msds & pupil accounting procedures for … april 2012 page 3 of 38 function field name page...

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MSDS & PUPIL ACCOUNTING PROCEDURES

FOR

POWERSCHOOL

Building Level – Macomb County

2011-2012

Revised April 2012

Revised April 2012 of 38

Function Field Name Page Location

MSDS & Pupil Accounting Procedures

PowerSchool - Building Level 2011-2012

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Before Count Day

Before Count Day

Before Count Day

UIC Number Field Name: MI_SRSD_StudentUIC Location: State/Province > General Tab Location: Demographics

All students must have a UIC number. UIC number fields are found on the student’s Demographics and State/Province screens. Search for students without a UIC number. Use the forward slash / to also get the inactive students: /MI_SRSD_StudentUIC= Request UICs from the Student Affairs Office by e-mail for this group of students. Be sure to include correct spelling of name, date of birth, gender, grade level and the former school.

Enter Dates Field Name: EntryDate Location: Transfer Info

Search for students that have an enter date prior to the first day of school. /EntryDate<09/06/2011;ExitDate>09/06/2011 (09/06/2011 is the first in session day on the school calendar for this example.) If you have any students listed, these students will have an entry date prior to the first day of school, which needs to be changed to the first day of school. Change individually in the student’s Transfer Info Page or contact your liaison for assistance with a mass change of dates if necessary.

Exit Dates Field Name: ExitDate Location: Transfer Info

Search for students that have an exit date not equal to June 30th of the current school year: /ExitDate>06/01/2012;ExitDate#06/30/2012 If you have any students listed, the students exit date needs to be verified and changed to 6/30/2012 if they have not exited your district within the school year. Change individually in the student’s Transfer Info Page or contact your liaison for assistance with a mass change of dates if necessary.





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Accuracy of Exit Codes

The accuracy of all exit codes is critical at the state level since this information will count towards Dropout Rate, AYP, etc. Search for inactive students and verify exit codes: /exitcode# ;entrydate>09/06/2011 When a list appears select a function for this group of students from the dropdown menu and choose List Students. Choose the fields shown below and key in the following column titles.

Last_Name Last Name First_Name First Name Grade_Level Grade ExitDate Exit Date ExitCode Exit Code Submit

MSDS Flag Field Name: Include_Time_Share Location: State/Province > General Tab

Make sure that the MSDS flag in PowerSchool (Include_Time_Share) is set properly for students and contains valid values. The only values that are valid for this field are blank(Yes) and 2(No). Search for students with any value other than a blank or 2 (erroneous data): /Include_Time_Share# ; Include_Time_Share#2 If you have any students listed, you will want to clear this erroneous data.

Select a function for this group of students Select Student Field Value Field To Change: Include_Time_Share Check the Clear Field Value box Submit

Search for students NOT INCLUDED in the MSDS: /Include_Time_Share=2 Verify that these are all the students that you DO NOT WANT INCLUDED in the MSDS submission Search for students INCLUDED in the MSDS: /Include_Time_Share= Verify that these are all the students that you DO WANT INCLUDED in the MSDS submission





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Educational Setting Field Field Name: MI_Setting Location: State/Province > General Tab

Search for students that have any values other than 14, 20, or 30 in this field: /MI_Setting#14; MI_Setting#20; MI_Setting#30; MI_Setting# If you have any students listed:

Select a function for this group of students Select Student Field Value Field To Change: MI_Setting Check the Clear Field Value box Submit

Note: remember to clear this field at the beginning of each year since a student’s grade level may change during the EOY process.

Student Resident Membership Field Name: MI_SRSD_StudResLEANum Location: State/Province > General Tab Location: Transfer Info

The student’s resident district should be set on the student’s Transfer Info page, District of Residence field, and will appear in gray next to the box for Student Resident LEA Number field on the State/Province General tab. Search for students who have a value in this field: /MI_SRSD_StudResLEANum= If you have any students listed, you can change individually in the State/Province General tab, or contact your liaison for assistance with a mass change.

Resident District Number Field Name: DistrictOfResidence Location: Transfer Info

Search for students with blank or district numbers other than your district number: DistrictOfResidence##### (##### = your district number) This is a way to identify non-residents. Verify and make sure all three areas in PowerSchool are accurate.

1) Pupil Accounting Page 2) Transfer Info Page 3) State/Province-MI Page





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Residency Codes Field Name: MI_SRSD_StudResMembership Location: State/Province > General Tab

Search for students with Residency codes other than resident: MI_SRSD_StudResMembership#14 Example: Sch Of Choice = 02 Student of Employee = 06 Special Ed Center Program = 06 Non-Resident = 06 Non-Public School Student = 08 Home Schooled Resident = 15 Residents = 14

School or Facility Number (school educating student) Field Name: MI_SRSD_AdminUnit Location: State/Province > General Tab

This number will appear in gray next to the box for School or Facility field on the State/Province General tab. Search for students who have a value in this field: /MI_SRSD_AdminUnit # A list of students will appear. Clear manually in the State/Province screen or contact your liaison for assistance with mass clearing this field. Note: the only time this field needs to be manually entered is for students attending Middle College. Use building code 00281





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Ethnic Codes Field Name: Ethnicity Location: Demographics Screen Field Name: MI_ethnAfr MI_ethnLat MI_ethnInd MI_ethnAsi MI_ethnPac MI_ethnWhi Location: State/Province > General Tab

All students must have an ethnic code. Search for active and inactive students without an ethnic code on the Demographics screen: /Ethnicity= For each student listed, hand key in correct Ethnicity on the Demographics screen. The ethnic codes on the State/Province screen are required for state reporting. You can search and mass fill these fields to agree with the Demographics screen with the exception of Multi-Racial codes which will need to be hand keyed into the State/Province ethnicity fields. Search for Multi-Racial /Ethnicity=7 For each student listed, hand key in correct ethnic codes in State/Province screen Example: White/Black Put a 1 in White and a 1 in Black Search for students who are coded as Latino in any way in the State/Province screen /MI_ethnLat>0 A listing will appear of all students who are coded as Hispanic or Latino in any way, shape, or form. These students are considered Hispanic for state reporting and their ethnicity on the Demographics screen should be changed to a 6 (Hispanic or Latino) (please refer to new Federal Guidelines) Search for American Indian/Alaska Native /Ethnicity=1

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_ethnInd New Field Value: 1 Submit

Search for Asian American /Ethnicity=2

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_ethnAsi New Field Value: 1 Submit





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Ethnic Codes

Search for Black or African American /Ethnicity=3

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_ethnAfr New Field Value: 1 Submit

Search for Native Hawaiian or Pacific Islander /Ethnicity=4

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_ethnPac New Field Value: 1 Submit

Search for White /Ethnicity=5

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_ethnWhi New Field Value: 1 Submit

Search for Hispanic or Latino /Ethnicity=6

List will appear Select a function for this group of students. Select Student Field Value Field To Change: MI_ethnLat New Field Value: 1 Submit





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Pupil Codes Shared District Codes Field Names: Pupil_Code1_MISD# Pupil_Code2_MISD# Pupil_Code3_MISD# Shared_District1_MISD# Shared_District2_MISD# Shared_District3_MISD# Location: Pupil Accounting Screen Print Pupil Code Share Report Location: System Reports > Engine Tab

Verify for Pop III Students that they have appropriate Pupil Codes and Shared Districts (if applicable). (Reference Pop III Priority Listing) Search for students that may have information in any of the following fields: Pupil_Code1_MISD# Shared_District1_MISD# Pupil_Code2_MISD# Shared_District2_MISD# Pupil_Code3_MISD# Shared_District3_MISD# Note: when searching for an individual pupil code, you must key in the exact name or the results will be zero students found. For example: SC-School of Choice Select the district in Share Dist 1 field for appropriate pupil codes (if applicable) Repeat as necessary. To print a shared report for verification, search for students with a Pupil Code: Pupil_Code1_MISD#

System Reports > Engine Select Pupil Share Code Report Select for Current School Only Use Current Selection Submit Print landscape





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FTEs General Ed Special Ed 52 Special Ed 53 Field Names: meis_fte_in_gen_ed MI_SpEd_FTE52 MI_SpEd_FTE53 Location: State/Province > General Tab

Search for inactive students to clear general ed FTEs: /enroll_status=2

List will appear Select a function for this group of students Select Student Field Value Field To Change: meis_fte_in_gen_ed New Field Value: 0.00 (must be 0.00, blanks export as 1.00) Submit

Search for inactive students to clear special ed section 52 FTEs: /enroll_status=2

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_SpEd_FTE52 New Field Value: 0.00 Submit

Search for inactive students to clear special ed section 53 FTEs: /enroll_status=2

List will appear Select a function for this group of students Select Student Field Value Field To Change: MI_SpEd_FTE53 New Field Value: 0.00 Submit

Note: Remember to drop all classes and remove FTE before transferring out a student.





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10/30 Day Flags Field Name: MI_SRSD_10_30_DayRule Location: State/Province > General Tab Field Name: 1030DAYRULE_MISD Location: Pupil Accounting Screen

Clear 10/30 field from previous count in the State/Province General Tab:

Select All Students Select a function for this group of students Student Field Value Field to Change: MI_SRSD_10_30_DayRule New Field Value: 0 (0 = NO) Submit

Clear 10/30 field from previous count in the Pupil Accounting Screen:

Select All Students Select a function for this group of students Student Field Value Field to Change: 1030DAYRULE_MISD Check the Clear Field Value Box Submit

As of Date Field Name: MI_AsOfDate Location: State/Province > General Tab

Clear the As of Date field in the State/Province > General Tab:

Select All Students Select a function for this group of students Student Field Value Field to Change: MI_AsOfDate Check the Clear Field Value Box Submit





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Student Schedules Search for students with incomplete or missing schedules

Search for students with no schedules: *number_of_classes<1 --or-- Run the Section Enrollment Audit Report (System Reports) Search for students with incomplete schedules: *number_of_classes<# (# = corresponding number of classes for your school) Search for students not enrolled in a specific period: *not_enrolled_in_period = 1





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General Data Verify Data Using the General Template Field Names: General data related fields - refer to template Location: State/Province > General Tab

Note: This should be run at the building level Search for all active and inactive students by using the forward slash: /

Special Functions Importing & Exporting Export using Template Type of Export – Select Students Select Count Day – General For Which Records? Make sure radial button is selected for All Submit SAVE as a text file Open text file in Excel Look for empty fields or missing information

Note: If a student’s UIC begins with a 0 (zero), the complete 10-digit UIC number will not show in excel (only the numbers after the leading zeros will show). To see the complete number in excel. Select the UIC column to highlight the entire column > Select format cells > Select custom > Key in 10 zeros under the word “Type” > Select OK

Key in missing information into correct fields in PowerSchool





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Early Childhood Data Verify Data Using the Early Childhood Template Field Names: Early Childhood related fields - refer to template. Location: State/Province > Early Child Tab

Note: This should be run at the building level Search for all active and inactive students in the early childhood program: /MI_setting=30

Special Functions Importing & Exporting Export using Template Type of Export – Select Students Select Count Day – Early Childhood For Which Records? Make sure radial button is selected for this group of students only. Submit SAVE as a text file Open text file in Excel Look for empty fields or missing information





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LEP Import from Bilingual Database MISD or District System Verify Data Using the LEP Template Field Names: LEP related fields – refer to template Location: State/Province > LEP Tab Template Location: Special Functions Importing & Exporting Export Using Template Count Day LEP To modify template: Templates for Exporting Count Day LEP

Note: This should be run at the building level Request latest text export file from Bilingual Database Clear the Bilingual field value before importing the latest bilingual data: Start Page > Select All Students > Select a function for this group of students

Student Field Value Field To Change: MI_SRSD_PrgmElig_LEP Select Checkbox to Clear Field Value Submit

Import biLog onto District in Power School: Special Functions > Importing & Exporting > Quick Import

Select Student table Use default settings Browse to select the import file created by the Bilingual Database Check the file map option Make sure import field names match Make sure the update student records radial button is selected Submit

Search for all active and inactive students receiving LEP services: /MI_SRSD_PrgmElig_LEP=1 Special Functions > Importing & Exporting > Export using Template

Type of Export – Select Students Select Count Day – LEP For Which Records? Make sure radial button is selected for this group of students only. Submit SAVE as a text file Open text file in Excel Look for empty fields or missing information

Attendance for exited students

You no longer need to code attendance (days enrolled/days attended) for exited students. Power School will do this automatically when the data is exported at the District Level.





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On Count Day

On Count Day

On Count Day

Class Rosters Elementary Only

Print Class Rosters:

Start Page > System Reports > Class Rosters (PDF)

Print rosters for: Hold Ctrl key to select Homeroom teachers (0 hr.) only (no specials)

Select 0 hour

Include students who: currently enrolled on xx/xx/xxxx (use count date)

Heading text (fields): Count Day xx/xx/xxxx Class Rosters (use correct count date) ^(teachername) ^(expression) Teacher Signature:________________________Date:___________ Student Enrollment ~(count)

Roster columns: LastFirst DOB Grade_level Check if Absent

Watermark text: Custom Key in Official Count Day xx/xx/xxxx (use correct count date)

Watermark mode: Watermark

Submit





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Student Schedules Secondary Schools Only Print as a PDF (As a snapshot for count day schedules)

Print Student Schedule Listing:

Start Page > System Reports > Student Schedule Listing Set up report to print all periods and 15 per page

--or-- Print Student Schedule Report:

Select Grade Level or All > Functions > Student Schedule Report Note: Be aware of the term duration when running this report Report Title should be Count Day Max Students per page = 2 As of Count Date (XX/XX/20XX) Color or not Submit File Save As or Print to PDF

Teacher Schedules (Master)

Print Master/Teacher Schedules:

Start Page > Master Schedule > Submit

Building Calendar

Print the Calendar:

Verify that you are in the building and full year Start Page > School > Calendar Setup Scroll to bottom of screen and select Verify # of school days in the current term Print

Attendance Codes

Print Attendance Codes: School Setup > Attendance Codes > Print





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Enrollment Summary Report

Print Enrollment Summary

Start Page > Enrollment Summary --or-- Print Enrollment Summary for an exact date you want to reflect to verify grade level building totals:

Start Page > Reports > Enrollment Summary By Date > Submit

Monthly Exit/Transfer In Report (gain/loss report)

Print Monthly Exit/Transfer In Report:

Start Page > Reports > State Tab > MI Monthly Exit/Transfer In Report Select District Wide or Current School Only Select HTML to print or CSV to open as a spreadsheet Select the School Year Enter the current date for the Date Prepared Select Year Long for Month of School Enter the previous count date for Start Date of the Reporting Period Enter the current count date for End Date of the Reporting Period Submit

Teacher Attendance On Count Day

Verify throughout the day and by the end of count day that all teachers have taken attendance.

Start Page > Attendance > Teacher Attendance Submission Status Date: enter count date Sort: Alpha Show All Print Screen (should see all green icons; Elementary Schools will see yellow icons)

Note: If this is not completed, 10/30 day report will not be accurate.





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Weekly Teacher Attendance Reports

Need to have weekly attendance reports signed by the teacher – the week before count day, the week of count day, and weekly for the following 4 weeks. OFFICE STAFF – Print Class Attendance Audit Report

Start Page > Reports > Class Attendance Audit Report Enter the weekly range All Teachers All Periods Submit

TEACHERS – Print Weekly Attendance Review from PowerTeacher

Student Information (Backpack) Weekly Attendance Review – Menu on the left Print and sign the report – full signatures in INK

Code 10 Day Rule on the Pupil Accounting Screen

Code the 10 Day Rule on the Pupil Accounting Screen:

Start Page > Attendance > Absentee Report Use Ctrl key to select all the unexcused absence codes for the 10 day rule Do not include tardies Date to Scan (count date) Submit Report Queue > View Report Select Functions at bottom of page Select Student Field Value 1030DAYRULE_MISD Change to 10 Day Rule Submit





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Code 30 Day Rule on the Pupil Accounting Screen

Code the 30 Day Rule on the Pupil Accounting Screen:

Start Page > Attendance > Absentee Report Use Ctrl key to select all the excused absence codes for the 30 day rule Do not include tardies Date to Scan (count date) Submit Report Queue > View Report Select Functions at bottom of page Select Student Field Value 1030DAYRULE_MISD Change to 30 Day Rule Submit

Code 10/30 Day Rule on the State/Province General Tab

Search for students who have a value in this field not equal to blank: 1030DAYRULE_MISD#

List will appear Select a function for this group of students Select Student Field Value Field to Change: MI_SRSD_10_30_DAYRULE New Field Value: 1 Submit

This will set the radio button for the 10/30 Day Rule field to Yes.

TIEnet FYI Only

Currently there are nightly updates to PowerSchool. The Data Exchange will be turned off during Count Period once all IEP’s are updated to reflect the count day. Student Affairs will work with Special Ed Department to determine the dates to turn data off and back on.

Free/Reduced Lunch FYI Only

Student status will be updated from Meal Magic. Search: LunchStatus=F Search: LunchStatus=R





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Discipline Discipline Types required for state reporting: Special Education Students – In-School Suspensions, Out-of-School Suspensions, Removals, and Expulsions General Education Students – Expulsions This should be updated regularly by person responsible for inputting discipline.

Schools using Log Entries to record all student discipline:

Must generate the Incident ID for each log entry. Verify the Include in State Reporting field is set to YES for students to be included in the

export to the state. Make sure the Log Type is set to Discipline to reveal state specific fields at the bottom of

the page. Make sure to enter the Incident Date.

To search for Special Education students with disciplines and print the log report:

MI_SpEd_PrimaryDisability# System Reports > Discipline Log Report Check radio button for the selected students only Fill in Date Range All Sub-Types Submit

To verify discipline records that are tagged to be included in state reporting:

System Reports > State Tab > Michigan Disciplinary Records Extract Choose the Selected students are All students Fill in Previous Count Date Fill in Count Date Submit The report will extract disciplinary records into an Excel spreadsheet

If using BTS, there is an MSDS Export function that will export discipline data. Work with your district liaison to export this data.





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StuFTE – Membership Report Report details and sample report at back of the document

To print the StuFTE Membership Report, search for students enrolled on count day: *enrolled_on=10/05/2011

System Reports > Engine Tab > StuFTE Membership Report Select for Current School Only Use Current Selection Submit Print landscape

Pupil Share Code Report Report details and sample report at back of the document

To print the Pupil Share Code Report, search for students enrolled on count day: *enrolled_on=10/05/2011

System Reports > Engine Tab > Pupil Share Code Report Select for Current School Only Use Current Selection Submit Print landscape

10/30 Day Report Report details and sample report at back of the document

Print the 10/30 Day Report:

System Reports > State Tab > Michigan 10/30 Day Fill in Count Date Select Excused Attendance Codes (use Ctrl key to select multiple codes) Select Unexcused Attendance Codes (use Ctrl key to select multiple codes) Submit Print landscape





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After Count Day

After Count Day

After Count Day

4061 Report Report details and sample report at back of the document

Print the Michigan 4061 Report:

System Reports > State Tab > Michigan 4061 Students to Includes: select All students Fill in Count Date Calculate Age Date: use December 1st of the current school year Reporting Period: select appropriate reporting period (Fall, Spring, EOY) Submit

Note: this report can be run by building or district

Worksheet A Report Report details and sample report at back of the document

To ensure that the Worksheet A reports your district data accurately, make sure that teacher information is coded correctly in the Staff page and students are coded correctly on the State/Province Special Education tab. Refer to the Worksheet B Setup instructions at the back of this document. To Print the Worksheet A Report:

System Reports > State Tab > Michigan Worksheet A Count Date: enter in count date Submit

Note: this report can be run by building or district.





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Worksheet B Report Report details and sample report at back of the document

To ensure that the Worksheet A reports your district data accurately, make sure that teacher information is coded correctly in the Staff page and students are coded correctly on the State/Province Special Education tab. Refer to the Worksheet B Setup instructions at the back of this document. To Print the Worksheet B Report:

System Reports > State Tab > Michigan Worksheet B Count Date: enter in count date Submit

Note: this report can be run by building or district.

Track 10 day rule for student return dates absent on Count Day Track 30 day rule for student return dates absent on Count Day

Run the Consecutive Absences Report to track return dates for 10 Day Rule:

Start Page > Select All Students > Functions > Reports Menu Consecutive Absences Report Select All Unexcused Attendance Codes (Hold Ctrl and select) Begin Date: xx/xx/xxxx (use count date) End Date: xx/xx/xxxx (use 10 school days after count date) Number of Consecutive Days to Scan: 10 Include Student Number: check box Itemize by Day: check box Submit

Run the Consecutive Absences Report to track return dates for 30 Day Rule:

Start Page > Select All Students > Functions > Reports Menu Consecutive Absences Report Select All Excused Attendance Codes (Hold Ctrl and select) Begin Date: xx/xx/xxxx (use count date) End Date: xx/xx/xxxx (use one month later) Number of Consecutive Days to Scan: 22 Include Student Number: check box Itemize by Day: check box Submit





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Re-Run 10/30 Day Report

Re-run the 10/30 Day Report:

System Reports > State Tab > Michigan 10/30 Day Fill in Count Date Select Excused Attendance Codes (use Ctrl key to select multiple codes) Select Unexcused Attendance Codes (use Ctrl key to select multiple codes) Submit

AUDIT REPORTS TO BE TURNED IN TO STUDENT AFFAIRS

AUDIT REPORTS

AUDIT REPORTS

Monthly Exit/Transfer In Report (gain/loss report) Report details and sample report at back of the document

Run the Monthly Exit/Transfer In Report:

Start Page > System Reports > State Tab > Michigan Monthly Exit/Transfer In Report Select District Wide or Current School Only Select HTML to print or CSV to open as a spreadsheet Select the School Year Enter the current date for the Date Prepared Select Year Long for Month of School Enter the 2nd day of school for Start Date of Reporting Period. If you enter the 1st day of

school, all students will be included in the report. Enter the current count date for End Date of the Reporting Period Submit

75% report

Important! To ensure that attendance for students is correctly calculated, run the Refresh Premier Attendance Views Data function found under Special Functions > Attendance Functions. This function should be run at the building level. Run the 75% Report:

Start Page > System Reports > State Tab Michigan 75 Percent Membership Fill in Meeting and the Date Range Submit





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Pupil Share Code Report

To print the Pupil Share Code Report, search for students enrolled on count day: *enrolled_on=10/05/2011

System Reports > Engine Tab > Pupil Share Code Report Select for Current School Only Use Current Selection Submit Print landscape

Reports to be submitted to Student Affairs once all attendance has been entered. .

1. Enrollment Summary 2. 10/30 Day Report with all return dates 3. Monthly Exit/Transfer In Report 4. Pupil Share Code Report – listing all Pop III students 5. STUFTE run landscape by grade level 6. Attendance Codes 7. Calendar 8. Teacher Signed Class Rosters (Elementary Only)

Once everything is verified in Student Affairs, we will print a final STUFTE and have principals sign along with other documentation.


POPULATION III PUPIL CODE

PRIORITY LISTING OCTOBER 5, 2011 CHECK LIST

Please use the following priority list when assigning pupil codes.

1. IA International Academy of Macomb 2. UI Utica Academy for International Studies 3. MC Early/Middle College 4. SW Seat Time Waiver 5. CE Cooperative Education 6. HH Homebound/Hospitalized 7. HB Home-Based 8. SC School of Choice 9. TU Tuition Pupils

10. NP Non-Public 11. HS Homeschooled 12. NR Non-Resident 13. PT Part Time 14. DE Dual Enrollment 15. RS Reduced Schedule 16. WS Worksite Based 17. ST Special Ed Transition 18. SP Special Ed Preschool Program 19. VD Virtual Classes 20. MO Moved Out (only used for Supplemental Count Date) 21. SS Split Schedule (only if FTE is claimed in more than one building in the same district) 22. HL Homeless 23. DP Divorced Parent 24. YH Youth Home


Pupil Accounting Screen

Pupil and Share Codes Report System Reports > Engine Tab

Shared_District1_MISD



Share_Time_FTE_MISD 1030DayRule_MISD

Pupil_Code1_MISD

Pupil_Code2_MISD

Pupil_Code3_MISD


STUFTE – Membership Report System Reports > Engine Tab


Michigan 4061 Report System Reports > State Tab

The Michigan 4061 Report extracts F.T.E. information for special education, general education, and adult education participants.

Selection Criteria

1. The report includes students who were enrolled on the count date, if count date is blank then the report includes students who are enrolled at runtime.

2. The students must not be selected to be excluded from the MSDS (include_time_share).

Report Environment

This report may be run from a school or from the district level.

Required Data Setup

1. Exclude students from this report by selecting No for Include in MSDS on the General tab of the state/province-MI page.

Running the Report

1. Select to include all or selected students. 2. Enter the Count Date. If count date is entered, only students who were enrolled on that date will be reported. Otherwise, all enrolled

students at runtime will be reported. 3. Enter the Calculate age date. This is a required field and is used to calculate the age of each student as of this date. 4. Select a Reporting period. This is a required field and is used to determine specific criteria during runtime. 5. Enter a comma delimited list of schools (i.e. 0100,0200,0300). If left blank, the 4061 will run for the district, otherwise the 4061 will run for

the schools listed.


Michigan 4061 Report Sample (last page)


Worksheets A and B Setup To ensure that the Worksheets A and B reports your district data accurately, make sure that the following data is entered into PowerSchool: STAFF

Staff > Select Teachers > Select a Staff Member > Edit Information Teachers need to have the Special Education Instructor field set to Yes Teachers need to and have a SpEd Instructor Program Assignment selected

STUDENTS

State/Province > Spec Ed Tab Students need to have the Special Education Student field set to Yes Student is assigned a special education teacher Section 52 FTE value is greater than zero or Section 53 FTE value is greater than zero


Worksheets A and B Report Samples


Michigan 10/30 Day Report System Reports > State Tab

The Michigan 10/30 Day Report generates a PDF file for students who were absent on the count date. Each period in a student's school day will be listed along with the date the student returned to class. If the student did not return in the allotted amount of days then the period will be populated with an "X". Otherwise, if the student was either present on the count date for a class or is not enrolled in a period, the period will be left empty.

Selection Criteria

1. The report includes all students who received an excused or unexcused absence in at least one class on the count date.

Report Environment

This report may be run from a school only.

Required Data Setup

1. Exclude students from this report by selecting No for Include in MSDS on the General tab of the state/province-MI page.

Running the Report

1. Enter a count date. This field is required and the date is used to calculate attendance on or after this date. 2. Select Excused Attendance Codes. All codes selected from the multi-select will be used to calculate excused absences. 3. Select Unexcused Attendance Codes. All codes selected from the multi-select will be used to calculate unexcused absences. 4. Students who have an excused absence on the count date have 30 calendar days to return to class. 5. Students who have an unexcused absence on the count date have 10 in-session days to return to class. 6. In the "Show Returned to" drop-down, choose Period if your school runs a standard schedule, choose Course if your school run a rotation

schedule (ie: A day, B day).


Michigan 75% Attendance Report System Reports > State Tab

The Michigan 75% Membership Report generates daily attendance data for a specified data range and selected schools. The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate data calculations. The Refresh Attendance Views Data function can be found at Start Page - Special Functions - Attendance Functions - Refresh Premier Attendance Views Data.

Selection Criteria

1. The report includes all students in membership during the date range specified. 2. An absence is calculated based upon if a student was not present for 100 percent of a school day.

Report Environment

This report may be run from a school or from the district level.

Running the Report

1. Enter a start date. This field is required and the date is used to calculate attendance on or after this date. 2. Enter a end date. This field is required and the date is used to calculate attendance on or before this date.. 3. Enter a comma delimited list of schools (i.e. 0100,0200,0300). If left blank, the report will run for the district, otherwise the report will run

for the schools listed.


Michigan Monthly Exit/Transfer In Report System Reports > State Tab The Michigan Monthly Exit/Transfer In Report generates a listing of students who have Transferred In or Exited the district/school during the time frame specified in the report interface. Students will be extracted for the Enter/Add part of the report if they are enrolled between the Start Date and End Date specified. Students will be extracted for the Exit/Drop part of the report only if they have an exit date between the Start Date and End Date specified. The month field will be extracted exactly as it is selected as will the School Year field and the Date Prepared field.


Michigan Monthly Exit/Transfer In Report - Sample System Reports > State Tab


PowerSchool Discipline Screen for State Reporting – Log Entry Screen

Make sure to select Log Type – Discipline to reveal state specific fields at the bottom of the

Make sure to enter the Incident Date in this field, this is the incident date included in the export.

Discipline Types required for state reporting: Special Education Students – In-School Suspensions, Out-of-School Suspensions, Removals, and Expulsions General Education Students – Expulsions

Serious Bodily Injury can only be submitted with incident type 60 Sexual Assault can only be submitted with incident types 60 and 61

Follow-up after Expulsion required for any expelled student and for Special Education students removed from the educational setting for more than 10 days.


Michigan Discipline Entries Extract Report System Reports > State Tab

Discipline_Log_Incidents_Consequences.csv – sample extract

msds & pupil accounting procedures for … april 2012 page 3 of 38 function field name page...

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