council public agenda
TRANSCRIPT
Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:
Date: Tuesday 27 February 2018
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin
Sue Bidrose
Chief Executive Officer
Council
PUBLIC AGENDA
MEMBERSHIP
Mayor Mayor Dave Cull
Deputy Mayor Cr Chris Staynes
Members Cr David Benson-Pope Cr Rachel Elder
Cr Christine Garey Cr Doug Hall
Cr Aaron Hawkins Cr Marie Laufiso
Cr Mike Lord Cr Damian Newell
Cr Jim O'Malley Cr Conrad Stedman
Cr Lee Vandervis Cr Andrew Whiley
Cr Kate Wilson
Senior Officer Sue Bidrose, Chief Executive Officer
Governance Support Officer Pam Jordan
Pam Jordan
Governance Support Officer
Telephone: 03 477 4000 Pam [email protected]
www.dunedin.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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27 February 2018
Agenda Ordinary Council - 27 February 2018 Page 3 of 58
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
REPORTS
5 3 Waters Activity Report for the Quarter Ending 31 December 2017 15
6 10 Year Plan Fourth Round of Supporting Documents 24
7 10 Year Plan Related Policies 29
8 Consultation document - Dunedin's 10 Year Plan 2018-28 35
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1 PUBLIC FORUM
At the close of the agenda no requests for public forum had been received.
2 APOLOGIES
Apologies have been received from Cr Andrew Whiley and Cr Conrad Stedman.
That the Council:
Accepts the apologies from Cr Andrew Whiley and Cr Conrad Stedman.
3 CONFIRMATION OF AGENDA
Note: Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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27 February 2018
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DECLARATION OF INTEREST
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other external
interest they might have.
2. Elected members are reminded to update their register of interests as soon as
practicable, including amending the register at this meeting if necessary.
RECOMMENDATIONS
That the Council:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as
Attachment A; and
b) Confirms/Amends the proposed management plan for Elected Members'
Interests.
Attachments
Title Page
A Councillor Register of Interests as at 20 February 2018 7
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27 February 2018
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REPORTS
3 WATERS ACTIVITY REPORT FOR THE QUARTER ENDING 31 DECEMBER 2017
Department: 3 Waters
EXECUTIVE SUMMARY
1 This report updates the Committee on water, wastewater and stormwater operations,
maintenance and capital works, including contracted out services.
2 Highlights for the quarter include:
a) Draft 2018/19 infrastructure strategy adopted for consultation by Council
b) July flood remediation design work under way
c) Community engagement before service renewal begins in North East Valley
occurred in December
RECOMMENDATIONS
That the Council:
a) Notes the Three Waters Activity Report for the Quarter ending 31 December
2017.
BACKGROUND
3 The water activity delivers the effective collection, treatment and reticulation. The
wastewater activity provides the collection, treatment and discharge. The stormwater
activity encompasses collection and safe disposal. All three activities are managed in a
way that protects public health, and minimises impact on the environment.
4 The Three Waters activity includes:
a) Collection and treatment of raw water.
b) Reticulation of treated water for drinking and firefighting.
c) Collection and treatment of wastewater.
d) Discharge of treated wastewater water and disposal of biosolids.
e) Collection and discharge of stormwater.
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DISCUSSION
Management of Three Waters services
5 The collection, treatment, reticulation and disposal of drinking water, wastewater and
stormwater are managed directly by Council. The maintenance of the water,
wastewater and stormwater pipe networks is contracted to City Care Limited.
6 The Council’s water supply service consists of four service areas: Metropolitan Dunedin,
and the three outlying areas of West Taieri, Outram and the Northern Schemes, which
includes some areas that are now fed from Mount Grand; as well as the areas of
Waitati, Warrington, Seacliff and Merton, Waikouaiti and Karitane that are supplied from
the Waikouaiti Water Treatment Plant.
7 The water supply network includes 21,000 hectares of water catchment; 1,386 km of
pipeline; 28 pumping stations; 63 reservoirs (raw and treated) and 10 treatment plants.
8 The Council’s wastewater service consists of seven service areas, including metropolitan
Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff,
Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west
harbour communities of Portobello and Port Chalmers respectively and discharges from
Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and
discharges this along with wastes from Green Island, Abbotsford and coastal south
Dunedin via the ocean outfall at Waldronville.
9 The wastewater network comprises 909 km of pipes, 87 reticulation pumping stations,
115 domestic pumping stations and seven treatment plants. The service is provided to
approximately 107,000 residents and 106 trade customers.
10 The Council’s stormwater service manages the collection and disposal of stormwater to
domestic and commercial residents in eight service areas – metropolitan Dunedin and
seven outlying areas: Brighton/Waldronville; Green Island; Mosgiel; Middlemarch;
Outram; Port Chalmers; and Waikouaiti/Karitane and Warrington. The stormwater
network comprises 372 km of pipes and 11 pumping stations.
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Non-financial performance
Service
11 Figure 1: Total treated water network demand in millions m3 (production from all metro
treatment plants)
12 Water demand has increased this quarter due to a hot dry weather. Customers
responded well to a request to voluntarily restrict water usage on the 9th December
2017.
13 Figure 2: Percentage response times met ≤24hours
Quarter Ending 31 December 2017 Response Times Met
Water 645/737 88%
Wastewater 120/125 96%
Stormwater 5/5 100%
14 The reduced performance in the quarter is due to a number of factors. These include:
an increase job numbers due to extended warm weather
greater focus on the quality of pavement reinstatement to reduce the 3 waters
activity’s impact on the transport network.
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15 Figure 3: Number of customer complaints for drinking water
Customer Complaint Concerning Number of Complaints (to 31 Dec 17)
Continuity of supply 126
Drinking water clarity 41
Drinking water odour 1
Drinking water pressure or flow 44
Complaints about service 8
16 There has been an increase in the number of drinking water complaints from October to
December compared to the same time last year. Most common complaint was regarding
continuity of supply, which is linked to a rise in the number of watermain breaks.
17 There was also an increase in complaints in December due to the Mosgiel water supply
switch over to the chlorinated town supply.
18 Figure 4: Number of wet weather wastewater overflows
19 The rainfall recorded across this quarter was low and there was no significant rainfall
event recorded within this period.
20 During this quarter (Q2) there were 3 recorded overflow spills for all sites. The Kaikorai Valley overflow operated once, on the 14th of October 2017. The Lindsay Creek overflow
monitor recorded 2 spills; one on 14th of October and one on 8th November. Both
occurred during rainfall of less than 25mm in 24 hours.
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Value & Efficiency
21 Figure 5: Number of water main breaks (12month rolling average)
22 Sustained hot dry weather in October and November resulted in the rise in the number
of watermain breaks. As the ground dries out it shrinks and moves pipes causing
breaks. The failure rate settled down in December as ground conditions had dried out
substantially in the months prior.
23 Figure 6: Average duration of unplanned watermain shutdowns in minutes
24 The average unplanned watermain shutdown for the period October to December 2017
met targets.
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25 Figure 7: Number of foul sewer blockages (12month rolling average)
26 The number of sewer blockages so far in the 2017/18 year has been consistent with the
previous year. The causes of these blockages can vary, but are often caused by
overgrown tree roots in the pipes.
27 Figure 8: Percentage wastewater discharge consent compliance
28 Wastewater discharge compliance for Quarter 2 was 97.05%.
29 This included ongoing non-compliances at Seacliff and Middlemarch Wastewater
Treatment Plants. Early work to upgrade Seacliff Wastewater Treatment Plant is
underway. Options to manage the non-compliance at Middlemarch are being
considered.
30 Tahuna and Green Island Wastewater Treatment Plants recorded some minor
exceedances for zinc, faecal coliforms, oil and grease. These events are not expected to
materially affect overall consent compliance which is measured on a median and
12 month 95th percentile basis.
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31 Figure 9: Percentage planned maintenance completed
32 Across the quarter there were 854 Network planned maintenance work orders
completed within the given timeframes. While 3 failed to meet the required date to be
completed. Whereas 1,102 Plant planned maintenance work orders were completed out
of 1,246, with 74 cancelled and 70 remain unfinished within the designated timeframes.
Major initiatives
33 Mosgiel Water Supply Changeover – Learnings from the Havelock North drinking
water event inquiry and a subsequent change in national thinking on drinking water
safety led to a decision to change the Mosgiel water supply from an untreated aquifer
source to treated water from Mount Grand Water Treatment Plant. The change was
actioned in December. Work is progressing to determine options for the future of the
bores.
34 Reid Avenue and Carlyle Road Stormwater Pump Station (SWPS) Upgrades –
Following a review of the pump stations’ performance during the July rain event, the
upgrade and replacement of these assets has been expedited. It is anticipated that
construction of replacement pump stations will begin with Reid Ave SWPS mid-2018.
35 Coastal Erosion – This is now part of the 3 Waters activity. Staff has continued to
monitor the performance of the geotextile tubes at St Clair. Since the installation in July
2016, rocks have been cleared and additional sand placed in front of the structures to
maintain the structure, as well as access and amenity. Regular meetings with the
St Clair Action Group are occurring with a number of proposals on the table. 3 Waters
have recruited a “Coastal Specialist” who commences employment in February 2018.
36 Kaikorai Valley Phase 3 – The review of the Kaikorai Valley Phase 3 project is largely
complete. High priority flood mitigation work for the School Street has been separated
for early delivery and is currently in tender evaluation with works due to commence in
March 2018.
37 Ross Creek Refurbishment Project – Construction works for the Ross Creek Dam
refurbishment continue. Extensions of time for archaeological findings, unforeseen
geology, and adverse weather, the dam works are forecast to be completed by the end
of the May 2018, with landscaping works to be completed following this. Options for
incorporating the objectives of the Arts & Creativity in Infrastructure Policy into the
landscaping works are currently being explored.
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38 Waikouaiti watermain renewal – This work is on track for completion in early 2018.
39 3 Waters Switchboard Upgrades – This project is to upgrade a number of electrical
switchboards to ensure health and safety compliance. Works at Mosgiel and Green
Island Wastewater Treatment Plants has been completed. The third stage of works at
Tahuna is expected to start in February 2018. Further work packages will follow for
other 3 Waters sites.
40 North East Valley Services Renewals – this project is an estimated $9M four stage
3 waters renewal project to address old infrastructure in the area. A flyer drop, and
community drop in session was held in early December to ensure interested residents
had the opportunity to understand some of the detail of the work and its implications for
them. The first stage of construction work is scheduled to start in February 2018.
41 Asset management audit – The Audit and Risk committee commissioned an audit of
the 3 Waters Group’s asset management practice. A report outlining a number of areas
for improvement has been received. An improvement plan will be developed and
implemented in early 2018.
42 Top 5 Capital Projects summary
Name Construction
contract Budget
Construction contract
actual to date
Ross Creek Reservoir $6,610k $3,465k
Switchboard Upgrades $2,200k $1,259k
Waikouaiti Renewals $1,855k $1,110k
Kaikorai Valley 3 TBC $391k
North East Valley TBC $0k
OPTIONS
43 As this is an update report, there are no options.
NEXT STEPS
44 Areas of focus for the next quarter will be:
a) Ongoing capital works for the rest of 2018
b) Finalising the capital works programme for 2018/19
c) Completion of a review into the Central City Boil Water Notice Review.
d) A report undertake
Signatories
Author: Tracey Parker - PA / Business Co-ordinator
Tom Dyer - Group Manager 3 Waters
Authoriser: Leanne Mash - General Manager Infrastructure and Networks (Acting)
Attachments
There are no attachments for this report.
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SUMMARY OF CONSIDERATIONS
Fit with purpose of Local Government
This decision relates to providing local infrastructure that is considered good-quality and
cost-effective.
Fit with strategic framework
Contributes Detracts Not applicable
Social Wellbeing Strategy ☒ ☐ ☐
Economic Development Strategy ☐ ☐ ☒
Environment Strategy ☒ ☒ ☐
Arts and Culture Strategy ☐ ☐ ☒
3 Waters Strategy ☒ ☐ ☒
Spatial Plan ☐ ☐ ☒
Integrated Transport Strategy ☐ ☐ ☒
Parks and Recreation Strategy ☐ ☐ ☐
Other strategic projects/policies/plans ☒ ☐ ☐
The Three waters activities support the outcomes of a number of strategies.
Māori Impact Statement
There are no known impacts for tangata whenua.
Sustainability
The 3 Waters activity contributes positively to the interests of the community by ensuring
the provision of safe drinking water, and the safe and sustainable disposal of wastewater
and stormwater.
LTP/Annual Plan / Financial Strategy
The 3 Waters Activities are included in the Long Term Plan.
Financial considerations
The updates reported are within existing operating and capital budgets.
Significance
This decision is considered of low significance under the Significance and Engagement Policy.
Engagement - external
As an update report no external engagement has been undertaken.
Engagement – internal
As an update report no internal engagement has been undertaken.
Risks: Legal / Health and Safety / Conflict of Interest etc.
There are no identified risks.
Community Boards
Not applicable.
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27 February 2018
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10 YEAR PLAN FOURTH ROUND OF SUPPORTING DOCUMENTS
Department: Corporate
EXECUTIVE SUMMARY
1 This report seeks approval of the fourth round of supporting documents to support the
community engagement and consultation on the 10 year plan.
2 Some of the content of the supporting documents has already been considered by the
Council, but has been updated to reflect decisions made by Council and feedback
received by Audit New Zealand.
RECOMMENDATIONS
That the Council:
a) Approves as supporting documents for the purposes of developing the 10 year
plan 2018-28 and consulting with the community, the:
i) Financial information as shown/amended in Attachment A to this report;
ii) Group information as shown shown/amended in Attachment B to this
report;
iii) Rating information as shown/amended in Attachment C to this report.
iv) Draft financial strategy as shown/amended in Attachment D to this report;
and
v) Draft infrastructure strategy as shown/amended in Attachment E to this
report.
BACKGROUND
3 The Local Government Act 2002 (LGA) requires all local authorities to develop a 10 year
plan (also known as a Long Term Plan or LTP). The Council is also required to develop a
consultation document to provide an effective basis for public participation in the
Council’s decision-making processes relating to the content of the 10 year plan.
4 Information that supports the content of the consultation document must be publicly
available and collectively are known as ‘supporting documents’ or ‘underlying
information’. Some of this content is legislatively required.
5 The Council has already adopted and approved some of the content that will be included
in supporting documents at the Council meetings on 30 May 2017, 29 August 2017 and
11-13 December 2017.
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6 The Council considered draft budget reports and 10 year plan material at the Council
meeting held 11-13 December 2017. As a result of the decisions made at these
meetings, staff have prepared a consultation document and additional supporting
documents.
7 The Council is legislatively required to adopt the supporting documents before adopting
the consultation document.
DISCUSSION
Updated supporting documents
8 Updates have been made to some of the supporting documents to reflect decisions
made at the 11-13 December 2017 Council meeting and feedback received from Audit
New Zealand. The format and presentation of the documents have also been updated
to support community engagement and consultation.
9 The following supporting documents have been updated and audited by Audit New
Zealand:
Financial information (Attachment A), including forecast financial statements,
accounting policies, notes to financial statements, prospective information,
significant forecasting assumptions, inflation, rating unit projections, capital
expenditure programme, disclosure statement and Council controlled
organisations information.
Group information (Attachment B), including rationale for delivery, levels of
service, group funding impact statements, group income statements, negative
effects and statements of variation.
Rating information (Attachment C) including summary of changes to rating
method, whole of Council funding impact statement, rating policy, sample rates,
finding mechanisms and funding principles.
Draft financial strategy (Attachment D), already considered and approved by the
Council on 11-13 December 2017.
Draft infrastructure strategy (Attachment E), already considered and approved by
the Council on 11-13 December 2017.
OPTIONS
10 There are no options in this report.
NEXT STEPS
11 All of the supporting documents will be available on the Council’s website and at the
DCC’s Civic Centre, libraries and service centres to support the community engagement
and consultation of the 10 year plan.
Signatories
Author: Sandy Graham - General Manager Strategy and Governance
Authoriser: Sue Bidrose - Chief Executive Officer
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Attachments
Title Page
A Draft financial information (Under Separate Cover)
B Draft group information (Under Separate Cover)
C Draft rating information (Under Separate Cover)
D Draft financial strategy (Under Separate Cover)
E Draft infrastructure strategy (Under Separate Cover)
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SUMMARY OF CONSIDERATIONS
Fit with purpose of Local Government
The development of the 10 year plan enables democratic local decision making and action
by, and on behalf of communities; and meets the current and future needs of the Dunedin
communities for good quality public services in a way that is most cost effective for
households and businesses.
Fit with strategic framework
Contributes Detracts Not applicable
Social Wellbeing Strategy ☒ ☐ ☐
Economic Development Strategy ☒ ☐ ☐
Environment Strategy ☒ ☐ ☐
Arts and Culture Strategy ☒ ☐ ☐
3 Waters Strategy ☒ ☐ ☐
Spatial Plan ☒ ☐ ☐
Integrated Transport Strategy ☒ ☐ ☐
Parks and Recreation Strategy ☒ ☐ ☐
Other strategic projects/policies/plans ☒ ☐ ☐
The 10 year plan contributes to all of the objectives and priorities of the strategic framework
as it describes the Council’s activities; the community outcomes; and provides a long term
focus for decision making and coordination of the Council’s resources, as well as a basis for
community accountability.
Māori Impact Statement
The 10 year plan provides a mechanism for Māori to contribute to local decision-making.
Staff have consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te
Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law
Centre in developing the draft Māori Freehold Land Rates Remission Policy.
Sustainability
The 10 year plan contains content regarding the Council’s approach to sustainability. Major
issues and implications for sustainability are discussed in the Infrastructure Strategy and
financial resilience is discussed in the Financial Strategy.
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy
This report requests approval of the ‘supporting documents’ for the 10 year plan
consultation document.
Financial considerations
This report requests approval of supporting documents and content contributing to the
development of 10 year plan budgets and financial statements.
Significance
This report is considered of high significance in terms of the Council’s Significance and
Engagement Policy.
Engagement – external
There will be extensive community engagement from 14 March to 23 April 2018 on the 10
year plan and consultation document.
Engagement – internal
Staff and managers from across the Council have been involved in the development of the 10 year plan.
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SUMMARY OF CONSIDERATIONS
Risks: Legal / Health and Safety etc.
There are no known risks.
Conflict of Interest
There are no known conflicts of interest.
Community Boards
Community Boards have been involved in the development of the 10 year plan and will be
involved in the community engagement.
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10 YEAR PLAN RELATED POLICIES
Department: Corporate
EXECUTIVE SUMMARY
1 This report seeks approval of draft policies as part of the development of the 10 year
plan: Revenue and Financing Policy; Rates remission and postponement policies
(including for Māori freehold land); Development Contributions Policy; and Significance
and Engagement Policy.
RECOMMENDATIONS
That the Council:
a) Approves for the purposes of developing the 10 year plan 2018-28 and
consulting with the community, the:
i) Revenue and Financing Policy as shown/amended in Attachment A to this
report;
ii) Rates Remission and Postponement Policy as shown/amended in
Attachment B to this report;
iii) Development Contributions Policy as shown/amended in Attachment C to
this report.
b) Adopts Schedule 2: Strategic Assets of the Significance and Engagement Policy
in Attachment D to this report.
BACKGROUND
2 The Local Government Act 2002 (LGA) requires the Council to develop a 10 year plan
(also known as Long Term Plan or LTP). The LGA specifies the minimum information
and content which must be included in a 10 year plan.
3 Some polices addressed in this report are mandatory 10 year plan requirements. Other
polices are addressed because it necessary that they be reviewed and/or it is good
practice to align their review with a 10 year plan. Each of these policies or schedules
have been reviewed and updated by staff considering legislative expectations and good
sector practice.
DISCUSSION
Revenue and financing policy (RFP)
4 The 10 year plan must include the Council’s Revenue and Financing Policy (RFP) which
states the Council’s policies in respect of the funding of operating expenses and the
funding of capital expenditure.
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5 The Council’s RFP has been reviewed and updated for the Council’s consideration at
Attachment A.
Rates remission and postponement policies (including for Māori freehold land)
6 The Council has a Rates Remission and Postponement Policy (RRPP). The LGA requires
that the RRPP be reviewed every six years in a way that gives effect to the principles of
community engagement in the LGA. It is considered good practice for the RRPP to be
reviewed in the context of the 10 year plan, given the relationship to decisions around
rates, and the opportunity for community engagement.
7 The Council’s existing policy for remitting rates for Māori freehold land is that there is no
specific policy; however other Council rates remission policies may apply. The same
policy is in place for the postponement of rates for Māori freehold land.
8 There are unique requirements for the assessment and enforcement of rates on Māori
freehold land. One of the major differences in the enforcement provisions between
Māori freehold land and general land is that Māori freehold land cannot be sold for
unpaid rates. Another major difference is that unpaid rates generally have to be
recovered through the charging order process in the Māori Land Court system. There is
a minimum timeframe and minimum amount of rates required to access this process.
9 Where ownership of any land is not certain and the land appears to be unoccupied, or
“abandoned”, the annual rates are written off. The Council received a submission from
the Ngāi Tahu Māori Law Centre as part of the 2016/17 Annual Plan consultation
requesting a change to the rating policy regarding the remission of rates for Māori
Freehold Land.
10 The Finance Committee considered a report on 18 July 2016 titled ‘Rating Adjustment
Possibilities for Māori Freehold Land’ and moved the following resolution:
“Moved (Cr Jinty MacTavish/Cr David Benson-Pope):
That the Committee:
(a) Request staff develop a revised policy providing for the remission of rates on
Māori freehold land, noting that consideration would be on a case by case basis,
under appropriate circumstances
Motion carried (FIN/2016/004) with Councillor Vandervis recording his vote against”
11 Staff consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te
Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law
Centre in developing a draft Māori Freehold Land Rates Remission Policy.
12 The updated Rates Remission and Postponement Policies are provided for consideration
by the Council at Attachment B.
13 If adopted by the Council, the draft Māori Freehold Land Rates Remission Policy would
remit rates that meet the criteria and objectives of the Policy. It is likely that Māori
Land currently considered as ‘abandoned’ would meet the requirements of the Policy
and that the rates would be remitted, rather than written off.
Development contributions policy
14 The Council has adopted a Development Contributions Policy and the LGA requires that
it is reviewed every six years in a way that gives effect to the principles of community
engagement in the LGA. It is considered good practice for such policies to be reviewed
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in the context of a 10 year plan, given their relationship to decisions around capital
expenditure, and the opportunity for community engagement.
15 The DCC adopted a revised development contributions policy in the last 10 year plan,
which requires development contributions for water, wastewater, stormwater,
transportation, reserves and community infrastructure in certain defined geographical
‘areas of benefit’ calculated according to the size and type of development. It is
considered good practice for development contribution policies to be reviewed in the
context of a 10 year plan, given the relationship to decisions around capital
expenditure, and the opportunity for community engagement provided by a 10 year
plan.
16 The LGA requires a development contributions policy to be reviewed every three years.
This allows for capital expenditure to service growth in a 10 year plan to be reflected in
the policy (e.g. upgrades to wastewater treatment plants for Karitane, Waikouaiti,
Seacliff and Warrington). Other proposed changes reflect actual capital expenditure,
interest considerations and changes to growth projections since the Development
Contributions Policy was last reviewed.
17 Dunedin’s water and wastewater networks are now or will be connected, operated,
managed and funded in a more consolidated way. For example, town water is now
being provided to Mosgiel, and the Green Island Waste Water Treatment Plant upgrade
is intended to add wastewater capacity across the city.
18 The LGA specifies principles for the application of development contributions, including
that developments may be grouped in a manner that balances practical and
administrative efficiencies with considerations of fairness and equity. The consolidation
of areas of benefit makes the contributions lower in the smaller schemes as they receive
the economies of scale of a large network. Accordingly, the Development Contributions
Policy proposed to apply from 1 July 2018 consolidates certain areas of benefit for water
and wastewater services, as follows:
Current areas of
benefit
Contribution
per EHU*
2017/18
Proposed areas
of benefit
Contribution
per EHU*
2018/19
Water
Dunedin Metropolitan
$1,680
Dunedin central $2,200
Mosgiel, $1,580
Outram $1,820
Merton
Seacliff Waitati
Warrington
$5,000^
Karitane
Waikouaiti $5,000^
Karitane
Waikouaiti $3,400
West Taieri $5,000^ West Taieri $5,000^
Wastewater
Tahuna (Dunedin Metropolitan)
$3,500
Dunedin central $4,410 Green Island $2,330
Mosgiel $2,080
Middlemarch $320 Middlemarch $170
Karitane
Waikouaiti $100
Karitane
Waikouaiti $2,100
Seacliff $230 Seacliff $5,000^
Warrington $0 Warrington $5,000^
* Equivalent household unit
^ Contribution capped at a maximum of $5,000 under the Development Contributions Policy
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19 The changes to the contributions for the other activities are not as significant however
both Stormwater and Transportation contributions have each increased by $400 to $500
per Equivalent household unit (EHU). These increases are linked to the South Dunedin
flood alleviation project and the central city upgrade and connection projects.
20 All these proposed changes are shown as mark ups to the current Development
Contributions Policy at Attachment C. A more comprehensive review of the
Development Contributions Policy is expected to be undertaken following the release of
decisions on the Second Generation District Plan (‘2GP’).
21 It is recommended the Council approves the Development Contributions Policy proposed
to apply from 1 July 2018 for the purposes of developing the 10 year plan 2018-28 and
consulting with the community.
Significance and engagement policy
22 The Council must include a summary of its Significance and Engagement Policy (SEP) in
its 10 year plan. The SEP was adopted on 24 November 2014 and states that: “This
Policy will be reviewed at least once every three years, and within 12 months following
each triennial election” (at section 8 of the SEP).
23 The Council adopted a revised SEP in late 2017, but did not adopt a revised Schedule 2
to the SEP listing ‘strategic assets’ at that time.
24 Staff have since worked with Councillors to develop a revised schedule of ‘strategic
assets’ and as a result have added ‘parks, recreation and open space network’ to the
schedule. It is recommended the Council adopts the revised SEP Schedule 2 at
Attachment D.
OPTIONS
25 There are no options in this report.
NEXT STEPS
26 If approved, the policies will be included as supporting documents to support the
community engagement and consultation of the 10 year plan. Staff will continue to
develop the content and information required for the 10 year plan consultation period.
Signatories
Author: Sandy Graham - General Manager Strategy and Governance
Authoriser: Sue Bidrose - Chief Executive Officer
Attachments
Title Page
A Draft Revenue and Financing Policy (Under Separate Cover)
B Rates Remission and Postponement Policies (Under Separate Cover)
C Development Contributions Policy (Under Separate Cover)
D Significance and Engagement Policy Schedule 2: Strategic Assets (Under
Separate Cover)
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SUMMARY OF CONSIDERATIONS
Fit with purpose of Local Government
The development of the 10 year plan enables democratic local decision making and action
by, and on behalf of communities; and meets the current and future needs of the Dunedin
communities for good quality public services in a way that is most cost effective for
households and businesses.
Fit with strategic framework
Contributes Detracts Not applicable
Social Wellbeing Strategy ☒ ☐ ☐
Economic Development Strategy ☒ ☐ ☐
Environment Strategy ☒ ☐ ☐
Arts and Culture Strategy ☒ ☐ ☐
3 Waters Strategy ☒ ☐ ☐
Spatial Plan ☒ ☐ ☐
Integrated Transport Strategy ☒ ☐ ☐
Parks and Recreation Strategy ☒ ☐ ☐
Other strategic projects/policies/plans ☒ ☐ ☐
The 10 year plan contributes to all of the objectives and priorities of the strategic framework
as it describes the Council’s activities; the community outcomes; and provides a long term
focus for decision making and coordination of the Council’s resources, as well as a basis for
community accountability.
Māori Impact Statement
The 10 year plan provides a mechanism for Māori to contribute to local decision-making.
Staff have consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te
Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law
Centre in developing the draft Māori Freehold Land Rates Remission Policy.
Sustainability
The 10 year plan contains content regarding the Council’s approach to sustainability. Major
issues and implications for sustainability are discussed in the Infrastructure Strategy and
financial resilience is discussed in the Financial Strategy.
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy
This report requests approval of the ‘supporting documents’ for the 10 year plan.
Financial considerations
This report requests approval of supporting documents and content contributing to the
development of 10 year plan.
Significance
This report is considered of low significance in terms of the Council’s Significance and
Engagement Policy.
Engagement – external
There will be extensive community engagement from 14 March to 23 April 2018 on the 10
year plan and consultation document.
Engagement – internal
Staff and managers from across the Council have been involved in the development of the
10 year plan.
Risks: Legal / Health and Safety etc.
There are no known risks.
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SUMMARY OF CONSIDERATIONS
Conflict of Interest
There are no known conflicts of interest.
Community Boards
Community Boards have been involved in the development of the 10 year plan and will be
involved the community engagement.
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CONSULTATION DOCUMENT - DUNEDIN'S 10 YEAR PLAN 2018-28
Department: Corporate
EXECUTIVE SUMMARY
1 As part of developing the 10 year plan, the Council needs to have a consultation
document to support community engagement on the proposed content of the plan. The
attached consultation document explains the Council’s proposals for the 10 year plan in
plain English and is based on the decisions made by Council at the December 2017
meeting.
2 Audit New Zealand is currently auditing the consultation document and the supporting
documents and will provide the Council with an ‘Independent Auditor’s Report’ at the
meeting.
RECOMMENDATIONS
That the Council:
a) Approves the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28
consultation document’, subject to Audit New Zealand changes.
b) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand.
c) Adopts the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28
consultation document’ for consultation with the community, subject to editorial
changes.
BACKGROUND
3 As part of developing the 10 year plan, the Council needs to develop a consultation
document to support community engagement and participation in the Council’s decision-
making processes relating to the content of the 10 year plan.
DISCUSSION
4 The consultation document explains the Council’s proposals for the 10 year plan in
concise plain English and is based on the decisions made at the Council meeting on
11-13 December 2017 and legislative requirements for the document.
5 The Audit New Zealand (Audit NZ) and the Office of the Auditor General (OAG) are
auditing the draft consultation document and the 10 year plan supporting documents for
legislative compliance. Feedback will be received from the OAG and Audit NZ on
26 February 2018. If changes to the consultation document are recommended by the
OAG or Audit NZ, these will be tabled at the meeting.
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6 Audit NZ will also present an ‘Independent Auditor’s Report’ at the meeting and this
report will be included in the final consultation document.
7 The consultation document (as adopted by Council) will be delivered to all Dunedin
homes, and will support the community engagement on the 10 year plan. The more
detailed supporting documents that support the consultation document and 10 year plan
will be available online and at the DCC’s service centres and libraries.
8 Feedback from the community on the proposals for the 10 year plan and consultation
document will be sought from 14 March to 23 April 2018. There will be a range of
community feedback activities and events held during this period.
OPTIONS
9 There are no options in this report.
NEXT STEPS
10 If adopted, the consultation document will be printed and delivered to every Dunedin
home. Feedback on the 10 year plan and consultation document will be sought from
the community from 14 March to 23 April 2018.
Signatories
Author: Sandy Graham - General Manager Strategy and Governance
Authoriser: Sue Bidrose - Chief Executive Officer
Attachments
Title Page
A Investing in our great small city - Dunedin's 10 year plan 2018-28
consultation document
39
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SUMMARY OF CONSIDERATIONS
Fit with purpose of Local Government
The development of the 10 year plan enables democratic local decision making and action
by, and on behalf of communities; and meets the current and future needs of the Dunedin
communities for good quality public services in a way that is most cost effective for
households and businesses.
Fit with strategic framework
Contributes Detracts Not applicable
Social Wellbeing Strategy ☒ ☐ ☐
Economic Development Strategy ☒ ☐ ☐
Environment Strategy ☒ ☐ ☐
Arts and Culture Strategy ☒ ☐ ☐
3 Waters Strategy ☒ ☐ ☐
Spatial Plan ☒ ☐ ☐
Integrated Transport Strategy ☒ ☐ ☐
Parks and Recreation Strategy ☒ ☐ ☐
Other strategic projects/policies/plans ☒ ☐ ☐
The 10 year plan contributes to all of the objectives and priorities of the strategic framework
as it describes the Council’s activities; the community outcomes; and provides a long term
focus for decision making and coordination of the Council’s resources, as well as a basis for
community accountability.
Māori Impact Statement
The 10 year plan provides a mechanism for Māori to contribute to local decision-making.
Engagement processes for the 10 year plan will ensure there are opportunities for Māori to
contribute to the decision-making process.
Sustainability
The 10 year plan contains content regarding the Council’s approach to sustainability. Major
issues and implications for sustainability are discussed in the Infrastructure Strategy and
financial resilience is discussed in the Financial Strategy.
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy
This report requests approval of the 10 year plan 2018-28 consultation document.
Financial considerations
This report requests approval of the 10 year plan 2018-28 consultation document.
Significance
The consultation document is considered of high significance in terms of the Council’s
Significance and Engagement Policy.
Engagement – external
There will be extensive community engagement from 14 March to 23 April 2018 on the
proposed content of the 10 year plan and consultation document.
Engagement – internal
Staff and managers from across the Council have been involved in the development of the
10 year plan and consultation document.
Risks: Legal / Health and Safety etc.
There are no known risks.
Conflict of Interest
There are no known conflicts of interest.
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SUMMARY OF CONSIDERATIONS
Community Boards
Community Boards have been involved in the development of the 10 year plan and will be
involved in the community engagement.
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