Agenda

MUNICIPALITY of North

COWICHAN   

Meeting

Regular Council

Date

Wednesday, December 7, 2011

Time

1:30 p.m.

Place

Municipal Hall - Council Chambers

Page

1. Welcome

2. Invocation - Pastor Mark Buchanan of New Life Community Baptist Church

3. Oaths of Office - Glen Ridgway, QC

4. Mayor's Address

5. Correspondence5.1 Jean Crowder, MP - Nanaimo-Cowichan

Recommendation: (Receive Correspondence)

6. Business6.1 2011 Election Results

Recommendation: that Council receive the 2011 Official Election Results attached to the Chief Election Officer's November 29, 2011, submitted in accordance with the requirements of section 148 of the Local Government Act.

6.2 2012 Council Meeting Schedule Recommendation: that Council:

1. approve the 2012 schedule of Regular Council meetings as shown on the Deputy Municipal Clerk's report dated November 21, 2011; 

2. cancel the January 4, 2012 and August 1, 2012 Regular Council meetings; and 3. direct staff to publish the schedule and make it available to the public.

6.3 Council Appointments Recommendation: that Council appoint:

1. Jon Lefebure, Ruth Hartmann and Barb Lines to the Cowichan Valley Regional District Board, and Kate Marsh, Jennifer Woike, and Al Siebring as their alternates, respectively;

2. Kate Marsh to the Vancouver Island Regional Library Board, and John Koury as the alternate, for the term January 1, 2012 to December 31, 2012; and

3. Al Siebring, Barb Lines and Jennifer Woike to the Island Savings Centre Commission and John Koury, Kate Marsh, and Ruth Hartmann as their alternates, respectively.

6.4 Mayor's Appointment Recommendation: Announcement of Deputy Mayor.

3

5-6

7

Page 1 of 7

  December 7, 2011 Regular Council Meeting Agenda

Page

6. Business6.5 Fire Department Appointments & Oaths of Office

Recommendation: that Council endorse the election of Fire Chiefs and Deputy Chiefs for the North Cowichan Fire Department and make the following appointments:

1. Chemainus Hall: Neil Rukus, Fire Chief and Allan Irwin, Deputy Chief; 2. Crofton Hall: Lee Burridge, Fire Chief; 3. Maple Bay Hall: Gary Wicklund, Fire Chief and Mike Dunn, Deputy Chief; and 4. South End Hall: Rob MacDowell, Fire Chief.

7. AdjournmentRecommendation: that the meeting adjourn. (Reception to follow)

Page 2 of 7

Congratulation Greetings from

Jean Crowder Member of Parliament

Mayor and Council Inaugural Ceremony

Municipality of North Cowichan

December 7, 2011

Dear Mayor Lefebure and Council,

It is my pleasure to congratulate you and your council on your election to serve the Municipality of

North Cowichan.

The people of North Cowichan have vested in you an important responsibility to act in the best interests

of the citizens of North Cowichan and it is one that I know you do not take lightly.

Municipalities throughout the region are facing unique challenges and difficult decisions on

many fronts, whether it is on infrastructure, how to plan for sustainable communities or the on

every day issues concerning liveability and safety in our communities. As you continue to work

with and on behalf of community organizations and citizens, I am certain that you will continue

to find successful solutions to the challenges you will face. Although, being an elected

representative can be difficult at times, there are also very rewarding aspects of the position as

well.

I look forward to working with you on community issues in the future.

Sincerely,

Jean Crowder, MP

Nanaimo-Cowichan

...Jean Crowder, MP - Nanaimo-Cowichan

Jean Crowder, MP - Nanaimo-Cowichan

Page 3 of 7

Page 4 of 7

MUNICIPALITY of /vO/T/7

Report cowichan

Date November 29,2011 File: 4200-01

To Council

From Mary Beth MacKenzie Endorsed by j.

Deputy Municipal Clerk / Chief Election Officer

Subject 2011 Election Results

Purpose

The purpose of this report is to satisfy Section 148 of the Local Government Act which requires the

Chief Election Officer to submit a report of the election results to Council within 30 days of the

declaration of the official results.

Discussion

The 2011 General Local Election went very well. Despite the considerable amount of time to prepare

for an election, its success can largely be attributed to the work carried out by the Election Officials at

each voting place. I was fortunate to have an experienced, knowledgeable and dedicated team of

Election Officials at each voting place. Many have been Election Officials for a number of years and

are familiar with the governing legislation and election procedures.

Voter turnout in 2011 was approximately 32.3%, up from 30% in 2008 and 25% in 2005. Although we

are encouraged by the slight increase in voters (which is minimally higher than other municipalities our

size), it is still low.

We again conducted the General School Election, and will be invoicing the School District No. 79

(Cowichan Valley) for a portion of our election costs.

After each election, we meet with Election Officials and explore ways to improve our procedures for the

next election. Many of the ideas suggested by Election Officials in 2008 were implemented this year,

and we will review this year's suggestions and consider them in 2014. Ideas to be considered include:

- ways to increase voter turnout including increased advertising,

■ obtaining a quote for the use of electronic vote tabulators instead of hand-counting ballots,

■ voter education, and

■ use of alternative voting places for improved voter access.

The 2011 Official Election Results required under Section 135 of the Local Government Act, areattached.

Recommendation

That Council receive the 2011 Official Election Results, attached to the Chief Election Officer's

November 29, 2011 report.

mbmnov29.201 lrmbm_2011 Official Election Results.doc

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4

Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.ca

2011 Election Results

2011 Election Results

Page 5 of 7

Municipality of

North Cowichan7030 Trans Canada Highway, Box 278

Duncan, BC V9L3X4

November 22, 2011

2011 Official Election Results

For the office of

Name

Jon Lefebure

Tom Walker

Joyce Behnsen

Scott Baker

Clayton Balabanov

MAYOR

Advance

223

216

82

73

14

MunicipalHall

131

180

91

62

12

Quamichan

465

580

126

170

41

Mt.Prevost

413

430

274

184

50

MapleBay

459

451

131

160

32

Crofton

158

147

96

89

28

Chemainus

495

324

141

178

238

Total

2,344

2,328

941

916

415

For the office of COUNCILLOR

Name

Ruth Hartmann

Jennifer Woike

Barb Lines

John Koury

Kate Marsh

Al Siebring

Dave Haywooci

Garrett Elliott

Robert Douglas

Roger Hart

Tom Masters

Rod Lowe

Geoff Hincks

Pat Barnes

Hilary Huntley

Jagtar Singh Mann

Michael Ruge

Advance

258

262

264

227

226

225

224

194

163

148

107

126

105

93

62

65

26

MunicipalHall

203

236

153

202

139

205

160

148

107

90

80

133

54

96

59

40

34

Quamichan

608

604

582

599

431

538

494

485

375

366

232

325

252

221

152

84

71

Mt.

Prevost

542

485

525

538

471

514

399

428

404

361

245

349

208

259

189

219

74

MapleBay

616

580

622

547

441

465

458

382

359

352

267

306

177

212

137

67

67

Crofton

184

271

212

194

192

169

160

163

187

13S

121

122

58

102

86

49

21

Chemainus

499

389

419

451

745

366

335

301

405

309

698

269

523

203

180

83

88

Total

2,910

2,827

2,777

2,758

2,645

2,482

2,230

2,101

2,000

1,764

1,750

1,630

1,377

1,186

8S5

607

381

Having completed the determination of the

Government Act, I, Mary Beth MacKenzie,

received the highest number of valid votes

Jennifer Woike, Barb Lines, John Koury,

valid votes for the office of Councillor.

official election results as required under Section 135 of the Local

Chief Election Officer, hereby declare elected, Jon Lefebure, who

for the office of Mayor. I further declare elected, Ruth Hartmann,

Kate Marsh and Al Siebring, who received the highest number of

Mary Beth MacKenzie, Chief Election Officer

2011 Election Results

2011 Election Results

Page 6 of 7

MUNICIPALITY of /VO/Tl?

Report cowichan

Date November 21,2011 File: 0570-30

To Mayor and Council

From Mary Beth MacKenzie, Deputy Municipal Clerk Endorsed by

Subject 2012 Council Meeting Schedule

Purpose

The purpose of this report is to recommend that Council (1) approve the proposed 2012 schedule of regular Council

meetings; (2) cancel the January 4 and August 1,2012 Council meetings; and (3) direct staff to publish the 2012

Schedule of Regular Council Meetings.

Background

Council must prepare annually, a schedule ofthe dates, times and places of regular Council meetings forthe following

year. This schedule must be posted on our notice board and website, and published in a local newspaper.

Discussion

Section 127 ofthe Community Charterrequires that Council must make available to the public, a schedule ofthe date,

time and place of Regular Council meetings, and give notice ofthe availability ofthe schedule at least once per year.

"Council Procedure Bylaw, 2007," No. 3290 requires that regular Council meetings be held on the first and third

Wednesday ofeach month. Council may, by an affirmative vote ofat least 2/3 ofthe Council members present, cancel

a regular Council meeting or reschedule it to another date and time that is not a holiday. The following dates are the

first and third Wednesdays of each month in 2012, with the exception of January 4 and August 1.

Schedule of 2012 Regular Council Meetings

Dates: January 18 May 2 and 16 September 5 and 19

February 1 and 15 June 6 and 20 October 3 and 17

March 7 and 21 July 4 and 18 November 7 and 21

April 4 and 18 August 15 December 5 and 19

Time: 1:30 p.m.

Place: Council Chambers, North Cowichan Municipal Hall

7030 Trans Canada Highway, Duncan, B.C.

Recommendation

that Council 1) approve the 2012 schedule of Regular Council meetings as shown on the Deputy Municipal Clerk's

report dated November 21,2011; 2) cancel the January 4 and August 1,2012 Regular meetings; and 3) direct staff

to publish the schedule and make it available to the public.

mbmnov21.2011rmbm_2012 Council Meeting Schedule.wpd

7030 Trans Canada Highway, Box 278, Duncan, BC V9L 3X4

Ph 250-746-3100 Fax 250-746-3133 www.northcowichan.bc.ca

2012 Council Meeting Schedule

2012 Council Meeting Schedule

Page 7 of 7