Project Assistance www.microsoft.com/projectMicrosoft Project Assistance www.microsoft.com/projectAn excellent reference for learning more about project management is the Project Management Institute [PMI] www.pmi.orgThe PMFORUM provides instant access to world-wide project management information www.pmforum.orgThe Association for Project Management – United

An excellent reference for learning more about project management is the Project Management Institute [PMI] www.pmi.orgThe PMFORUM provides instant access to world-wide project management information www.pmforum.orgThe Association for Project Management – United


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Kingdom [UK] www.apm.org.ukProjectmanagement.comwww.projectmanagement.com/homeThe Project Manager’s Homepage www.allpm.com

Kingdom [UK] www.apm.org.ukProjectmanagement.comwww.projectmanagement.com/homeThe Project Manager’s Homepage www.allpm.com

ms project tutorial.01

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